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HomeMy WebLinkAboutMIN 2000 0419 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California April 19, 2000 A Regular Meeting of the City Council of the City of Moorpark was held on April 19, 2000 in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:37 p.m. 2. INVOCATION: A silent moment of reflection was held. 3. PLEDGE OF ALLEGIANCE: Wayne Loftus, Community Development Director, led the Pledge of Allegiance. 4. ROLL CALL: Present: Councilmembers Evans, Harper, Rodgers, Wozniak and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Cheryl Kane, City Engineer; Ken Gilbert, Director of Public Works; Mary Lindley, Director of Community Services; Wayne Loftus, Director of Community Development; John Libiez, Planning Manager; Dana Shigley, Director of Administrative Services; Hugh Riley, Interim Deputy City Manager; Dirk Lovett, City Engineer; Kim Chudoba, Senior Management Analyst; Nancy Burns, Senior Management Analyst; Deborah Traffenstedt, City Clerk; and La -Dell VanDeren, Deputy City Clerk. 5. PROCLAMATIONS AND COMMENDATIONS: A. Recognition of 1999 Employees of the Year: Full Time: Efrain Alcaraz and Part Time: Debra Broussalian Mayor Hunter recognized the 1999 Employees of the Year: Full -Time: Efrain Alcaraz and Part -Time: Debra Broussalian B. Introduction of New Employees: Hugh Riley, Interim Deputy City Manager; Teresa Velasquez, Code Enforcement Officer Minutes of the City Council Moorpark, California Page 2 April 19, 2000 II; Donna Naismith, Secretary II; and Jessica Sczepan, Secretary I. Mayor Hunter introduced new employees: Hugh Riley, Interim Deputy City Manager; Teresa Velasquez, Code Enforcement Officer II; Donna Naismith, Secretary II; and Jessica Sczepan, Secretary I. C. Presentation of Certificate of Recognition to Moorpark Women's Fortnightly for their contribution to the Moorpark Branch of the Ventura County Library. Mayor Hunter indicated that the Certificate of Recognition to the Moorpark Women's Fortnightly Club for their contribution to the Moorpark Branch of the Ventura County Library would be presented at a subsequent meeting. 6. PUBLIC COMMENT: Dr. Roseann Mikos, 14371 E. Cambridge Street, provided the Council with a report on the Citizens Transportation Advisory Committee meeting. She also announced that the California Supreme Court decided not to hear the appeal of the appellate court's decision on the challenge to the Hidden Creek referendum. In response to Councilmember Evans, Ms. Lindley stated the daily ridership for Moorpark on East VISTA was approximately 80 per day. She explained that there were two public speakers from Moorpark at the CTAC meeting. She stated there were approximately 28 Moorpark residents utilizing East VISTA. She stated staff was suggesting expanding service but the VISTA East Advisory Committee would make the final recommendation. Gerald Goldstein, 11932 Los Angeles Avenue, asked why the new sidewalk on Poindexter Avenue was already being torn up. 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Pursuant to Council Rules of Procedure Section 2.9, Items to be withdrawn from the Consent Calendar shall be identified at this time.) Councilmember Evans requested moving Item 10.G. forward on the agenda. CONSENSUS: By consensus, the Council moved Item 10.G. forward prior to Public Hearings. Minutes of the City Council Moorpark, California Page 3 April 19, 2000 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Mayor Hunter announced the Free Compost and Wood Chip Giveaway on May 6, 2000, at Arroyo Vista Recreation Center (AVRC). He stated there would be a compost bin sale and workshop on May 13, 2000, at AVRC. 10. PRESENTATION /ACTION /DISCUSSION: G. Consider Request to Fund Centennial Event Scheduled for June 10, 2000, from 10 A.M. to 3 P.M. on High Street. Staff Recommendation: 1) Authorize staff to approve a no- fee Temporary Use Permit with conditions including an indemnity /hold harmless agreement and an insurance policy naming the City and Agency as additional insured; 2) Provide police related services, at a cost not to exceed $800; 3) Supply traffic control signs and barricades, per a plan to be developed, at a cost not to exceed $700 (The Committee will post restricted parking signs and handle barricade rental, placement, removal, and return.); 4) Authorize staff to approve the location, size, design, and construction of the Centennial Monument; and 5) Accept ownership of the Centennial Monument. Ms. Chudoba gave the staff report. In response to Councilmember Evans, Ms. Chudoba explained that staff was not recommending providing the additional $1,000 cash contribution based on precedent set by past actions. Debra Ryono, 4458 Cedarglen Court, Chairman of the Centennial Committee, requested barricades be placed by the City as with the Country Days event. She asked that the City contribute $1,000 cash donation to assist with a full -page advertisement in the Star, which would be of economic value to the City. In response to Councilmember Harper, Ms. Ryono explained that the $1,000 donation would be used for signs, supplies and decorations. In response to Councilmember Rodgers, Ms. Ryono stated the Rotary Club would be providing the insurance for the event. In response to Councilmember Harper, Mr. Kueny stated the $1,000 donation would come out of the General Fund. He explained that barricade placement would cost approximately $500. Minutes of the City Council Moorpark, California Page 4 April 19, 2000 MOTION: Councilmember Harper moved and Councilmember Evans seconded a motion to: 1) Authorize staff to approve a no -fee Temporary Use Permit with conditions including an indemnity /hold harmless agreement and an insurance policy naming the City and Agency as additional insured; 2) Provide police related services, at a cost not to exceed $800; 3) Supply traffic control signs and barricades, per a plan to be developed, at a cost not to exceed $1,200 (Public Works staff will post restricted parking signs and handle barricade placement and removal, at a cost of approximately $500 overtime.); 4) Authorize staff to approve the location, size, design, and construction of the Centennial Monument; 5) Accept ownership of the Centennial Monument; and 6) The City will make a cash donation of $1,000 from the General fund to the Committee to be used for supplies and signs. Mr. Kueny suggested the cash donation be spent on a specific item. AMENDMENT: Councilmember Harper amended the cash donation language of the motion to read: 6) Staff will purchase supplies or material not to exceed $1,000, in cooperation with Centennial Committee. Councilmember Evans concurred with the amendment. The amended motion carried by unanimous voice vote. 9. PUBLIC HEARINGS: A. Consider the Reallocation of Current and Prior Year Community Development Block Grant Funds. Staff Recommendation: Adopt Resolution No. 2000 -1727 to authorize the reallocation of FY 1998/99 Economic Development funds as follows: (A) $5,000 to Code Enforcement, and (B) $5,000 to Affordable Housing. (ROLL CALL VOTE REQUIRED.) Ms. Burns gave the staff report. She indicated a modification to the staff recommendation to add (C) Approve by minute action $24,794 to be reallocated from Wheel Chair Accessible Workstations in City Hall to Affordable Housing for FY 2000/01. Mayor Hunter opened the Public Hearing. There being no speakers, Mayor Hunter closed the Public Hearing. MOTION: Councilmember Harper moved and Councilmember Rodgers seconded a motion to adopt Resolution No. 2000 -1727 to authorize the reallocation of FY 1998/99 Economic Development funds as follows: (A) $5,000 to Code Enforcement, and (B) Minutes of the City Council Moorpark, California Page 5 April 19, 2000 $5,000 to Affordable Housing and (C) Approve by minute action $24,794 to be reallocated from Wheel Chair Accessible Workstations in City Hall to Affordable Housing for FY 2000/01. The motion carried by unanimous roll call vote. B. Consider Conditional Use Permit No. 2000 -1, a Request to Allow the Sale of Alcoholic Beverages Other than Beer and Wine; and Minor Modification No. 7 to Planned Development Permit No. 897 Modifying Condition No. 39 which Prohibits the Sale of Alcoholic Beverages Other than Beer and Wine at the Handiest Food Mart located at 6611 Princeton Avenue in the Varsity Park Plaza (APN: 514 -0- 051 -265) . Staff Recommendation: 1) Open the public hearing, accept public testimony and close the public hearing; 2) Consider that this project is Categorically Exempt from CEQA requirements as a Class 1 exemption for the operation or alteration of private structures; and 3) Adopt Resolution No. 2000- , approving Conditional Use Permit No. 2000 -1 and Minor