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Resolution No. 2011 -240
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REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK
REGULAR MEETING AGENDA
WEDNESDAY, JANUARY 19, 2011
7:00 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. ROLL CALL:
3. PUBLIC COMMENT:
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
5. PRESENTATION /ACTION /DISCUSSION:
A. Consider Resolution Amending the Fiscal Year 2010/11 Budget to Fund
Construction of the Ruben Castro Human Services Center Capital
Improvement Project (5020). Staff Recommendation: Adopt Resolution No.
2011- . ROLL CALL VOTE REQUIRED (Hugh Riley)
All writings and documents provided to the majority of the Agency regarding all open- session agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular
business hours. The agenda packet for all regular Redevelopment Agency meetings is also available on the
City's website at www.ci.moorpark.ca.us.
Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it
is a Public Hearing or a Presentation /Action/ Discussion item. Speakers who wish to address the Agency
concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or
Presentations /Action/ Discussion portion of the Agenda for that item. Speaker cards must be received by the City
Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting; for a
Presentation /Action /Discussion item, prior to the Chair's call for speaker cards for each Presentation /Action/
Discussion agenda item; and for a Public Hearing item, prior to the opening of each Public Hearing, or beginning
of public testimony for a continued hearing. A limitation of three minutes shall be imposed upon each Public
Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be
imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted in lieu of speaking
orally for open Public Hearings and Presentation /Action /Discussion items. Any questions concerning any
agenda item may be directed to the City Clerk's office at 517 -6223.
Redevelopment Agency Agenda
January 19, 2011
Page 2
6. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Consider Minutes of Special Meeting of December 15, 2010. Staff
Recommendation: Approve the minutes.
B. Consider Minutes of Regular Meeting of December 15 2010. Staff
Recommendation: Approve the minutes.
C. Consider Minutes of Sgecial Meeting of January 5, 2011. Staff
Recommendation: Approve the minutes.
D. Consider Resolution Amending the Fiscal Year 2010/11 Budget to Fund the
Building Information Modeling (BIM) Services for the Ruben Castro Human
Services Center Capital Improvement Project. Staff Recommendation:
Adopt Resolution No. 2011- , appropriating $43,000 from the MRA 2006
TAB Proceeds Fund for BIM for the Ruben Castro Human Services Center
Capital Improvement Project. ROLL CALL VOTE REQUIRED (Staff: Hugh
Riley)
E. Consider Resolution Amending the Fiscal Year 2010/11 Budget to Fund
Materials Testing Special Inspection and Geotechnical Services for the
Ruben Castro Human Services Center Capital Improvement Project (5020).
Staff Recommendation: Adopt Resolution No. 2011- ROLL CALL
VOTE REQUIRED (Staff: Hugh Riley)
F. Consider Granting a Right -of -Way Easement to the City of Moorpark. Staff
Recommendation: 1) Approve granting an easement to the City of Moorpark
for right -of -way and park purposes on the west 160 -feet of APN 512- 0 -090-
115; and 2) Authorize the Executive Director to execute any documents
necessary to grant the easement, subject to final language approval by
Executive Director and Agency Counsel. (Staff: David Moe)
7. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision (b) of Section
54956.9 of the Government Code: (Number of cases to be discussed - 4)
Redevelopment Agency Agenda
January 19, 2011
Page 3
7. CLOSED SESSION: (continued)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the
Government Code: (Number of cases to be discussed - 4)
8. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the City Clerk's Division at (805) 517 -6223. Upon request, the
agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in
assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102 - 35.104; ADA Title ll).
Redevelopment Agency Agenda
January 19, 2011
Page 4
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Maureen Benson, declare as follows:
That I am the City Clerk of the City of Moorpark and that a notice for a Regular Meeting of
the Redevelopment Agency of the City of Moorpark to be held Wednesday, January 19,
2011, at 7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799
Moorpark Avenue, Moorpark, California, was posted on January 14, 2011, at a conspicuous
place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 14, 2011.
