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HomeMy WebLinkAboutMIN 1993 0113 CC ADJMINUTES OF THE CITY COUNCIL Moorpark Community Center January 13, 1993 An Adjourned Regular Meeting of the City Council of the City of Moorpark was held on January 13, 1993 in the Council Chambers of said City at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: Councilmember Hunter led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Hunter, Montgomery, Perez, Wozniak and Mayor Lawrason Steven Kueny, City Manager; Ken Gilbert, Director of Public Works; Jaime Aguilera, Director of Community Development; Mary Lindley, Assistant to the City Manager; Paul Porter, Senior Planner; Lillian Hare, City Clerk; Dorothy Vandaveer, Deputy City Clerk 4. PROCLAMATION, COMMENDATIONS, AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENT: None. 7. COMMITTEE REPORTS: Councilmember Montgomery said he will provide a memorandum to the full Council regarding the draft legislation for the creation of the Ventura County Waste Management Authority. 8. CONSENT CALENDAR: None. 9. PUBLIC HEARINGS: None. Minutes of the City Council Moorpark, California Page 2 January 13, 1993 10. COMMENTS FROM COUNCIL MEMBERS: None. 11. ACTION /DISCUSSION ITEMS: D. Consider a Budget Appropriation for Roof Repair for the City Managed Building at the Southeast Corner of High Street and Moorpark Avenue. Staff Recommendation: Approve the budget appropriation of $4,200 from the General Fund Reserve to Administrative Services Department maintenance and repair line item (01.4.117.658) for roof repairs. In response to Mayor Lawrason, Ms Lindley replied that staff has been advised that the building is worth salvaging and the cost of the roof repair is reasonable. She did clarify that the roof repair cost is $3,500 and not $35,000, as indicated in the staff report. Councilmember Montgomery requested that the City's accounting system be modified to create a "P &L mechanism" so that items like this do not come out of the General Fund. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to approve the budget appropriation of $4,200 from the General Fund Reserve to Administrative Services Department maintenance and repair line item (01.4.117.658). The motion carried by unanimous roll call vote. E. Consider Bids for the Construction of the Community Buildin and Gymnasium at Arroyo Vista Community Park. Staff Recommendation: Staff and the Public Works, Facilities and Solid Waste Committee recommend that the City Council reject all bids and abandon the project as now designed. Mr. Gilbert gave the staff report. In response to Mayor Lawrason, Mr. Gilbert responded that the City Attorney has been consulted and the statute that addresses the rejection of bids is being followed. Mayor Lawrason said he has been disturbed with the growth of the cost for the project and does not want timing to be the driving concern on this project. MOTION: Mayor Lawrason moved and Councilmember Perez seconded a motion to reject all bids and abandon the project as now designed. The motion carried by unanimous voice vote. Minutes of the City Council Moorpark, California Page 3 January 13, 1993 F. Consider Authorization to Advertise for Receipt of Bids for the Construction of the Arroyo Vista Community Park Gymnasium. Staff Recommendation: 1) Authorize the preparation of new plans and specifications for the subject project, 2) Authorize staff to advertise for receipt of bids for the subject project. Mr. Gilbert gave the staff report. Councilmember Wozniak commented that the Committee truly wanted this completed for the City's Tenth Anniversary celebration, but have discovered it is not possible for that to happen and still have a complex designed that the citizens of Moorpark will be proud of. He suggested that the staff recommendation be modified to read: "Authorize the Public Works, Facilities and Solid Waste Committee to review the redesign of the entire project and report back to the full Council in 30 days regarding the redesign of the entire project (Community Center building and gymnasium)." Councilmember Montgomery explained that the Council does not need to allocate additional funds at this time. The Committee will review and then provide a new set of specifications to the Council for consideration. MOTION: Councilmember Wozniak moved and Councilmember Montgomery seconded a motion to authorize the Committee to review the redesign of the entire project and report back to the full Council in 30 days regarding the redesign of the entire project. The motion carried by unanimous voice vote. H. Consider CPD 89 -1 and 2 Minor Mod. No. 3 (Ventura Pacific Capital Group VI) , a Request to Allow One Additional Monument Sign. Staff Recommendation: Deny the applicant's request for a pylon sign and concur with staff's approval of Minor Modification for one additional monument sign on Park Lane. Mr. Aguilera stated that the applicant has requested a continuance to February 3, 1993. CONSENSUS: By consensus, the Council determined to continue this item until the regular meeting of the City Council on February 3, 1993. I. Consider Dates for Town Hall Meetings. Staff Recommendation: Confirm dates and time for meetings, and locations (area of the city) for subsequent meetings. Minutes of the City Council Moorpark, California Page 4 January 13, 1993 Due to the lateness of the hour, Ms. Hare deferred the staff report. In response to Councilmember Perez, Mr. Kueny said this will be advertised by using press releases, cable television and a mailing to the Homeowners Associations to be included with their newsletters. He added that an item can also be placed in the City's Recreation Brochure even though specific locations may not be known at the time of printing. Councilmember Wozniak suggested that the School District may be willing to send flyers home. The Council discussed the format of the meetings and concurred that they should have an open, informal forum. MOTION: Councilmember Perez moved and Councilmember Wozniak seconded a motion to confirm the dates for the five meetings as February 20, 1993, April 17, 1993, June 19, 1993, August 21, 1993 and October 161 1993. The motion carried by unanimous voice vote. CONSENSUS: By consensus, the Council determined that the meetings, will all begin at 9:00 a.m., and the first meeting will be held at the Community Center so it can be broadcast. The Council directed staff to look into possible locations (churches, schools) where the remaining meetings can be held in various locations of the City with staff selecting the order for the area of the City (Peach Hill, Campus Park, Mountain Meadows and Central) where subsequent meetings would be held. J. Consider Request from JBR Development Regarding Agreement for Specific Plan and EIR. Staff Recommendation: Direct staff as deemed appropriate. Mr. Aguilera gave the staff report. Mark Rosenberg, 8383 Wilshire Blvd, Los Angeles, spoke representing JBR Development. He said there are some issues that need to be addressed before they can file their EIR and Specific Plan for the project. He indicated that one of their concerns is that a timeline be designed or some type of agreement reached that their design will be acceptable. He said his firm also has a concern regarding D Street. He requested that the city allow them to build an agreed upon number of units without D Street being made active. Mr. Rosenberg also stated that they do not want to have to wait in line to be issued permits and that they want a cost estimate from City staff as to how much it will cost for the review of the project. Minutes of the City Council Moorpark, California Page 5 January 13, 1993 In response to Councilmember Perez, Jim Aguilera said JBR has not yet filed an application and that they need to do so and to pay the appropriate filing fees to get things started. He continued by saying that he believes the applicant is requesting a tri -party agreement where they would use a consultant to prepare the Environmental Impact Report and Specific Plan. The Specific Plan consultant working for the City would be involved with designing a ridgeline ordinance for this specific plan. This would be done in cooperation with City staff and meetings would also be conducted with the applicant. Mr. Aguilera cautioned that even though the standards of a hillside ordinance can be created, it may not be what is approved by the City Council. It still must undergo the public hearing process and there may be obstacles to alter the final result. Councilmember Perez stated that it should be noted that even with the ordinances in place, the Specific Plan provides, in some cases, requirements more stringent than ordinances. CONSENSUS: By consensus, the Council determined to direct the applicants to begin to construct a design for review by the Community Development Committee; then to focus on the design and layout for a Specific Plan. Councilmember Montgomery suggested that the application could be submitted at the same time the Community Development Committee is bringing the design of the project to the full Council. He said a contract should be drawn up now for the preparation of the EIR as the preparation of the EIR should be in conjunction with the application. Mayor Lawrason indicated that the development agreement may need to be at the front of this process. Councilmember Montgomery said that subsequent to the preparation of the EIR, the applicant and the City should engage in discussions that will lead to a development agreement. He indicated that there are really two separate contracts needed. Mr. Aguilera commented that the applicant may want to delay the filing of the tentative map until later in the process. Mr. Kueny said the direction is clear that staff will meet with JBR and bring the item to the Community Development Committee and proceed according to discussion this evening. The applicant, Mr. Rosenberg, stated he has received clear direction this evening. Minutes of the City Council Moorpark, California Page 6 12. ORDINANCES: None. 13. FUTURE AGENDA ITEMS: None. 14. ADJOURNMENT: January 13, 1993 MOTION: Councilmember Montgomery moved and Councilmember Perez seconded a motion to adjourn the meeting. The motion carried by unanimous voice vote. The time was 8:45 p.m. Paul W. tawragon Jr /,1 Mayor ATTEST: Lillian E. Hare, Cit y'C•16rk