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HomeMy WebLinkAboutMIN 1992 0629 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California June 29, 1992 A Special Meeting of the City Council of the City of Moorpark was held on June 29, 1992 in the City Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the meeting to order at 6:20 p.m. Present: Councilmembers Montgomery, Perez, Talley, and Mayor Lawrason. Absent: Councilmember Wozniak. Steven Kueny, City Manager. 2. CLOSED SESSION: MOTION: Councilmember Montgomery moved and Councilmember Talley seconded a motion to adjourn to Closed Session for a discussion of A) Personnel; B) Personnel pursuant to Government Code Section 54957.6. The motion carried by voice vote 4 -0, Councilmember Wozniak absent for the vote. Present in Closed Session were all Councilmembers but Councilmember Wozniak; and Steven Kueny, City Manager. The meeting reconvened into Open Session at 7:05 p.m. Mr. Kueny stated that there was no action to report out of Closed Session and only Closed Session items 2.A., and 2.B. were discussed. AT THIS POINT in the meeting a recess was declared. The time was 7:06 p.m. 3. RECONVENE TO OPEN SESSION: Mayor Lawrason called the meeting back to order at 7:15 p.m. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Carol Hunt, Executive Director of the Moorpark Chamber of Commerce. 5. ROLL CALL: Present: Councilmembers Montgomery, Perez, Talley, and Mayor Lawrason. Absent: Councilmember Wozniak. Minutes of the City Council Moorpark, California Page 2 6. PUBLIC COMMENT: June 29, 1992 Steven Kueny, City Manager; Richard Hare, Deputy City Manager; Lt. Dean, Sheriff's Department; Don Reynolds, Management Analyst; Lillian Kellerman, City Clerk; and Dorothy Vandaveer, Deputy City Clerk. CONSENSUS: By consensus, the Council determined to waive the Rules of Procedure to allow Bill McMahon to speak during the discussion of the FY 92(93 Budget. AT THIS POINT in the meeting, Mayor Lawrason requested the addition of an item to the agenda regarding the Agricultural Land Trust Advisory Committee (ALTAC) and their recommendations for a conservation program in Ventura County, need having arisen since the posting of the agenda. MOTION: Mayor Lawrason moved and Councilmember Montgomery seconded a motion to add as agenda item 8.B. Consideration of the Agricultural Land Trust Advisory Committee Conservation Program Recommendations, need having arisen since the posting of the agenda. The motion carried by voice vote 4 -0, Councilmember Wozniak absent for the vote. 7. PUBLIC HEARINGS: C. Consider Proposed Assessments for "Parks Maintenance Assessment District No. AD -85 -1" for the Fiscal Year Commencing on July 1, 1992 and Ending June 30, 1993 and Consider Resolution No. 92- , a Resolution Confirming the Assessment for FY 1992/93. Staff Recommendation: Adopt the resolution. Mr. Kueny gave the staff report. Ms. Kellerman stated that there were no speaker cards received for this item. Mayor Lawrason closed the public hearing. Ms. Kellerman read an amendment to the proposed resolution as follows: Paragraph 4 of the resolution to be revised to read "WHEREAS, the City Council finds that written protests against the assessment have not been made by owners representing more than one -half of the area of land to be assessed;" and paragraph 5 to be deleted in its entirety. Minutes of the City Council Moorpark, California Page 3 June 29, 1992 MOTION: Councilmember Perez moved and Councilmember Montgomery seconded a motion to adopt the resolution as amended by the City Clerk above. Councilmember Montgomery stated that he would be voting no on this item as he felt the assessment was premature as there are not parks in all areas of the City. Councilmember Talley stated that he concurred with Councilmember Montgomery and for the same reason would not be voting in the affirmative on this resolution. MOTION: Councilmember Perez moved and Councilmember Montgomery seconded a motion to Table the motion being considered. The motion carried by voice vote 4 -0, Councilmember Wozniak absent for the vote. D. Consider Proposed Assessments for "Moorpark_ Lii hting and Landscaping Maintenance Assessment District No. AD -84 -2" for the Fiscal Year Commencing July 1, 1992 and Ending June 30. 1993 and Consider Resolution No. 92- and Resolution No. 92- ' Resolutions Confirming the Assessment for FY 1992/93. Staff Recommendation: Adopt the resolutions. Mr. Kueny gave the staff report. Ms. Kellerman stated that there were no speaker cards received for this item. Mayor Lawrason closed the public hearing. MOTION: Councilmember Montgomery moved and Councilmember Talley seconded a motion to adopt Resolution Nos. 92 -859 and 92 -860. The motion carried by roll call vote 4 -0, Councilmember Wozniak absent for the vote. CONSENSUS: By consensus the Council determined to consider item 8.B. 8. ACTION /DISCUSSION ITEMS: B. Consideration of the Agricultural Land Trust Advisory Committee Conservation Program Recommendations and Adoption of Resolution 92 -861 in Support. Minutes of the City Council Moorpark, California Page 4 June 29, 1992 Mayor Lawrason indicated that the Agricultural Land Trust Advisory Committee (ALTAC) would be presenting its recommendations to the Board of Supervisors tomorrow. He indicated that the City should support ALTAC's recommendations. MOTION: Mayor Lawrason moved and