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HomeMy WebLinkAboutMIN 1987 0701 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California _ _ _ _ July 1, 1987 A regular meeting of the City Council of the City of Moorpark, California was held on July 1, 1987 in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The meeting was called to order at 7:05 p.m. by Mayor Clint Harper. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Lane. 3. ROLL CALL: Present: Councilmembers Eloise Brown, Thomas Ferguson, John Galloway, John Lane, and Mayor Clint Harper. Steven Kueny, City Manager; Cheryl Kane, City Attorney; Patrick Richards, Director of Community Development; Lt. Mike Brown, Sheriff's Department; Stan Raap, Fire Department; Dennis Delzeit, City Engineer; John Knipe, Assistant City Engineer; Gerald Forde, Director of Community Services; Thomas P. Genovese, Deputy City Manager; and Maureen W. Wall, City Clerk. 4. APPROVAL OF MINUTES: A. Regular Meeting of March 18, 1987. Councilmember Galloway pointed out it was he who seconded the motion made by Councilmember Ferguson on page six, Item 10.A. of the minutes. The following motion was then heard. MOTION: Councilmember Brown moved and Councilmember Galloway seconded a motion to approve the minutes as amended. The voice vote was unanimous. B. Town Hall Meeting _of March 2.1, 1987. MOTION: Councilmember Galloway moved and Councilmember Brown seconded a motion to approve the minutes as presented. The voice vote was unanimous. C. Adjourned Meeting of March 25 1987. Councilmember Galloway amended his comments on page three, Item 11.0 -3., second paragraph to read, "Councilmember Galloway was Minutes of the City Council Moorpark, California 2 July 1, 1987 opposed to using community park monies for Peach Hill Park since it does not qualify as a community park." He also amended his comments on page six, Item 11. C., third paragraph three to read, "Councilmember Galloway felt he could not approve making Peach Hill Park a community park in which facilities would be duplicated, and maintenance costs would be higher." The following motion was then heard. MOTION: Councilmember Galloway moved and Councilmember Ferguson seconded a motion to approve the minutes as amended. The voice vote was unanimous. 5. PROCLAMATIONS, COMMENDATIONS,_ SPECIAL PRESENTATIONS: A. Commendations for previous Parks and Recreation Commissioners and Planning Commissioners. Former Parks and Recreation Commissioners Tom Baldwin, Charmane Deas, and Cheryl Zemont were present to receive their commendations in appreciation of their service to the City. 6. PUBLIC COMMENTS: A. Mr. Gregory Barker, 12453 Hillside Drive, President of Buttercreek II Homeowners' Association, asked the Council to pursue the widening of Tierra Rejada Road to the freeway for public safety reasons. B. Mrs. Connie Lawrason, 4291 Ambermeadow Street, read a newspaper article which stated the Los Angeles City Council was considering a ban on truck traffic on Highway 101 during the highway's reconstruction. She felt this would add truck traffic to the already dangerous Highway 118 through Moorpark. She also suggested the Council conduct a traffic study along Tierra Rejada Road; was supportive of median identification of Mountain Meadows on Tierra Rejada Road; and was also a supporter of C.A.R.S. C. Ms. Cynthia Hubbard -Dow, 187 Shasta Avenue, reported to the Council that pioneer resident, Mr. Poindexter, planted the pepper trees along High Street and Moorpark Road. She asked the Council to save the trees at this location, if at all possible. D. Mr. Bruce Tackman, 4340 Countrymeadow Street, member of the Design Standards Committee, recommended the committee review median development identification signs and make recommendations to the Council. E. Ms. Maria M. Hagman, 15618 East Tierra Rejada Road, stated she would like to see a "pocket" park across the street from the Moorpark Melodrama on High Street. She also stated her daughter, Theresa Hagman, would like to serve on the Parks and Recreation Commission. Minutes of the City Council Moorpark, California 3 F. Ms. Teresa A. Cortes, 1095 Villa Campesina project will 4, 1987 as previously planned. 7. CONSENT CALENDAR: July 1, 1987 Walnut Canyon Road, reported the not be able to start work on July Item 7.C. was pulled for consideration by consensus of Council. A. Approval of Warrant Register: - Prepaid Warrants #5090 -5097, 5099 - 5112,5114 -5116 $105,378.46 - Payable Warrants #5098, 5117 -5169 $156,945.62 B. Resolution No. 87 -397, _a_ resolution to extend the Cable Television Franchise for Ventura County Cablevision, Inc. through October 7, 1987 _ Staff recommended approval of the resolution. D. Consideration of resolutions Council directed staff to oreaare concerning Mountain Meadows Area Stop Signs and Parking Restrictions. Staff recommended Council approve Resolution No. 87 -398 authorizing the installation of stop signs at various locations within Mountain Meadows (PC -3); and Resolution No. 87 -399 establishing "No Parking Any Time" zones at various locations and "No Parking from 6:00 a.m. to 6:00 p.m." zones within Mountain Meadows (PC -3). MOTION: Councilmember Brown moved and Councilmember Galloway seconded a motion to approve Items 7.A., 7.B. and 7.D. The roll call vote was unanimous. Item 7.C. was pulled for consideration. C. A report concerning the widening of Tierra Rejada Road_ between Moorpark Road and the Moorpark_ Freeway SR 23 Staff recommended the Council receive and file this report. Councilmember Lane inquired whether or not the Engineer's office had estimates as to the increase in traffic along Tierra Rejada Road once all development currently on the board, and the new high school, were completed. Assistant City Engineer Knipe responded exact figures were not available, but the intersection at Tierra Rejada Road and Moorpark Road was already at the "D" level. Councilmember Brown commented she would like to find some way to widen the easterly portion of the roadway at this intersection. Councilmember Ferguson suggested the City not take action until the bridge project had been completed. By consensus of the Council, staff was directed to develop projections on how future build -out in the area will affect the road, and what alternatives for funding roadway improvements might be available. 8. REORDERING OF, AND ADDITIONS_TO, THE AGENDA: Minutes of the City Council Moorpark, California 4 July 1, 1987 MOTION: Councilmember Brown moved and Councilmember Galloway seconded a motion to add an item to the agenda concerning actions which might possibly be taken by the City Council of the City of Los Angeles to ban truck traffic on Highway 101 during the highway's reconstruction, since the need to take action arose subsequent to the posting of the agenda. The voice vote was unanimous, and the matter became Item 11.Q. By consensus of Council, Item 11.L. will be heard after Item 10 on the agenda. 9. PUBLIC HEARINGS: A. Consideration of proposed _changes to Ordinance No. 51, the Mobile Home Rent Control Ordinance. Staff recommended no changes be made to the present ordinance. Diane Eaton, Associate Planner, gave the staff report, also commenting if Mr. Intiso's suggestions concerning limiting the owner's ability to include all maintenance costs in the formula were implemented, park owners might not have incentive to make necessary repairs to the park since they could not recapture these costs. The duly noticed Public Hearing was then opened. A -1. Ms. Cheryl Fay, 15750 East Los Angeles Avenue, Space 17, spoke in favor of having a mobile home rent control ordinance, and asked that the Council use the National Consumer Price Index, and not the Los Angeles /Long Beach index. A -2. Mr. Jim Davis, 15750 Los Angeles Avenue, property manager of Villa del Arroyo, asked the Council to give the owners of the park the ability to maintain the park at its current level. Mr. Intiso's suggestions would hamper the owner's ability to do this. He asked the Council not to make any changes to the ordinance. A -3. Mr. Larry Smith, 15750 Los Angeles Avenue, Space 86, would like to see the National Consumer Price Index used. A -4. Mr. Victor Richard, 15750 Los Angeles Avenue, Space 168, felt there was no need to follow Simi Valley's mobile home rent control ordinance. A -5. Mr. Joe Intiso, 15750 Los Angeles Avenue, stated regional consumer price indexes are subject to greater fluctuations, so the National Consumer Price Index should be used. He would also like to see Maintenance & Operation costs brought by the owner to the City, reviewed more closely for appropriateness. The Public Hearing was closed when no one else wished to speak. AT THIS POINT IN THE MEETING, the Council recessed, the time being 9:05 p.m. At 9:22 p.m. the full Council reconvened. Minutes of the City Council Moorpark, California 5 July 1, 1987 Council's discussion centered around the use of the National Consumer Price Index as opposed to the regional index, whether or not a three -bid process should be imposed on the owner for any maintenance work he might want to have done at the park when the amount totalled $2,500 or more, and the appropriateness of the supporting documentation for rent increases required under Section 5 of the ordinance. The following motion was heard. MOTION: Councilmember Galloway moved and Councilmember Brown seconded a motion to direct staff to provide draft language to A) provide that Maintenance & Operation costs incurred for items totalling $2,500 or more require a competitive bid process; B) tighten the wording of the nine factors listed in Section 5, Supporting Documentation, of the ordinance; C) eliminate factor number 7 of Section 5 of the ordinance, which was the demonstration that the costs incurred enhanced the efficiency and productivity in the operation and maintenance of the park; D) use of 70% of the regional consumer price index versus the national price index; and E) change "reasonable" costs to "valid" costs of maintenance work allowed. The voice vote was unanimous. 10. COMMENTS FROM COUNCILMEMBERS: A. Consider the possible appointment of the vacant commission seat on the Planning Commission. Councilmember Lane nominated Mr. Paul Lawrason. By a roll call vote of the Council, Mr. Lawrason was appointed to the Planning Commission. He was then sworn in by City Clerk, Maureen Wall. B. Consider the possible appointments of vacant commission seats on the Parks and Recreation Commission. Councilmember Galloway suggested the Council not make appointments until September so the role of the commission and the liaison staff could be determined. Councilmembers Brown and Ferguson stated they were not prepared to make their nominations at this time. Councilmember Ferguson also suggested Ordinance No. 33, which relates to the commissions, be reviewed prior to appointments being made. Councilmember Lane and Mayor Harper stated they were prepared to make their nominations. MOTION: Councilmember Galloway moved and Councilmember Brown seconded a motion to not appoint the Parks and Recreation Commissioners until the first meeting in September. The motion was approved with Councilmember Lane and Mayor Harper voting no. Update on the Bicentennial Celebration. Councilmember Brown gave an update on plans for the celebration. Minutes of the City Council Moorpark, California 6 July 1, 1987 D. Consideration of Ordinance No. 85, fixing the date and time of regular City Council Meetings; Resolution No. 87 -388, setting the Rules of Procedure for the Cam_ Council Meet_i'ngs. Councilmember Lane commented he would like to see Closed Sessions held from 6:00 p.m. to 7:00 p.m. when they are necessary, and he would also like to see the meetings adjourned by 11:30 p.m., with a 3 /5ths vote required to overturn the 11:30 p.m. adjournment. Councilmember Brown commented care needs to be taken so that a backlog of agenda items does not occur due to a required 11:30 p.m. adjournment. Councilmembers Ferguson and Brown commented they were in favor of Closed Sessions beginning at 6:00 p.m when necessary. Councilmember Galloway was not in favor of beginning the meetings at 6:00 p.m. Mayor Harper said there were many residents who work outside the area and would miss the beginning of the meeting if they were to begin at 6:00 p.m. By consensus of Council, Closed Sessions will be noticed as Special Meetings to begin at 6:00 p.m., on an as- needed basis. After more discussion, the following motion was heard. MOTION: Councilmember Brown moved and Councilmember Lane seconded a motion to direct staff to draft a resolution which would: 1) call Special Meetings to hear Closed Session items at 6:00 p.m. on an as- needed basis; 2) include approval of the minutes on the Consent Calendar, and that the Consent Calendar be used more extensively; 3) and amend the method of suspending the by -laws to a 2 /3rds vote, and make it an undebatable motion. After discussion, the main motion was amended as follows: AMENDMENT TO THE and Councilmember provision to limi t to call for the 2 /3rds vote in unanimous. MOTION_: Councilmember Galloway moved Brown seconded a motion to: 1) add a discussion by one motion and another question or vote; and 2) require a both cases. The voice vote was The main motion, as amended, was approved by a unanimous voice vote. E. Councilmember Brown reported the Economic Development Committee and the Moorpark Chamber of Commerce were holding a press conference at Kavlico on July 8th at 5:00 p.m. She also reported the Walnut Canyon sub - committee would like permission to move ahead to seek solutions to the road safety problems along Walnut Canyon Road. Consideration of a Minor_ Modification to Mountain Meadows (PC -3) development text so as to allow a median identification sign along Tierra Re,ia_d_a__R_o__ad_. Staff recommended the request be denied. Minutes of the City Council Moorpark, California _ 7 _ _ July 1, 1987 Patrick Richards, Director of Community Development, gave the staff report. L -1. Mr. Tom Zanic, 520 Broadway, Santa Monica, representing Urban West Communities, asked the City Council to allow them to place two signs in the median, or if placing them in the median was not appropriate, then to allow them to place them at the sides of the street. After discussion by Council centered around visibility factors if signs were located in the median as well as whether or not the signs were of a benefit to the entire community and should therefore be located in the public right -of -way, the following motion was heard. MOTION: Councilmember Brown moved and Councilmember Lane seconded a motion to support staff's recommendation to deny the minor modification and to determine there was no need for a sign in the public right -of -way, and to direct that the Design Standards Committee work with Urban West Communities to put the signs on the side of the road, and to direct that the committee identify recommended locations and address maintenance concerns bringing their recommendations back to Council. After discussion of the motion, the following amendment to the main motion was heard. AMENDMENT TO THE MAIN MOTION: Councilmember Galloway moved and Councilmember Brown seconded a motion to strike any direction given to the Designs Standards Committee. Councilmember Galloway commented he wanted the review by the Design Standards Committee to be generic on the subject of identification signs. He also wanted the committee to indicate to Council what their recommendations were as to whether or not, in general, the City wanted monument signs in public right -of -way or landscape easements. Councilmember Brown stated she wanted to satisfy Urban West Communities' desire to further identify their project, but wanted the developer to take into consideration safety and maintenance concerns. The amendment to the main motion failed with Councilmembers Ferguson and Lane and Mayor Harper voting no. The main motion was approved with Councilmembers Ferguson and Galloway voting no. AT THIS POINT IN THE MEETING, the Council recessed, the time being 11:15 p.m. At 11:30 p.m. the full Council reconvened. Minutes of the City Council Moorpark, California 8 July 1, 1987 BY DIRECTION OF COUNCIL, Item 11.B. was heard at this point in the meeting. B. Progress Report on the Community Port -A -Pool. Former Parks and Recreation Commissioner Pam Castro gave an overview of the pool project indicating the sub - committee was recommending a change in pool suppliers. Mayor Harper was concerned with the cost of perimeter fencing and whether or not volunteers were going to come through in this area. Councilmember Lane was concerned the City was rushing ahead too quickly concerning this proposal. Councilmember Brown commented this type of pool has been used successfully in Los Angeles County. The following motion was heard. MOTION: Councilmember Galloway moved and Councilmember Brown seconded a motion to send the proposal back to staff to determine whether another type of pool can be used, to direct staff to contact Los Angeles County concerning their experience with this type of pool, and to direct staff to finalize all legal and insurance issues. The voice vote was unanimous. 11. DISCUSSION /ACTION ITEMS: A. Consideration of an Infrastructure Report. A report regarding residential, commercial, and industrial development, school facilities, water, sewer and traffic. Consideration of this item was deferred to July 8, 1987. C. Consider the possible names for the re- naming of Moorpark Road. Staff recommended a name be selected by the City Council and staff given direction to proceed with the submittal of the name to the Ventura County Fire Department. Consideration of this item was deferred to July 8, 1987. D. Consider the possible award of bid for the Condor Drive (North Traffic Signal Project. Staff recommended the bid be awarded John Knipe, Assistant City Engineer, gave the staff report. The following motion was heard. MOTION: Councilmember Brown moved and Councilmember Galloway seconded a motion to award the Condor Traffic Signal Project to Taft Electric Company which included the base bid and a 60 working -day procurement period. The voice vote was unanimous. E. Consider contract administration and inspection by the City Engineer for the Condor Drive _ North Traffic Signal Project. Staff recommended Council approve the services by the City Engineer at a cost not to exceed $9,100. Steven Kueny, City Manager, gave the staff report. Minutes of the City Council Moorpark, California 9 _ July 1, 1987 MOTION: Councilmember Brown moved and seconded a motion to approve construction inspection at a cost not to exceed respectively, without additional Council voice vote was unanimous. Councilmember Lane administration and $6,300 and $2,800 authorization. The F. Consider a report concerning traffic signal modifications at the intersection of Campus Park Drive and College View Avenue. Staff recommended Council approve the traffic signal modifications. This item was continued to July 8, 1987. G. Consideration of a PD -1050 (Short) tree removal report. Staff recommended the removal of certain trees to allow construction of the project. John Knipe gave a brief overview of the problem. He recommended the Public Works Committee work with an arborist to determine the value of the trees. By consensus of Council, the Public Works Committee will continue to work on this issue. H. Consideration of the award of contract and appropriation of funds for the Redevelopment_ Feasibility_ Study. Staff recommended Council approve the Public Works Committee recommendation. This item was continued to July 8, 1987. I. Consider the establishment of a Highway_118 /23 Connection. Action Grou - — -- This item was continued to July 8, 1987. J. Consider lobbying effort(s) for_the Highway 118/23 Connector_ by Councilmembers and City__Staff, and_apointing representatives. This item was continued to July 8, 1987. K. Consider approving the North Meadows Park one year_ maintenance agreement. Staff recommended this item be deferred to July 15, 1987. This item was continued to ,July 15, 1987. M. Consider awarding