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HomeMy WebLinkAboutMIN 1994 1109 CC ADJMINUTES OF THE CITY COUNCIL Moorpark, California November 9, 1994 A Regular Adjourned Meeting of the City Council of the City of Moorpark was held on November 9, 1994 in the Council Chambers of said city located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the meeting to order at 7 :09 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Perez. 3. ROLL CALL: 4. PUBLIC COMMENT: None. 5. COMMITTEE REPORTS: Councilmember Wozniak reported on his attendance at the Viet Nam wall ceremony at the Government Center on Sunday, November 6. Mayor Lawrason congratulated the winners of the recent election. He also congratulated Councilmember Montgomery who lost his bid for the supervisor's seat but who, the Mayor said, ran a very fair and courageous campaign. 6. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: None. 7. ACTION /DISCUSSION: A. Consider 1994/95 Goals and Objectives. Staff Recommendation: Direct staff as deemed appropriate. CONSENSUS: By consensus, the Council determined to continue this item to a special meeting to be held November 30, 1994. B. Consider Adoption of Resolution No. 94- Setting Fees and Draft Procedures and Standards for Filming /Photography Temporary Use Permits. Staff Recommendation: Adopt procedures for filming in the City and the fee resolution no. 94- and direct staff as deemed appropriate. Mr. Reynolds gave the staff report. 00001 Minutes of the City Council Moorpark, California Page 2 November 9, 1994 In response to Mayor Lawrason's question regarding the proposed standard $600.00 per day film permit fee, Mr. Reynolds replied it was a compromise figure. He said the City of Fillmore charges $750.00 per day -- some cities charge more, some less. He said there was not sufficient time to do an exhaustive study. He said that if the fee is too high you will frustrate film companies and if it is too low you might get an overbundance of requests for film permits. In response to Mayor Lawrason regarding the lead time required for a significant impact film permit, Mr. Reynolds indicated that it would require a lead time of at least thirty days to process the permit. In response to Mr. Kueny, Mr. Reynolds clarified that rental of City or Agency property would require an amount over and above the standard $600.00 per day film permit fee. In response to Mr. Kueny, Mr. Reynolds clarified that each permit would be reviewed on a case by case basis and where there was an obvious alternative route relative to street closure and if all the private property owners agreed with the film permit issuance the permit would not have to come before the City Council. Councilmember Hunter stated that where there was an obvious alternative the permit didn't need to come back to the City Council. Mr. Kueny indicated that Section 5 of the proposed resolution should be revised to read as follows: All applications for a film permit which are submitted from persons or companies that are permanently located in the City of Moorpark as a business and /or represent a non - profit organization (and have verified the non - profit status by submitting a copy of the Internal Revenue Service 501.(c).3 document) will be exempt from the fee identified in Section 3.b. and will be billed at actual City cost (including overhead), per the applicable City resolutions establishing said rate. CONSENSUS: By consensus, the Council determined to accept the revision to Section 5 of the resolution as stated by the City Manager above. 00002 Minutes of the City Council Moorpark, California Page 3 November 9, 1994 In response to Councilmember Wozniak, Mr. Reynolds said that all police officers used would be off duty police officers billed at time and a half and the number of officers needed would be determined by Lieutenant Rouse. Mayor Lawrason read a statement from Lynn Owens, 4647 Adonis Place, in favor of current regulations for film permits. Gerry Goldstein, 11932 Los Angeles Avenue, addressed the Council and reminisced about filming in bygone days. Councilmember Hunter read a proposed revision to the draft standard film permit requirements for High Street, and the use of public property: C.3. Food services, if any, will be provided by the applicant in one designated area and not on public right of way. Restroom facilities (if needed) and rubbish disposal will also be provided by the applicant in this area. CONSENSUS: By consensus, the Council determined to accept the revision to Section C.3 as proposed by Councilmember Hunter above. Councilmember Hunter read into the record a letter received from the Manager of the Tierra Rejada Ranch, in support of promoting filming. Councilmember Hunter indicated that once the procedures are adopted by Council he would like to start the second phase of the program which is to actively solicit these kinds of activities in the City. He also said that by pricing the film permit fee high enough we would attract larger agencies more sympathetic to our rules, regulations and property owners. He said he would* like to capture some of the money that is leaving L.A. and attract to the City some of these funds. He said Santa Paula and Fillmore have been somewhat successful in this. In response to Mayor Lawrason, Councilmember Hunter replied that he would leave the decision of whom should be assigned to do the marketing to staff. He said he did not foresee a terribly complex marketing program. He said his thought was to contact location managers and film permit companies throughout the Southland. He said there was a book published which listed location managers and companies. He said contact with them could be made through a letter highlighting some of the special 00003 Minutes of the City Council Moorpark, California Page 4 November 9, 1994 interests Moorpark has to offer. He said he saw the marketing effort essentially as a one time effort, perhaps a letter and brochure. Mr. Reynolds said a letter could be submitted to the film libraries as step I. Councilmember Hunter said he would like a progress report in ninety days or at the conclusion of the first filming project. He also requested that the resolution be back for Council consideration at the first meeting in December. Mayor Lawrason expressed his concern regarding the funds to go forward with the marketing project. Councilmember Montgomery requested that the Council be provided an estimate of staff hours and expense regarding the marketing program. Councilmember Montgomery indicated that he finds the marketing as a separate issue and would propose that staff and the committee be directed to prepare a report on the activities and estimation of hours and expense. He said the committee could meet with Steve Hayes and construct a report for the Consent Calendar. Councilmember Hunter said a brochure similar to that which the Chamber of Commerce has is an idea, though the brochure need not be nearly as extensive as the Chamber brochure. He said photographs were an idea and there were certainly other options. He said those ideas could be discussed at the Committee level and then brought back to the full Council. MOTION: Councilmember Hunter moved and Councilmember Montgomery seconded a motion to approve the film permit/ photography permit standard procedures as amended this evening; to request a progress report back in 90 days; to schedule the adoption of the fee resolution for the first meeting in December to include the modifications made this evening; staff and the committee directed to prepare a report on the activities and estimate of hours and expense for the marketing plan. The motion carried by unanimous voice vote. C. Consider Developing a Policv for Dedication and Donation for Memorial Trees. Staff Recommendation: Direct staff as deemed appropriate. 00004 Minutes of the City Council Moorpark, California Page 5 November 9, 1994 Ms. Adams gave the staff report. She said that Councilmember Wozniak had requested that staff provide information regarding the development of a policy and a mechanism whereby residents could purchase and dedicate a tree, a park bench or some other item in honor or memorial of a loved one. Councilmember Wozniak responded that he had received a significant number of calls requesting some kind of mechanism whereby residents would be able to accomplish a memorial. Ms. Adams indicated there were additional programs such as "Adopt a Park" which focuses on community support for ongoing maintenance of an area. She said individuals could donate capital items for parks and facilities which could be included as part of the adopt a park concept. She said a tree could also be adopted in honor of someone whereby the annual cost for maintaining the tree is donated to the City. She said a gift catalog could be published by the City which would allow for donations where interested persons could select an item or an activity in the catalog. In response to Ms. Adams, Mayor Lawrason suggested that the Parks and Recreation Commission discuss and recommend the form such recognition would take. Whether plaques would be placed on benches or trees adopted or donated per this program. MOTION: Councilmember Wozniak moved and Councilmember Montgomery seconded a motion to direct the Parks and Recreation Commission to include in their "Adopt a Park" program, tree adoption as well as donation, and for the Parks and Recreation Commission to consider and recommend plaques or some other mechanism for recognition; Councilmember Wozniak was directed to work with the Director of Community Services on the gift catalog. The motion carried by unanimous voice vote. D. Consider Authorizing Staff to Solicit Proposals for a Feasibility Study to Construct a Pumping and Transport System to Convey Groundwater from the Water Wells at Arroyo Vista Community Park to other City Parks and Landscaped Areas in the City. Staff and Public Works, Facilities and Solid Waste Committee Recommendation: Authorize staff to proceed with steps required to solicit proposals for a study to evaluate the feasibility of developing and implementing the irrigation well water distribution system. (Continued Item) 000,05. Minutes of the City Council Moorpark, California Page 6 November 9, 1994 Mr. Gilbert gave the staff report. In response to Mayor Lawrason, Mr. Gilbert said his feeling was that it would be cost effective to deliver water from the proposed pumping and transport system at Arroyo Vista Community Park to the southwest portion of the City only. Councilmember Montgomery suggested considering trucking the water rather than investing in costly infrastructure improvements. He said this should be included as part of the scope of work. Councilmember Perez stated that he has concerns regarding the quality of the water. In response to Council question, Mr. Gilbert estimated that 20 hours of staff time would be required in preparing the RFP. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to authorize staff to proceed with the steps required to solicit proposals for study to evaluate the feasibility of developing and implementing the irrigation well water distribution system. The motion carried by unanimous voice vote. E. Consider Status of County of Ventura Happy Camp Golf Course Project. Staff Recommendation: Direct staff to prepare an updated status report for the City Council's November 2, 1994, meeting. (Continued Item) CONSENSUS: By consensus, the Council determined to continue this item to November 16, 1994. F. Consider Approval of an Agreement Between the City and Bing Yen and Associates, Inc., a California Corporation for the Provision of Engineering Geological and Geotechnical Engineering Services. Staff Recommendation: 1) Authorize the Mayor to sign an Agreement with Bing Yen and Associates, Inc., for the provision of Engineering Geological and Geotechnical Engineering Services; and 2) - +Initiate an amendment of Title 16, Section 16.04.020, to include the requirements for an Engineering Geological and Geotechnical Engineering Report for Vesting Tentative Maps, and direct staff to obtain City Attorney review of the draft ordinance; and 3) Instruct staff to amend Resolution No. 93 -987 to include a fee for Engineering Geological and Geotechnical Engineering review, which will include the City's administrative cost; and 4) 00006- Minutes of the City Council Moorpark, California Page 7 November 9, 1994 Instruct staff to present the consultant prepared Geologic and Geotechnical Report Standards to the City Council for adoption action. (Continued Item) Mr. Aguilera gave the staff report. In response to Mayor Lawrason, Mr. Aguilera responded that the hourly fee would be in the range of $180.00. Mayor Lawrason requested that fees be a part of staff reports in the future. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to authorize the Mayor to sign an agreeihent with Bing Yen and Associates, Inc. for the provision of engineering geological and geotechnical engineering services; and initiate an amendment of Title XVI, Section 16.04.020, to include the requirements for an engineering geological and geotechnical engineering report for vesting tentative maps and direct staff to obtain City Attorney review of the draft ordinance; and instruct staff to amend Resolution No. 93 -987 to include a fee for engineering geological and geotechnical engineering review, which will include the City's administrative costs; and instruct staff to present the consultant prepared geological and geotechnical report standards to the City Council for adoption action after the staff review is complete. The motion carried by unanimous voice vote. G. Consider Parks and Recreation Commission Recommended Conceptual Design for Downtown Park Site. Staff Recommendation: Approve the conceptual design for the downtown park site as recommended by the Parks and Recreation Commission, with deletion of the amphitheatre. Ms. Adams gave the staff report. Rob Jacalone, 4473 Cedar Glen, addressed the Council as a representative of the Moorpark Little League. He said the Little League supported the conceptual plan and would like to build a snack bar. He said they could also put grass in the infield. Ethel Sulkis, 270 Sierra, said she supported the deletion of the amphitheatre and she was against building a windmill. Councilmember Wozniak indicated he did not support the construction of the windmill. He further proposed that the Veterans Memorial be relocated to the downtown park. 00007 Minutes of the City Council Moorpark, California Page 8 November 9, 1994 He suggested a knoll area near the eliminated amphitheatre might be appropriate. He said a bench could be placed nearby. He also suggested looking at an open air covering with turf underneath for picnicking. In response to Mayor Lawrason, Ms. Adams indicated that staff recommended that the amphitheatre be deleted, but that the Parks and Recreation Commission would like to see the amphitheatre retained as a dual use structure which would also allow picnicking underneath. In response to Councilmember Hunter, Ms. Adams indicated that the two re -sized ball fields were appropriate for Little League play. Councilmember Hunter indicated that he supported the removal of the amphitheatre from the conceptual design. Councilmember Montgomery stated that perhaps we do not want to move the existing memorial on Los Angeles Avenue and Moorpark Avenue, but have an additional larger memorial in the park. Councilmember Wozniak said the existing memorial plaque and flagpole should stay where it is. He said he was talking about a memorial location where a larger activity or service could be held. Councilmember Montgomery indicated that perhaps the Art in Public Places Fund could be used to provide some of the improvements relative to the memorial suggested by Councilmember Wozniak. In response to Mr. Kueny, Councilmember Wozniak clarified that he was thinking of a barn -like roof with openings to let the sunlight through for the second picnic area. MOTION: Councilmember Wozniak moved and Councilmember Hunter seconded a motion to approve the conceptual design for the downtown park with the following changes: delete amphitheatre and windmill, add a Veterans' Memorial and a second covered picnic area with no tables or benches. The motion carried by unanimous voice vote. Councilmember Perez suggested that just as the Little League has offered to provide the infield grass for the ball diamonds, perhaps the American Legion or VFW would want to participate in the Veterans Memorial. 00008 1 Minutes of the City Council Moorpark, California Page 9 November 9, 1994 Councilmember Wozniak indicated that he would be talking to a representative from the American Legion and the VFW regarding this matter. H. Consider Adoption of Ordinance No. 201, Emergency Preparedness and Identify the Membership of the Moorpark Disaster Council. Staff Recommendation: Approve Ordinance No. 201 for first reading, which amends Ordinance No. 106 regarding Emergency Preparedness, and identify the following City positions as Disaster Council members: the Mayor, City Manager, Deputy City Manager, Department Heads, Disaster Preparedness Coordinator, Police Chief, and Fire Chief. Ms. Hare read the ordinance title. MOTION: Councilmember Wozniak moved and Councilmember Hunter seconded a motion to waive further reading and declare the ordinance read for the first time. The motion carried by unanimous voice vote. MOTION: Councilmember Wozniak moved and Councilmember Hunter seconded a motion to declare Ordinance No. 201 introduced as read. The motion carried by unanimous voice vote. 8. CLOSED SESSION: None. 9. ADJOURNMENT: MOTION: Councilmember Hunter moved and Councilmember Wozniak seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 9:10 p.m. ou I(", " Paul W. Law��on Jr., Ma e6r ATTEST: 00009