Maureen Benson, City Clerk
CITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting ITEM 5.A.
of /- 117-19,011
ACTION: 4j s cQ: j/
ay.
--o ARK REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Honorable Agency Board
FROM: Hugh R. Riley, Assistant Executive Dire or
BY: Jessica Sandifer, Management Analy
DATE: January 5, 2011 (MRA Meeting of 1/19/1
SUBJECT: Consider Resolution Amending the Fiscal Year 2010/11 Budget
to Fund Construction of the Ruben Castro Human Services
Center Capital Improvement Project (5020)
BACKGROUND & DISCUSSION
On a later item, the City Council is being requested to award the construction bids for
the Ruben Castro Human Services Center (RCHSC). A budget amendment is needed
to ensure that all bond funds are appropriated for this project.
FISCAL IMPACT
The total costs for land acquisition, design, engineering, construction management and
materials testing and inspection for the project are estimated to be $3,641,684.00. The
total cost to construct the building per bids is $9,087,754.00 plus a 10% contingency of
$908,775 for a total cost of $9,996,529. Permit fees and Art in Public Places expenses
will total $440,683. The total project costs are expected to be $14,078,896.
Approximately $1,772,381 of Community Development Block Grant (CDBG) Funding
has been used to pay for land acquisition and architect and engineering services and
approximately $434,000 have already been paid from the MRA 2006 Tax Allocation
Bond (TAB) Proceeds Fund (2905). The remaining $11,872,515 of project costs are
proposed to be paid with $9,600,000 in MRA 2006 TAB Proceeds Fund (2905) and an
allocation from the Special Projects Fund (4004) in the amount of $2,700,000.
The current budget includes $14,410,287 for the Ruben Castro Human Services
Complex Capital Improvement Project (5020) from CDBG Entitlement Fund (2701) -
$170,446; MRA Operating Fund (2902) - $5,041,715 and MRA 2006 TAB Proceeds
Fund (2905) - $9,198,126. To balance the MRA Operating Fund (2902) budget, staff
estimated $5,000,000 revenue from other financing sources. At this time, staff has
determined that the Agency will not be able to secure the outside financing. The Agency
board is being asked to reduce the MRA Operating Fund (2902) revenue by $5,000,000
and the expenditure budget by $5,041,715.
1
Honorable City Council
January 19, 2011
Page 2
In order to allocate the full $9,600,000 mentioned above, the Redevelopment Agency
Board is also being asked to approve an additional appropriation of $495,000 in order to
appropriate all the available MRA 2006 TAB Proceeds Funds for the project.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2011-
Attachment 1 — Resolution
K
ATTACHMENT 1
RESOLUTION NO. 2011 -
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2010/11 BUDGET BY DECREASING THE MRA
OPERATING FUND (2902) REVENUE BY $5,000,000 AND
EXPENDITURE BY $5,041,715 AND APPROPRIATING $495,000
FROM THE MRA 2006 TAB PROCEEDS FUND (2905) FOR
CONSTRUCTION OF THE RUBEN CASTRO HUMAN
SERVICES CENTER CAPITAL IMPROVEMENT PROJECT
(5020)
WHEREAS, on June 16, 2010, the Agency Board adopted the MRA Operating
and Capital Improvement budget for Fiscal Year 2010/11; and
WHEREAS, the adopted budget includes expenditure appropriations totaling
$14,410,287 for the Ruben Castro Human Services Complex Capital Improvement
Project (5020) from CDBG Entitlement Fund (2701) - $170,446; MRA Operating Fund
(2902) - $5,041,715 and MRA 2006 TAB Proceeds Fund (2905) - $9,198,126; and
WHEREAS, in order to balance the Agency's adopted budget, staff included
revenue of $5,000,000 from other financing sources in the MRA Operating Fund (2902)
to pay for the Ruben Castro Human Services Complex Capital Improvement Project
(5020); and
WHEREAS, staff has determined that the Agency will not be able to secure the
$5,000,000 outside financing as anticipated to complete the project and staff is
requesting the Agency Board reduce the MRA Operating Fund (2902) revenue budget
by $5,000,000 and decrease the expenditure budget by $5,041,715; and
WHEREAS, a staff report has been presented to the Board requesting additional
money to fully use MRA 2006 TAB Proceeds Fund (2905) for this project; and
WHEREAS, a budget adjustment in the aggregate amount of $495,000.00 is
requested from the MRA 2006 TAB Proceeds Fund (2905) for this work; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said
budget amendments and the resultant impacts to the budget line items.
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTIONI. That the MRA Operating Fund (2902) revenue budget is hereby
reduced by $5,000,000 and the expenditure budget is hereby reduced by $5,041,715.
SECTION 2. A budget amendment in the amount of $495,000.00 from the MRA
2006 TAB Proceeds Fund (2905), as more particularly described in Exhibit "A ", attached
hereto, is hereby approved.
3
Resolution No. 2011 —
Page 2
SECTION 2. The Agency Secretary shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 19th day of January, 2011.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson, Agency Secretary
Exhibit A — Budget Amendment
Irl
EXHIBIT A
BUDGET AMENDMENT FOR
MRA OPERATING FUND (2902) AND
MRA 2006 TAB PROCEEDS FUND (2905)
FOR THE RUBEN CASTRO HUMAN SERVICES CENTER
FUND ALLOCATION FROM:
Fund
Account Number
Amount
MRA 2006 TAB Proceeds Fund
2905 -5500
$ 495,000.00
MRA Operating Fund
2902 -5500
$ 41,715.00
Total
$ 41,715.00
$ 453,285.00
DISTRIBUTION OF APPROPRIATION TO (2902) EXPENSE ACCOUNTS:
Account Number
Current Budget*
Revision
Amended Budget
2902.2410.5020.9620
$ 5,000,000.00
$ 5,000,000.00
$ -
2902.2410.5020.9603
$ 41,715.00
$ 41,715.00
$ -
Total
$ 5,041,715.00
$ 5,041,715.00)
$ -
DISTRIBUTION OF APPROPRIATION TO (2905) EXPENSE ACCOUNTS:
Account Number
Current Budget*
Revision
Revision
Amended Budget
2905.2410.5020.9601
$ 208,711.00
$
131,000.00
$
339,711.00
2905.2410.5020.9603
$ 179,007.00
$
195,000.00
$
374,007.00
2905.2410.5020.9625
$ -
$
169,000.00
$
169,000.00
Total
$ 387,718.00
$
495,000.00
$
882,718.00
REVENUE BUDGET ALLOCATION:
Account Number
Current Budget
Revision
Amended Budget
2902 -3730
$ 5,000,000.00
$ 5,000,000.00
$ -
Total
$ 5,000,000.00
1 $ 5,000,000.00
$ -
Approved as to Form:
5
CITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
ITEM 6.A.
of— - - -- N:— a_.n A != . ! D//
ACTIO_a.[_w.r -
MINu rES OF THE SPECIAL MEETING OF THE
MENT AGENCY OF THE CITY OF MOORPARK
BY:_ � . trr�z/
Moorpark, California December 15, 2010
A Special Meeting of the Redevelopment Agency of the City of Moorpark was held on
Wednesday, December 15, 2010, in the Community Center of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Parvin called the meeting to order at 6:55 p.m.
2. ROLL CALL:
Present: Agency Members Mikos, Millhouse Pollock, Van Dam,
and Chair Parvin.
Staff Present: Steven Kueny, Executive Director; Hugh Riley,
Assistant Executive Director; Deborah Traffenstedt,
Deputy City Manager; and David Moe,
Redevelopment Manager.
3. PUBLIC COMMENT:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
5. CLOSED SESSION:
Mr. Kueny requested the Agency go into closed session for discussion of Item
5.C. on the agenda.
MOTION: Agency Member Mikos moved and Agency Member Van Dam seconded a
motion to adjourn to closed session for discussion of Item 5.C. on the agenda. The
motion carried by unanimous voice vote.
C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: 61 East High Street (APN 512 -0- 091 -070)
Agency Negotiator: Redevelopment Agency of the City of Moorpark -
Steven Kueny, Executive Director
Negotiating Parties: Kirk Aiken
Under Negotiation: Price and terms of sale
r,
Minutes of the Redevelopment Agency
Moorpark, California Page 2 December 15, 2010
Present in closed session were Agency Members Mikos, Millhouse, Pollock, Van
Dam, and Chair Parvin; Steven Kueny, Executive Director; Hugh Riley, Assistant
Executive Director; Deborah Traffenstedt, Deputy City Manager, and David Moe,
Redevelopment Manager.
The Agency reconvened into open session at 7:07 p.m. Mr. Kueny stated Item
5.C. was discussed and there was no action to report.
7. ADJOURNMENT:
Chair Parvin adjourned the Redevelopment Agency meeting at 7:07 p.m.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson
Agency Secretary
VA
"ITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
ITEM R B-
ACTION:
a A 'TES OF THE RE --- -- EVELOPMENT AGENCY OF THE CITY OF MOORPARK
BY:
a
December 15, 2010
A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on
December 15, 2010, in the Community Center of said City located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Parvin called the meeting to order at 7:31 p.m.
2. ROLL CALL:
Present: Agency Members Mikos, Millhouse, Pollock, Van Dam, and
Chair Parvin.
Staff Present: Steven Kueny, City Manager; Gregory Murphy, Assistant
City Attorney; Hugh Riley, Assistant Executive Director;
Deborah Traffenstedt, Deputy City Manager; Ron Ahlers,
Agency Treasurer; and Maureen Benson, Agency Secretary.
3. PUBLIC COMMENT:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Agency Member Mikos moved and Agency Member Pollock seconded a
motion to approve the Consent Calendar. The motion carried by unanimous roll call
vote.
A. Consider Minutes of Regular Meeting of November 17, 2010. Staff
Recommendation: Approve the minutes.
B. Consider Replacement Housing Plan for 112 and 124 First Street. Staff
Recommendation: Adopt Replacement Housing Plan for 112 and 124
First Street.
C. Consider Relocation Plan for 112 and 124 First Street and Resolution
Amending the Fiscal Year 2010/11 Budget to Fund the Relocations. Staff
Recommendation: 1) Approve Relocation Plan for 112 and 124 First
Minutes of the Redevelopment Agency
Moorpark, California Page 2 December 15, 2010
Street; and 2) Adopt Resolution No. 2010 -238. ROLL CALL VOTE
REQUIRED
D. Consider Annual Financial Report for the Fiscal Year Ended June 30,
2010 for the Moorpark Redevelopment Agency. Staff Recommendation:
Accept the Annual Financial Report and receive and file the report. ROLL
CALL VOTE REQUIRED
6. CLOSED SESSION:
None was held.
7. ADJOURNMENT:
Chair Parvin adjourned the meeting at 7:36 p.m.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson
Agency Secretary
Pi
CITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
ACTION:_ �y�s.
ITEM 6.C.
*ffftfTES OF THE SPECIAL MEETING OF THE
BY: 6,-'.1,A,,r1EDEVEt0 MENT AGENCY OF THE CITY OF MOORPARK
Moorpark, California January 5, 2011
A Special Meeting of the Redevelopment Agency of the City of Moorpark was held on
January 5, 2011 in the Community Center of said City located at 799 Moorpark Avenue,
Moorpark, California.
CALL TO ORDER:
Chair Parvin called the meeting to order at 6:58 p.m.
2. ROLL CALL:
Present: Agency Members Mikos, Millhouse, Pollock, Van Dam, and
Chair Parvin.
Staff Present: Steven Kueny, Executive Director; Joseph Montes, General
Counsel; Hugh Riley, Assistant Executive Director; and
Deborah Traffenstedt, Deputy City Manager.