Modification No. 7 to Planned Development Permit No. 897. Mr. Loftus gave the staff report. In response to Mayor Hunter, Mr. Loftus stated no written comments were received to the letters sent out by staff. Mayor Hunter opened the public hearing. Donald Bing, 6677 Westwood Street, addressed the Council in opposition to the liquor license. He commented that the store was surrounded by residential neighborhoods and located next to a preschool. He stated there were parking violations in the shopping center that would be worse if sale of liquor is approved. He expressed concern with liquor sales increasing crime in the area. He suggested, if the license was approved, a security guard was needed during business hours. He urged the Council to deny the application. Linda Bosley, 6479 -A Penn Street, expressed concern with hard liquor sales in the neighborhood. She discussed the use of the shopping center by youth in the neighborhood. She commented on the proximity of the subject property to the preschool. Pat Duck, 14663 Loyola Street, discussed the shabby appearance of the center and store. She commented on the Council's denial of a gas station in the vicinity for various reasons including alcohol sales. She urged the Council to deny the application. Minutes of the City Council Moorpark, California Page 6 April 19, 2000 In response to Mayor Hunter, Mr. Loftus stated no other businesses in the center sold hard liquor. He stated Rite -Aid was authorized to sell all levels of liquor. In response to Councilmember Evans, Mr. Loftus explained the restriction on the amount of area devoted to alcohol sales. In response to Mayor Hunter, Mr. Loftus stated a condition was included to prohibit the advertisement of hard liquor. He stated they currently had approval to advertise beer and wine sales. He stated the condition should be clarified to determine whether pre- existing sales could be advertised. Tom C. Galicia, 12611 Williams Ranch Road, the applicant, explained that they called the police if people were hanging around the store. He stated the daycare location was not a problem for Rite Aid. William (Joe) Berryman, 1880 Fifth Street, Simi Valley, employee at the Handiest Food Mart, stated there were no problems with security at the store. He stated the store was located in the center prior to the preschool. He stated he monitored the children at the bus stop. In response to Mayor Hunter, Mr. Galicia stated he was willing to remove all alcohol sales signs and agreed with the hours of operation limitations. In response to Councilmember Harper, Mr. Loftus stated there were no other stores, aside from Rite Aid, selling liquor near preschools. In response to Councilmember Harper, Mr. Loftus stated past violation information of the alcohol license was included in the staff report. He stated the Police Department was consulted and did not have any additional information. He stated he was not aware of any problems with Rite Aid liquor sales. In response to Councilmember Harper, Mr. Loftus stated staff did not contact other cities to determine the effect of hard liquor sales near residential neighborhoods. Councilmember Harper stated the applicant had a clean record since 1994. He suggested staff obtain information from other cities regarding any problems noted with allowing liquor sales near residential neighborhoods. Minutes of the City Council Moorpark, California Page 7 April 19, 2000 Mayor Hunter concurred with Councilmember Harper's suggestion to obtain information on how other jurisdictions were regulating liquor sales near residential neighborhoods. In response to Mayor Hunter, Mr. Kueny stated the market at the east end of High Street sold hard liquor. Councilmember Evans questioned how the quality of life was being improved for the neighboring residents around the shopping center by licensing the store to sell hard alcohol. He stated he could support obtaining more information on what other cities were doing. Councilmember Wozniak concurred with the need to obtain information from other jurisdictions. He discussed the concerns expressed by the neighborhood. He suggested continuing the item to obtain information from other jurisdictions. Mayor Hunter stated the project site was entirely surrounded by residential neighborhoods, which was dissimilar to Rite Aid. Councilmember Rodgers concurred that additional information should be gathered. She suggested staff ask other jurisdictions if there were any problems with changing from beer and wine to hard liquor sales. In response to Mayor Hunter, Mr. Loftus suggested the item be continued for 30 days. CONSENSUS: By consensus, the Council continued the item to May 17, 2000, with the public hearing open. C. Consider Resolution No. 2000 -1728 Rescindinq Resolution 90 -715 Pertaining to an Overnight Parking Restriction Zone on Flinn Avenue, Minor Street, Zachary Street, and Fitch Avenue; and Re- Establishing said Restricted Parking Zone with Revised Limits. Staff Recommendation: Adopt Resolution No. 2000 -1728 establishing the revised parking prohibition. Mr. Gilbert gave the staff report. He stated a public hearing was not required on the item. In response to Mayor Hunter, Ms. Kane stated it would be sufficient to treat the item as an Action /Discussion item. Minutes of the City Council Moorpark, California Page 8 April 19, 2000 MOTION: Councilmember Harper moved and Councilmember Evans seconded a motion to adopt Resolution No. 2000 -1728, establishing the revised parking prohibition. The motion carried by unanimous voice vote. 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Approval of an Amendment to the Agreement between the City and the California Department of Fish and Game [Permit] Pertaining to Work Required to be Performed Within the Water Course for the Arroyo Simi to Reconstruct the Spring Road Bridge. (Continued from April 5, 2000.) Staff Recommendation: 1) Approve the subject Amendment to the Fish & Game Agreement (Permit); 2) Approve prior action by the Public Works Director executing said document; and 3) Authorize the City Manager to execute and record a Conservation Easement upon Lot D of Tract 5004, as required by said Agreement Amendment. Mr. Gilbert gave the staff report. MOTION: Councilmember Wozniak moved and Councilmember Rodgers seconded a motion to: 1) Approve the subject Amendment to the Fish & Game Agreement (Permit); 2) Approve prior action by the Public Works Director executing said document; and 3) Authorize the City Manager to execute and record a Conservation Easement upon Lot D of Tract 5004, as required by said Agreement Amendment. The motion carried by unanimous voice vote. B. Consider Approval of an Increase to the Amount of the Fee for Construction Engineering Services for the Spring Road Bridge Reconstruction Project. (Continued from April 5, 2000.) Staff Recommendation: Approve an increase to the fee amount for Construction Engineering Services for the Spring Road Bridge Replacement Project, in the amount of $83,100, and authorize the City Manager to sign an Amendment to the Agreement for said services to effect said increase. Mr. Gilbert gave the staff report. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve an increase to the fee amount for Construction Engineering Services for the Spring Road Bridge Replacement Project, in the amount of $83,100, and authorize the City Manager to sign an Amendment to the Agreement for said services to effect said increase. The motion carried by voice vote 4 -1, Councilmember Evans dissenting. Minutes of the City Council Moorpark, California Page 9 April 19, 2000 C. Consider Revised Budget for 3rd of July Fireworks Event, Approval of Summer Concerts, and Adoption of a Budget Amendment. Staff Recommendation: 1) Approve the revised 3r of July Fireworks Event budget of $26,000, 2) Approve the addition of a Summer Concert Series as outlined in the Agenda Report, and 3) Adopt Resolution No. 2000 -1729, amending the FY 99/00 budget by allocating $4,000 from the General Fund for Summer Concerts. (ROLL CALL VOTE REQUIRED.) Ms. Lindley gave the staff report. In response to Councilmember Harper, Ms. Lindley explained why the recommendation was not for a large concert series. She stated it was less risky to start with three concerts to determine participation and support. Councilmember Harper explained that past attendance was dependent on the type of music offered and suggested country or 50's music. He suggested adding one additional concert for the year. In response to Councilmember Harper, Ms. Lindley stated the cost was approximately $8,000 per concert. Mr. Kueny expressed concern that adding an additional concert would be pre- committing next year's budget. He suggested waiting to commit until after looking at the full budget. In response to Councilmember Harper, Ms. Lindley stated other cities' concert series cost approximately $10,000 per band. Councilmember Harper suggested "passing the hat" at the concert to assist with costs. Councilmember Wozniak stated the community might not be best served if too much was attempted initially. He stated he felt three concerts were appropriate for this year. Councilmember Rodgers agreed with having three concerts. Councilmember Harper concurred with comments by the other Councilmembers. MOTION: Councilmember Harper moved and Councilmember Evans seconded a motion to: 1) Approve the revised 3rd of July Fireworks Event budget of $26,000, 2) Approve the addition of a Summer Concert Series as outlined in the Agenda Report, and Minutes of the City Council Moorpark, California Page 10 April 19, 2000 3) Adopt Resolution No. 2000 -1729, amending the FY 99/00 budget by allocating $4,000 from the General Fund for Summer Concerts. The motion carried by unanimous roll call vote. D. Consider Comments on Caltrans Initial Study/ Environmental Assessment for SR -118 at Donlon Road and SR -34. Staff Recommendation: Direct staff as deemed appropriate. Mr. Loftus gave the staff report. In response to Councilmember Wozniak, Mr. Loftus explained that extension of Donlon Road would affect an area that included commercial groves. He stated he was not aware of the status of right -of -way acquisition. In response to Councilmember Wozniak, Mr. Loftus stated the initial study did not look at the balance of State Route (SR) 118 and only looked at bottlenecks. Councilmember Wozniak stated he would not like to see piecemeal improvements on SR -118. Mayor Hunter stated piecemeal improvements were already taking place. Councilmember Harper stated, on the positive side, it would eliminate a traffic conflict at Donlon Road. In response to Mayor Hunter, Mr. Loftus stated he was not aware of the timeframe for improvement. He stated he would provide that information to the Council. Mayor Hunter requested staff be directed to attend the Caltrans hearing on April 27, 2000. Brett Tibbitts, P.O. Box 679, Somis, member of the Board of Directors for Save Our Somis, expressed concern that a five -lane intersection was planned. He stated the entire SR -118 needed to be looked at and trucks need to be eliminated. He stated Somis residents were concerned that bypass plans would not be funded. He stated they were requesting full corridor review of the SR -118. Craig Underwood, 1010 Rosada Court, stated he has farming operations along SR -118 and favors a smaller intersection design. He referenced a two -lane improvement plan and stated it appeared like a piecemeal plan was occurring to develop SR -118 as a four -lane highway. Minutes of the City Council Moorpark, California Page 11 April 19, 2000 In response to Councilmember Evans, Mr. Underwood stated he would provide the Council with a copy of their two - lane improvement plan. Dr. Roseann Mikos, 14371 E. Cambridge Street, stated piecemeal improvements were not legal. She stated a 310 percent increase in traffic going east towards Moorpark was projected. She suggested the City comment on the excessive level of improvements planned. Eloise Brown, 13193 Annette Street, stated the proposal was an incremental improvement on the road. She stated improvements were necessary due to the long wait at the intersection. She requested the Council support the improvement even if it is incremental. Mr. Loftus stated staff had not analyzed whether the environmental review utilized by Caltrans was appropriate. He explained that the improvement would facilitate existing traffic. He stated staff could address Caltrans at the April 27, 2000 hearing. Mayor Hunter stated staff should be empowered to offer -- comments on behalf of the City. He stated he was troubled by segmenting of improvements. Councilmember Evans stated there was a definite need for the improvement. He requested information on how much land along SR -118 was protected from residential growth. He stated he could support some type of improvement but would like additional information. Councilmember Harper stated the speakers brought up good points. He stated an Environmental Impact Report (EIR) would address other alternatives. Councilmember Rodgers concurred with the comments made by the other Councilmembers. She stated the Council needed to give staff the ability to comment on behalf of the City. She stated staff should comment on the need for an EIR. Councilmember Wozniak concurred with the comments by the other Councilmembers. He questioned how a negative declaration could be used given the agricultural land impacts. He stated it was necessary to address all the alternatives. Mayor Hunter recommended that staff be directed to represent the City to comment on the scope of the Minutes of the City Council Moorpark, California Page 12 April 19, 2000 project, level of the environmental document as being insufficient, summarize the Council's concerns while expressing the need to improve the intersection and comment on piecemealing. CONSENSUS: By consensus, the Council directed staff to attend and represent the City at the Caltrans meeting on April 27, 2000, and prepare a letter commenting on the scope of the project, the level of environmental document as being insufficient, and expressing the need to improve the intersection while also conveying concern with a piecemeal approach for improvements. E. Consider Submittal and Approval of Final Report for the Civic Facilities Space Needs Study. Staff Recommendation: 1) Direct staff to implement the Short Term Plan, Option B as provided in the report, without existing Building expansion, to accommodate moving the Building, Safety and Engineering functions to the city hall complex and modify the lease arrangements with Abbott for this space accordingly; and 2) Direct staff to begin the identification of suitable alternative sites for a new or expanded city hall complex. Mr. Riley gave the staff report. He introduced Mr. Howard Leach of Leach Mounce Architects, the firm hired by the City. Mr. Leach indicated corrections to several square footage numbers included in the staff report. In response to Mayor Hunter, Mr. Riley stated the cost factors were not changed along with the square footage. Howard Leach, 1885 Knoll Drive, Ventura, Leach Mounce Architects, summarized their report distributed with the staff report. In response to Mayor Hunter, Mr. Riley stated the cost for Option C was $270,000. In response to Councilmember Harper, Mr. Leach explained concealment of the air conditioning units on the modulars. He stated the lifetime of the modular units could be up to 30 years, but the appearance may not be good. In response to Councilmember Evans, Mr. Kueny stated he believed Option B was the best for now. He stated the intent was to quickly identify site options for a permanent City Hall. He discussed the parking problem with the existing site. Minutes of the City Council Moorpark, California Page 13 April 19, 2000 Mayor Hunter questioned the wisdom of including office space for the California Highway Patrol with City Police. In response to Mayor Hunter, Mr. Kueny explained that the California Highway Patrol had expressed an interest in being included in the civic center. He stated they wanted a full office in Moorpark and would commit to a long -term lease. In response to Mayor Hunter, Mr. Leach stated the cost savings of eliminating the jail would be approximately $600,000 - $700,000, with soft costs included totaling about $1 million. In response to Councilmember Harper, Mr. Leach stated it may be necessary to include more administrative and investigation space if Moorpark had its own Police Department. Councilmember Harper stated his concern about the lifetime of modulars. Mr. Kueny stated staff could further investigate offsite lease options. Councilmember Harper stated Option B seemed to make the most sense but he was concerned about the aesthetics. Mayor Hunter stated he felt the life of the modulars would be longer than 5 years. He concurred with the need to be mindful of the aesthetics. Councilmember Wozniak stated he was not convinced with Option B and not prepared to make a decision. He requested the item be brought back at the next meeting, to allow him additional time to review the information. Councilmember Rodgers stated she had difficulty spending $500,000 on a short -term plan, although there was a need for additional space. She stated the Agency would be affected by loss of rental income. Councilmember Evans requested the item be continued to May 17, 2000. CONSENSUS: By consensus, the Council continued the item