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HomeMy WebLinkAboutMIN 2003 1015 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California October 15, 2003 A Regular Meeting of the City Council of the City of Moorpark was held on October 15, 2003, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 7:29 p.m. 2. PLEDGE OF ALLEGIANCE: Sergeant Mike Aranda, Moorpark Police Department, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Kenneth Gilbert, Public Works Director; Mary Lindley, Community Services Director; Barry Hogan, Community Development Director; Cynthia Borchard, Administrative Services Director; Walter Brown, City Engineer; Sergeant Mike Aranda, Sheriff's Department; Nancy Burns, Senior Management Analyst; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and Maureen Benson, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing October 20 - 24, 2003, as Red Ribbon Week. Mayor Hunter presented the Proclamation to Sergeant Mike Aranda. Sergeant Aranda accepted on behalf of the Moorpark Police Department. B. Proclamation Recognizing the Month of October as Domestic Violence and Breast Cancer Awareness Month. Minutes of the City Council Moorpark, California Page 2 October 15, 2003 Mayor Hunter presented the Proclamation to Bonnie Warrington, Legislative Advocate representing Soroptimist International of the Camino Real Region. Ms. Warrington thanked the Council for their support. C. City Manager's Monthly Report. Mr. Kueny introduced Mary Lindley, Community Services Director, who summarized the 3rd of July Event combined with the celebration of the City's 20th Anniversary and presented a video of the event as prepared by Videomax. 5. PUBLIC COMMENT: Jayla Haxton, a Moorpark resident, spoke about problems she and her family has been experiencing with their neighbors and the City's code enforcement personnel in regard to animals kept on her 5 -acre property. Councilmember Harper suggested the City may want to study the current ordinance which only allows four dogs regardless of the size of the property. Mayor Hunter explained the Council cannot take direct action on this item, but did ask Sgt. Aranda and Mr. Hogan to meet with Ms. Haxton during the recess. AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the Moorpark Redevelopment Agency. The time was 7:50 p.m. The City Council meeting reconvened at 8:20 p.m. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Councilmember Millhouse requested Item 9.B. be heard first under Presentation /Action /Discussion to accommodate the speakers in the audience. 7. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Mikos requested a resolution or proclamation to commemorate Calleguas Municipal Water District for 50- years of service. Minutes of the City Council Moorpark, California Paqe 3 October 15, 2003 Councilmember Millhouse announced the Moorpark Rotary Club's annual Civil War Re- Enactment will take place on November 8th and 9`h. Councilmember Millhouse reported any rumors regarding removal of pepper trees on High Street are not factual. He stated that an arborist has been hired by the City to evaluate the condition of the trees and a public meeting will be held to allow discussion of the trees. Councilmember Millhouse reported on the defeat of State Assembly Bill 773, which would have allowed more voting members on the Ventura County Transportation Commission. 8. PUBLIC HEARING: None. 9. PRESENTATION /ACTION /DISCUSSION: B. Consider Proposed Changes to the Design for the Traffic Signal at the Intersection of Moorpark Road and Santa Rosa Road in the County of Ventura. Staff Recommendation: Direct staff to send a letter to the Ventura County Board of Supervisors requesting approval of the proposed re- design. Mr. Gilbert gave the staff report. Councilmember Harper stated anything done to improve the circulation at this intersection will only attract more drivers to this location for use as a freeway bypass. He recommended closing off the median at Tierra Rejada Road to prevent traffic from impacting the city of Moorpark. In response to Mayor Hunter, Mr. Gilbert stated the posted speed limit on Santa Rosa Road is 55 miles per hour; and County staff is recommending a right turn overlap be installed for south -to -west traffic during the east -to -north left turn movement, along with the elimination of the "No Turn on Red ". In response to Councilmember Mikos, Mr. Gilbert stated a middle ground recommendation would be to install a green arrow for right turn movements from south -to- Minutes of the City Council Moorpark, California Pane 4 October 15, 2003 west during the east -to -north left turn movement, and to leave the "No Turn on Red ". Councilmember Mikos stated the "No Turn on Red" is an