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HomeMy WebLinkAboutMIN 2003 0618 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California June 18, 2003 A Regular Meeting of the City Council of the City of Moorpark was held on June 18, 2003, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:56 p.m. 2. PLEDGE OF ALLEGIANCE: City Attorney, Joseph Montes, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Ken Gilbert, Public Works Director; Mary Lindley, Community Services Director; Barry Hogan, Community Development Director; Cynthia Borchard, Administrative Services Director; Walter Brown, City Engineer; Sergeant Mike Aranda, Sheriff's Department; Scott Wolfe, Principal Planner; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and Maureen Benson, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Presentation of Certificates to Miss Teen Moorpark 2003 and Miss Moorpark 2003. Mayor Hunter presented Certificates of Recognition to Serena Deverich, Miss Teen Moorpark 2003, and Hilary Gushwa, Miss Moorpark 2003. B. City Manager's Monthly Report. Mr. Kueny gave the monthly report. He thanked City staff for their excellent work throughout the past fiscal year and as they move forward to celebrate the Minutes of the City Council Moorpark, California Page 2 June 18, 2003 City's 20th Anniversary. Mr. Kueny highlighted some of the Top Ten Priorities for the next fiscal year, including construction of the new City Hall, Corporate Yard Facility, and the Police Station; updates to the General Plan Land Use, Circulation, and OSCAR (Open Space, Conservation and Recreation) Elements; widening various segments of Los Angeles Avenue throughout the City; and the construction of the Human Services Complex. Councilmember Mikos congratulated the City Council and staff for making the Human Services Complex one of the Top Ten Priorities for next fiscal year and also, for finally adding improvements to East Los Angeles Avenue to the Top Ten Priorities. 5. PUBLIC COMMENT: Margarita Riley, Executive Assistant for the Moorpark Symphony Orchestra, 7075 Campus Park Road, Moorpark, announced that with additional funds, Beethoven's Symphony No. 9 can be performed by the Moorpark Symphony Orchestra at the Oxnard Performing Arts Center. Dr. Alvin Miller, member of the Moorpark Symphony Orchestra, 7075 Campus Park Road, Moorpark, stated that the orchestra is a vehicle for interested youth in the community to play in an ensemble. He invited the community to attend and enjoy concerts at Moorpark College and reiterated Ms. Riley's solicitation for funds for the Beethoven concert. Margaret Travers, Executive Director of the Ventura County Arts Council, 646 County Square Drive, Ventura, spoke about the city of Moorpark's outstanding resources, such as Moorpark College and the Moorpark Symphony Orchestra. She stated it would be wonderful if the City could support the Beethoven concert. James Song, Director of the Moorpark Symphony Orchestra, 7075 Campus Park Road, Moorpark, thanked the Council for their past support. He spoke about Beethoven's accomplishment in composing Symphony No. 9 even though he was deaf; and requested financial support to make the 180th anniversary celebration of this piece of music possible. Minutes of the City Council Moorpark, California Page 3 June 18, 2003 Mayor Hunter stated that the request for funds would need to be considered by the Budget and Finance Committee. Councilmember Harper stated that this request for funds could possibly be discussed during the budget approval on this agenda. AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the Moorpark Redevelopment Agency. The time was 7:13 p.m. The City Council meeting reconvened at 7:16 p.m. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Millhouse announced that the city of Moorpark is once again ranked as the safest city in Ventura County; and stated this is a testament to the greatness of the community. Councilmember Millhouse requested a future agenda item to reconsider the decision made at the June 4, 2003, City Council meeting in regard to left -turn egress from the GreeneWay project onto Spring Road, to allow for the possibility of adopting a time restriction for left -turns during peak traffic times, and suggested from 7:00 a.m. to 9:00 a.m. and then again from 4:00 p.m. to 6:00 p.m., rather than a full restriction of left turns. He stated that the City Attorney has advised that this reconsideration may have to be a public hearing with the proper notification provided. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to agendize for August 20, 2003, after public notice, if required, the reconsideration of left -turn egress onto Spring Road from the GreeneWay Development, Inc. project CPD 2002 -01, which was heard at the June 4, 2003, City Council meeting. The motion carried by voice vote 4 -1, Councilmember Mikos dissenting. Councilmember Parvin requested a future agenda item for a comprehensive presentation of the requirements and resources available to assist the public in appealing a Code Enforcement decision. Minutes of the City Council Moorpark, California Page 4 June 18, 2003 Mayor Hunter invited residents of Moorpark to attend the July 2nd City Council meeting where the City's 20th Anniversary will be celebrated with a reception. Mayor Hunter announced the July 3rd Fireworks Extravaganza to be held at Arroyo Vista Community Park from 4 -9:00 p.m. including live entertainment with Ronny and the Classics, Starship, Ed McMahon, sky diving, and fireworks to begin at 9:00 P.M. Mayor Hunter announced the After Dark Dance for teens in grades 6th through 9th at Arroyo Vista Recreation Center on July 11th from 7 -10:00 p.m. Mayor Hunter announced Camp for ages 12 throui trips to destinations movies, and favorite Additional information Vista Recreation Center 8. PUBLIC HEARING: that registration for Teen Travel jh 15 is $110.00 per week for daily such as amusement parks, malls, hangouts within Ventura County. is available by calling the Arroyo at 517 -6300. A. Consider Minor Modification No. 3 to Residential Planned Development Permit (RPD) No. 98 -01 and Minor Modification No. 3 to Vesting Tentative Tract Map (VTTM) No. 5133, Located on the South Side of Los Angeles Avenue West of Fremont Street, on the Application of Shea Homes. Staff Recommendations: 1) Open the public hearing, accept public testimony, and close the public hearing; 2) Adopt Resolution No. 2003- approving Minor Modification No. 3 to RPD No. 98 -01 and Minor Modification No. 3 to VTTM No. 5133 subject to Conditions of Approval. Mr. Hogan stated that the applicant is requesting a continuance of this item to the July 2, 2003, meeting to allow time to continue to work with staff on issues. Mayor Hunter opened the public hearing. Phil Culler, representing Shea Homes, 555 St. Charles Street, Suite 205, Thousand Oaks, stated he was available for questions. Minutes of the City Council Moorpark, California Paae 5 June 18, 2003 Ro K. Hawkinson, a Moorpark resident, expressed concerns about a potential recreational development associated with the Shea project, which would create a parking problem on Fremont Street. Mark Patton, a Moorpark resident, expressed concerns regarding water drainage onto his property due to changes in grading elevations for this project; and the need for a sound wall to be installed to block noise from the increased traffic behind his home. Dominic Schmidt, a Moorpark resident and member of the volunteer Fremont Homeowners Association, thanked Shea Homes for meeting with the neighborhood to answer questions; urged the City Council to consider the potential for a signalized intersection at Millard Street and Los Angeles Avenue as a positive change for his neighborhood; and asked the Council to take action on this project without changing the nature of Fremont Street in any major way. Monica Welikala, a Moorpark resident, expressed concerns regarding impacts to adjacent properties due to the pounding needed to compact the soil for this project site; asked that an 8 -foot privacy wall be considered for adjacent properties; and asked when Fremont Street will be blocked off from access to Los Angeles Avenue by a proposed wall. Steve Mercado, a Moorpark resident, also expressed concerns about drainage problems and the need for a sound wall. He asked if future phases of the Shea project could include a locked gate for exclusive use by Fremont Street residents to allow continued access to nearby stores. Ronald Schnoebelen, a Moorpark resident, asked if the new wall to be installed by Shea could be placed in the same location as the existing four -foot fencing and also between each garage to eliminate the concern that litter will become trapped between the old and new fencing. Mayor Hunter directed staff to be prepared to respond to these concerns at the July 2, 2003, meeting. Minutes of the City Council Moorpark, California Paae 6 June 18. 2003 MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to continue this item with public hearing open, to July 2, 2003. The motion carried by unanimous voice vote. B. Consider Adoption of a Resolution Declaring the Private Roads within Residential Planned Development (RPD) 2002 -02 (USA Properties) to be Subject to the Provisions of the California Vehicle Code. Staff Recommendation: Adopt Resolution No. 2003 -2099. Mr. Gilbert gave the staff report. Mayor Hunter opened the public hearing. In response to Mayor Hunter, Ms Traffenstedt stated that there were no speakers. Mayor Hunter closed the public hearing. MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to adopt Resolution No. 2003 -2099. The motion carried by unanimous voice vote. 9. PRESENTATION /ACTION /DISCUSSION: A. Consider Resolution Adopting an Operating and Capital Improvements Budget for the City of Moorpark for the Fiscal Year 2003/2004. (continued from May 28, 2003) Staff Recommendation: Adopt Resolution No. 2003 -2100. ROLL CALL VOTE REQUIRED Mr. Kueny gave the staff report. He stated that staff concurs with Mayor Hunter that any decision regarding a contribution to the Moorpark Symphony Orchestra be referred to the Budget and Finance Committee for consideration, especially since impacts to the City's budget, from the yet to be adopted State budget, are not known. In response to Councilmember Mikos, Mr. Kueny stated that other than continuing to let the State Legislature know of the impacts to the City's budget, there is nothing the public or city government can do that has not already been done; the inability of the State to pay State salaries would not affect the City's payroll; staff does not recommend paying Minutes of the City Council Moorpark, California Paqe 7 June 18, 2003 overtime costs for police personnel to participate in Neighborhood Night Out; and the funds would be better allocated to provide for a portable generator to be used as an emergency backup system at the Police Station. Mayor Hunter expressed frustration at the State's inability to adopt a State budget without transferring funds from cities and counties that have already made the necessary, difficult budget cutting decisions. He stated that the State budget process is antiquated and beyond remedy. Councilmember Millhouse stated that it that citizens do not know how the State dollars to spend and provide programs legislators are not held accountable; take a referendum to remedy the deadl( making on the State budget. Councilmember Mikos stated $1 paid in property taxes keeps; and she encouraged State Congressman to act budget. is unfortunate uses their tax irresponsibly; and it might )ck in decision that 71-� cents out of every is all the local community the public to email their to balance and pass the A discussion followed among the Councilmembers and staff focusing on the enhancement of positive relationships between residents, police, and fire department personnel fostered by Neighborhood Night Out; ideas for reducing the cost of the event; the actual number of participating neighborhoods; using on -duty personnel rather than paying overtime; and the possibility of the generator being donated, which would be tax deductible. It was the majority opinion of the Council to continue the Neighborhood Night Out for the coming year with efforts to streamline the costs. Mr. Kueny stated that staff will find another way to supply a portable emergency generator to the Police Station. A discussion followed among the Councilmembers and staff concerning support for the Moorpark Symphony Orchestra's request for financial assistance; the huge Minutes of the City Council Moorpark, California Page 8 June 18, 2003 undertaking of coordinating such an event requiring the need for additional funds; and whether or not the symphony could wait until after the approval of the State budget and a subsequent meeting of the City's Budget and Finance Committee. CONSENSUS: It was the consensus of the Council to take the Moorpark Symphony Orchestra's request for financial assistance for the Beethoven's' No. 9 Symphony event under consideration at the first September meeting of the Budget and Finance Committee. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to adopt Resolution No. 2003 -2100, as amended, to continue the Neighborhood Night Out Event. The motion carried by unanimous roll call vote. B. Consider Replanting Plan for High Street Pepper Trees. Staff Recommendation: Approve the removal of the 6 Pepper trees on High Street with a hazard rating of 9, and direct staff to develop a replanting plan for the 6 trees as well as a removal and replanting plan for the 18 trees with a hazard rating of 8. Ms. Lindley gave the staff report. In response to Councilmember Mikos, Ms. Lindley stated that staff is aware of the electrical wires entwined in some of the Pepper trees; and undergrounding of electrical lines is a future consideration for High Street. A discussion followed among the Councilmembers and staff focusing on the need for a second arborist's opinion; the cost of cabling; alternatives to cabling; researching other cities' techniques for saving old trees; and the importance of involving the public and the Moorpark Historical Society in a discussion to save the trees. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. Minutes of the City Council Moorpark, California Page 9 June 18, 2003 CONSENSUS: It was the consensus of the Council to direct staff to continue the item to August 20, 2003, to allow time to obtain the opinion from a second arborist. C. Consider Approval of the Arroyo Simi Trail Study. Staff Recommendation: Approve the subject Study and forward a copy of same to Ventura County Transportation Commission with a request that they consider becoming the lead agency for the development of funding sources and conceptual designs for one or more projects required to implement the objectives outlined in the Study. Mr. Gilbert gave the staff report. He corrected the dollar amount of Item 4. on stamped page 60 of the agenda report to reflect a total of $12,000. Mr. Gilbert introduced Mike Sherrod from RRM Design Group who prepared the Arroyo Simi Trail Feasibility Study. Mr. Sherrod gave a presentation of the proposal identifying the project team, project study area and context, feasibility study purpose, trail route identification process, near- and long -term trail routes, and plans for the future. Mr. Gilbert stated that this report prepared by the consultant is a "how to" book on the steps necessary to achieve the objective; the trails can be developed, especially along the existing levee maintenance roads; however, there are many funding questions dealing with maintenance, liability, security, and interaction with the Flood Control District; and jurisdictional issues remain in regard to the City of Simi Valley, Simi Valley Parks and Recreational District, the Flood Control District, and various regulatory agencies and habitat organizations. He also stated that staff recommends enlisting the Ventura County Transportation Commission (VCTC) as an umbrella agency to work with all the entities involved to pursue a sub - regional system. Councilmember Mikos stated that liability concerns perceived by than anticipated and she would the city of Moorpark can do project off to the VCTC. State laws make the the public to be less prefer exploring what prior to handing the Minutes of the City Council Moorpark, California Paae 10 June 18, 2003 Mr. Sherrod cited Appendix C in the Feasibility Study as providing information contained in the California Land Use statutes regarding liability; and noted that the Rails and Trails Conservancy has prepared a document on the real and perceived liabilities for trails. Mr. Hogan stated that in regard to recommendations from the consultant for the Bicycle Transportation Plan, Circulation Element Update, and the Recreation Element Update, the Community Development Department is not expected to begin that effort until late 2004. He concurred with the staff report's recommendation to delay acting on the Environmental Impact Report until those projects are completed. In response to Councilmember Mikos' concern that it might be more appropriate to further develop the project design prior to turning the trail plan over to the VCTC, Mr. Hogan stated it might be best to wait and explore further, the funding and priorities of the trail plan. In response to Councilmember Mikos' concern regarding the endangered bird cited in the trail location component of the study, Mr. Sherrod stated that if this document is adopted tonight, it can be used later as a foundation document when the EIR is performed. Councilmember Harper stated that the report is complete and well done; however, he was surprised by the cost, and asked if there is a possibility for a budget model. In response to Councilmember Harper's suggestion that the levee road is already used as a defacto trail, Mr. Sherrod stated that the cost of development can be reduced by using existing levee roads with the added requirement of a paved surface, development of a Class 1 Facility per the CalTrans Guidelines, and the placement of some kind of fencing between the levee top and the channel bottom. He further stated that to get started, a "bare bones" facility could be designed in coordination with the Flood Control District. Councilmember Parvin stated that she concurs with staff's recommendation to submit the study to VCTC to Minutes of the City Council Moorpark, California Page 11 June 18, 2003 communicate the goals and objectives and to get their assistance early. Councilmember Millhouse concurred with Councilmember Parvin and stated that identifying potential funding sources can be done ahead of time and the application submitted now. Mr. Sherrod recommended continuing to write grant applications, and that being creative in seeking funds is essential for success. Councilmember Mikos stated that when she served on the Citizens Transportation Advisory Committee, if you did not have a Bicycle Transportation Plan in place, it was not worth applying for grants; she does not disagree with communicating to let the VCTC know of the plans by sharing this report; however, she is not ready to give the task of developing the conceptual design over to them and let the City lose control. She recommended completing the easy tasks first, like the documentation for the Bicycle Transportation Plan, so that when the Arroyo is widened, Moorpark will be in the best position to make the trails happen. Mr. Gilbert stated that it would not be wise to develop the levee trail until the improvements to the flood control channel have been accomplished; the consultant has provided the bureaucratic criteria for that development; this study was also designed to provide information on whether or not Moorpark's trails could ultimately connect with the Madera Road trail in Simi Valley, which makes this report a valuable tool; and the City could move forward at this time with putting a ramp under the Tierra Rejada bridge and work with the County to amend their design at our cost. Councilmember Millhouse suggested that only the study be forwarded to the VCTC with a request to assist in finding funding sources, since there is not a consensus for the VCTC to become the lead agency; and let staff work on the updating of the General Plan and development of conceptual designs for one or more projects. Minutes of the City Council Moorpark, California Page 12 June 18, 2003 In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Mayor Hunter moved and Councilmember Millhouse seconded a motion to receive and file the subject study and forward a copy of same to the VCTC with a request for the development of funding sources. The motion carried by unanimous voice vote. D. Consider Traffic Signal Coordination on Tierra Rejada Road. Staff Recommendation: Receive and file the report. Mr. Gilbert gave the staff report. Mayor Hunter thanked staff for their assistance with this very frustrating situation. Mr. Gilbert encouraged the Council and the public to provide any feedback on the newly coordinated signals. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. CONSENSUS: It was the consensus of the Council to receive and file the report. E. Consider Preliminary Design for the Corporation Yard Project. Staff Recommendation: Receive and file the subject report, approve the preliminary design concept, approve Construction Option `A' (masonry construction with covered parking) and direct staff to work with the architect to develop options for reducing construction costs, with a report on such findings to be provided to the City Council prior to fifty percent (500) completion of the Phase 2 Conceptual Design. Mr. Gilbert gave the staff report. In response to Councilmember Mikos, Mr. Gilbert stated that on stamped page 77 of the agenda report, Item 4., is the budget completed a year ago, while Item 3. is the actual cost. He also stated Council approval would be required before including a liquid natural gas facility in the project; and if it were added, it Minutes of the City Council Moorpark, California Paqe 13 June 18, 2003 would give the option of converting vehicles in the fleet for that use. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. In response to Councilmember Parvin, Mr. Gilbert stated that the preferred plan for the project has covered parking located next to the building and along the northern perimeter of the site; the awnings would not need to be supported from the wall; and eliminating the covered parking as a cost cutting measure would preclude working on vehicles during adverse weather; however, he would research the cost savings. In response to Councilmember Parvin, Mr. Gilbert stated that the showers in the existing facility are not often used; however, he would need to research whether there is a safety need for such showers. CONSENSUS: It was the consensus of the Council to receive and file the subject report, approve the preliminary design concept, approve Construction Option `A' (masonry construction with covered parking) and direct staff to work with the architect to develop options for reducing construction costs, with a report on such findings to be provided to the City Council prior to fifty percent (500) completion of the Phase 2 Conceptual Design. F. Consider a Resolution of Necessity to Acquire Fee Title by Eminent Domain Certain Real Property Owned by Benjamin Duarte Located at 296 Charles Avenue. Staff Recommendation: 1) Make the findings of public necessity as described in the agenda report; and 2) Adopt Resolution 2003 -2101, including the adoption of the Negative Declaration for the Project as prepared. 4/51h, s ROLL CALL VOTE REQUIRED Mr. Riley gave the staff report. In ;response to Councilmember Parvin, Mr. Riley stated that consideration for eliminating the park in front of City Hall has not been incorporated into plans for the new City Hall, at this time. Minutes of the City Council Moorpark, California Page 14 June 18, 2003 Ben Duarte, property owner of 296 Charles Street and resident of Oxnard, read a copy of a letter sent to Council the previous week in which he opposed the Resolution of Necessity to acquire his property. He cited safety concerns for children playing in a park so close to a fire station where emergency response vehicles would be traveling; the noise created by the children would adversely affect the seniors at the Senior apartments across the street; and he held up a check written as an advance to an architect for the home the Duarte family intends to build on the property. Ben J. Duarte, an Oxnard resident, stated that the architect hired by the Duarte family is seriously pursuing the construction of a home on this property and the design will be similar to the design of the Betancourt house next to this lot; the eminent domain process is being rushed; there is already a park in front of City Hall; Charles Street is not a safe location for a park due to the traffic; there are several other suitable empty lots in the neighborhood or even the empty fire station for locating a park; this location is too small and has limited parking; and the public was not consulted about what type of downtown park they would like. Cindy Hollister, a Moorpark resident, spoke in opposition to taking the property that has been in the Duarte family for years, to install a mini park, which is not a necessity. In response to Councilmember Harper, Mr. Kueny stated that there is no approved plan for the park; however, it is anticipated to have landscaping and basic park amenities such as "tot lot" equipment and barbeque. In response to Councilmember Millhouse and Mayor Hunter, Ms. Lindley equated this park to that of a mini - neighborhood park similar to Campesina and Virginia Colony Parks, which are designed to specifically serve those neighborhoods. In response to Councilmember Millhouse, Mr. Riley stated that this location is being considered as it is vacant property, sited within the public's view, and Minutes of the City Council Moorpark, California Page 15 June 18, 2003 located directly behind the new fire station, which is considered a compatible use. In response to Councilmember Millhouse, Sergeant Aranda stated that there is no loitering issue in this area. Councilmember Parvin stated that Mr. Duarte's comments regarding adverse effects on seniors is not credible, as studies show that it is beneficial for seniors to be around children. Councilmember Harper stated that it is difficult to take property away, but the owners will be fairly compensated; the property has been vacant for many years; and the neighborhood will benefit from having a downtown park that does not require crossing Moorpark Avenue. Councilmember Millhouse stated that it is very difficult to take property; however, this property is an eyesore; the owners have not done anything with the property in years; there is no recommendation from the Parks and Recreation Commission and he is not sure he is persuaded this is the best location for a park; he would like to see more negotiations with the property owners; and staff should return with a location study. Councilmember Mikos stated that she recognizes that no one wants their land purchased out from under them, but this is vacant land without a house. In response to Councilmember Mikos, Mr. Riley stated that this property is being considered, because the Downtown Specific Plan calls for development of parks, and specifically in this neighborhood; the site's proximity to the central part of the neighborhood is ideal; the lot is smaller than one would normally consider for building a home; and even though the Duarte's architect did call staff two to three weeks ago, they have not shared any of the construction plans or drawings with staff. Councilmember Mikos stated that she did not consider loitering to be a problem at this location and it seems ideal for a mini -park since it is protected from the busier streets and is centrally located. Minutes of the City Council Moorpark, California Page 16 June 18, 2003 In response to Councilmember Mikos, Mr. Kueny stated that the lot at the end of Spring Road has already been acquired by Pardee for improvements to Spring Road and would not be available for a mini -park. Mayor Hunter stated that this location is an ideal place for a park; the playground in front of City Hall may be eliminated when City Hall is expanded; he does not like to see families crossing Moorpark Avenue to get to the City Hall playground; this is a central location; the lot has been vacant for decades and there will be no displacement of residents; and it appears to be reasonable that the public good is well served by a small neighborhood park. Councilmember Millhouse respectfully disagreed and stated he cannot make Finding No. 1. that the public interest and necessity require the construction of a park at this location; and he is concerned that this location will become a gathering place for undesirables, since the street is not well traveled or well lighted. Mayor Hunter stated that the same could be said about the location of many city parks. MOTION: Councilmember Harper moved and seconded a motion to: 1) Make the necessity as described in the agenda r Resolution 2003 -2101, including the Negative Declaration for the project motion carried by roll call vote 4 -1, Millhouse dissenting. Councilmember Mikos findings of public eport; and 2) Adopt adoption of the as prepared. The with Councilmember G. Consider Appointment of City Council Ad Hoc Committee for Specific Plan No. 2 (Pardee). Staff Recommendation: Appoint a City Council Ad Hoc Committee. Mr. Kueny gave the staff report. Mayor Hunter and Councilmember Harper volunteered to serve on the committee. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. Minutes of the City Council Moorpark, California Page 17 June 18, 2003 CONSENSUS: It was the consensus of the Council that Mayor Hunter and Councilmember Harper serve on the Specific Plan No. 2 (Pardee) Ad Hoc Committee. H. Consider Resolution Adopting Revised Rules of Procedure for Council Meetings and Related Functions and Activities and Rescinding Resolution No. 2002- 2016. Staff Recommendation: Adopt Resolution No. 2003 -2102. Ms. Traffenstedt gave the staff report, including that the start time of City Council meetings would change from 6:30 p.m. to 7:00 p.m. In response to Councilmember Harper, Ms. Traffenstedt stated that all of the specific time periods given in the resolution that are related to the meeting start time would be reviewed for consistency and any necessary changes would be made. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Mikos moved and Councilmember Parvin seconded a motion to adopt Resolution No. 2003 -2102 as amended. The motion carried by unanimous voice vote. I. Consider the Adoption of a City Policy for the Application of Photovoltaic Systems on New Construction and Existing Facilities within the City. Staff Recommendations: 1) At this time determine that requiring installation of photovoltaic systems on all new residential construction is infeasible given the costs of the current technologies; 2) Direct staff to add to standard conditions a requirement for all new residential construction to incorporate roof hardware to enable photovoltaic systems to be installed in the future without removal of roofing material; and 3) Direct staff to bring to the Planning Commission for recommendation to the City Council, proposed standards for the placement and treatment of photovoltaic systems in residential areas, as well as in commercial and industrial developments, should property owners wish to voluntarily install photovoltaic systems. Mr. Hogan gave the staff report. Minutes of the City Council Moorpark, California Paae 18 June 18, 2003 Councilmember Harper stated that the report was well done and he regrets that the numbers reveal this will not be a feasible requirement; he would like to see the exploration of this model to be incorporated into City and Agency projects such as the new Human Services Complex and new City Hall, which will set an example for the private sector. Mr. Riley stated that photovoltaic systems were considered for the new buildings and it was determined that they would drive up the cost considerably. Councilmember Harper stated that the increased cost should reach a break -even point after five years and from then on would be cost effective. Mr. Kueny suggested that staff present a report to Council on including photovoltaic systems in the new Corporate Yard project before considering any inclusion in the new City Hall. In response to Councilmember Millhouse, Mr. Wolfe stated that the cost to incorporate the hardware would need to be investigated with the contractors; however, during construction the cost to run conduit for wires and add flashing to prevent leaking, would only cost approximately $100; and would eliminate the more costly need to remove roofing later for an installation. In response to Councilmember Parvin, Mr. Wolfe stated that homes that do not have an optimal situation for placement will have a much less attractive cost benefit analysis. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Millhouse moved and Councilmember Harper seconded a motion to: 1) At this time determine that requiring installation of photovoltaic systems on all new residential construction is infeasible given the costs of the current technologies; 2) Direct staff to add to standard conditions a requirement for all new residential construction to incorporate roof hardware to enable photovoltaic systems to be installed in the future without Minutes of the City Council Moorpark, California Paae 19 June 18, 2003 removal of roofing material; and 3) Direct staff to bring to the Planning Commission for recommendation to the City Council, proposed standards for the placement and treatment of photovoltaic systems in residential areas, as well as in commercial and industrial developments, should property owners wish to voluntarily install photovoltaic systems. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: Mr. Kueny requested Item 10.G. be pulled from the Consent Calendar. MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to approve the Consent Calendar with the exception of Item 10.G., which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Approval of Minutes of Special Joint Meeting of March 12, 2003. Consider Approval of Minutes of Special Meeting of May 28, 2003. Consider Approval of Minutes of Special Joint Meeting of June 4, 2003. Staff Recommendation: Approve the minutes. B. Consider Approval of Warrant Register for Fiscal Year 2002 -2003 - June 18, 2003. Manual Warrants Voided Warrant Payroll Liability Warrants 112723 - 112724 & 112985 - 112988 110948 & 111128 & 111156 & 111346 112986 112980 - 112984 $ 325.00 $ 45,124.43 $ (265.00) $ 2,556.74 Regular Warrants 112989 - 113093 & $ 25,423.70 113094 - 113129 $ 876,235.27 Staff Recommendation: Approve the warrant register. Minutes of the City Council Moorpark, California Paae 20 June 18, 2003 C. Consider Resolution Establishing the Appropriation Limitation for Fiscal Year 2003 -2004 for the City of Moorpark at $16,650.451. Staff Recommendation: Adopt Resolution No. 2003 -2103. D. Consider Loan Agreement between the City of Moorpark and the Moorpark Redevelopment Agency. Staff Recommendation: Adopt Resolution No. 2003 -2104. ROLL CALL VOTE REQUIRED E. Consider Resolution Approving an Agreement by and Between the City of Moorpark and Moorpark Redevelopment Agency for the City's Purchase of Parcel "C ", Parcel Map No. 5426 from the Redevelopment Agency, for a Human Services Complex. Staff Recommendation: 1) Approve Resolution No. 2003 -2105, approving the Purchase Agreement with Loan Terms and amending the FY 2002/2003 budget to appropriate $370,000 for this purpose; and 2) Direct the City Manager, on behalf of the City, to execute Purchase Agreement with Loan Terms, subject to final language approval by the City Manager and City Attorney. ROLL CALL VOTE REQUIRED F. Consider Moorpark Library Expenditures for Fiscal Year 2003/2004. Staff Recommendation: Approve the library material collection expenditure recommendation of the Moorpark Library Advisory Committee for submittal to the County of Ventura Board of Supervisors. The following item was pulled for individual consideration. G. Consider Approval of Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2003/2004. Staff Recommendation: Approve Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2003/2004. Mr. Kueny recommended that Item G.17. on stamped page 237 of the agenda report be modified to be consistent with staff's recommendation No. 3 in Agenda Item 9.I. concerning the photovoltaic systems. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to approve the Mission Statement Priorities, Goals and Objectives for Fiscal Year 2003/2004, Minutes of the City Council Moorpark, California Page 21 June 18, 2003 as amended, for Item G.17 voice vote. 11. ORDINANCES: None. 12. CLOSED SESSION: The motion carried by unanimous Mr. Kueny requested that the City Council go into closed session for one case under Item 12.A. and Item 12.D. Mr. Montes announced that concerning the one case under Item 12.A., the facts and circumstances creating significant exposure to litigation, consist of written communications threatening litigation received from the County's Grand Jury. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to adjourn to closed session for a discussion of one case under Item 12.A. and Item 12.D. on the agenda. The motion carried by unanimous voice vote. The time was 10:06 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) D. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Employee Organization: Service Employees International Union, AFL -CIO, CLC, Local 998 AT THIS POINT in the meeting, the Council meeting was recessed and then reconvened for closed session at 10:31 p.m., following the Redevelopment Agency closed session. Present in closed session were Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter; Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Mary Lindley, Community Services Director; Barry Hogan, Community Development Director; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. Minutes of the City Council June 18, 2003 Moorpark, California Page 22 The Council reconvened into pder sItemol2aA. 1and0Ipem 12MD. Kueny stated that one c ase u were discussed and that there was no action to report. 13. ADJOURNMENT: Mayor Hunter adjourned th ATTEST: WA _. RMTPTIR A Deborah fenst -. City Clerk