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Home My WebLink AboutAG RPTS 2011 0105 RDA SPCESTAeum * YMall t� tlMt k44 IF 0 0-M NOTICE AND CALL OF A SPECIAL MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK TO THE MEMBERS OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK: NOTICE IS HEREBY GIVEN that a Special Meeting of the Redevelopment Agency of the City of Moorpark is hereby called to be held on Wednesday, January 5, 2011, commencing at 6:55 p.m. Said meeting will convene in the Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of considering the following: 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: All writings and documents provided to the majority of the Agency regarding all open - session agenda items are available for public Inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Redevelopment Agency meetings is also available on the City's website at www.ci.moorpark.ca.us. Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation/Action/ Discussion item. Speakers who wish to address the Agency concerning a Public Hearing or Presentations /Action/Discussion item must do so during the Public Hearing or Presentations /Action/ Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting; for a Presentation/Action /Discussion item, prior to the Chair's call for speaker cards for each Presentation /Action/ Discussion agenda item; and for a Public Hearing item, prior to the opening of each Public Hearing, or beginning of public testimony for a continued hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted In lieu of speaking orally for open Public Hearings and Presentation / Action /Discussion items. Any questions concerning any agenda item may be directed to the City Clerk's office at 517 -6223. SPECIAL MEETING NOTICE — Redevelopment Agency January 5, 2011 Page 2 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Resolution Amending the Fiscal Year 2010/11 Budget to Fund Materials and Labor Cost to Replace Ceiling Tiles and Insulation; Repair Roof; and Clean Office Building at 18 High Street — Chamber of Commerce. Staff Recommendation: Adopt Resolution No. 2011- , amending the FY 2010/11 Budget to appropriate $5,000 for repairs. ROLL CALL VOTE REQUIRED (Staff: Hugh Riley) 6. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: 18 High Street Agency Negotiator: Redevelopment Agency of the City of Moorpark - Steven Kueny, Executive Director Negotiating Party: Moorpark Chamber of Commerce Under Negotiation: Price and terms of a lease 7. ADJOURNMENT: Dated: January 4, 2011. Maureen Benson, City Clerk In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at (805) 517 -6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability- related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Maureen Benson, declare as follows: That I am the City Clerk of the City of Moorpark and that a notice for a Special Meeting of the Redevelopment Agency of the City of Moorpark will be held Wednesday, January 5, 2011, commencing at 6:55 p.m. at the Moorpark Community Center, located at 799 Moorpark Avenue, Moorpark, California. A copy of said Notice was posted on January 4, 2011, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on January 4, 2011. Maureen Benson, City Clerk CITY OF MOORPARK. CALIFORNIA Redevelopment Agency Meeting of /^ 'J - A 0 1/ ACTION: BY: MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT ITEM 5.A. TO: Honorable Agency Board FROM: Hugh R. Rilev. Assistant Executive Director DATE: January 3, 2011 (Agency Special Meeting of 1/05/11) SUBJECT: Consider Resolution Amending the Fiscal Year 2010111 Budget to Fund Materials and Labor Cost to Replace Ceiling Tiles, Insulation, Repair Roof and Clean Office Building at 18 High Street — Chamber of Commerce BACKGROUND The office building at 18 High Street is being leased to the Moorpark Chamber of Commerce. The lease expired in September 2010 and is continuing as a holdover while the Chamber reviews options for office facilities. The building is in very poor condition and had been infested with vermin causing enough damage to require the ceiling tiles and insulation to be replaced. In addition there is a small roof leak that needs to be repaired. The ceiling tiles have already been removed at a cost of $360. The cost to replace the tile and insulation and complete the necessary cleaning is approximately $3,970 as summarized below. Since it appears the Chamber of Commerce will continue to occupy the building it is necessary to complete the replacement of the ceiling tile and cleaning of the building including cleaning the carpets. The estimated cost to repair the roof leak is $500. Remove Ceiling tile: $ 360 Replace tile: $ 2,200 Replace insulation: $ 1,120 Clean building: 650 SUBTOTAL $ 3,970 $ 3,970 Roof leak repair $ 500 $ 500 TOTAL $ 4,830 Contingency 170 TOTAL APPROPRIATION $ 5,000 Honorable Agency Board January 4, 2011 Page 2 FISCAL IMPACT The current Agency Budget includes $3,000 for general maintenance, plumbing and pest control. The remaining appropriation is not sufficient to cover these repairs. Therefore a budget amendment from the MRA Operating Fund (2902) in the amount of $5,000 will need to be made to fund the cleaning and repairs. STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2011- Attachment 1 — Resolution 2 ATTACHMENT 1 RESOLUTION NO. 2011- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2010/2011 BUDGET OF THE MRA OPERATING FUND (2902) TO APPROPRIATE $5,000 FOR REPAIRS ON THE PROPERTY LOCATED AT 18 HIGH STREET WHEREAS, on June 16, 2010, the Board of Directors adopted the Operating and Capital Improvement Projects Budget for Fiscal Year 2010/2011; and WHEREAS, a staff report has been presented to the Board of Directors detailing the ceiling and roof repairs required at the property on 18 High Street, currently occupied by the Moorpark Chamber of Commerce; and WHEREAS, the adopted budget includes $3,000 for general maintenance and the available budget would not be sufficient to fund the needed repairs on the property. Thus, a budget increase of $5,000 in MRA Operating Fund (2902) is regested; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line item. NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $5,000 from the MRA Operating Fund (2902), as more particularly described in Exhibit "A" and is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 5'h day of January, 2011. Janice S. Parvin, Chair ATTEST: Maureen Benson, Agency Secretary Attachment: Exhibit "A" Budget Amendment 3 Exhibit A BUDGET AMENDMENT FOR MRA OPERATING FUND FOR CEILING AND ROOF REPAIRS AT 18 HIGH STREET FY 2010/2011 FUND ALLOCATION FROM: Fund Account Number Amount MRA Operating Fund 2902 -5500 $ 5,000.00 $ 5,000.00 $ 8,000.00 Total $ 5,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2902 - 2410 - 5079 -9252 $ 3,000.00 $ 5,000.00 $ 8,000.00 Total $ 3,000.00 $ 5,000.00 $ 8,000.00 Approved as to Form: