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HomeMy WebLinkAboutMIN 2003 0521 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California May 21, 2003 A Regular Meeting of the City Council of the City of Moorpark was held on May 21, 2003, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: Walter Brown, City Engineer, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Ken Gilbert, Public Works Director; Mary Lindley, Community Services Director; Barry Hogan, Community Development Director; Cynthia Borchard, Administrative Services Director; Walter Brown, City Engineer; Captain Richard Diaz, Sheriff's Department; Mike Mathews, Senior Management Analyst; John Hartnett, Senior Management Analyst; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and Maureen Benson, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Presentation of Awards to the Moorpark High School Academic Decathlon Team and Coach. Mayor Hunter deferred the presentation to allow time for the team and coach to arrive from a reception held in their honor at Moorpark Unified High School. B. City Manager's Monthly Report. Mr. Kueny introduced Cynthia Borchard, Administrative Services Director, who gave the monthly report. Ms. Borchard reported on activities of the Administrative Minutes of the City Council Moorpark, California Page 2 May 21, 2003 Services Department including preparation of the draft budget with a workshop proposed for May 28th; various services provided to the public and other City departments; on -going tasks in General Services such as procurement, copying, communication services, and information services; General Accounting procedures such as cash management, accounts receivable, accounts payable, payroll, and financial reporting; recent projects including continued work on the Fixed Asset Inventory, and compliance with GASB -34 to value all infrastructure and re -state the City's Financial Statement; the arrival of auditors in June to begin the 2002/2003 Fiscal Year audit; a forthcoming GIS proposal to provide access to mapping capabilities for staff and the public; completion of Phase 1 of the webpage redesign to launch at the end of the Fiscal Year and starting next Fiscal Year, Phase 2, with special features for on -line registration and purchasing; the auction of surplus items worth $15,000; and the recruitment of an Account Technician to bring the department to full staff. 5. PUBLIC COMMENT: Joseph Catrambone, a Moorpark resident, stated that off - road dirt bike riding in the Flood Control Channel behind Cambridge Street, at Happy Camp, and on the Pardee property, is getting worse; the Police Department responds, but does not have a vehicle that can access the affected areas; and a solution is needed to curtail this activity. In response to Mayor Hunter, Mr. Kueny stated that Captain Diaz is working on this problem in response to Councilmember Mikos' request. Captain Diaz stated that this is an on -going problem; the Pardee development property owner has authorized the Police Department to act as its agent; the law requires one warning contact to offenders and then upon a second offense an arrest results; current known offenders have been notified by letter; and the Police Department's motorcycle team will be on -site to remediate the problem. Councilmember Mikos stated that she and Mr. Catrambone can give Captain Diaz information on the most likely times when offenders can be caught. She commented that the County may Minutes of the City Council Moorpark, California Page 3 May 21, 2003 have to become involved, as the Happy Camp area is not within the City limits. Barbara Kerkhoff, a Somis resident representing "Save Our Somis", reported on the group's successful lawsuit against Caltrans resulting in a court decision that Caltrans will have to do a full Environmental Impact Report (EIR) for the proposed work at the corner of State Routes 118 and 34. She provided the Council with copies of the judge's ruling stating that the project is not a stand -alone project and cannot be viewed without taking into account all projects along State Route 118. She thanked the Council for their past involvement in requesting the EIR. AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the Moorpark Redevelopment Agency. The time was 7:27 p.m. The City Council meeting reconvened at 7:32 p.m. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Millhouse reported on Caltrans work in response to requests to repair off -ramps from the State Route 23 Freeway. Councilmember Mikos thanked the Council for their support in a letter sent to the Governor in regard to allowing the Santa Monica Mountains Conservancy Advisory Committee to continue to meet in lieu of new rules. Councilmember Mikos announced an eight mile hike to the top of Big Mountain on Saturday, May 31, 2003, sponsored by the Santa Monica Mountains Conservancy. Councilmember Parvin acknowledged the Moorpark Rotary Club for being honored by the Chamber of Commerce with a tourist award for their Civil War reenactment. She further recognized the growing interest in other Moorpark tourist sites such as the Theater on High Street, Moorpark College Zoo, and the Secret Garden restaurant. Minutes of the City Council Moorpark, California Page 4 May 21, 2003 8. PUBLIC HEARING: A. Consider Resolution Establishing a "Permit Only Parkin Zone" in Certain Residential Neighborhoods in the Vicinity of Moorpark College. Staff Recommendation: Adopt Resolution No. 2003 -2085. Mr. Gilbert gave the staff report. He corrected the statement on Stamped Page 2. Section I. to reflect that the all City costs will be recovered for this particular event, since the event sponsor is picking up the cost; however, there is no commitment for future events. Mr. Gilbert stated that it is staff's position not to impose the restriction on parking by putting up the Permit Only Parking Signs, unless requested to do so by the College when the expectation is that the event sponsor would be paying for the cost. In response to Council, Mr. Gilbert stated that the affected residents have received parking permits to place in their car window; no negative phone calls have been received by the City regarding this restriction; event sponsors will be deploying the signs and the estimated cost to them would be approximately $200 -$300 for an encroachment permit for street closures, printing the signs, and postage; and the City will be relying on the College to anticipate events which will necessitate implementing this temporary parking restriction. In response to Council, Captain Diaz stated that a Moorpark Police Department motorcycle officer will be on duty the final day of the event; the Chief of the Moorpark College Police indicates they will have sufficient law enforcement officers on site who are capable of enforcing traffic and authorized to cite on city streets. Mayor Hunter opened the public hearing. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. Mayor Hunter closed the public hearing. Minutes of the City Council Moorpark, California Paqe 5 May 21, 2003 MOTION: Councilmember Millhouse moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2003 -2085. The motion carried by unanimous voice vote. AT THIS POINT in the meeting the Moorpark High School Academic Decathlon Team arrived and Mayor Hunter announced that the agenda would return to Item 4.A. 4. PROCLAMATIONS AND COMMENDATIONS: A. Presentation of Awards to the Moorpark High School Academic Decathlon Team and Coach. Mayor Hunter presented plaques recognizing Coach Larry Jones and each member of the 2003 Moorpark High School Academic Decathlon Team as National Champions. Mr. Jones introduced the members of the team as: Adam Abed, Max Geiger, Lindsay Hebert, Paul Ideal, Nathaniel Jones, Kevin Randolph, Ashlee Scott, Grant Volk, and Tracy Yagi. He highlighted the team's many accomplishments. 9. PRESENTATION /ACTION /DISCUSSION: A. Consider Resolution Approving the Preliminary Assessment Engineer's Report, the Parks and Recreation Maintenance and Improvement Assessment District Levy Amount, and Setting the Date for the Public Hearing for June 4, 2003. Staff Recommendation: Adopt Resolution No. 2003 -2086. Ms. Lindley gave the staff report. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to adopt Resolution No. 2003 -2086. The motion carried by unanimous voice vote. B. Consider Traffic Signal Coordination on Tierra Rejada Road. Staff Recommendation: Direct staff to undertake the efforts described in Section E of the agenda report. Mr. Gilbert gave the staff report. Minutes of the City Council Moorpark, California Page 6 May 21, 2003 In response to Council, Mr. Gilbert stated that the source of funds for this project would be from the Tierra Rejada Road /Spring Road Area of Contribution; there will be minimal cost, which will include staff time to install the new programs, coordinate functioning, and monitor the synchronization of the clocks once a month; the timing will favor east /westbound traffic; and if the manual implementation is not successful, staff will return to Council with a performance report. Mayor Hunter stated that the current conditions are very frustrating to drivers who are stopped by every signal; the Miller Parkway signal is too sympathetic to north /south traffic; and he concurs with Councilmember Harper that the signals need to favor east /west traffic on Tierra Rejada Road. Councilmember Millhouse questioned whether it would not be better, since the cost is minimal, to try out a system known to have an improvement impact rather than waiting several months trying to adjust the timing manually. Councilmember Harper stated that the timing of the clocks should not drift significantly and with practically no cost at all, he feels they should try staff's recommendation. Councilmember Millhouse and Mayor Hunter stated they were willing to give the manual adjustments a try with the stipulation that staff will report back to the Council in 30 days on the effectiveness of the system along with a recommendation on how to proceed. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Harper and Councilmember Mikos seconded a motion to: 1) Install revised coordinated signal timing, without synchronized clocks, favoring the east -west traffic with monitoring for effectiveness, and 2) Report back to Council in 30 days on the effectiveness of the signal timing. The motion carried by unanimous voice vote. Minutes of the City Council Moorpark, California Paqe 7 May 21, 2003 C. Consider Resolution Establishing Two Hour Parking Zones on a Portion of Walnut Street North of High Street. Staff Recommendation: Adopt Resolution No. 2003 -2087. Mr. Gilbert gave the staff report. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Mikos moved and Councilmember Parvin seconded a motion to adopt Resolution No. 2003 -2087. The motion carried by unanimous voice vote. D. Consider Adoption of a Resolution of Intent Directin the Planning Commission to Study, Hold a Public Hearing and Provide a Recommendation on a General Plan Amendment to Add to the Circulation Element Highway Network an Extension of High Street between Moorpark Avenue and Gabbert Road as a Local Collector. Staff Recommendation: Adopt Resolution No. 2003 -2088. Mr. Hogan gave the staff report. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. Councilmember Millhouse stated that since this is just a study of the Circulation Element and it never hurts to study the various options, he would support the staff recommendation. He did express concern with the need for and cost of a High Street extension. MOTION: Councilmember Millhouse moved and Councilmember Harper seconded a motion to adopt Resolution No. 2003 -2088. The motion carried by unanimous voice vote. E. Consider State Route 118 Safety Report Pertaining to the Possible Establishment of Restrictions on Non - Local Truck Traffic on Route 118 Between Route 123 and Route 232 (Vineyard). Staff Recommendation: 1) Direct staff to not proceed with the development of an application for a truck restriction on Route 118; 2) Direct staff to send a letter to the California Highway Patrol requesting increased enforcement at the existing truck inspection stations on Route 118; and Minutes of the City Council Moorpark, California Page 8 May 21, 2003 3) Direct staff to send a letter to Caltrans requesting that the proposed construction of new truck inspection stations on Route 118 be undertaken as soon as possible. Mr. Gilbert gave the staff report and stated that Tony Velasquez, consultant from Parsons is available for questions. Discussion among the Council followed stating disappointment that the study performed by Parsons did not uncover any safety issues which would warrant proceeding with the application for a truck restriction; expressing reluctance to give up trying to find a solution to limiting truck traffic within the City; and offering additional suggestions for study. In response to Councilmember Mikos, the consultant's civil engineer with expertise in environmental issues, Conrado Ayala, stated that it is very unlikely that any truck surface spills would percolate to the depth of the aquifer and cause contamination of potable water near the Calleguas Creek watershed. In response to Councilmember Mikos, Mr. Ayala, stated that the air model used to identify emissions related to trucks determined that 2.10 of the ambient air contained diesel particulate matter, which is not considered significant by the Environmental Protection Agency. Councilmember Millhouse recommended that the Council focus on what can be done, including: 1) Asking the public to email any of their ideas to the City; 2) Increasing California Highway Patrol (CHP) truck inspections to 24 -hours a day, 7 -days a week or at least preclude trucks from getting around an inspection; 3) Installing a western weigh station once the 2003/2004 state budget is approved; and 4) Scheduling a committee meeting with local truck operators, including the gravel operators, to ask them to control schedules to avoid the peak traffic hours within the City. Councilmember Harper stated that another issue to consider would be the impact of trucks coming from Minutes of the City Council Moorpark, California Paae 9 Port Hueneme, which is away from the Port of traveling through Somis, further indicated that become involved with the at their environmental local community. Mav 21, 2003 taking containerized traffic Los Angeles and onto trucks Moorpark and Simi Valley. He it may benefit the City to Port Authority to take a look documents for impacts on the Councilmember Millhouse reported that he would request the Ventura County Transportation Commission (VCTC) report on what traffic is coming into Port Hueneme and where it is going; there are plans to add an additional rail line on that route; and if the rest of the nation is getting their product through Port Hueneme it is unfair to expect Moorpark to bear the burden of that increased traffic. Mayor Hunter stated that the Parsons report was very thorough; presented a very honest assessment of the situation; and concluded the City has no current hope of prevailing in using safety issues as a means of eliminating truck traffic on State Route 118 within the City. Councilmember Parvin stated the City should pursue a permanent truck stop in or west of Moorpark to encourage trucks to use the State Route 101; some other circulation patterns need to be created allowing the City's population to avoid the truck routes, such as "D" Street; and the use of the train system should be encouraged for moving product through the area. John F. Kerkhoff, a Somis resident and engineer, stated that he has some concerns regarding the accuracy of numbers used in the Parsons study. He questioned the numbers obtained from Caltrans showing a 19% decrease in the number of trucks using the State Route118 freeway and that the air quality particulate matter is 182 times worse in Thousand Oaks and Simi Valley than in Moorpark. Mr. Velasquez responded that the numbers were obtained, not only from Caltrans, but also from the CHP, which is much more accurate; and went on to emphasize that an application to ban truck traffic would still have to show safety reasons. Minutes of the City Council Moorpark, California Page 10 May 21, 2003 Councilmember Harper offered Mr. Kerkhoff his copy of the Parsons report and asked him to let the Council know if any of the numbers are incorrect. Councilmember Mikos stated that if the Council is going to pursue all sources for assistance in paying for another inspection station, it may be beneficial to have data available that compares the number of trucks using the State Route 101 inspection station versus the inspection station in Moorpark and how those numbers have changed over the years; and she is supportive of any measures that will encourage moving product by rail. MOTION: Councilmember Millhouse moved and Mayor Hunter seconded a motion to: 1) Direct staff to forego development of an application for a truck restriction on Route 118; 2) Direct staff to send a letter to the California Highway Patrol requesting increased enforcement at the existing truck inspection stations on State Route 118 and identification of what the current enforcement hours are, along with the cost and source of funds for any increase in hours; and 3) Direct staff to send a letter to Caltrans requesting that the proposed construction of new truck inspection stations on State Route 118 be undertaken as soon as possible. Councilmember Harper requested an amendment to the motion to include direction for staff to report back to Council on the entire issue of Port Hueneme impacts on the surrounding community; how the City can be involved with the Port Authority; and how a copy of the environmental document used when the port expansion was considered can be obtained. AMENDED MOTION: Councilmember Millhouse moved to amend the motion and Mayor Hunter seconded the amendment to include: 4) Direction for staff to report back to Council on Port Hueneme impacts on the entire surrounding community; how the City can be involved with the Port Authority; and how a copy of the environmental document, used when the port expansion was considered, can be obtained. The motion carried by unanimous voice vote. Minutes of the City Council Moorpark, California Page 11 May 21, 2003 F. Consider Approval of a Youth Scholarship Program for Recreation Services. Staff Recommendation: Approve the Community Services Department's Youth Scholarship Program as outlined in the agenda report. Mr. Harnett gave the staff report. In response to Mayor Hunter, Mr. Hartnett confirmed that only the concept of a Youth Scholarship Program is under consideration. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to approve the Community Services Department's Youth Scholarship Program as outlined in the agenda report. The motion carried by unanimous voice vote. AT THIS POINT in the meeting Mayor Hunter announced that Items 9.G. and 9.H. would be considered together. G. Consider Proposed Operating and Capital Improvements Budgets for the Fiscal Year 2003/2004. Staff Recommendation: Set budget workshop for May 28, 2003. H. Consider Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2003/2004. Consider the priorities, goals and objectives on May 28, 2003. Mr. Kueny gave the staff reports. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. CONSENSUS: It was the consensus of the Council to set May 28, 2003, at 6:30 p.m. for a budget workshop along with consideration of the priorities, goals and objectives for Fiscal Year 2003/2004. 10. CONSENT CALENDAR: MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. Minutes of the City Council Moorpark, California Paqe 12 May 21, 2003 A. Consider Approval of Minutes of Regular Meeting of June 19, 2002. Consider Approval of Minutes of Regular Meeting of March 19. 2003. Consider Approval of Minutes of Special Meeting of April 9, 2003. Consider Approval of Minutes of Special Meeting of May 7, 2003. Staff Recommendation: Approve the minutes. B. Consider Approval of Warrant Register for Fiscal Year 2002 -2003 - Mav 21, 2003. Manual Warrants Voided Warrant Payroll Liability Warrants $ 0.00 112607 - 112217 & $ (672.00) 112666 112725 - 112729 $ 2,552.49 Regular Warrants 112732 - 112840 & $ 27,493.53 112841 - 112876 $ 662,926.40 Staff Recommendation: Approve the warrant register. C. Consider Approval of Resolution Directing the Placement of "No Stopping" Signs on Gisler Road between Poindexter Avenue and Reyes Street. Staff Recommendation: Adopt Resolution No. 2003 -2089. D. Consider Award of Contract for the 2003 Slurry Seal Project. Staff Recommendation: Approve the award of construction contract to Roy Allan Slurry Seal, Inc. for the construction of the subject project. E. Consider Adoption of Resolution, Amending the Fiscal Year 2002/2003 Budget by Appropriating Older Americans Act Grant Funds for Senior Center Support and Elder Rights Protection Activities. Staff Recommendation: Adopt Resolution No. 2003 -2090. ROLL CALL VOTE REQUIRED Minutes of the City Council Moorpark, California Paqe 13 May 21, 2003 11. ORDINANCES: None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Councilmember Harper mov d d Councilmember Mikos seconded a motion to adjourn. Th motio p. carried by nanimous voice vote. The time was 8:45 m,. ATTEST: Deborah S. Traffenste City Clerk Hunger, Mayor