3. PUBLIC COMMENT:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
5. PRESENTATION /ACTION /DISCUSSION:
A. Consider Resolution_Amendinq the Fiscal Year 2010/11 Budget to Fund
Materials and Labor Cost to Replace Ceiling Tiles and Insulation: Repair
Roof; and Clean Office Building at 18 High Street — Chamber of
Commerce. Staff Recommendation: Adopt Resolution No. 2011 -239,
amending the FY 2010/11 Budget to appropriate $5,000 for repairs. ROLL
CALL VOTE REQUIRED
Mr. Riley gave the staff report.
There were no speakers.
MOTION: Agency Member Pollock moved and Agency Member Millhouse
seconded a motion to adopt Resolution No. 2011 -239, amending the FY 2010/11
Budget to appropriate $5,000 for repairs. The motion carried by unanimous roll
call vote.
10
Minutes of the Redevelopment Agency
Moorpark California Page 2 January 5, 2011
6. CLOSED SESSION:
None was held.
7. ADJOURNMENT:
Chair Parvin adjourned the meeting at 7:05 p.m.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson, Agency Secretary
11
tTY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting ITEM 6.Q.
sr— - - 19' 0A0 //
AC 1ON:.__&'Ii.e1l /i
BY: ._ - - MOORPARK REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Honorable Agency Board
FROM: Hugh R. Riley, Assistant Executive Direc
BY: Jessica Sandifer, Management Analys /
DATE: January 5, 2011 (MRA Meeting of 1/19/1
SUBJECT: Consider Resolution Amending the Fiscal Year 2010/11 Budget
to Fund the Building Information Modeling Services for the
Ruben Castro Human Services Center Capital Improvement
Project (5020)
BACKGROUND & DISCUSSION
Barnhart- Balfour Beatty is the City's Construction Manager on the Ruben Castro Human
Services Center (RCHSC) project. As a part of their original proposal the firm had
proposed the use of Building Information Modeling (BIM) for the RCHSC. This item was
approved by the City Council as a part of their original agreement.
The City Council will be requested to approve an Amendment to the Agreement with
Barnhart Balfour -Beatty to include the full cost of the BIM services on a later item on the
City Council Agenda. Since Redevelopment Agency bond funds are being used to fund
this project, the Agency Board is being asked to approve a budget amendment to the
RCHSC capital improvement budget to fund the work.
FISCAL IMPACT
The cost to conduct the BIM is $78,000. The construction management budget for the
RCHSC includes $35,000 to furnish BIM modeling. The cost increase to the Agency is
$43,000.
A budget amendment from the MRA 2006 Tax Allocation Bond (TAB) Proceeds Fund
(2905) in the amount of $43,000 will be needed to fully fund this work.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2011 -
Attachment 1 — Resolution
12
ATTACHMENT 1
RESOLUTION NO. 2011 -
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2010/11 BUDGET BY APPROPRIATING $43,000.00
FROM THE MRA 2006 TAB PROCEEDS FUND (2905) FOR
BUILDING INFORMATION MODELING (BIM) FOR THE RUBEN
CASTRO HUMAN SERVICES CENTER CAPITAL
IMPROVEMENT PROJECT (5020)
WHEREAS, on June 16, 2010, the Agency Board adopted the MRA Operating
and Capital Improvement budget for Fiscal Year 2010/11; and
WHEREAS, the adopted budget includes an aggregate appropriation of
$14,410,287 for the Ruben Castro Human Services Center Capital Improvement Project
No. 5020, of which $9,198,125 is financed by MRA 2006 TAB Proceeds (Fund 2905);
and
WHEREAS, a staff report has been presented to the Board requesting additional
money to fully fund the Building Information Modeling process; and
WHEREAS, a budget adjustment in the aggregate amount of $43,000.00 is
requested from the MRA 2006 TAB Proceeds Fund (2905) for this work; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line item.
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $43,000.00 from the MRA
2006 TAB Proceeds Fund (2905), as more particularly described in Exhibit "A ", attached
hereto, is hereby approved.
