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HomeMy WebLinkAboutMIN 1996 0529 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California May 29, 1996 A Special Meeting of the City Council of the City of Moorpark was held on May 29, 1996, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the meeting to order at 7:10 p.m. 2. ROLL CALL:" Present: Councilmembers Brown, Hunter, Wozniak and Mayor Lawrason Absent: Councilmember Perez Staff Present: Steven Kueny, City Manager; Richard Hare, Deputy City Manager; Christine Adams, Director of Community Services; Ken Gilbert, Director of Public Works; Mary Lindley, Assistant to the City Manager; Don Reynolds, Administrative Services Manager; Lt. Marty Rouse, Sheriff's Department; Martin Cole, Management Analyst; Lillian Hare, City Clerk 3. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lillian Hare. 4. PRESENTATION /ACTION /DISCUSSION: A. Consider Fiscal Year 1996/97 Budaet. Staff Recommendation: Direct the Budget & Finance Committee to meet to review budget options and to return with recommendations to a budget workshop on a date determined by the Council. Mr. Kueny gave an overview of the City Manager's budget message for fiscal 1996/97. He said neither the Governor nor the legislature is currently considering restoring the revenue or the revenue sources taken from the City during the past several years. He said the combined loss of revenue and increase in fees has had an impact of nearly $400,000 each year to the City's budget. He indicated that the budget was prepared under the assumption that the state would not further re- direct City funds in its final budget. He said the total General Fund Revenue for fiscal 1996/97 was estimated to be $5,089,721 which is a modest increase of 2.75% percent from the projected total revenue for fiscal year 1995/96. (M)017 Minutes of the City Council Moorpark, California Page 2 May 29, 1996 He said total expenditures are estimated at $5,060,254 a 6.49% percent over projected total expenditures for fiscal 1995/96. He indicated that there is a modest overall growth of about 3.79% percent projected for the City's three largest sources of revenue: Property Tax, Sales Tax and Vehicle License fees. The modest growth allows the City to maintain existing levels of service in all departments with two exceptions which are the proposed addition of one 40 hour /week patrol car in the Public Safety budget at an estimated cost of $90,000 and an increase of 56% percent of hours in the Recreation budget for Teen Programming at an estimated cost of $7,316. Mr. Kueny went over the 1995/96 operations in the General Fund and indicated that the available savings from increased revenues and savings in expenditures is an estimated $252,163 and indicated that there was a one time transfer in from the Redevelopment Agency to the City of $649,968 for an estimated total of $902,131. He said staff was requesting that the Council consider the approximately $900,000 relative to potential uses. He also asked the Council to review the five year financial projection which had been provided them. He said the Budget & Finance Committee should review the chart of accounts in conjunction with budget review. He also recommended reviewing overhead distribution. The Council reviewed the proposed budget, going through the budget for each department. The following comments were made by the Council relative to the proposed budget: The cost for travel to Washington D.C. for a conference and meeting to be itemized in the City Manager's department (112) - line items 112 -632 and 112 -636. Mayor Lawrason indicated his desire to emphasize training in the fiscal 1996/97 budget. Councilmember Hunter stated his agreement with emphasizing training in the fiscal 1996/97 budget and requested that the Budget & Finance Committee consider recommending enhanced training and education in the Public Safety department budget (121). He suggested an amount of $10,000 for line item 121 -636. He also requested that the department not be restricted only to those training and education items stated in the budget. He also said that travel and mileage should be increased for Public Safety. Minutes of the City Council Moorpark, California Page 3 May 29, 1996 Mayor Lawrason requested that staff investigate the SCAG proposal to provide the City with a GIS system relative to the proposed amount budgeted in department 131, line item 906 Specialized Equipment. Councilmember Brown and Councilmember Hunter agreed there should be savings in department AD 84 -2 Lighting and Landscape Maintenance (143) depending on the outcome of the bid for landscape maintenance. Councilmember Brown said that the distribution of property tax dollars should be presented and highlighted in the proposed City newsletter. Relative to the Recreation brochure, Councilmember Brown requested that the Earth Machine Composter be featured with special emphasis on its low cost. Councilmember Hunter indicated that when considering the cost to pave the access road to the Arroyo Vista Community Park and tennis courts at the park he would look forward to the bid being by component. The following comments were provided from the Council regarding the possible use of the approximate $900,000 savings: Councilmember Brown indicated that: 1. The Committee consider at least $200,000 being placed in the Capital Improvement Fund 2. The current assessment for the Parks Maintenance District be maintained at its current level through subsidy. 3. An interim Teen Center should be considered. 4. An amount should be added to the General Fund Reserve. 5. That not all funds be committed but some left for discretionary use. Councilmember Hunter indicated he would: 1. Support subsidy of the Parks Maintenance Assessment District. 2. Support providing some money to the General-,Fund Reserve. ." QuOU) Minutes of the City Council Moorpark, California Page 4 May 29, 1996 3. Support funding for summer concerts in the park. Mayor Lawrason indicated his support of: 1. Placing money in the Equipment Replacement Fund. 2. An interim Teen Center. 3. Pavement of the access road. 4. Tennis courts at Arroyo Vista Community Park. 5. Providing some funding to the Capital Improvement Fund. 6. Providing an amount to augment the General Fund Reserves. 7. Consideration for possibly augmenting Library Support. 8. Kitchen furnishings and facilities for the Arroyo Vista Community Park. Mayor Lawrason also indicated he was concerned with trying to fund the Parks Maintenance Assessment District from the General Fund reserve. B. Consider Goals & Objectives. Staff Recommendation: Consider the proposed Goals and objectives for City Departments and continue discussion to the scheduled June 22 Town Hall meeting. CONSENSUS: By consensus, the Council determined to continue this item to the workshop to be held on June 22. C. Consider Draft Chart of Accounts. Staff Recommendation: Review and comment. Councilmember Brown indicated that she liked the format of the new Chart of Accounts which allows for greater detail. Mayor Lawrason indicated that he believed staff had done a good job with the Chart of Accounts. CONSENSUS: By consensus the Council determined to continue review of the Chart of Accounts to the Budget & Finance Committee meeting on the proposed 1996/97 budget. wobzo Minutes of the City Council Moorpark, California Page 5 May 29, 1996 D. Consider Council Summer Vacation Schedule. Staff Recommendation: Determine dates for Council summer recess. CONSENSUS: By consensus the Council determined to reschedule the regular meeting of July 3, 1996 to July 2, 1996 and to schedule a Special meeting on August 1, 1996 to consider the SDI project; no other meetings to be held in July. 5. ADJOURNMENT: Mayor Lawrason adjourned the meeting at 9:15 p.m. ATTEST: A _ Paul W. wrason J Mayor