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HomeMy WebLinkAboutMIN 2003 0528 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California May 28, 2003 A Special Meeting of the City Council of the City of Moorpark was held on May 28, 2003, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:40 p.m. and announced that Item 4.A. would be jointly considered with the Redevelopment Agency Item 4.A. 2. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Ken Gilbert, Public Works Director; Mary Lindley, Community Services Director; Barry Hogan, Community Development Director; Cynthia Borchard, Administrative Services Director; Captain Richard Diaz, Sheriff's Department; John Brand, Senior Management Analyst; Mike Mathews, Senior Management Analyst; Laura Stringer, Senior Management Analyst; John Hartnett, Recreation Manager; Johnny Ea, Budget and Finance Manager; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and Maureen Benson, Deputy City Clerk. 3. PUBLIC COMMENT: None. 4. PRESENTATION /ACTION /DISCUSSION: AT THIS POINT in the meeting, Item 4.A. on the Redevelopment Agency agenda was heard concurrently with Item 4.A. on the City Council agenda. Minutes of the City Council Moorpark, California Page 2 May 28, 2003 Mr. Kueny announced that the focus of the meeting would be on the budget with Item 4.B. deferred to June 4, 2003. He stated that as Priorities, Goals and Objectives specifically relate to the budget, they would be discussed. A. Consider Proposed Operating and Capital Improvements Budgets for the Fiscal Year 2003/2004. Staff Recommendation: Discuss proposed budget for Fiscal Year 2003/2004. Mr. Kueny gave an overview of the Budget Message report and summarized the Revenues increase to be flat with the full benefit of sales tax from the Moorpark Market Place not materializing until the 2004/2005 fiscal year. Mayor /Chair Hunter requested a breakdown be shown in Revenues for parking citations and vehicle tow /storage charges in the category of Municipal Code Fines. In response to Mr. Kueny, Mr. Gilbert stated that there are deficits in two Assessment District zones. In response to Mr. Kueny, Mr. Gilbert stated that landscaping the Tierra Rejada Road median, east of Spring Street has been deferred, but could be funded by a loan from the Los Angeles Area of Contribution (LAAOC) to the Spring /Tierra Rejada Road AOC. Mr. Kueny stated that the Council may wish to direct staff to perform this under Objectives. He also suggested that staff should work with the Ventura County Transportation Commission on a Transportation Enhancement Activities Program (TEA) grant to landscape the freeway off ramps at Tierra Rejada Road. In response to Councilmember /Agency Member Mikos, Mr. Kueny stated that monument signs would not be part of the TEA grant and can be addressed in the Objectives. Mr. Riley discussed the Redevelopment Agency repayment to the County after a 10 year period of deferral; and the delay in decision - making at the state level for adoption of the State Budget, which when implemented could severely affect the Agency budget. Minutes of the City Council Moorpark, California Paqe 3 Mav 28, 2003 Discussion followed regarding the draft expenditures budget for: City Council, City Manager, Assistant City Manager, City Clerk, City Attorney, Administrative Services, Community Development, Community Services, Public Works, Moorpark Police Services, and Capital Improvement Projects. Mr. Kueny stated that the City Council and City Manager expenditures are basically the same as last year. Mr. Riley stated that in the Assistant City Manager Division the increase in cost is mostly in salary growth taking into consideration the cost of living increase. In response to Mayor /Chair Hunter, Mr. Riley stated that the strategy for day laborers is to bring in someone who can gain their confidence and discuss their ideas for the new Human Services Complex to which they will be relocated. Captain Diaz stated that Spanish speaking Sergeants have been communicating with the day laborers who are responding and cooperating with law enforcement. Mr. Riley discussed a new category for Special Events Filming; increased emphasis on Emergency Response Training; and Demolition Services for the destruction of certain structures on High Street using Redevelopment Agency funds. In response to Mr. Kueny, Mr. Riley discussed the ballot issue cost to restore the Agency's powers to declare eminent domain. Mr. Kueny stated that now that the City Clerk's Department is fully staffed the emphasis will be on Records Management. In response to Mayor /Chair Hunter, Ms. Traffenstedt discussed the election expense and offsetting revenue for the potential North Park ballot measure and the timing for the election. Mr. Kueny reported that the Administrative Services Department is close to being fully staffed. Minutes of the City Council Moorpark, California Page 4 May 28, 2003 In response to Mayor /Chair Hunter, Mr. Riley and Mr. Hogan discussed the reconfiguration of the Reception Area. Mr. Hogan reported on access via a countertop computer in City