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HomeMy WebLinkAboutMIN 1990 0613 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California June 13, 1990 A Special Meeting of the Moorpark City Council of the City of Moorpark, California was held on June 13, 1990 in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Perez called the meeting to order at 6:45 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Elizabeth Coglin. 3. ROLL CALL: Present: Councilmembers Brown, Harper, Lawrason, Montgomery, and Mayor Perez Steven Kueny, City Manager; Richard Hare; Deputy City Manager; Pat Richards, Director of Community Development; and Lillian Kellerman City Clerk. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: None. 5. REORDERING AND ADDITIONS TO THE AGENDA: None. 6. PUBLIC COMMENT: John Newton, 165 High Street, representing Grace Lucile Chandler Estes Trust, addressed the Council regarding the General Plan Update saying that he supported Alternative Land Use #1, as proposed by PBR. Eddie Ramseyer, 1881 Knoll Dr., Ventura, representing JBR, addressed the Council regarding the General Plan Update saying that he supported Alternative Land Use #1, as proposed by PBR. Minutes of the City Council Moorpark, California Page 2 June 13, 1990 Dennis Hargrove, 1830 Lockwood, #110, Oxnard, representing the Levy Company, said Levy was not interested in building their proposed project if the number of units they would be allowed to build was too low. He indicated that an alternative between Alternative #1 and #2 would have to be found if the Levy Company was going to build affordable housing. Pat Ellis, 1201 W. 5th Street, Los Angeles, representing UNOCAL said that residential type zoning should be considered for the UNOCAL property. 7. DISCUSSION /ACTION: A. General Plan Update - Discussion of Land Use Alternatives. Staff Recommendation: Direct staff as deemed appropriate. The Council discussed CalTrans alignment of State Highway 118. Councilmember Harper indicated that decisions would be difficult to make without the CalTrans information. Councilmember Lawrason said that the parks were not indicated on PBR's Alternative #1. He said that the Council had a great deal of information to study to make important decisions. He said that more study time might be required. Councilmember Harper indicated that he concurred with Councilmember Lawrason's comments. He suggested that separate meetings in each quadrant of the City be scheduled. Mr. Kueny indicated that staff would prepare an agenda item on the State Highway 118 alignment for July. BY CONSENSUS: By Consensus the Council determined to authorize the Mayor to sign a letter to CalTrans requesting that CalTrans expedite the alignment study for State highway 118, informing CalTrans of the impact it had on the General Plan Update and its impact on the ability to obtain right -of -way. MOTION: Councilmember Brown moved and Councilmember Lawrason seconded a motion to continue the item to the June 20, 1990 City Council meeting. Minutes of the City Council Moorpark, California Page 3 June 13, 1990 BY CONSENSUS: By Consensus the Council determined to direct staff to come up with a methodology and definitive approach to the General Plan Update process. BY CONSENSUS: The Council determined to hold the next workshop on the General Plan Update on Monday, June 25, 1990. AT THIS POINT in the meeting, a recess was declared. The meeting reconvened at 8:00 p.m. B. Consider Appointment to Area Agency on Aging. Staff Recommendation: Direct staff as deemed appropriate. MOTION: Councilmember Brown moved and Councilmember Perez seconded a motion to ratify the recommendation of the local Council on Aging of Dr. Everett Braun as representative and Lindsey Burola as alternate to the Ventura County Area Agency on Aging for the two -year term beginning July 1990. The motion carried by unanimous voice vote. C. Consider Resolution Concerning Gift to City of Transportation Services for Tour of Carlsberg Property. Staff Recommendation: Approve Resolution No. 90 -678. MOTION: Councilmember Brown Harper seconded a motion to ad accepting a gift to the City Corporation pertaining to a property on June 16, 1990. unanimous voice vote. moved and Councilmember ,opt Resolution No. 90 -678 from Carlsberg Financial tour of the Carlsberg The motion carried by AT THIS POINT in the meeting a recess was declared. The meeting reconvened at 8:00 p.m. D. Presentation by Architectural Firm Concerning Various Proposed Improvements to the Community Center. Staff Recommendation: Direct staff as deemed appropriate. Mr. Hare gave the staff report. Dale Lang of the architectural firm of Wolf /Lang /Christopher addressed the Council regarding the Community Center. Mr. Lang introduced Howard Smith of Smith, Fause & Associates, Inc. Minutes of the City Council Moorpark, California Page 4 June 13, 1990 Mr. Smith went over his report on options for the Community Center acoustical design and presentation technology. In response to Councilmember Harper, Mr. Smith suggested that acoustical absorption material would be beneficial in the Council chambers. He indicated that because of the multi -use nature of the chambers, the absorption material could only be placed on the ceilings and walls not the floor. BY CONSENSUS: By consensus the Council agreed with the recommendation made by Mr. Smith regarding absorption material being placed on the walls and ceiling. In response to Council questions regarding microphones, Mr. Smith recommended frequency modulated microphones on long gooseneck stands with small profile heads. The Council discussed a wireless microphone for presentations and the option of having a receptacle to