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HomeMy WebLinkAboutMIN 1987 0126 CC JNTMINUTES OF JOINT MEETING CITY COUNCIL /PARKS & RECREATION COMMISSION Moorpark, California January 26, 1987 The joint meeting of the City Council of the City of Moorpark and the Parks and Recreation Commission was held on January 26, 1987 at 7:30 p.m. in the Council Chambers of the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The meeting was called to order at 7:42 p.m. by Mayor Ferguson. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commission Chairman Tom Baldwin. 3. ROLL CALL: Present: Councilmembers Eloise Brown, Clint Harper, John Galloway and Mayor Thomas Ferguson. Commissioners Charmane Deas, Cheryl Zemont, Danny Rasey, Pam Castro and Chairman Tom Baldwin. Steven Kueny, City Manager; Cheryl Kane, City Attorney, Gerald Forde, Director of Community Services; Scott Smith, Recreation Coordinator; Thomas Genovese, Director of Administrative Services and Maureen Wall, City Clerk. 4. PUBLIC COMMENTS: There were none. 5. ITEMS OF DISCUSSION: 5.A. Cheryl Kane, City Attorney, gave a detailed summary of the Ralph M. Brown Act, including amendments which became effective January 1, 1987. The underlying rule of the Brown Act is that the legislative body should conduct their actions and deliberations openly. The City Attorney further clarified what is considered an exchange of information and doest not require posting of an agenda, and what constitutes taking action and would require the posting of an agenda within the 72 hours prior to a meeting. 5.B. The Commissioners' request for a special account, which would be set up to allow discretionary expenditures by them on projects not budgeted for, was deferred by a consensus of the City Council to the budget sessions. The Councilmembers felt that since this would be obligating general funds, the matter should be discussed during the budget sessions. 5.C. Jerry Forde, Director of Community Services, gave a review of how the Commissioners arrived at their prioritizing of the Parks Work Program. The Council confirmed the Commission's priority list, giving direction regarding the Community Center Rehabilitation Program in naming re- roofing as one of the first areas to be considered and installation of the air - conditioning as a second item for the Commission to act upon. They Moorpark, California 5.C. (Continued MINUTES OF JOINT MEETING rA January 26, 1987 also commented on the municipal swimming pool, directing the Commission to research potential sites, determine types of facilities that might be desired in that location, and also to report on maintenance and cost projections. The City Council directed staff to correspond with the Moorpark Unified School District concerning the lower fields at the High School. It has been understood that those lower fields might be surplus property, and Council directed that staff would inquire as to the availability of those fields and the time frame that they might be available and report back to the City Council. The Council deferred the Community Park 69 -acre site back to the Commission requesting a report from them to the City Council. S.D. Parks and Recreation Commissioners' duties and responsibilities; and S.E. Review of the Commissioners' role in reviewing RPD's was combined. It was suggested that the wording in Ordinance No. 33, Section 2.06.170 (A), be amended to reflect the Chairman of the Commission shall be elected at the first regularly scheduled Commission meeting following the full appointment of the Commission. The Council strongly suggested that the Commission endeavor to review RPD proposals in one meeting, if possible, but that they should try not to make revisions to those RPDs after making their recommendation. 5.F. Park Improvement Fund Tom Genovese, Director of Administrative Services, gave the staff report. The Councilmembers directed the Commission to determine whether or not they want to change the 60/40 allocation formula and then report to the City Council with their recommendations. 5.G. Naming of the 69 -acre Community Park site was referred to the Parks & Recrea- tion Commission for their recommendation. Council deferred their decision until the Commission determined whether or not they would be looking for alternate park sites or using the 69 -acre park site. 5.H. Consideration of Possible Attendance at the Recreation and Parks Conference Steven Kueny, City Manager, gave the staff report as had been presented to the City Council on January 21, 1987 by Jerry Forde, Director of Community Services. MOTION: On a motion by Councilmember Harper, seconded by Councilmember Galloway, the Commission was directed to not spend more than had been budgeted for travel and meetings, and to determine who among them and staff would be attending the conference. The voice vote was unanimous. 5.I. Consider the Availability of Surplus Specialized Commercial Kitchen Equipment MINUTES OF JOINT MEETING Moorpark, California 5.I. 5.J. 5.K. (Continued) Jerry Forde gave the staff report. 3 January 26, 1987 MOTION: After some discussion, the following motion was heard. Councilmember Harper moved and Councilmember Brown seconded a motion to authorize the expenditure of funds from the Senior Citizens Center Bond Act in an amount not to exceed $10,000 to acquire and store and alter, if necessary, the mentioned commercial kitchen equipment. On a roll call vote, the vote was unanimous. Placement of Parks and Recreation Agenda Items on the City Council Agenda and Staff Follow Up on Commission Items to the City Council was Combined. It was the concurrence of the Council to not place continued items from an agenda, at the bottom of the agenda on the next meeting, but to place those items at the first of the agenda. In that way, items concerning Parks and Recreation or Senior Citizen items would not be heard late in the meeting and, therefore, subject to continuation. Staff Time Allocation Steven Kueny pointed out that 80% of support staff time from the Director of Community Services is devoted to Parks and Recreation, and the 20% balance is focused on Public Works items. Council determined that the split in duties was sufficient for the present time. 6. ADJOURNMENT: Mayor Ferguson moved and Councilmember Harper seconded a motion to adjourn the meeting. The roll call vote was unanimous. The meeting was adjourned at 11:53 p.m. ATTEST: Maureen W. Wall, Ci Yy Cl erk Clint Harper, Mayor