Hall to various FEMA maps, topographical information, and site location footprints and on having the same service available at the Charles Abbott location. Ms. Borchard reported on the launch of Phase II of the Web Site Development with its many enhancements. A discussion followed regarding the availability of paperless agendas. In response to Mr. Kueny, Ms. Borchard stated that the cost for Geographic Information Systems (GIS) Service is for licensing fees, support costs, and on -going costs to purchase County data. Mr. Kueny stated that the vacant Associate Planner position in the Community Development Department should be deleted from the budget for a savings of $68,963. CONSENSUS: By consensus, the Council /Redevelopment Agency determined to delete the Community Development Department Associate Planner position from the budget. Mr. Kueny discussed the deficit in the Community Development Fund and a forthcoming report to the Council on June 4th to discuss the proposed transfers from other funds to which the Community Development Department has provided service. Mr. Hogan discussed changes needed in the Municipal Code in regard to second dwelling units; the availability to retrieve Building and Safety records via Questys electronic imaging and the resulting fee recovery; and GIS capabilities in regard to geology, hydrology, and FEMA information. Mr. Kueny stated that staff will be bringing a report to the City Council on June 4th to consider funding for the GIS program. Mr. Kueny reported that due to the projected downturn in project development, staff will have more time to Minutes of the City Council Moorpark, California Page 5 May 28, 2003 spend on development of the General Plan Land Use and Circulation Element Update rather than using outside consultants. In response to Councilmember /Agency Member Millhouse, Ms. Lindley responded that the Community Services Department had been unsuccessful in their efforts to gain a grant for a security camera at the Metrolink station. Mr. Kueny stated that staff will continue to explore the issue of a camera, as well as egress from the parking lot, and the construction of a block wall. In response to Mayor /Chair Hunter, Ms. Lindley reported that additional funding for Ventura County Agency on Aging (VCAAA) in the amount of $40,300 has been obtained through a grant. She stated that staff would like to incorporate that amount into the budget to be used for health related issues for the Senior Center and installation of benches at the Bocce Ball Court. CONSENSUS: By consensus, the Council /Redevelopment Agency determined to add $40,300 to the General Fund budget for Senior Center related expenses and benches for the Bocce Ball Court. Mr. Kueny reported that Moorpark Country Club Estates is donating $5,000 to the Recreation Scholarship Program. Mr. Kueny stated that both the Engineer's Reports for Landscaping /Lighting Maintenance Assessment Districts and Parks and Recreation Maintenance /Improvement Assessment Districts will be on the June 4th agenda. In response to Mayor /Chair Hunter, Ms. Lindley stated that the stipend for the Emergency Medical Technician (EMT) is no longer being paid. CONSENSUS: By consensus, the Council /Redevelopment Agency determined to eliminate the EMT stipend from the Landscape & Lighting District Fund. In response to Mayor /Chair Hunter, Captain Diaz stated he would work with Mr. Gilbert to consider if the Turbo Flare Kits would work for police cars. Minutes of the City Council Moorpark, California Page 6 May 28, 2003 In response to Mr. Kueny, Mr. Gilbert stated that consideration is being given to processing parking enforcement in -house with an email link directly to the Department of Motor Vehicles to save on the contract costs. In response to Mayor /Chair Hunter, Mr. Kueny stated that two additional radar speed display signs, at a cost of $10,000 each, could be purchased and placed on northbound Tierra Rejada Road near Glenwood Park and on east or westbound Campus Park Drive to curtail speeding. He also suggested converting one temporary sign to a permanent sign at another location. CONSENSUS: By consensus, the Council /Redevelopment Agency determined to budget for two additional radar speed display signs. Mr. Kueny stated that there is a recommendation for the City to continue to fund 100% of the D.A.R.E. Program. In response to Mayor /Chair Hunter, Captain Diaz stated that the $15,000 allocated for overtime for traffic enforcement on the 118 freeway is for the Commercial Enforcement program. In response to Mayor /Chair Hunter, Mr. Kueny stated that he and Captain Diaz are working on developing a protocol for training so that there is a clear understanding of what the Sheriff's Department and City are each responsible for paying. Mr. Kueny reported that the Endowment Fund will be used for the development of the Police Services Facility and the Public Works Corporate Yard, avoiding overuse of the Gas Tax Fund. In response to Mayor /Chair Hunter, Mr. Gilbert stated that the contract for patch work on Tierra Rejada Road has been awarded and work should begin within a month. In response to Councilmember /Agency Member Mikos' inquiry regarding High Street monument signs, Mr. Kueny stated that the Redevelopment Agency staff will work with Community Development staff to revamp the Downtown Specific Plan area and to make sure design Minutes of the City Council Moorpark, California Page 7 Mav 28. 