SECTION 2. The Agency Secretary shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 19th day of January, 2011.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson, Agency Secretary
Exhibit A — Budget Amendment
13
EXHIBIT A
BUDGET AMENDMENT FOR
MRA 2006 TAB PROCEEDS FUND
FOR BIM MODELING FOR RUBEN CASTRO HUMAN SERVICES CENTER
FUND ALLOCATION FROM:
Fund
Account Number
Amount
MRA 2006 TAB PROCEEDS FUND
2905 -5500
$ 43,000.00
$ 43,000.00
$ 1,019,730.00
Total
$ 43,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
2905.2410.5020.9650
$ 976,730.00
$ 43,000.00
$ 1,019,730.00
Total
$ 976,730.00
$ 43,000.00
$ 1,019,730.00
Approved as to Form: i✓
14
•ATY Or- MOORPARK, CALIFORNIA ITEM 6. E.
Redevelopment Agency Meeting
ACTT LN:
MOORPARK REDEVELOPMENT AGENCY
AGENDA REPORT
TO: Honorable Agency Board
FROM: Hugh R. Riley, Assistant Executive Dire r
BY: Jessica Sandifer, Management Analyse
DATE: January 5, 2011 (CC Meeting of 1/19/11
SUBJECT: Consider Resolution Amending the Fiscal Year 2010/11 Budget
to Fund Materials Testing, Special Inspection, and
Geotechnical Services for the Ruben Castro Human Services
Center Capital Improvement Project (5020)
BACKGROUND
The Ruben Castro Human Services Center (RCHSC) project consists of two buildings
totaling approximately 25,000 square feet (the Facility). Building A is 10,000 square feet
and is designed to house non - emergency medical services. Building B is approximately
15,000 square feet and has been planned as an "Under- One -Roof' facility for various
social services, educational uses, and charitable services. The construction plans and
specifications are complete and the project was sent out to bid. Bids were due on
October 21, 2010.
Since the project has been bid, it is now appropriate to secure the services of a firm to
provide materials testing, special inspection and geotechnical services for the project.
DISCUSSION
The City Council will be requested to approve an Agreement with Testing Engineers
Southwest, Inc. dba Vertical -V Testing Engineers, Inc. to provide materials testing,
special inspection and geotechnical services for the RCHSC. Since Redevelopment
Agency bond funds are being used to fund this project, the Agency Board is being
asked to approve a budget amendment to the RCHSC capital improvement budget to
fund the work.
15
Honorable Agency Board
January 19, 2011
Page 2
FISCAL IMPACT
The baseline estimate for Vertical -V's work is on a time and materials basis for
$156,152. This amount is based on materials testing, special inspection, and
geotechnical services as required by the construction documents. However, sometimes
unforeseen conditions exist that require additional services that are not called out in the
construction documents. In light of this, staff is also proposing adding a 10%
contingency amount of $15,615 to the baseline estimate, to cover these unforeseen
conditions.
There are no funds allocated for these services in the project budget, so a budget
amendment from the MRA 2006 Tax Allocation Bond (TAB) Fund (2905) in the amount
of $171,767 will need to be made to fund this work.
STAFF RECOMMENDATION (ROLL CALL VOTE)
Adopt Resolution No. 2011 -
Attachment 1 — Resolution
F.
ATTACHMENT 1
RESOLUTION NO. 2011 -
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2010/11 BUDGET BY APPROPRIATING $171,767.00
FROM THE MRA 2006 TAB PROCEEDS FUND (2905) FOR THE
MATERIALS TESTING, SPECIAL INSPECTION AND
GEOTECHNICAL SERVICES FOR THE RUBEN CASTRO
HUMAN SERVICES CENTER CAPITAL IMPROVEMENT
PROJECT (5020)
WHEREAS, on June 16, 2010, the Agency Board adopted the MRA Operating
and Capital Improvement budget for Fiscal Year 2010/11; and
WHEREAS, the adopted budget includes an aggregate appropriation of
$14,410,287 for the Ruben Castro Human Services Center Capital Improvement Project
No. 5020, of which $9,198,125 is financed by MRA 2006 TAB Proceeds (Fund 2905);
and
WHEREAS, on January 19, 2011, an earlier agenda item was presented to the
Board requesting additional budget of $43,000 for the Building Information Modeling
(BIM) for the Ruben Castro Human Services Center Capital Improvement Project No.
5020-land
WHEREAS, a staff report was presented to the City Council recommending
hiring Testing Southwest Engineers, Inc. dba Vertical -V Testing Engineers, Inc. to
conduct materials testing, special inspection and geotechnical services for the Ruben
Castro Human Services Center; and
WHEREAS, a budget adjustment in the aggregate amount of $171,767.00 is
requested from the MRA 2006 TAB Proceeds Fund (2905) for this work; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line item.
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $171,767.00 from the MRA
2006 TAB Proceeds Fund (2905), as more particularly described in Exhibit "A ", attached
hereto, is hereby approved.
SECTION 2. The Agency Secretary shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original Resolutions.
17
Resolution No. 2011 —
Page 2
PASSED AND ADOPTED this 19th day of January, 2011.
Janice S. Parvin, Chair
ATTEST:
Maureen Benson, Agency Secretary
Exhibit A — Budget Amendment
EXHIBIT A
BUDGET AMENDMENT FOR
MRA 2006 TAB PROCEEDS FUND
FOR MATERIALS TESTING, SPECIAL INSPECTION AND GEOTECHNICAL SERVICES
FUND ALLOCATION FROM:
Fund
Account Number
Amount
MRA 2006 TAB PROCEEDS FUND
2905 -5500
$ 171,767.00
$ 171,767.00
$ 1,191,497.00
Total
$ 171,767.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget*
Revision
Amended Budget
2905.2410.5020.9650
$ 1,019,730.00
$ 171,767.00
$ 1,191,497.00
Total
$ 1,019,730.00
$ 171,767.00
$ 1,191,497.00
*includes $43,000 budget amendment approved earlier on the January 19, 2011 Agency Board
Agenda for the Building Information Model
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Approved as to Form:
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,{ r-( uF- MOORPARK, CALIFORNIA
PerievOooment Agency Meeting
W=-
MOORPARK REDEVELOPMENT AGENCY
AGENDA REPORT
To: Honorable Agency Board of Directors
From: David C. Moe 11, Redevelopment Manager c-L -U
Date: January 13, 2011 (Agency Meeting of 1/19/11)
ITEM 6.F.
Subject: Consider Granting a Right of Way Easement to the City of Moorpark
BACKGROUND & DISCUSSION
The Redevelopment Agency of the City of Moorpark (Agency) owns the parcel (APN
512 -0- 090 -115) of land on the south side of High Street from Moorpark Avenue to the
north Metrolink parking lot (Property). The west 160 feet of this Property is currently
leased to the Moorpark Chamber of Commerce and the remainder is proposed to be
developed by Aszkenazy Development Inc., under a Disposition and Development
Agreement approved by the Agency Board on 12/16/09. As the City Council will recall
adding a turning lane at this intersection is a requirement of the Aszkenazy project. The
Downtown Specific Plan also calls for a town square /park on High Street and this is a
possible location option. The necessary right of way is needed for street construction.
The 2009/10- 2014/15 Five Year Implementation Plan (Plan) has identified infrastructure
improvements as a priority for use of redevelopment funds. Goal 11.2 and 11.3 of the
Plan recognizes the need for improvements in the public right of way, reducing
congestion and improving public safety in the Moorpark Redevelopment Project Area.
With the construction of the proposed civic center, the Aszkenazy Development project,
possible downtown plaza, and other downtown developments, the intersection of
Moorpark Avenue and High Street (Intersection) will need to be widened to
accommodate the additional vehicle traffic. To assist with the widening of this
Intersection, Agency wishes to grant the City of Moorpark an easement for right of way
and park purposes on the west 160 west of the Property (Attachment A)
FISCAL IMPACT
None.