Councilmember Montgomery seconded a motion to adopt Resolution No. 92 -861 in support of ALTAC's recommendations. The motion carried by voice vote 4- 0, Councilmember Wozniak absent for the vote. AT THIS POINT in the meeting a recess was declared. The time was 7:40 p.m. The meeting reconvened at 8:05 p.m. CONSENSUS: By consensus the Council determined to return to consideration of 7.C. 7.C. Consider Proposed Assessments for "Parks Maintenance Assessment District No. AD -85 -1" for the Fiscal Year Commencing on July 1, 1992 and Ending June 30, 1993 and Consider Resolution No. 92 -862, a Resolution Confirming the Assessment for FY 1992/93_. Staff recommendation: Adopt the resolution. Mr. Kueny reported that according to Section 22629 of the Streets and Highways Code, action must be taken to adopt the resolution no later than July 1st unless the County Auditor authorizes a later date. Councilmember Talley said that he was conceptually opposed to the assessment but financially difficult for the to replace the revenue that assessment. He indicated that vote was called, which by the would allow the resolution to realized that it would be City to use General Funds would be lost from the he would abstain when the City's Rules of Procedure be passed. Mayor Lawrason called for a roll call vote. VOTE ON TABLED MOTION: The motion to adopt Resolution 92 -862 carried by roll call vote 2 -1, Councilmember Montgomery dissenting, Councilmember Talley abstaining, and Councilmember Wozniak absent for the vote. Minutes of the City Council Moorpark, California Page 5 June 29, 1992 A. Budget Workshop - FY 1992/93 Budget. Staff Recommendation: Continue Council discussion of the Budget. Bill McMahon, 65 Third St., spoke representing the Chamber of Commerce. He said that the Chamber is requesting that the City reduce the amount owed by the Chamber for the 1991 Country Days event and the 1991 Concert in the Sky event and is requesting a $10,000 co- sponsorship amount from the City for the 1992 Country Days event. MOTION: Councilmember Montgomery moved and Councilmember Perez seconded a motion to waive the Rules of Procedure and accept a memo from Chamber of Commerce. The motion carried by voice vote 4 -0, Councilmember Wozniak absent for the vote. CONSENSUS: By consensus the Council determined to add an item to the Council Agenda for July 15 to discuss the reduction of the amount owed by the Chamber of Commerce. Mr. Kueny went over the recommendations in his memo dated June 29, 1992 regarding the 1992/93 Budget Adoption. CONSENSUS: By consensus the Council determined to defer Council action on the following until the State budget is enacted and its impact can be considered by the Council and staff: 1) Consideration of cost of living adjustments for employees; 2) Allocation of available unreserved Gann Funds. CONSENSUS: By consensus the Council determined to direct that until the State budget is enacted and its impact can be considered by the Council and staff: 1) No General Fund funded capital outlay be made without subsequent City Council action; 2) No hires in new positions occur nor filling of full -time vacancies occur except for the Director of Community Services, Director of Community Development and Associate Planner without subsequent City Council action; 3) No use of additional hours above the number approved in 1991/92 for part -time positions be used. CONSENSUS: By consensus the Council determined to allocate excess proceeds of taxes from FY 1990/91, not already allocated to street improvements, to offset the Parks Maintenance Assessment, thereby keeping the assessment at the same level for FY 1992/93. The Council reviewed the memorandum from the Deputy City Manager, dated June 25, 1992, regarding the adoption of the FY 1992/93 Budget. Minutes of the City Council Moorpark, California Page 6 June 29, 1992 Mr. Kueny indicated that all actions reported in the memorandum would be considered part of the budget unless Council directed otherwise. CONSENSUS: By consensus the Council determined that the following items presented in the Deputy City Manager's memo would be considered a part of the FY 1992/93 Budget: 1. Funds and Chart of Accounts Fund 45 for construction of a municipal pool and Fund 47 for construction of a bicycle and equestrian trail to be consolidated with the Park Improvement Fund (Fund 5) ; each of these would be tracked separately within Fund 5. Within the assessment district funds (Fund 23 and Fund 25) zones of benefit and each park site will be tracked as separate departments; the Lighting & Landscaping department reference number is changed from 143 to 400 and the Parks Maintenance department reference number is changed from 147 to 500. 