plug in tie -tack microphones. BY CONSENSUS: By consensus the Council agreed with frequency modulated microphones on long gooseneck stands with small profile heads, a wireless microphone for presentations and a receptacle to plug in tie -tack microphones so the option of tie -tack microphones could be exercised. All staff microphones to be replaced and rewired directly to a mixer. BY CONSENSUS: By consensus the Council determined that they did not want a mute switch that could be activated at the Mayor's seat. Consensus was not reached on privacy /cough switches at each Councilmember's seat. BY CONSENSUS: By consensus the Council determined that they would like a voice activated built -in timer to assist the presenter in maintaining proper length of public testimony. BY CONSENSUS: By consensus the Council determined that they wanted a couple of wireless receivers for the hearing impaired. Minutes of the City Council Moorpark, California Page 5 June 13, 1990 BY CONSENSUS: By consensus the Council determined to use the equipment already purchased by the City for tape recording of Council proceedings. BY CONSENSUS: By consensus the Council determined not to add audio distribution receptacles for the press. BY CONSENSUS: By consensus the Council determined that they wanted loudspeakers for the foyer and exterior areas for possible overflow public accommodation. BY CONSENSUS: By consensus the Council determined to provide Council sound system program distribution to the conference room. BY CONSENSUS: By consensus the Council determined not to add paging nor background music capability to the loudspeakers. BY CONSENSUS: The Council discussed audiovisual system options and determined by consensus for the Council Public Works /Facilities Committee to look at visual presentation systems. BY CONSENSUS: By consensus the Council determined that they did not want the capability for 35mm Slides accomplished through front or rear projects, nor an overhead projector. The Council discussed projection of large screen video images, front or rear projection, video sources such as TV cameras, and VCR's, video character generators for text and document magnification cameras. BY CONSENSUS: By consensus the Council determined to consider using the storage room for a video control room depending on the cost to remodel the room and to include different video system presentations in the specifications for the bid. BY CONSENSUS: By consensus the Council determined that they did not want an automatic vote recording and display system. Minutes of the City Council Moorpark, California Page 6 June 13, 1990 E. Consider Draft 1990 191 Fiscal Year Budget and City Goals and Priorities. Mr. Kueny stated that the Council had been provided with a copy of a Departmental Goals and Activities listing and briefly went over the format. Mr. Kueny went over the Draft 1990/91 Fiscal Year Budget. He said that with regard to revenues in the General fund, the spending limit combining the Gann limit and the non - proceeds of tax general fund revenue, is being projected at $3.3 million. He said $2.9 million in expenditures are being projected. He said next year $300,000 is being projected as excess proceeds of taxes and will require, as part of the budget or as a subsequent action of the Council, a determination on how to address that. In addition there is an estimated $200,000 that would be available to be added to the General Fund reserve or designated for capital projects. Mr. Kueny said with regard to forward planning on a financial basis, included in the budget is $10,000 to secure professional assistance to allow us to project revenues and expenditures for 5 to 10 years. Mr. Kueny indicated that because of the authorization by the Council to join the SCJPIA for liability and worker's compensation insurance, premium savings could be looked for, but to be prudent, the City should set monies aside as a restricted reserve in the general fund in case of unforseen losses. Mr. Kueny said recreation is being emphasized in the 90/91 budget and that staff has pinpointed a number of special events that can be done for $11,000. In addition, a contract with the Moorpark Youth Activities Committee is being proposed to recognize their volunteer efforts which save numerous hours of staff time. Also proposed in the Budget are storage cabinets for recreation classes in the Citrus Room of the Community Center. Councilmember Brown indicated that she would like to see the development of summer youth recreation programs and identifying some paying positions for youth. In response to Council discussion, Mr. Kueny said that there are both projected General Fund Revenues as well as Gann monies which would be available for summer youth recreation and work programs. Minutes of the City Council Moorpark, California Page 7 June 13, 1990 BY CONSENSUS: By consensus the Council determined to have a report come back to the Council at the June 20, 1990 City Council meeting with suggestions for summer youth recreation programs and summer jobs for youth. Mr. Kueny went over revenues. He said the City had learned that the Governor may be trying to balance the budget by shifting the Vehicle License Fee revenues away from the cities which is 25% of the City's total General Fund Revenue. He said the impact of that loss would be great. Mr. Kueny said that review by the Finance Department with regard to investment earnings had determined that 30% of that would be attributed to the proceeds of tax. Mr. Kueny went over the calculation of Gann funds and reviewed the restricted funds. He said there was very little anticipated revenue in the Park Improvement Fund since development had slowed. He said the City Hall building fund included interest from the $50,000 of Gann monies designated last year towards the next phase of City Hall. Mr. Kueny went over TDA Article 3 monies (Fund 15), saying the City will be awarded $45,200 of new monies and we have $30,000 left over which is dedicated to the High Street sidewalk improvements. This new grant would be used for sidewalk installation on the north side of Los Angeles Avenue between Spring Road and Millard Street. Mr. Kueny went over Fund 21, Citywide Traffic Mitigation Fund, saying two developers have consented to pay -- the Colmer project and a portion of Griffin Tract 3963. He said $387,00 was coming from the Griffin project and $63,000 has been paid by Colmer. For affordable housing, there is $250,000 available as part of the program with Griffin Homes. Mr. Kueny went over the areas of contribution. The two remaining development projects in the Tierra Rejada /Spring Road are the build out of PC -3 and the Carlsberg Specific Plan. Minutes of the City Council Moorpark, California Page 8 June 13, 1990 Mr. Kueny said in the Los Angeles Avenue area of contribution, very little activity is being projected. In response to Councilmember Harper, Mr. Kueny indicated that the fund balances are higher than projected because it had been planned that the two L.A. Avenue projects would have been built this year (1989/90). Mr. Kueny said the Community Development Fund accounts for revenue received as a result of development in planning, engineering and building permits. Mr. Kueny went over the other funds. He said a recent fund addition is the Solid Waste Management fund. An additional tipping fee at the Simi Valley landfill will provide $50,000 to the City to do the planning necessary to meet State mandated waste reduction goals. Mr. Kueny went over the Gann appropriation summary and said that staff was recommending rolling over the unexpended appropriations into the budget. Mr. Kueny went over personnel positions and funding source by department, the capital purchases summary and street related improvements by funding source. AT THIS POINT in the meeting a 5 minute break was declared. The Council reconvened at 9:35 p.m. Mr. Kueny summarized the various department budgets. In the Public Safety Department Budget, Mr. Kueny said $30,000 had been inadvertently left out of the annual rate for the Sergeant position. Councilmember Lawrason said he would like consideration of partially funding a Special Enforcement Officer. Councilmember Brown requested the total cost for the DARE Program. Lt. Rodriguez said he would provide the information requested by Mrs. Brown. In the Community Development Budget, Mr. Kueny said he concurred with the Director's recommendation to upgrade the Planning Technician to Assistant Planner and the addition of a second Code Enforcement Officer. Minutes of the City Council Moorpark, California Page 9 June 13, 1990 Mr. Kueny said that a request by the Moorpark Unified School District to add a crossing guard for the summer session would be agendized for the Council's consideration. Mr. Kueny said a new department designation is Public Works General which accounts for a portion of the Public Works Director; also added is shop and operating supplies for graffiti abatement. Mr. Kueny said that in the Street Maintenance and Improvements Department, he proposed a trainee program where entry level people would be utilized for streets (1), 1/2 position for parks, 1/2 position for general public works function. Mr. Kueny said there might be changes in the Landscape and Lighting District budget as an accounting of individual zones was taking place and the Council Committee is still meeting on the errors in the 89/90 assessments. Mr. Kueny said that with regard to Parks Maintenance and Improvements, the departmental request for capital items is the request of the Parks and Recreation Commission. He said the City Manager recommendation is the collective recommendation of the Director and himself. BY CONSENSUS: By consensus the Council determined to remove the purchase of trash cans and bleachers from North Meadows Park. Mr. Kueny said with regard to City Hall, the budget reflects the professional services required to design additional office space for City Hall, hopefully incorporating room for public safety and building and safety services all in one facility. Councilmember Brown said there must be a place on the other side of City Hall where there could be an outdoor patio area built for the staff for lunch. She requested some consideration for this suggestion. Mr. Kueny said the Solid Waste Management budget contained the proposed Solid Waste Coordinator position and 600 hours of a part time clerk to support that function. Mr. Kueny said currently there was a loan of $10,000 from the General Fund to this fund which will continue until additional revenues are received from refuse permit income or other sources. Minutes of the City Council Moorpark, California Page 10 June 13, 1990 Mr. Kueny said an additional proposal for conference room chairs would be added to the budget, coming out of the Administrative Services Budget in the amount of $2,500 for 12 - 15 chairs. Mr. Kueny said as an outgrowth of a request by the Code Enforcement Officer, he recommended the purchase of a portable cellular phone for $700, the maintenance costs of approximately $600. BY CONSENSUS: By consensus, the Council determined to add to the budget the conference room chairs and the cellular phone as outlined by the City Manager above. MOTION: Councilmember Harper moved and Mayor Perez seconded a motion to adjourn. The time was 10:10 p.m. Bernardo M. Perez, Mayor ATTEST: