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HomeMy WebLinkAboutMIN 1987 0805 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California __ -_ August 5, 1987 The regular meeting of the City Council of the City of Moorpark, California was held on August 5, 1987, in the Council Chambers of City Hall located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The meeting was called to order at 7:07 p.m. by Mayor Pro Tem Eloise Brown. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Galloway. 3. ROLL CALL: Present: Councilmembers Eloise Brown, Thomas Ferguson, John Galloway, and John Patrick Lane. Steven Kueny, City Manager; Cheryl Kane, City Attorney; Patrick Richards, Director of Community Development; Lt. Mike Brown, Sheriff's Department; Dennis Delzeit, City Engineer; Gerald Forde, Director of Community Services; and Thomas P. Genovese, Deputy City Manager. Absent: Mayor Clint Harper (excused). 4. APPROVAL OF MINUTES: No minutes were presented for approval. 5. PROCLAMATIONS, COMMENDATIONS, - SPECIAL PRESENTATIONS: A. Commendation to Mr. and Mrs. Edward "Pete" Peters for their work with handicapped children. Mr. Peters was present to receive the commendation presented by Mayor Pro Tem Brown. B. Presentation and proposal _- for _ - relocation and reconstruction of the City's entrance sign. Staff recommended Council give staff direction as they deemed necessary. Consideration of this item was continued to August 19, 1987. 6. PUBLIC COMMENTS: Minutes of the City Council Moorpark California _ 2 A. Mr. Jack Cudmore, County Government Center, and Safety, informed Council he was present consideration to appoint the Director of Building Official for the City of Moorpark. August 5, 1987 Division of Building concerning Council's .ommunity Development B. Mrs. Connie Lawrason, 4291 Ambermeadow, stated she would like to see three to four tennis courts with at least two lighted in the South Meadows Park. C. Mr. Dan Schmidt, P. 0. Box 3, was not in favor of the administrative decision made by staff concerning a signage program which limited styles of lettering and colors of signs at the Mash project. 7. CONSENT CALENDAR: Item 7.8. (a proposed resolution designating the Director of Community Development as the Building Official of the City of Moorpark) was pulled and will be considered at the September 2, 1987 meeting. A. Approval of Warrant Register. - Prepaid Warrants Nos. 5243 -5288 $ 57,967.08 - Payable Warrants Nos. 5290 -5376 $209,253.76 C. Approval of various recreation - related City Manager Approved_ Contracts. Staff recommended Council approve the contracts. D. Status report regarding code enforcement actions towards complaints of neighborhood wide problems associated with overcrowding in the Millard Street, First Street, Sarah Avenue and other areas. Staff recommended this report be received and filed by the Council. E. Semi- Annual Police Activities R_e_port for the period of January 1 1987 to June 30,__L987. Staff recommended Council receive and file this report. F. Off -Road Enforcement Pro ram for Fiscal Year 1987 -88. Staff recommended this report be received and filed by the Council. MOTION: Councilmember Galloway moved and Councilmember Lane seconded a motion to approve Consent Calendar Items 7.A., 7.C., 7.D., 7.E., and 7.F. as recommended by staff. The roll call vote was unanimous with Mayon Harper absent. 8. REORDERING OF, AND ADDITIONS TO,.THE AGENDA: MOTION: Councilmember Galloway moved and Councilmember Lane seconded a motion to add an item to the agenda concerning the Area of Contribution since the need to take action arose subsequent the posting of the agenda. The voice vote was unanimous with Mayor Harper absent. The item became Item I1.L. on the agenda. Minutes of the City Council Moorpark, California 3 _ _ August 5 1987 MOTION: Councilmember Lane moved and Councilmember Galloway seconded a motion to add an item to the agenda concerning an addition to the pool agreement, since the need to take action arose subsequent to the posting of the agenda. The voice vote was unanimous with Mayor Harper absent. The item became item 11.M. on the agenda. MOTION: Mayor Pro Tem Brown moved and Councilmember Galloway seconded a motion to add an item to the agenda concerning a Closed Session to discuss personnel matters, since the need to take action arose subsequent to the posting of the agenda. The voice vote was unanimous with Mayor Harper absent. The item became item 14.A. on the agenda. 9. PUBLIC HEARINGS: No Public Hearings were held. 10. COMMENTS FROM COUNCILMEMBERS: A. Consider the appointment of Mr. Tom Harrison and Mrs. Madeline Kucinskas to the Senior Citizens Ad Hoc Advisory Committee. Mayor Pro Tem Brown nominated Mr. Harrison and Mrs. Kucinskas to the ad hoc advisory committee. By consensus of Council, with Mayor Harper absent, Mr. Tom Harrison and Mrs. Madeline Kucinskas were appointed to the Senior Citizens Ad Hoc Advisory Committee. B. Councilmember Ferguson asked staff to send a letter of recommendation concerning the circus which was held in the City during the Bicentennial Celebration. Staff was directed to do so by consensus of Council, with Mayor Harper absent. Mr. Ferguson also asked that code enforcement priorities be considered by Council on August 19, 1987. C. Councilmember Galloway reported CalTrans maps showing the different alternative routes will be put on display by staff for citizen review. 11. DISCUSSION /ACTION ITEMS: A. Consider the additional appropriation of funds for the 1986/87 Slurry Seal Project. Staff recommended Council authorize the additional appropriation. This item was continued to August 19, 1987. B. Consider approving the North Meadows Park _one year _maintenance Agreement with Urban West _Communities. Staff recommended Council authorize the Mayor to execute the agreement on behalf of the City. This item was continued to August 19, 1987. Minutes of the City Council Moorpark, California _ ______4 _ _ _ _ .._ August 5, 1987 C. Consideration of the agreement with the Moorpark Unified School District for use of the trailer located at Flory Avenue School for the Star Club. Staff recommended Council authorize the Mayor to execute the agreement on behalf of the City. There was no discussion by Council, and the following motion was heard. MOTION: Councilmember Ferguson moved and Councilmember Galloway seconded a motion to authorize staff to execute the rental agreement with Moorpark Unified School District for the rental of Room 23 at $690 per month for the Moorpark Recreation Program, to direct staff to purchase a vacuum cleaner, and to appropriate an amount not to exceed $150 from Fund 33 for the purchase of the vacuum. The roll call vote was unanimous with Mayor Harper absent. D. Consider awarding the Senior Citizens Center contract for construction of the 3,456 square foot facility. Staff recommended Council award the contract. This item was continued until August 19, 1987 to allow grading concerns to be fully reviewed. AT THIS POINT IN THE MEETING, Council recessed, the time being 7:55 p.m. At 8:03 p.m. the Council reconvened with Mayor Harper absent. E. Consider an appeal of an administrative decision - Mash Associates (PO -966). An appeal of a decision made by the Director of Community Development regarding the establishment of a sign program for a neighborhood shopping center limited to certain colors and lettering styles. Staff recommended Council uphold the administrative decision. Patrick Richards, Director of Community Development, gave the staff report dated July 30, 1987. He pointed out it was his ruling that a national logo could be used, but the lettering on the sign would follow the standard set for the center. If the lettering were a part of the logo, then the style of the lettering could be used, but the color of the lettering would follow the standard set for the center. The Rules of Procedure were suspended to allow the applicant to speak concerning the issue by a unanimous voice vote, with Mayor Harper absent. E -1. Mr. Jim Perell, 5725 Ralston Street, #200, Ventura, broker for Grubb & Ellis the leasing agent, and representing Mash Associates, stated staff had approved his signage according to the City's sign ordinance for the project and then subsequently denied his proposal. The following motion was heard. MOTION: Councilmember Lane moved and Council Galloway seconded a motion to modify the ruling to permit varying lettering and colored signs to accommodate national logos for occupants on the lower level of the center with the remaining tenants to use the Minutes of the City Council Moorpark, California _ 5- Amu st 5 1987 standardized 18 inch signs of either color with the same colored signs not placed next to each other. After discussion, the following amendment was heard. AMENDMENT TO THE MAIN MOTION: Councilmember Lane moved and Councilmember Galloway seconded a motion to allow that those signs not carrying national logos use either one of the lettering styles recommended by staff. The amendment to the main motion was approved by a voice vote with Councilmember Ferguson voting no, and Mayor Harper absent. The main motion, as amended, was approved by a unanimous voice vote with Mayor Harper absent. F. Consider possible names for the re- naming of Moorpark Road. Staff recommended Council select the name deemed appropriate by the Council and approve the proposed resolution with the name selected. Thomas Genovese, Deputy City Manager, gave the staff report dated July 30, 1987. MOTION: Councilmember Ferguson moved and Councilmember Galloway seconded a motion to approve Resolution No. 87 -409, a resolution of the City Council of the City of Moorpark, California, re- naming Moorpark Road to Spring Road. The voice vote was unanimous with Mayor Harper absent. G. Consider a status report on__the_Summer Camp Program. Staff recommended Council direct staff as deemed appropriate. Jerry Forde, Director of Community Services gave the staff report dated July 31, 1987. Mayor Pro Tem Brown suggested the campers take a field trip to the San Fernando Mission. The following motion was heard. MOTION: Councilmember Galloway moved and Councilmember Ferguson seconded a motion to complete the program at a cost not to exceed $900. The voice vote was unanimous with Mayor Harper absent. H. Consider the award of contract for the Gabbert Road Signal Project to Paxin Electric, Inc. `Staff recommended Council award the contract with an additive option to be selected by the City Council. Dennis Delzeit, City Engineer, gave the staff report dated July 28, 1987. Council discussion included conversation regarding the varying procurement periods which could be applied. The following motion was then heard. MOTION: Councilmember Galloway moved and Councilmember Lane seconded a motion to award the Gabbert Road Traffic Signal Minutes of the City Council Moorpark, California _ 6 _ August 5, 1987 Project to Paxin Electric, Inc. with Option C, a 40 working-day procurement period, in an amount not to exceed $118,051. The voice vote was unanimous with Mayor Harper absent. AT THIS POINT IN THE MEETING, the Council recessed, the time being 9:05 p.m. At 9:18 p.m. the Council reconvened, with Mayor Harper absent. BY DIRECTION OF COUNCIL, Items 11.I. and 11.J. will be heard later in the meeting. K. Consider an agreement to construct improvements and approve a Final Map for LDM -8 which is located near Goldman Avenue between Maureen Lane and Shasta _Avenue. Staff recommended Council approve the parcel map, authorize the Mayor to sign the agreement on behalf of the City, and authorize the City Clerk to execute the Certificate of Acceptance. Dennis Delzeit gave the staff report dated July 29, 1987. There were no questions from the Council, and the following motion was heard. MOTION: Councilmember Lane moved and Councilmember Galloway seconded a motion to approve the parcel map for LDM -8 and authorize the Mayor to sign the title sheet accepting for public use of right -of -way for all streets, the easement for storm drainage, and all rights of ingress and egress as shown on the map; authorize the Mayor to sign the agreement for construction of improvements and direct the City Clerk to retain the original agreements and return an executed copy to the developer and surety company; and to authorize the City Clerk, on behalf of the City, to execute the Certificate of Acceptance for the Easement Deeds. The voice vote was unanimous with Mayor Harper absent. AT THIS POINT IN THE MEETING, Council directed they would hear Item 11.J. J. Consider a contract for landscape architectural services to review construction plans_ and specifications for South Meadows Park. Staff recommended Council authorize the Mayor to execute the contract. Jerry Forde gave the staff report dated July 30, 1987. It was the recommendation of the Parks and Recreation Commission that the parking lot be expanded and a fourth tennis court added to the park. MOTION: Councilmember Galloway moved and Mayor Pro Tem Brown seconded a motion to approve the agreement with R.W. Graham & Associates for plan review and revision, to approve the parking area expansion as recommended, and to direct that Urban West Communities provide two lighted tennis courts with stub -outs for a third court. Additional courts would be considered by the Council as funding became available in the future. Minutes of the City Council Moorpark, Cali forni a 7_ _ August 5, 1987 The Council suspended their Rules of Procedure by a unanimous voice vote with Mayor Harper absent to allow the applicant to speak. J -1. Mr. Tom Zanic, 520 Broadway, Suite 100, Santa Monica, stated Urban West Communities intended to build three tennis courts at the park. They would also be willing to provide additional stub -outs for lights as long as they could do so within their park development budget. The motion was approved with Councilmember Lane voting no, and Mayor Harper absent. M. Consider the pool use agreement between Varsity Park North Villas and the City of Moorpark. Staff recommended Council approve the proposed agreement and authorize the City Manager to sign the agreement on behalf of the City. Jerry Forde gave the staff report dated August 4, 1987. The following motion was heard. MOTION: Councilmember Lane moved and Councilmember Ferguson seconded a motion to approve the agreement, authorize the City Manager to sign the agreement on behalf of the City, and to lower the age limit for the program to age three. The voice vote was unanimous with Mayor Harper absent. I. Consider giving authorization to proceed with the public bid process for the proposed City Hall Facility. Staff recommended Council direct staff to proceed with the solicitation of bids for the new City Hall facility. Tom Genovese gave the staff report dated August 3, 1987. There were no questions from the Council, and the following motion was heard. MOTION: Councilmember Ferguson moved and Councilmember Galloway seconded a motion to authorize the advertisement calling for bids for the construction of the proposed new City Hall facility. The voice vote was unanimous with Mayor Harper absent. L. Consider_ the possible reimbursement of landscaping done in medians along Tierra Rej_ada Road from Area of Contribution AOQ funds. Steven Kueny, City Manager, gave an oral report which indicated that Warmington Homes had begun landscaping work in the median, even though they were not conditioned to do so. This particular area of landscaping was to have been done from Tierra Rejada /Moorpark Road AOC fees, however, it was to have been scheduled for completion at a time in the future. He reminded Council that available funds in the AOC had been obligated for the Tierra Rejada Road and Bridge Project, so there were not Minutes of the City Council Moorpark, California _8 August 5, 1987 funds currently available to satisfy the reimbursement requests. It was his recommendation that Council direct that work cease, and that staff endeavor to obtain an agreement between the City and the developers involved to resolve the reimbursement requests. The following motion was heard. MOTION: Councilmember Galloway moved and Councilmember Ferguson seconded a motion to direct that the landscaping work in the medians be stopped, to direct that staff work with Warmington Homes and Urban West Communities to develop a method of allowing the landscaping to be completed at an agreeable schedule to both developers, to direct that staff obtain at least a letter from each developer indicating their concurrence with the reimbursement process with a final agreement for reimbursement to be presented to the Council no later than September 2, 1987. The voice vote was unanimous with Mayor Harper absent. AT THIS POINT IN THE MEETING, the Council recessed, the time being 10:42 p.m. At 10:55 p.m. the Council reconvened, with Mayor Harper absent. 12. ORDINANCES: A. Further Council consideration _ -of possible amendments to Ordinance No. 33 an - _ordinance of the City_ �ertainin� to commissions. ...... Kane, City Attorney, gave an overview of the changes which had been made previously. MOTION: Councilmember Galloway moved and Mayor Pro Tem Brown seconded a motion to amend the "Absence from Meetings" sections to indicate that if a Commissioner is absent from three consecutive regular meetings, or six regular meetings without reason in a calendar year, his or her seat will be deemed vacant. The voice vote was unanimous with Mayor Harper absent. MOTION: Councilmember Galloway moved and Council Ferguson seconded a motion to direct that sections be added to the ordinance which would direct that letters of resignation received from Commissioners shall be deemed effective as of the date they are received by the City Clerk. The voice vote was unanimous with Mayor Harper absent. MOTION: Councilmember Galloway moved and Councilmember Lane seconded a motion to amend the section concerning the Duties and Responsibilities of Parks and Recreation Commissioners to indicate that the Commission will formulate policies on recreation services for approval by the City Council, but will not formulate agreements with other governing bodies. The voice vote was unanimous with Mayor Harper absent. MOTION: Councilmember Lane moved and Councilmember Galloway seconded a motion to amend the wording concerning the Commission's review of the planning, beautification, maintenance and development of parks, boulevard and street tree programs, to Minutes of the City Council Moorpark, California 9 August 5, 1.987 indicate that this review will not take more than two meetings, and must be concluded prior to the Planning Commission's consideration of the project. The voice vote was unanimous with Mayor Harper absent. MOTION: Councilmember Lane moved and Councilmember Ferguson seconded a motion to direct that all amendments be incorporated into the ordinance and a draft presented to the City Council for their consideration. 13. FUTURE AGENDA ITEMS: The following items were directed to be placed on future City Council agendas: consider proceeding with the "greening" of the central area of the 69 -acre community park site; consider the alternate route study and alternatives for financing; consider a resolution concerning a compensation increase for commissioners; consider the tree removal project; and consider a report on mini -park location possibilities. AT THIS POINT IN THE MEETING, the Council recessed. The time being 11:35 p.m. At 11:52 p.m., the Council, with Mayor Harper absent, reconvened. 14. CLOSED SESSION: A. Personnel. MOTION: Councilmember Lane moved and Councilmember Galloway seconded a motion to go into Closed Session. The voice vote was unanimous with Mayor Harper absent. The time was 12:01 a.m. At 12:54 a.m. the Council, with Mayor Harper absent, reconvened in Open Session. The City Attorney reported no action had been taken by the Council. 15. ADJOURNMENT: MOTION: Councilmember Ferguson moved and Councilmember Galloway seconded a motion to adjourn the meeting. The voice vote was unanimous with Mayor Harper absent. The time of adjournment was 12:55 a.m. ATTEST: MOORPARK, CALIFORNIA City Council Meeting of---- �''7 1989 ACTION: By