the bid for the routine park maintenance annual contract. Staff recommended the Council reject all bids and direct staff to re- advertise the bid. Stating he felt he had a conflict of interest concerning this matter, Mayor Harper handed the gavel to Mayor Pro Tem Brown, and stepped down from the dais. Minutes of the City Council Moorpark, California 10 Steven Kueny gave the staff report. He Recommendation to recommend Council award bidder, California Landscape Maintenance. was heard. July 1, 1987 amended the Staff the bid to the low The following motion MOTION: Councilmember Galloway moved and Councilmember Lane seconded a motion to award the contract for routine parks landscape and maintenance to California Landscape, and to direct staff to structure the request for proposals for this contract in the future so that contractors could bid on individual parks rather than have to bid on all of the parks as one package. The voice vote was unanimous with Mayor Harper absent. MAYOR HARPER returned to the dais. N. Consideration of the agreement with the Moorpark Unified School District for use of the trailer located at Flory Avenue School for the Star Club. Staff recommended Council approve the proposed agreement. This item was continued to July 8, 1987. 0. Consider authorizing staff to enter into a contractual agreement with Willdan and Associates for planning services regarding the processing of four development proposals in the Mountain Meadows project. Staff recommended Council approve the request and authorize the Mayor to execute the contract on behalf of the City. Patrick Richards gave the staff report. The following motion was heard. MOTION: Councilmember Lane moved and Councilmember Ferguson seconded a motion to approve the use of Willdan and Associates as case planner, and to include a traffic study for the proposed four (4) projects within the North and West Villages of PC -3, at a cost not to exceed $23,650, and to authorize the Mayor to sign said contact with Willdan and Associates on behalf of the City. The voice vote was unanimous. P. Consider contract administration and inspection by the Ciit Engineer for the Tierra Rejada Road and Bridge Project. Staff recommended Council approve the services by the City Engineer at a cost not to exceed $200,233. Steven Kueny gave the staff report. The following motion was heard. MOTION: Councilmember Brown moved and Councilmember Ferguson seconded a motion to approve construction administration and observation services by the City Engineer as follows: Construction Administration at a cost not to exceed $30,000; Resident Observer at a cost not to exceed $76,350; Assistant Observer at a cost not to exceed $28,200; plus a 15% contingency Minutes of the City Council Moorpark, California ____...11 _ July 1, 1987 in the amount of $20,183; Field Surveying at a cost not to exceed $17,500; Structural Engineering Coordination at a cost not to exceed $24,600; Record Drawing Preparation at a cost not to exceed $3,400; with total City Engineer costs not to exceed $200,233 including the 15% contingency, and to authorize the City Manager to approve use of the 15% contingency with any costs above $200,233 requiring prior Council authorization. The voice vote was unanimous. Q. Consider the implications if Highay_101 is closed to truck traffic during reconstruction. Mayor Harper gave an overview of this matter, suggesting the City send a letter to the City of Los Angeles outlining the City's concerns and including a request to be kept informed as to what actions they might take on this matter. He further suggested a representative of the City should meet with their transportation committee. Direction was so given to staff by consensus of Council. 12. ORDINANCES: A. Council consideration of possible amendments to Ordinance No. 33, an ordinance relating_to_commissions. This item was continued to July 8, 1987. 13. FUTURE AGENDA ITEMS: Council asked that study and alternate agenda. 14. CLOSED SESSION: A. Personnel. a report concerning the Tierra Rejada Road traffic funding for road improvements be placed on a future B. Discussion concerning negotiations with the Public--Employees Association of Ventura County (PEAVC). MOTION: Councilmember Lane moved and Councilmember Ferguson seconded a motion to adjourn the meeting. The motion failed to pass with Councilmembers Brown and Galloway and Mayor Harper voting no. MOTION: Councilmember Lane moved and Councilmember Ferguson seconded a motion to adjourn to Closed Session to discuss Items 14.A. and 14.B. The motion was approved with Councilmember Galloway voting no. The time was 12:27 a.m. At 12:43 a.m., the Council reconvened into Open Session. City Manager Kueny stated there was no action to report. Minutes of the City Council Moorpark, California 12 15 Attest: ADJOURNMENT MOTION: Councilmember Brown moved and Councilmember a motion to adjourn to 7:45 p.m. on July 8, 1987. unanimous. The time of adjournment was 12:44 a.m. July 1, 1987 Ferguson seconded The voice vote was U4-1t,2XI 49 Mayor