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HomeMy WebLinkAboutMIN 1997 0326 CC JNTMINUTES OF THE CITY COUNCIL Moorpark, California March 26, 1997 A Special Joint Meeting of the City Council and the Parks and Recreation Commission of the City of Moorpark was held on March 26, 1997, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the City Council to order at 7:07 p.m. Chairperson Thompson called the Parks and Recreation Commission to order at 7:07 p.m. 2. ROLL CALL: Council: Councilmembers Evans, Perez, Teasley, Wozniak, and Mayor Hunter. Commission: Commissioners Badoud, Dubreuil, Oberg, Parvin and Chairperson Thompson. Staff Present: Steven Kueny, City Manager; Mary Lindley, Community Services Director; and Lillian Hare, City Clerk. 3. PLEDGE OF ALLEGIANCE: Chairperson Thompson led the Pledge of Allegiance. 4. PRESENTATIONS /ACTION /DISCUSSION: A. Discussion of Parks and Recreation Commission Duties and Responsibilities. Mr. Kueny gave a synopsis of his memo to the City Council dated March 21, 1997, entitled "Duties and Responsibilities of the Parks and Recreation Commission." He said that past commissions have expressed concern about the role of the commission relative to the Senior Center Advisory Committee and Teen Council. Mr. Kueny said that presently, the Commission has been directed not to review budget requests concerning teen and senior matters. He said those two groups are advisory to staff, and the Parks and Recreation Commission is advisory to the City Council. He said since the Parks and Recreation Ov(1 () Sf -- Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 2 March 26, 1997 Commission recommends to the City Council primarily on policy and budget matters, they should include policy and budget matters for teen and seniors but not operational, program content, nor procedural matters. He said budget matters pertaining to special events and capital outlay for teens and seniors could be reviewed by the Commission after the respective advisory group has made any required recommendations to staff and the Department Director has developed his /her recommendation to the Commission for subsequent recommendation to the City Council. He further said this proposed budget review for recreation should only involve proposed items that require general funds and not trust funds created for seniors or teens. He encouraged the Commission to formally ask the Council for clarification or direction when something is not clear. Mayor Hunter stated that he would like to explore assigning Commissioners to certain youth groups as a liaison. He suggested that the Commissioners to be assigned would be determined by the Parks and Recreation Commission. The need for a defined purpose for such a program was discussed by the Council and Commission. Commissioner Dubreuil recommended the creation of a sports advocacy council. Mayor Hunter responded that his objective was to enhance the dialogue between the City and youth sports groups, specifically to work out scheduling problems and any other issues that might arise. Commissioner Badoud said he endorsed the idea of assignments but questioned how a determination would be made on where to be involved. It was discussed by Council and Commission that groups which utilize City facilities, staff, or resources, would --- be considered for a liaison. 000057 Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 3 March 26, 1997 In response to a Commission question, Mr. Kueny indicated that the Little League Agreement being finalized by staff would become a model for future agreements with youth sports groups. Councilmember Perez cautioned that the outreach should not bestow "favored nation" status on any group. Councilmember Evans said that sports advocacy is a good idea but that "upstart" groups should not be neglected. Chairperson Thompson indicated support for a sports advocacy council that would meet on a semiannual or quarterly basis. She suggested rotating two Commissioners to serve on the council. Councilmember Teasley expressed concern about the liaison program and the perception that the liaison would have authority which they in fact did not have to make decisions. Commissioner Badoud said he liked the liaison outreach program best. Mr. Kueny said he believed a sports council might work best. He said many of the things that Commissioner Badoud liked about the liaison program can still be accomplished by the individual Commissioners as they are "out there in the community." He suggested that the sports council meet semiannually. Mr. Kueny said that he saw the advocacy council as a youth sports council but that if there is greater participation in startup of adult sports, a council could be formed for adults as well. Councilmember Evans indicated his support for going forward with the sports council rather than an outreach program. Mr. Kueny said that he sees the sports council as a beginning. He said he envisions the Commission exploring with staff and the community at -risk youth programs and bringing in the churches and the Boys and Girls Club and others. 