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HomeMy WebLinkAboutMIN 1985 0518 CC ADJMoorpark, California May 18, 1985 An adjourned regular meeting of the City Council of the City of Moorpark, California, was held on May 18, 1985, in the Council Chambers in the City Hall of said City, located at 799 Moorpark Avenue, Moorpark. 1. CALL TO ORDER The meeting was called to order at 9:10 a.m., Mayor Albert Prieto presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmembers James D. Weak. 3. ROLL CALL PRESENT: Councilmembers Thomas C. Ferguson, James D. Weak, Danny Woolard, Leta Yancy - Sutton and Mayor Albert Prieto. ABSENT: None. OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Steven Kueny, City Manager; Dennis Delziet, City Engineer, and Earl Ledbetter, from Willdan Associates; Doris D. Bankus, City Clerk. 4. CITY CLERK'S REPORT RE Affidavits of Service The City Clerk presented Affidavits of Service of Notice and Call of Special Meeting of Moorpark City Council, dated May 15, 1985 and signed by Mayor Albert Prieto, as follows: On Councilmembers Ferguson, Weak, Woolard and Yancy- Sutton and on Moorpark News, News Chronicle, and The Enterprise, with The Mirror and the L.A.Times having accepted telephone service more than 24 hours prior to the meeting. 5. RESOLUTIONS 5. A. Parks Maintenance Assessment District No. AD -85 -1 S.A. 1. Resolution No. 85 -192, Initiating Proceeding for Formation of District; Consolidating a Portion of AD -83 -1 Therewith; and Ordering the Engineer to Prepare and File Report in Accordance Therewith. The City Engineer made a brief presentation regarding the procedure to be followed, after which the City Manager presented his report dated May 16, 1985. After some discussion, it was moved by Councilmember Yancy- Sutton and seconded by Councilmember Weak that Resolution No. 85 -192, entitled: -1- 5 -18 -85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, INITIATING PROCEEDINGS FOR THE FORMATNION OF THE "PARKS MAINTENANCE ASSESSMENT DISTRICT NO. AD- 85 -11', AN ASSESSMENT DISTRICT TO BE ESTABLISHED PURSUANT TO THE "LANDSCAPING AND LIGHTING ACT OF 1972 "; CONSOLIDATING A PORTION OF "MOORPARK LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. AD -83 -1" THEREWITH; AND ORDERING THE ENGINEER TO PREPARE A FILE A REPORT IN ACCORDANCE THEREWITH. be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Weak, Ferguson, Woolard and Mayor Prieto; NOES: None. 5.A.2. Resolution No. 85 -193, Approving Engineer's Report The City Engineer then presented his report entitled, "Parks Maintenance Assessment District No. AD -85 -1, Lighting and Land- scaping Act of 1972 ", dated May, 1985, and reviewed its contents, which included a proposed budget for the fiscal year 1985 -86, together with a Use Code Formula which he recommended be applied. During the review of the Engineer's report, it was determined that changes would be necessary in certain of the Use Codes, that approval of said report would be contingent upon that fact, and that there should be language to that effect included in the resolution of approval. It was then moved by Councilmember Yancy- Sutton, seconded by Council - member Weak and unanimously carried that a section be added to such* resolution of approval, to read as follows: "That said Engineer's Report, as amended, may be further modified or changed, pursuant to the provisions of Section 22630 of the Streets and Highways Code." It was moved by Councilmember Yancy- Sutton and seconded by Councilmember Weak that Resolution No. 193, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR "PARKS MAINTENANCE ASSESSMENT DISTRICT NO. AD -95 -1" be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Weak, Ferguson, Woolard and Mayor Prieto; NOES: None; ABSENT: None. It was then moved by Councilmember Yancy- Sutton, seconded by Council - member Weak and unanimously carried that the following changes be made in the Engineer's Report: -2- 5 -18 -85 a. In the Budget Estimate, shown on Page A -4 of the report, all direct costs relating to the maintenance of parks be included, such as purchase of a vehicle; b. That on Page A -1, which sets for the Use Code Formula, the following changes be made: Use Code 5 changed to read "$3.00 ea." Use Code 9 changed to read "$3.00 per space ". After further discussion, it was moved by Councilmember Yancy - Sutton, seconded by Councilmember Woolard and unanimously carried that staff report back with a recommendation for Use Codes 11, 15, 16 and 17 to include two story or more. 5.A.3. Resolution No. 85 -194, Declaring Intention to Order Formation of District and Fixing Time and Place for Hearing Objections Thereto. It was then moved by Councilmember Yancy- Sutton and seconded by Councilmember Woolard that ResolutionNo. 85 -194, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE FORMATION OF "PARKS MAINTENANCE ASSESS- MENT DISTRICT NO. AD -85 -1, PURSUANT TO THE LAND- SCAPING AND LIGHTING ACT OF 1972; AND FIXING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO be adopted, which motion Carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Woolard, Weak, Ferguson and Mayor Prieto; NOES: None; ABSENT: None. NON - AGENDA ITEM At this time, Margaret Sabine, Recreation and Parks Commissioner, received special recognition and was permitted to address Council, urging that an application be filed with the State for a grant for a Senior Citizens facility. The City Manager assured Council and Mrs. Sabine that City staff would be represented at the meeting to be held by the County of Ventura wherein information would be supplied regarding application for such funds. -3- 5 -18 -85 5.B. Moorpark Liahtina Maintenance Assessment District No. AD -84 -2 5.B.1. Resolution No. 85 -195, Initiating Proceeding for Annual Assessments for District; Consolidating Portion of AD -83 -1, All of AD -84 -1, and All of Tierra Rejada Road - Landscape Maintenance District; and Ordering Engineer to Prepare and File Report in Accordance Therewith. The City Manager gave an overview of the proposed district, as outlined in his report dated May 16, 1985. It was moved by Councilmember Weak and seconded by Councilmember Yancy- Sutton that Resolution No. 85 -195, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENTS FOR THE "MOORPARK LIGHTING MAINTENANCE ASSESSMENT DISTRICTING. AD -84 -2" FOR THE FISCAL YEAR COMMENCING JULY 1, 1985 AND ENDING JUNE 30, 1986; CONSOLIDATING CERTAIN ASSESSMENT DISTRICTS AND PORTIONS OF ASSESSMENT DISTRICTS WITH SAID "MOORPARK LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. AD- 84 -2 "; AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE THEREWITH be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Weak, Yancy- Sutton, Ferguson, Woolard and Mayor Prieto; NOES: None; ABSENT: None. 5.B.2 Resolution No. 85 -196, Approving Engineer's Report The City Engineer then presented his report entitled, "Lighting Maintenance Assessment District No. AD -84 -2, Lighting and Landscaping Act of 1972 ", dated May, 1985, and reviewed its contents, which included a proposed budget for fiscal year 1985 -86, together with a Use Code Formula which he recommended be applied. During the review of the report it was agreed by general consent to delete the following two sentences from page A -6 of the report: a. Delete "(This represents 25% of total probable cost spread over 4 years) "; and b. Delete "(2) Amortized expenses over a 4 year period." By general consent, Council adopted a policy that gas tax funds be used for curb and gutter improvements wherever possible, pursuant to the provisions of the Lighting and Landscaping Act of 1972. -4- 5 -18 -85 It was moved by Councilmember Weak and seconded by Councilmember Yancy- Sutton that the Engineer's Report be amended to include the spread of Assessment District No. AD -84 -1 as recommended by the City Manager, to assess the specific homeowners in the district for those costs attributable solely to them, and those costs attributable to the City be assessed in AD -84 -2; to add a section to the resolution of approval, to read as follows: "That said Engineer's Report, as amended, may be further modified or changed, pursuant to the pro- visions of Section 22630 of the Streets and Highways Code." and that Use Codes 12, 15, 16 and 17 be changed to include one story or more. Motion carried by the following roll call vote: AYES: Councilmembers Weak, Yancy- Sutton, Ferguson, Woolard and Mayor Prieto; NOES: None; i ABSENT: None. During the discussion, the City Engineer distributed a report showing the esimated assessments for the proposed district, which report was ordered received and filed. It was then moved by Councilmember Weak and seconded by Councilmember Yancy- Sutton that Resolution No. 85 -196, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT, AS AMENDED, FOR "MOORPARK LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. AD -84 -2" be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Weak, Yancy- Sutton, Ferguson, Woolard and Mayor Prieto; NOES: None; ABSENT: None. 5.B.3. Resolution No. 85 -197, Declaring Intention to Order Annual Assessments for District; Consolidating Portion of AD -83 -1, All of AD -84 -1, and All of Tierra Rejada Road - Landscape Maintenance District; and Fixing Time and Place for Hearina Obiections Thereto. It was moved by Councilmember Weak and seconded by Councilmember Yancy- Sutton, that Resolution No. 85 -197, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DECLARING ITS INTENTION TO MAKE CERTAIN CHANGES IN AND'TO ORDER THE ANNUAL ASSESSMENTS FOR THE "MOORPARK LIGHTING MAINTENANCE -5- 5 -18 -85 ASSESSMENT DISTRICT NO. AD -84 -1" FOR THE FISCAL YEAR COMMENCING JULY 1, 1985 AND ENDING JUNE 30, 1986, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972; CONSOLIDATING CERTAIN ASSESSMENT DISTRICTS AND PORTIONS OF ASSESSMENT DISTRICTS WITH SAID "MOORPARK LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. AD -84 -2; AND FIXING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Weak, Yancy- Sutton, Ferguson, Woolard and Mayor Prieto; NOES: None; ABSENT: None. S.C. Moorpark Landscape Maintenance Assessment District no. AD -83 -1 The City Manager gave a brief report, outtlining the necessity for the continuation of the subject district in the event the Parks Main- tenance District was not approved, and a short discussion followed. 5.C.1. Resolution No. 85 -198, Initiating Proceeding for Annual Assessments for District; and Ordering Engineer to Prepare and File Report in Accordance Therewith. It was moved by Councilmember Woolard and seconded by Councilmember Weak that Resolution No. 85 -198, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, INTIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENTS FOR THE "MOORPARK LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. AD -83 -1" FOR THE FISCAL YEAR COMMENCING JULY 1, 1985, AND ENDING JUNE 30, 1986; AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE THEREWITH. be adopted, which motion carried by the following roll call vote; AYES: Councilmembers Woolard, Weak, Ferguson, Yancy- Sutton and Mayor Prieto; NOES: None; ABSENT: None. 5.C.2. Resolution No. 85 -199, Approving Engineer's Report It was moved by Councilmember Woolard and seconded by Councilmember Weak that a section be added to the proposed resolution of approval, to read as follows: "That said Engineer's Report, as amended, may be further modified or changed, pursuant to the provisions of Section 22630 of the Streets and Highways Code" 5 -18 -85 and that Resolution No. 85 -199, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT, AS AMENDED, FOR "MOORPARK LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 83 -1." be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Woolard, Weak, Ferguson, Yancy- Sutton and Mayor Prieto; NOES: None; ABSENT: None. 5.C.3. Resolution No. 85 -200, Declaring Intention to Order Annual Assessments for District; and Fixing Time and Place for Hearinq Objections Thereto. It was moved by Councilmember Yancy - Sutton and seconded by Council - member Woolard that Resolution No. 85 -200, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE ANNUAL ASSESSMENTS FOR THE "MOORPARK LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. AD -83 -1" FOR THE FISCAL YEAR COMMENCING JULY 1, 1985, AND ENDING JUNE 30, 1986, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972; AND FIXING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO be adopted, which motion carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Woolard, Ferguson, Weak and Mayor Prieto; NOES: None; ABSENT: None. RECESS The Mayor declared a recess, the time being 11:20 a.m. The meeting reconvened at 11:35 a.m., all members of the Council being present. 6. OTHER ITEMS FOR CONSIDERATION 6.A. Consideration of Summer Recreation Program The City Manager presented his report dated May 16, 1985, outlining the recommendation of the Recreation and Parks Commission concerning initiation of the Summer Recreation Program. Dan Rasey, Chairman of the Recreation and Parks Commission, addressed Council further expanding on the proposed programs, after which it -7- 5 -18 -85 it was moved by Councilmember Yancy - Sutton, seconded by Council- member Woolard and unanimously carried to approve the recommenda- tions of the Recreation and Parks Commission, as outlined in Items Nos. 1, 2 and 3 of the City Manager's Report, with the exception that in Item No. 2, the estimated cost of printing the fliers be changed from $350 to $250. There was further discussion, including (1) proposed expenditure for purchase of a ping pong table and various table games for a drop -in center at the Community Center, and (2) a "scholarship" program for City- sponsored activities to provide a funding mechanism for families unable to pay for all or part of the costs for a particular program. It was moved by Councilmember Yancy- Sutton and seconded by Councilmember Weak that staff be directed to proceed with implementation of these two facets of the summer recreation program. Motion carried by the following roll call vote: AYES: Councilmembers Yancy - Sutton, Weak, Ferguson, Woolard and Mayor'Prieto; NOES: None; ABSENT: None. It was then moved by Councilmember Yancy- Sutton, seconded by Council- member Woolard and unanimously carried that Staff proceed with formula- tion of plans for the celebration of the City's Second Anniversary, with instructions to present such plans to Council for approval at a later date. It was moved by Councilmember Yancy - Sutton, seconded by Councilmember Ferguson and unanimously carried that a letter of appreciation be addressed to Karen Chapel for her participation in the creation of a summer recreation program. 6.B. Consideration of Including.Street Sweeping, Code Enforcement, and Recreation Program Information in Public Notice for Assessment Districts. The City Manager gave a verbal report regarding a proposal to include along with the Assessment District notices an informational flier regarding the City's recently instituted street sweeping program, stating that there would be no additional postage, that the only cost involved would be printing the flier and some staff time in stuffing the envelopes along with the assessment district notices. It was moved by Councilmember Yancy- Sutton and seconded by Council- member Weak that the recommendation of the City Manager be approved to include the street sweeping flier along with the recreation program flier and the assessment district notices. Motion carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Weak, Ferguson, Woolard and Mayor Prieto; NOES: None; ABSENT: None. x:19 5 -18 -85 6.C. Rescission of Hiring Freeze Established by Council on December 19, 1984. It was moved by Councilmember Yancy - Sutton, seconded by Councilmember Woolard and unanimously carried that the City Manager be authorized to proceed with filling the positions of Recreation Coordinator and Administrative Secretary, for which positions recruitment had already been conducted. 7. ADJOURNMENT There being no further business, it was moved by Councilmember Yancy- Sutton, seconded by Councilmember Woolard and unanimously carried that the meeting stand adjourned, the time being 12:20 p.m. APPROVED: Mayor Respectfully submitted, City Clerk