2003 improvements are appropriate before proceeding with construction. In response to Councilmember /Agency Member Harper, Mr. Gilbert stated that the conduit for decorative lighting along High Street is stubbed out at every Pepper tree; however it will cost approximately $10,000 - $30,000 to design a system to bring the power and related improvements to the trees. Mr. Kueny recommended delaying this until tree replacement and life span information is available on the Pepper trees. In response to Mr. Kueny, Ms. Lindley stated that a report on the life span of the Pepper trees located on High Street will be scheduled as an agenda report. In response to Councilmember /Agency Member Parvin, Mayor Hunter stated that a policy decision has not been made on locating a dog park at College View Park. CONSENSUS: It was the consensus of the Council/ Redevelopment Agency to remove the allocation for the canine park from the Park Improvement Fund and to discuss a different location when Goals and Objectives are discussed. Mr. Kueny summarized the changes to the proposed budget for presentation on June 18th to include: 1) Cost for issues related to paperless agendas for Council to be absorbed in the budget; 2) Security camera, extension of wall, and revised egress at the Metrolink station to be discussed with Objectives; 3) Funding for the Bocce Ball shelter to be funded from the General Fund; 4) Addition of $20,000 for two radar speed display signs to come from the Gas Tax Fund; 5) Inclusion of the $40,300 grant as additional funding for Senior Center expenditures; and 6) Elimination of $20,000 for the proposed canine park. In response to Councilmember /Agency Member Millhouse, Ms. Lindley stated that an offer has been made to the landowner adjacent to Poindexter Park in regard to land acquisition for the development of a Skate Park. In response to Councilmember /Agency Member Mikos, Ms. Lindley stated that the Metrolink landscaping is awaiting Caltrans approval before going out to bid. Minutes of the City Council Moorpark, California Paqe 8 Mav 28, 2003 CONSENSUS: It was the consensus of the Council/ Redevelopment Agency to schedule Budget Adoption for June 18, 2003, with the changes as directed, to be incorporated. B. Consider Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2003/2004. Consider the priorities, goals and objectives with recommended budget. CONSENSUS: It was the consensus of the Council to defer this item to the meeting of June 4, 2003. Councilmember Mikos requested the Council give consideration to discussing at the June 4th meeting, the inclusion of improvements to East Los Angeles Avenue in conjunction with those for West Los Angeles Avenue. Mr. Gilbert stated that the Public Works Department is proceeding on a project to relocate the Calleguas waterline in front of Nelson Chung's property in order to move ahead with the improvements to West Los Angeles Avenue, which will enable staff attention to then be given to East Los Angeles Avenue. AT THIS POINT in the meeting the Redevelopment Agency meeting was adjourned. The time was 9:25 p.m. 5. CLOSED SESSION: Mr. Kueny announced that the City Council would be going into closed session for discussion of Items 4.A., 4.B., and 4.C. on the agenda. The time was 9:26 p.m. MOTION: Councilmember Harper moved and Councilmember Millhouse seconded a motion to adjourn to closed session for a discussion of Items 4.A., 4.B., and 4.C. on the agenda. The motion carried by unanimous voice vote. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Administrative Services Director, Assistant City Manager, Assistant to City Manager /City Clerk, Chief of Police, City Attorney, City Engineer, City Manager, Community Development Director, Community Services Director, and Public Works Director. Minutes of the City Council Moorpark, California Page 9 Mav 28, 2003 B. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Employee Organization: Service Employees International Union, AFL -CIO, CLC, Local 998 C. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Unrepresented employees: Accountant I, Administrative Services Director, Assistant City Manager, Assistant to City Manager /City Clerk, Budget and Finance Manager, Community Development Director, Community Services Director, Information Systems Manager, Planning Manager, Principal Planner, Public Works Director, Recreation Manager, and Senior Management Analyst. Present in closed session were Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter; Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 9:43 p.m. Mr. Kueny stated that Items 4.A. and 4.B. were discussed and that there was no action to report. 6. ADJOURNMENT: Mayor Hunter adjourned ATTEST: Deborah S. Traffenst City Clerk