000058 Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 4 March 26, 1997 Mr. Kueny said that one way in which the Council can reinforce the role of the Commission is by sending those people who come before the Council before appearing before the Parks and Recreation Commission back to the Commission. The Council and the Commission discussed the duties and responsibilities list in the City Manager's memo to the City Council dated March 21, 1997. The following comments were made regarding the respective items: 2. Provide post event evaluations of all recreation, special events, and seasonal programs and activities to staff and, if determined necessary, to the City Council. The discussion was that the Commission should decide the format for any evaluations to be sent to the Council. Councilmember Wozniak said that if a Commissioner is present at an event, they should write a report. Councilmember Evans said he would like a one -page synopsis of events listing the objective of the event; what happened; the dollars spent; people served; and a wrap -up statement. 6. Review the Open Space, Conservation and Recreation Element (OSCAR) as directed by the City Council. Mr. Kueny stated that a joint meeting with the Parks and Recreation Commission and Planning Commission would be scheduled when the consultant is ready. 7. Review the Parks Master Plan and Parkland Dedication Ordinance and Park Improvement Fund 0 U 0 () .5 9 -- Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 5 March 26, 1997 Zone designations every two years and make recommendations to the City Council. Mr. Kueny said that the Director of Community Services will start working with the Commission soon on this matter. 12. Make recommendation recreation programs therein. on means for promoting public and to stimulate interest Councilmember Perez indicated how important this item is to him. 15. Review relevant portions of proposed budget (for recommendation to City Council) including general recreation programs, special events, teen and senior programs, and capital projects. Mayor Hunter indicated the importance of the budget recommendations. In response to Commissioner Parvin, Councilmember Perez said he believed that any action to set up a nonprofit organization to support parks and recreation would need to be done in concert with City Council direction. He said he was very excited by the enthusiasm of the new Commissioners. It was discussed by the Commission and Council that the list of duties and responsibilities should be reconciled with 2.32.090 of the Municipal Code. In response to Commissioner Dubreuil regarding J of Section 2.32.090 of the Municipal Code which says: To aid the City Council in the planning, beautification, maintenance, and development of parks, boulevard and street tree program; Mr. Kueny said to have the Commission involved in that process would add another layer of review. After further discussion regarding post event evaluations, the following consensus was reached: 0QOoCaO -- Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 6 March 26, 1997 CONSENSUS: By consensus, the Council determined to request post event evaluations from the Parks and Recreation Commission and to allow the Parks and Recreation Commission to determine in what format to provide them to the City Council. Commissioner Badoud requested the Council to consider park items on specific meetings of the month so that Commissioners could attend and give their comments. Mr. Kueny explained that the Council needed the latitude to schedule more freely but that members of the Commission can be notified via receiving the staff report when an item regarding parks and recreation is going to the City Council agenda. He suggested that the Council Ad Hoc Committee on the Rules of Procedure look at the notice to be provided the Commission. The Council discussed the need to decide if certain events are going to be supported as regular community events by the City, for example, the fireworks event. Commissioner Dubreuil requested the Council to consider letting the Commission expand into suggestions and planning for events. Councilmember Wozniak suggested that the Commission can become more involved in programming of events through the budget process. Mr. Kueny suggested that if there is an event the Commission wants to support in their budget, that staff should be requested to provide information in January so that the costs can be determined and provided during the budget process. In response to Commissioner Badoud, Mayor Hunter said the budget can include both capital and program items. Qv�o�� Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 7 March 26, 1997 5. B. Consider Fiscal Year 1996/97 and 1997/98 Goals & Objectives. The Mayor indicated that this item had been discussed concurrently with the duties and responsibilities of the Parks and Recreation Commission. ADJOURNMENT: The meeting was adjournen jointly by ayor Hunter and Chairperson Thompson. The t me was �-:-V7v-m. ATTEST: Lillian Hare City Clerk JIM[ Sandra Thompson, Chlairperson Parks and Recreation Commission Uv(�Q62