2. Personnel Chanaes Laborer hours are calculated at a rate of $7.41 per hour; Laborer hours were reduced in Public Works -142 to 660 hours; Maintenance Worker I position is authorized in Parks -147 which is an increase of 1020 hours over the previous year; there is a decrease in the Community Center -149 budget of part -time Laborer hours from 520 hours to 200. Additional Recreation Leader hours of 520 are authorized in Recreation -148 anticipating the absence of the Recreation Supervisor who will be on maternity leave. During the Recreation Supervisor's absence, the Recreation Coordinator will assume the responsibilities of the position and will receive acting pay; with the additional Recreation Leader hours there will be some additional support for the Recreation Coordinator; the Recreation Coordinator position will be in a new range with a change of 15 %. The Community Services Director position is budgeted at step D of the pay range for eleven months of the fiscal year. Public Employees Retirement System (PERS) employer contributions were reduced to take into account surplus contributions in the system in excess of $25,000; the employer portion of the contribution will be reduced each pay period until the credit is eliminated. Minutes of the City Council Moorpark, California Page 7 June 291 1992 The Management Analyst position in the Administrative Services Department is reclassified to the position of Administrative Services Manager with a 5% range adjustment. Corrections to the rates of the Deputy City Clerk and the Assistant to the City Manager have also been made in the latest update of the personnel listing to show both of them at their correct rate. All of the personnel calculations include the continuation of the raises for performance for eligible employees when applicable; also included is the cost for an extra week of administrative leave for eligible management employees, exercise of this option dependent upon performance and review by the City Manager and the City Council. Part -time hours are increased in the City Clerk's department adding 200 hours to the Records Clerk position and 100 hours to the Clerical Aide position. Part -time hours were also increased 200 hours for clerical aides in the Administrative Services department. The salaries for the Code Enforcement Officers and the Secretary in the Planning Department are transferred to the Community Development Fund (41). The Director of Community Development position is budgeted at step E of the pay range for ten months of the fiscal year. Within the Police Services budget which is a contract cost and not listed with regular personnel services, 2040 cadet hours were added to provide assistance with administrative and clerical tasks. 3. Departmental Operational Budgets All changes to the departmental operational budgets as outlined in the Deputy City Manager's and reflected in the FY 1992/93 Budget. After further Council discussion, the following consensus actions were taken: CONSENSUS: By consensus the Council determined to direct a 5% range adjustment for the Deputy City Manager. CONSENSUS: By consensus the Council determined to direct that three additional days of administrative leave be authorized for the City Manager, Deputy City Manager, and City Clerk; two Minutes of the City Council Moorpark, California Page 8 June 29, 1992 days of additional administrative leave authorized for the Deputy City Clerk for additional hours spent on the General Plan adoption. CONSENSUS: By consensus the Council concurred that the AB939 fees of $62,800 not expended for program cost should be applied to personnel costs of the Solid Waste Department in the amount of $59,274. CONSENSUS: By consensus, the Council determined to use FY 1990/91 available Gann Fund monies for an emergency generator ($23,000); Youth Services ($20,000); and Charles Street Improvements ($30,000) and to defer all other decisions regarding use of available Gann Funds. CONSENSUS: By consensus, the Council determined to establish a Capital Projects Fund but defer until after the passage of the State budget any contribution to that fund or the existing Equipment Replacement Fund. CONSENSUS: By consensus, the Council determined that they would reverse the previous practice of charging street improvements and maintenance expenses to LTF before the Gas Tax Fund and instead transfer FY 1991/92 charges to the Gas Tax Fund first and future FY 1992/93 and FY 1993/94 charges to Gas Tax Fund first, thereby increasing the LTF fund balance as much as possible to be used as the matching funds for the State and Local Partnership Program. CONSENSUS: By consensus, the Council determined that line item 05.4.147.903 would reflect $5,000 for sidewalk to and around the tot lot at Griffin Park, $300 for the tot lot swings and $700 for security lighting at Griffin Park for a total of $6,000. Mr. Kueny requested a 3% contingency in salaries for possible cost of living adjustment in the two assessment districts so that if a cost of living increase is approved at a later time in FY 1992/93, those salaries funded from the assessment districts could share in that increase. CONSENSUS: By consensus, the Council determined to authorize a 3% contingency in salaries for a possible cost of living adjustment in the two assessment districts (AD -84 -2 and AD -85- 1) as requested by the City Manager. Councilmember Perez requested that the Council look at funding for Alzheimers and Aids after the impact of the State budget is known. Minutes of the City Council Moorpark, California Page 9 June 29, 1992 MOTION: Councilmember Montgomery moved and Councilmember Perez seconded a motion to adopt the FY 1992/93 Budget. The motion carried by roll call vote 4 -0, Councilmember Wozniak absent for the vote. 9. ADJOURNMENT: MOTION: Councilmember Montgomery moved and Councilmember Perez seconded a motion to adjourn. The motion carried by voice vote 4 -0, Councilmember Wozniak absent for the vote. The time was 8:50 p.m. r tj4,t}L1,,...- Paul W. LcVwrason Jr. q Lmayor ATTEST: