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HomeMy WebLinkAboutAG RPTS 2010 0901 RDA REGEVABLIM *{ it my Resolution No. 2010 -232 � OF REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK REGULAR MEETING AGENDA WEDNESDAY, SEPTEMBER 1, 2010 7:00 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) A. Consider Minutes of Regular Meeting of July 21. 2010. Staff Recommendation: Approve the minutes. B. Consider Resolution Amendinq Fiscal Year 2010/11 Budget to Increase Approgriations for Fiscal Year 2009/10 Purchase Order Carry Over. Staff Recommendation: Adopt Resolution No. 2010- ROLL CALL VOTE REQUIRED (Staff: Ron Ahlers) All writings and documents provided to the majority of the Agency regarding all open - session agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Redevelopment Agency meetings is also available on the City's website at www.ci.mooroark.cs.us. Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it Is a Public Hearing or a Presentation/Action/ Discussion item. Speakers who wish to address the Agency concerning a Public Hearing or Presentations/Action/Discussion item must do so during the Public Hearing or Presentations/Action/ Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting; for a Presentation /Action/Discussion item, prior to the Chair's call for speaker cards for each Presentation/Action/ Discussion agenda item; and for a Public Hearing item, prior to the opening of each Public Hearing, or beginning of public testimony for a continued hearing. A limitation of three minutes shad be imposed upon each Public Comment and Presentation /Action/Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action/Discussion items. Any questions concerning any agenda item may be directed to the City Clerk's office at 517 -6223. Redevelopment Agency Agenda September 1, 2010 Page 2 5. CONSENT CALENDAR: (continued) C. Consider Request from Roam'N Relics Car Club to Hold Car Show on October 24, 2010, from 8 a.m. to 3 p.m. on High Street and to Pay Reduced City Fees for the Event. Staff Recommendation: 1) Waive fee for use of Redevelopment Agency property, and 2) Require the Club to provide the Agency with an indemnification agreement and name the City and Agency as additional insureds in the Club's insurance policy. (Staff: John Brand) D. Consider Resolution Amending Fiscal Year 2010/11 Budget to Fund the Loan Agreement in the Amount of $600.000.00 with the Area Housing Authority of the County of Ventura for Additional Predevelogment and Construction Expenses for 396 Charles Street. Staff Recommendation: Adopt Resolution No. 2010- ROLL CALL VOTE REQUIRED (Staff: David Moe) 6. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) 7. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate In this meeting, including auxiliary aids or services, please contact the City Cleric's Division at (805) 517 -6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff In assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Redevelopment Agency Agenda September 1, 2010 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Maureen Benson, declare as follows: That I am the Assistant City Clerk of the City of Moorpark and that a notice for a Regular Meeting of the Redevelopment Agency of the City of Moorpark to be held Wednesday, September 1, 2010, at 7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on August 27, 2010, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on August 27, 2010. Maureen Benson, Assistant City Clerk CITY OF MOORPARK, CALIFORNIA ITEM 5.A. Redevelopment Agency Meeting Of- 9- /'ao /0 ACTION: MINI ITFS nF JHF: RFnEVELOPMENT AGENCY OF THE CITY OF MOORPARK By July 21, 2010 A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on July 21, 2010, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. CALL TO ORDER: Chair Parvin called the meeting to order at 7:21 p.m. 2. ROLL CALL: Present: Agency Members Mikos, Millhouse, Pollock, Van Dam, and Chair Parvin. Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; Deborah Traffenstedt, Agency Secretary; and Maureen Benson, Assistant Agency Secretary. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Agreement for General Management Services for High Street Arts Center. Staff Recommendation: Approve Agreement for General Manager services for an 11 -month period beginning August 1, 2010, subject to final language approval by the Executive Director and Agency Counsel. Mr. Riley gave the staff report and stated Mr. Ken Rayzor was available for questions. There were no speakers. MOTION: Agency Member Millhouse moved and Chair Parvin seconded a motion to approve the Agreement with Ken Rayzor for General Manager services for an 11 -month period beginning August 1, 2010, subject to final language 1 Minutes of the Redevelopment Agency Moorpark, California Page 2 July 21, 2010 approval by the Executive Director and Agency Counsel. The motion carried by unanimous voice vote. 6. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Agency Member Mikos moved and Agency Member Pollock seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular Meeting of June 16, 2010. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular Meeting of July 7, 2010. Staff Recommendation: Approve the minutes. C. Consider Resolution Authorizing the Acquisition of 124 First Street and Accepting the Grant Deed for Recordation, and Amending the Fiscal Year 2010/11 Budget to Fund the Purchase. Staff Recommendation: 1) Adopt Resolution No. 2010 -331; 2) Authorize the Executive Director to execute all documents necessary to this transaction; and 3) Authorize the Agency Secretary to accept and consent to the recordation of any deed. ROLL CALL VOTE REQUIRED 7. CLOSED SESSION: None was held. 8. ADJOURNMENT: Chair Parvin adjourned the meeting at 7:27 p.m. Janice S. Parvin, Chair ATTEST: Maureen Benson Assistant Agency Secretary 2 ITEM 5.13. CITY OF MOORPARK, CALIFORNIA Redevelopment Agency Meeting Of O AC ON: 0– MOORPARK REDEVELOPMENT AGENC Y: AGENDA REPORT TO: Honorable Board of Directors FROM: Ron Ahlers, Finance Director G4— DATE: August 4, 2010 (MRA Meeting of September 1, 2010) SUBJECT: Consider Resolution Amending FY 2010/11 Budget to Increase Appropriations for FY 2009/10 Purchase Order Carry Over SUMMARY Staff is requesting approval of the attached Resolution to increase the FY 2010/11 Adopted Budget by $1,160. This amount is the result of the carry forward of FY 2009/10 Purchase Orders (PO) for goods and services, not related to Capital Improvement Projects (CIP), into FY 2010/11. DISCUSSION On June 16, 2010, the Board of Directors adopted the FY 2010111 Operating and Capital Improvement Projects Budget for the Redevelopment Agency of the City of Moorpark. The original adopted appropriation was $23.OM, which includes $15.5M for CIP. Resolution 2010 -228 granted the Executive Director the authority to amend the CIP budget after final accounting of FY 2009/10 project costs. In the prior years, PO for goods and services were closed and except for CIP, all unexpended encumbrances and appropriations were not carried forward into the current year. Thus, payments against these PO's were usually charged against current year appropriations and the budget was subsequently adjusted during mid -year budget amendments. Staff realized that there were some commitments entered into by the City to purchase goods or services in the prior year. Funds were accordingly encumbered and PO were issued. But the timing of delivery for such goods and services went beyond June 30, 2010 and could not be recorded as accrued expenses in FY 2009/10. Therefore, these transactions should be paid in FY 2010/11. The PO roll over process will cancel any remaining encumbrance balance in prior year; move the appropriations and re- establish 3 Honorable Board of Directors September 1, 2010 Page 2 the same encumbrance amount in the current year. In order for Accounts Payable to promptly process invoices related to these goods and services in the month of August, the carry over must have already occurred. Thus, the procedure was completed on August 3 and the action included only one PO: PO Number 09000045 issued to Humanscale Corp for the purchase of ergonomic chairs. This effectively increased the FY 2010/11 Adopted Budget by $1,160. FISCAL IMPACT The total roll -over increased the Agency's appropriations by $1,160 and impacted the MRA Operating Fund (2902), MRA Economic Development Department (2410): Fund /Department 2902/2410 MRA Operating Fund / MRA Economic Development Department Adopted Budget Adjusted Budget Amendment Budget $6,074,764.00 $1,160.00 $6,075,924.00 STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2010 -, Attachment: Resolution No. 2010- El RESOLUTION NO. 2010- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2010/11 OPERATING AND CAPITAL IMPROVEMENT PROJECTS BUDGET TO INCREASE APPROPRIATIONS FOR FISCAL YEAR 2009/10 PURCHASE ORDER CARRY OVER WHEREAS, on June 16, 2010, the Board of Directors adopted the Operating and Capital Improvement Projects Budget for FY 2010/11; and WHEREAS, a staff report has been presented to the Board requesting approval of the budget amendment generated by the FY 2009/10 Purchase Order roll over process completed on August 3, 2010, which resulted in an aggregate increased appropriations of $1,160; and WHEREAS, the Purchase Order carry over impacted the MRA Operating Fund (2902); and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line item. NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $1,160 per Exhibit "A" and encumbering said funds for FY 2009/10 Purchase Order rolled over to FY 2010/11 is hereby approved. SECTION 2. The Agency Secretary shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 1St day of September, 2010. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Attachment: Exhibit "A 5 Exhibit A BUDGET AMENDMENT to MRA Operating Fund (2902) for the FY 2009/10 Purchase Order Encumbrance Carried Over to FY 2010/11 FY 2010/11 FUND ALLOCATION FROM: FUND ACCOUNT NUMBER AMOUNT MRA Operating Fund 2902 -5500 $1,160.00 $1,160.00 $2,160.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2902 - 2410- 0000 -9202 $1,000.00 $1,160.00 $2,160.00 TOTAL $1,000.00 $1,160.00 $2,160.00 Finance Approval: 0 ITEM 5.C. CITY OF MOORPARK, CALIFORNI- Redevelopment Agency Meeting 9- 1-A010 ACTION: /.l__�,r.�.Ktd 4tAW MOORPARK REDEVELOPMENT A AGENDA REPORT TO: Moorpark Agency Board of Directors FROM: John Brand, Senior Management Analyst DATE: August 25, 2010 (MRA Meeting of 09101/2010) SUBJECT: Consider Request from Roam'N Relics Car Club to Hold Car Show on October 24, 2010, from 8 a.m. to 3 p.m. on High Street and to Pay Reduced City Fees for the Event SUMMARY The Agency is being asked to approve use of certain City and Redevelopment Agency - owned property adjacent to High Street, waive rental fees for use of the property, and to use its good offices to obtain a Caltrans permit on behalf of the Roam'N Relics Car Club. BACKGROUND The Roam'N Relics Car Club has held its annual car show in Moorpark the past 16 years. In 2010, the event is planned for Sunday, October 24, from 8 a.m. to 3 p.m. on High Street. In 2009, the car show attracted about 500 pre -1973 vehicles and an estimated 4,500 spectators. Last year, the City charged the Club $2,445 for planning and staffing the event, including $1,275 for police, $660 for City staff time, and $510 for permits. DISCUSSION The Moorpark Redevelopment Agency has traditionally granted the Club's request to reduce City fees for the car show since the Club donates the proceeds to local charities and Moorpark businesses benefit from increased visibility. In 2009, the Club donated over $8,300 to groups including the Food Pantry, For the Troops, and Troops Kids Xmas. In recent years, the Club has donated approximately $3,000 - $9,000 to charitable groups, such as Arc Ventura County /Skyway Program, Be a Santa to a Senior Holiday Gift Program, Cub Scouts, Michael A. DiRaimondo Foundation, Moorpark Food Pantry, and Operation Seabee Christmas. 7 Honorable Agency Board of Directors Meeting of September 1, 2010 Page 2 No major changes are planned for the 2010 car show. The Club expects about 500 pre -1973 vehicles and 5,000 spectators, generating about $25,000 in revenues and up to $4,000 in donations to local charities after expenses. As in the past, the Club will promote High Street businesses through free advertisements and provide free booth space to City departments, if desired. Staff recommends the same fee reductions the Agnecyl approved in previous years, which has been to waive fee for use of City Redevelopment Agency property. Specifically, the properties on the south side of High Street including the various vacant lots, the Granary entrance area, and the north Metrolink Parking Lot. Additionally, staff has learned that it may be possible for the city to obtain the necessary Caltrans encroachment permit at no cost or liability, saving the club about $500. The City would charge the contract billing rate for police services (roughly $1,400), and charge the direct cost for other staff to plan the event (about $500), plus regular fees for an encroachment permit ($150) and a temporary use permit ($390). It is estimated that City fees may total $2,440 for the event. The Club also makes a sizable contribution to the Ventura County Sheriffs Department Explorer post, covering the direct cost of their participation in the event. As in the past, the City will not staff the event other than assigned police who will be present to ensure adherence to permit conditions, and a Senior Management Analyst to liaison with the Club and Police. This event contrasts from other street fairs in that the event promoters are responsible for the logistics involved in the road closure. FISCAL IMPACT Direct costs, including most staff time is recovered from the event promoters, resulting in no adverse budgetary impact. STAFF RECOMMENDATION Waive fee for use of Redevelopment Agency property. 2. Require Club to provide the Agency with an indemnification agreement and name the City and Agency as additional insureds in the Club's insurance policy. ITEM 5.D. CITY OF MOORPARK, CALIFORNIA Redevelopment Agency Meeting of. - q / -A01D AC ON. L�, MOORPARK REDEVELOPMENT A0E=Y..__ _ L:?1., AGENDA REPORT To: Honorable Agency Board of Directors From: David C. Moe Il, Redevelopment Manager �Cvk Date: August 25, 2010 (Agency Meeting of 9/1/10) Subject: Consider Approval of Resolution Amending the Fiscal Year 2010/11 Budget to Fund the Loan Agreement in the Amount of $600,000.00 with the Area Housing Authority of the County of Ventura for Additional Predevelopment and Construction Expenses BACKGROUND AND DISCUSSION On March 17, 2010, the Redevelopment Agency of the City of Moorpark Board of Directors approved a Loan Agreement with the Area Housing Authority of the County of Ventura ( "AHA ") to fund additional predevelopment and construction expenses to entitle a 20 unit affordable housing project on Charles Street. This loan was contingent upon AHA's ability to secure needed tax credits for the project. The loan to the AHA would have a thirty (30) year term and no interest. Payments would begin in year 11 and the AHA would not be penalized for prepayment. It is possible the loan could be paid off before or during the construction of the Project if the AHA is able to secure other financing such as HOME money. Due to other pending projects, the Agency's Low /Moderate Housing Fund does not have the fund balance to finance the loan to AHA. The Board approved staffs recommendation to obtain a $600,000 loan from the City Housing Fund (2201) to MRA Low /Mod Income Housing Fund (2901). Once the loan agreements are signed, the transfer of money between the City and Agency will occur. On July 7, 2010 the staff informed the Board that the Tax Credit Allocation Committee has reserved $8,648,129 of tax credits for this project. Since, the condition for the loan has been satisfied, the funds may now be transmitted from the Agency to AHA. D Honorable Agency Board of Directors September 1, 2010 Page 2 FISCAL IMPACT The FY 2010/11 adopted budget does not include appropriations for the loan to AHA. Thus, a budget amendment increase of $600,000 is required from the MRA Low /Mod Income Housing Fund (2901). STAFF RECOMMENDATION (ROLL CALL VOTE) Approve Resolution 2010 - in the amount of $600,000.00. Attachment "1 ": Resolution 2010 - Exhibit "A ": Budget Amendment 10 ATTACHMENT 1 RESOLUTION NO. 2010 - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2010/11 BUDGET BY APPROPRIATING $600,000 FROM THE MRA LOW /MOD INCOME HOUSING FUND (2901) TO FUND A LOAN AGREEMENT WITH THE AREA HOUSING AUTHORITY OF THE COUNTY OF VENTURA FOR ADDITIONAL PREDEVELOPMENT AND CONSTRUCTION EXPENSES WHEREAS, on June 16, 2010, the Agency Board adopted the Operating and Capital Improvement budget for Fiscal Year 2010/11; and WHEREAS, the Redevelopment Agency of the City of Moorpark desires to fund the Loan Agreement adopted on March 17, 2010, in the amount of $600,000 with the Area Housing Authority of the County of Ventura for additional predevelopment and construction expenses relating to the affordable housing project on Charles Street; and WHEREAS, on July 7, 2010, the Agency Board approved the internal loan from the City Housing Fund (2201) to the MRA Low /Mod Income Housing Fund (2901) in the amount of $600,000; and WHEREAS, the Board of Directors of the Redevelopment Agency of the City of Moorpark now wishes to amend the adopted budget to reflect the cost to fund the Loan Agreement in the amount of $600,000 from the MRA Low /Mod Income Housing Fund (2901). NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $600,000 from the MRA Low /Mod Income Housing Fund (2901), as more particularly described in Exhibit "A ", attached hereto, is hereby approved. SECTION 2. The Agency Secretary shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 1 st day of September, 2010. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Attachment: Exhibit A — Budget Amendment 11 EXHIBIT A BUDGET AMENDMENT FOR MRA LOW /MOD INCOME HOUSING FUND (2901) TO FUND LOAN AGREEMENT WITH THE AREA HOUSING AUTHORITY OF THE COUNTY OF VENTURA 2010/11 FUND ALLOCATION FROM: Fund Account Number Amount MRA Low /Mod Income Housing Funds 2901 -5500 $ 600,000.00 $ 600,000.00 $ 632,700.00 Total $ 600,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2901.2420.0000.9282 $ 32,700.00 $ 600,000.00 $ 632,700.00 Total $ 32,700.00 $ 600,000.00 $ 632,700.00 Approved as to Form: 12