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Honorable Agency Board of Directors
January 19, 2011
Page 2
STAFF RECOMMENDATIONS
1. Approve granting an easement to the City of Moorpark for right of way and park
purposes.
2. Authorize the Executive Director to execute any documents necessary to grant
the easement, subject to final language approval by Executive Director and
Agency Counsel.
Attachment "A ": Grant Deed
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ATTACHMENT A
RECORDING REQUESTED BY:
Redevelopment Agency of the
City of Moorpark
WHEN RECORDED MAIL TO
City Clerk
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, CA 93021
GRANT DEED OF EASEMENT
No Documentary Transfer Tax per Revenue Taxation Code 11922
APN: 512 -0- 090 -115 (portion of)
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
Redevelopment Agency of the City of Moorpark
Hereby GRANTS to:
City of Moorpark, a Municipal Corporation
the following described interests in real property located in the City of Moorpark, County of
Ventura, State of California:
an easement for Public Roadway and Park purposes, including construction, maintenance,
inspection, removal and replacement of any and all facilities over, under and upon that property
described in Exhibit "A" consisting of one page, attached hereto and made a part hereof.
Executed this day of , 20
Redevelopment Agency of the
City of Moorpark
M
An
Steven Kueny, Executive Director
Maureen Benson, Agency Secretary
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EXHIBIT "A"
LEGAL DESCRIPTION
PUBLIC ROADWAY AND PARK EASEMENT
The westerly 160.00 feet of Parcel A of Lot Line Adjustment No. 2006 -10 recorded
February 8, 2008, as Document No. 20080208 - 00017993 -0, Official Records,
further described as:
Those portions of Lots 34, 35, and 36, Fremont Subdivision of Lot "L" of the Rancho
Simi, in the City of Moorpark, County of Ventura, State of California, as per Map
recorded in Book 3, Page 39 of Maps, in the office of the County of Recorder of said
County, being a strip of land 300 feet in width, the centerline thereof being the
centerline of the 100 foot wide strip of land described in the deed dated February
28, 1900, from Madeline R. Poindexter, et al, to the Southern Pacific Railroad
Company, recorded March 20, 1900, in Book 64, Page 169 of Deeds, said 300 foot
strip of land being bounded Easterly by a line perpendicular to the center line of the
main track of the Southern Pacific Transportation Company at Engineer's Station
1006 + 77.0 and bounded Westerly by a line perpendicular to said center line at
Engineer's Station 1033 + 17.0 including all easements of record in the City of
Moorpark, County of Ventura, State of California.
EXCEPT therefrom that portion lying contiguous to and Southerly of a line parallel
with and distant 100 feet Southerly, measured at right angles, from the Northerly
line of said 300 foot strip of land.
ALSO EXCEPT that portion of the Northerly 100 feet of said 300 feet wide strip of
land, lying Easterly of a line parallel with and Westerly 256.96 feet from Easterly
boundary of said 300 foot strip land.
ALSO EXCEPT that portion lying Westerly of the Easterly line of Moorpark Avenue
(60 feet wide) as shown on the map of the Townsite of Moorpark, as per Map
recorded in Book 5, Page 5 of Miscellaneous Records.
ALSO EXCEPT all minerals and mineral rights, interests and royalties, including
without limitation, all oil, gas and other hydrocarbon substances, as well as metallic
or other solid minerals of whatever kind or character, whether now known or
hereafter discovered, in and under the land below a depth of 500 feet under the
surface without regard to the manner in which the same may be produced or
extracted from the land, but without any right to enter upon or through the surface
down to 500 feet below the surface to extract, drill, explore or otherwise exploit such
minerals or minerals rights and without any right to remove or impair lateral or
subjacent support, recorded September 27, 1991, as Document No. 91- 143118,
Official Records.
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Acknowledgment
State of California )
County of )
On
personally
appeared
before me
(here insert name and title of the officer)
who proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is /are subscribed to the within instrument and acknowledged to me that
he /she /they executed the same in his /her /their authorized capacity(ies), and that by
his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
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