interim plan until other safety improvements are installed by the County, and she is not in favor of improving the circulation at the expense of the safety of the residents along Santa Rosa Road. In response to Councilmember Millhouse, Mr. Gilbert stated the traffic backing up onto Tierra Rejada Road is considered a hazard; installing a right turn on green arrow only, would still allow for gaps in the traffic; and if the median were closed off, the volume of traffic would transfer to Sunset Valley Road. In response to Councilmember Parvin, Mr. Gilbert stated the County created this design, which has resulted in a traffic condition of Level of Service F, in response to the previously high accident rate and geometric problems on old Moorpark Road. In response to Councilmember Harper, Sergeant Aranda stated the traffic along Santa Rosa Road disburses to all parts of the County including Point Mugu, Camarillo, and other destinations along the 101 freeway. Councilmember Harper stated the County made a decision on the realignment which turned a rural road into a freeway bypass, and which takes the pressure off of Caltrans to improve State Routes (SR) 23 and 101. Councilmember Millhouse stated another questionable decision by the Board of Supervisors was the failure to support four lanes on SR -118. Jarrod DeGonia, representing Supervisor Judy Mikels, 3855 -F Alamos Street, Simi Valley, read a prepared statement expressing the Supervisor's concerns for traffic circulation and safety conflicts at the intersection. Rosemary Allison, member of the Santa Rosa Valley Community Association (SRVCA), stated Santa Rosa Road is designated as a two -lane rural roadway; Caltrans Minutes of the City Council Moorpark, California Page 5 October 15, 2003 has not sought to improve the freeways to carry the increased volume of traffic; the "No Turn on Red" provides breaks in the traffic allowing residents a chance to exit their driveways or side streets to turn onto Santa Rosa Road; all members of the SRVCA voted for the "No Turn on Red" and would like it to remain until other safety measures have been implemented on Santa Rosa Road; and the SRVCA wants to join with the city of Moorpark in working with Caltrans to widen SR- 23 and improve SR -101. Shane Blaser, a resident of Santa Rosa Valley in Camarillo, provided a handout documenting the reduction in the number of accidents at the intersection and along Santa Rosa Road since the installation of the four -way stop and "No Turn on Red ". Janis Gardner, a resident of Santa Rosa Valley, urged the Council to wait until additional safety measures are installed on Santa Rosa Road and SR -23 is widened before asking for the removal of the "No Turn on Red ". She stated the residents should join with all the surrounding communities in working to get Caltrans to widen SR -23. Mark Burley, member of SRVCA, cited a letter previously sent by Mayor Hunter to the Board of Supervisors supporting the residents of Santa Rosa Valley and requested he send a similar letter now. Paul Bonds, a resident of Santa Rosa Valley, spoke about the death of his daughter in an accident on Santa Rosa Road. He cited his concern with the high rate of speed of vehicles using the rural road. Glen Sawyer, a Moorpark resident, asked for a compromise between the Santa Rosa Road residents and the commuters to have a "Right Turn on Green Arrow Only" installed, which would still provide gaps in the traffic. Bruce Cohen, President of Bridlewood Homeowners Association and resident of Santa Rosa Valley, asked the residents of Moorpark affected by the "No Turn on Red" to work together with the residents of Santa Rosa Valley to try to keep this a rural area. Minutes of the City Council Moorpark, California Page 6 October 15, 2003 Ms. Traffenstedt stated there were two Written Statement cards expressing opposition to staff's recommendation to send a letter of support for removal of the "No Turn on Red ". A discussion followed among the Councilmembers and staff focusing on the failure of the intersection and the safety hazard it creates; the need to widen SR -23; the need to reduce the speed limit on Santa Rosa Road; how incremental improvements attract more traffic on the rural road rather than forcing Caltrans to improve the freeways; and the unknown status of proposed improvements on Santa Rosa Road, such as bus turnouts, signals, and planted medians. Councilmember Millhouse suggested composing a letter to the Board of Supervisors recommending the right turn on green arrow while keeping the restriction for no turns on red. Mayor Hunter concurred with Councilmember Millhouse that Mr. Gilbert's compromise for a right turn on green arrow would provide the residents with a break in the traffic and seems reasonable and measured. Mr. Kueny stated the goal in supporting this compromise position is to reduce the backup of traffic into Moorpark and the timing of the signal should be left for the County to determine. A discussion among the Councilmembers and staff followed focusing on the letter to be sent to the Board of Supervisors. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to send a letter to the Ventura County Board of Supervisors focusing on removing the safety hazards from Moorpark intersections; allowing traffic breaks on Santa Rosa Road with the suggestion of a right - turn on green arrow, while maintaining the No Turn on Red; encouraging safety improvements and a reduction of the speed limit on Santa Rosa Road; and continuing to cooperate on the long -term goal of improving State Routes 23, 101, and 118. The motion carried by voice vote 3 -2, with Councilmembers Harper and Mikos dissenting. Minutes of the City Council Moorpark. California 7 October 15, 2003 Councilmember Harper requested the letter reflect that the vote was not unanimous and asked staff to provide a report on the traffic along that corridor and on the phasing of the traffic signal at the intersection. A. Consider Approval of Caltrans Landscaping for the State Route 23 Southbound Off -Ramp and On -Ramp at New Los Angeles Avenue for Condition Compliance and Authorize the Release of the Cash Bond for Special Devices Incorporated (SDI) (Industrial Planned Development Permit No. 1995 -02). Staff Recommendation: 1) Approve the proposed landscaping for the on -ramp and off -ramp for SR -23 /New Los Angeles Avenue interchange and maintenance in perpetuity; 2) Accept the contribution of $9,010 as riparian habitat replacement to be used as the City deems necessary; and 3) Authorize staff to release the two (2) remaining sureties of $300,000 cash (minus the riparian habitat contribution) and the $684,415.60 for Tract No. 5004, upon the posting of a surety, in an amount determined to be sufficient by the City Engineer and Community Development Director for the installation of the on -ramp and off -ramp landscaping. Mr. Hogan gave the staff report. He corrected the amount of the contribution for the riparian habitat replacement to be $15,000. In response to Councilmember Mikos, Mr. Hogan stated the applicant had originally been required to upgrade the project landscaping at a cost of $892,800 in compliance with the City's Tree Preservation Ordinance; now, they will be required to contribute $15,000 for riparian habitat replacement, $150,000- $175,000 to plant the southbound freeway ramps; and an estimated $40,800 annually in perpetuity to maintain the landscaping. He further stated SDI no longer owns the flag lot east of their property and, therefore, would not be able to donate it to provide protection to the nearby Arroyo; the $15,000 contribution amount was derived from the valuation of riparian habitat impacted as mentioned in Condition No. 89; SDI has installed landscaping to screen their buildings and has replanted 5- gallon oak trees on the manufactured slopes to replace those that died; and the City is looking for closure on this issue. Minutes of the City Council Moorpark, California Page 8 October 15, 2003 In response to Councilmember Mikos, Mr. Kueny stated prior staff allowed this project to move forward with the representation that the mitigation was met; and at this point, Mr. Hogan has worked with the applicant to modify the prior staff's action. In response to Councilmember Parvin, Mr. Hogan stated the contribution will be used for habitat replacement; SDI has completed the requirements to meet the outstanding Conditions of Approval as enumerated on stamped page 2 of the agenda report; evergreen trees will be planted; the City Engineer is working on a sureties amount; and the applicant is anxious to close this issue and agrees to all conditions. In response to Mayor Hunter, Ms. Traffenstedt stated there were no speakers. MOTION: Councilmember Millhouse moved and Councilmember Parvin seconded a motion to: 1) Approve the proposed landscaping for the on -ramp and off -ramp for SR -23 /New Los Angeles Avenue interchange and maintenance in perpetuity; 2) Accept the contribution for riparian habitat replacement to be used as the City deems necessary in the amended amount of $15,000; and 3) Authorize staff to release the two (2) remaining sureties of $300,000 cash (minus the riparian habitat contribution) and the $684,415.60 for Tract No. 5004, upon the posting of a surety, in an amount determined to be sufficient by the City Engineer and Community Development Director for the installation of the on -ramp and off -ramp landscaping. The motion carried by voice vote 4 -1, with Councilmember Mikos dissenting. CONSENSUS: It was the consensus of the Council to have Community Development staff contact the new property owner of the flag lot to discuss Open Space preservation. 10. CONSENT CALENDAR: MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Approval of Minutes of Special Meeting of September 17, 2003. Staff Recommendation: Approve the minutes. Minutes of the City Council Moorpark, California Page 9 October 15, 2003 B. Consider Approval of Warrant Register for Fiscal Year Inn- � -7nna - nrtnhar 1 ?nn-� Manual Warrants Voided Warrant Payroll Liability Warrants Regular Warrants 111750 & 114200 114148 - 114152 $ 0.00 $ 2,575.28 114153 - 114270 & $ 56,269.71 114271 - 114291 $ 310,180.49 Staff Recommendation: Approve the warrant register. C. Consider Approving an Increase to Architects Fee for the Corporation Yard Project and Adoption of a Resolution Increasing the Funds Budgeted for Project Construction. Staff Recommendation: 1) Approve the revised fee amount for architectural services for the Corporation Yard; and 2) Adopt Resolution No. 2003- 2134, amending the Budget for this project. ROLL CALL VOTE REQUIRED D. Consider Agreement Between the City of Moorpark and the City of Camarillo for Regular Monthly Household Hazardous Waste (HHW) Event Participation. Staff Recommendation: Approve the Agreement, subject to final language approval of the City Manager and the City Attorney, and authorize the Mayor to execute the Agreement. E. Consider Amendment to Agreement between the City of Moorpark and Waste Management of California DBA the Simi Valley Landfill and Recycling Center for Local Impacts. Staff Recommendation: Approve the Amendment to the Agreement, subject to final language approval by the City Manager and City Attorney, and authorize the Mayor to execute the Agreement. F. Consider a Ten -Year Extension of the City's Tree Maintenance Agreement with West Coast Arborist. Staff Recommendation: Authorize the City Manager to sign the amendment extending the City's tree maintenance agreement with West Coast Arborist through June 30, 2014, with all other provisions remaining the same. Minutes of the City Council Moorpark, California Page 10 October 15, 2003 G. Consider Allowing Second CalHome Mobilehome Loan to Qualified Borrowers, to a Maximum Funding per Household of $20,000, and Authorizing City Housing Funds for Loan Costs Not Paid by Borrowers. Staff Recommendation: 1) Authorize the provision of a second loan to borrowers who previously obtained a CalHome loan to make repairs to their mobilehome, such loan and the original loan to be subject to a combined maximum loan amount of $20,000, and subject to the same costs, terms and eligibility requirements as those in effect at this time; and 2) Adopt Resolution No. 2003 -2135, approving a line item transfer of a total of $40,000 from City Housing Rehabilitation Loans to City Housing Rehabilitation Loan Costs ($23,259.16), and the Housing Setaside Fund ($16,740.84). ROLL CALL VOTE REQUIRED H. Consider Rejection of Claim: M. Anne Dickson. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. 11. ORDINANCES: None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for Items 12.C., 12.D., and 12.E. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to adjourn to closed session for discussion of Items 12.C., 12.D., and 12.E. on the agenda. The motion carried by unanimous voice vote. The time was 10:03 p.m. C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Assistant City Manager, Assistant to City Manager /City Clerk, City Manager, City Attorney, City Engineer, Chief of Police, Administrative Services Director, Community Development Director, Community Services Director, and Public Works Director. Minutes of the City Council Moorpark, California Page 11 October 15, 2003 D. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Employee Organization: Service Employees International Union, AFL -CIO, CLC, Local 998 E. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Unrepresented employees: Accountant I, Administrative Services Director, Assistant City Manager, Assistant to City Manager /City Clerk, Budget and Finance Manager, City Engineer, Community Development Director, Community Services Director, Information Systems Manager, Planning Manager, Principal Planner, Public Works Director, Recreation Manager, and Senior Management Analyst. Present in closed session were Councilmembers Harper, Mikos, Millhouse, Parvin, and Mayor Hunter; Steven Kueny, City Manager; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 10:12 p.m. Mr. Kueny stated Items 12.C., 12.D., and 12.E. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Hunter adjourned the ATTEST: Zug e, I Zt Deborah S. Traffenstedt City Clerk