to May 17, 2000. F. Consider Status of Lighting Impacts at the Tom Barber Golf Center Located at the Southeast Intersection of HiQhwav 23 and Tierra Reiada Road in the Unincorporated Area of Ventura County (County CUP No. 4915) . Staff Recommendation: Direct staff to work with appropriate Minutes of the City Council Moorpark, California Page 14 April 19, 2000 County agency to insure continued compliance with the conditions of approval. Mayor Hunter gave the report. Councilmember Wozniak stated he had called Supervisor Mikels and was informed that the lighting engineer and County staff were onsite to adjust the lighting. He stated substantial landscaping and other avenues needed to be looked at to mitigate the problem. He stated glare on the freeway was the biggest problem. Mayor Hunter stated three lights shine directly on the freeway off -ramp. He discussed conditions of the conditional use permit regarding lighting. He recommended the City send a letter expressing displeasure with the level of lighting and requesting changes be made immediately. In response to Councilmember Harper, Mr. Loftus stated staff had reviewed the permit and commented on the lighting. Councilmember Harper suggested staff request specific lighting conditions for projects adjacent to the City. Joe Ahearn, 484 E. Los Angeles Avenue, #214, stated the City should be invited to participate on projects in the Greenbelt. Dr. Roseann Mikos, 14371 E. Cambridge Street, asked the term of the Conditional Use Permit and whether lights could be ultimately eliminated. She stated the lights could have been precluded. She stated there was nothing that could be done to make the project compatible with the Greenbelt. Mayor Hunter requested staff investigate Dr. Mikos' questions. Councilmember Harper stated County would approve such requested staff investigate He requested information o: County from the project. it was unbelievable that the use in the Greenbelt. He the legal options available. . the revenue gained by the CONSENSUS: By consensus, the Council directed staff to send a letter to Ventura County expressing the City Council's concerns regarding the lighting. Minutes of the City Council Moorpark, California Page 15 April 19, 2000 H. Consider Tee Sponsorship for Ventura County Community College District Golf Tournament. Staff Recommendation: Direct staff as deemed appropriate. Councilmember Harper indicated he would not participate on the item based on his employment. He left the dais at 9:30 p.m. Mayor Hunter gave the report and recommended the City sponsor the $200 tee sponsorship. MOTION: Mayor Hunter moved and Councilmember Wozniak seconded a motion to approve the tee sponsorship of $200 for the Golf Tournament. The motion carried by roll call vote 4 -0, Councilmember Harper absent. Councilmember Harper returned to the dais at 9:34 p.m. 11. CONSENT CALENDAR: Councilmember Evans requested that Items 11.F. and 11.G. be pulled. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve the Consent Calendar, with the exception of Items 11.F. and 11.G. The motion carried by unanimous roll call vote. A. Consider Approval of Minutes of Special Meeting of March 22, 2000. Staff Recommendation: Approve minutes as processed. B. Consider Approval of Warrant Register -April 19, 2000. Fiscal Year 1999/2000 Manual Warrants 102140 - 102147 Voided Warrants None (Pentamation additional 102139 remittance copies) $ 18,230.69 $ - 0 - Payroll Liability 102150 - 102157 & $ 12,375.68 Warrants 102277 - 102278 25.02 Regular Warrants 102158 - 102276 $534,235.51 Staff Recommendation: Approve the Warrant Register. Minutes of the City Council Moorpark, California Page 16 April 19, 2000 C. Consider Resolution of Intent No. 2000 -1730 to Vacate a Portion of Los Angeles Avenue East Right -of -Way at Condor Drive in Tract 3492 (Rice Development) Vacation No. V- 2000-1. Staff Recommendation: 1) Adopt Resolution of Intent No. 2000 -1730 setting the date of a public hearing to consider the vacation of a portion of Los Angeles Avenue East right -of -way at the intersection of Condor Drive of Tract 3492; and 2) Direct the Planning Commission to review the proposed vacation as to conformance with the City of Moorpark General Plan. D. Consider Rejection of Claim: John Short, III. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. E. Consider Adoption of Resolution Aoprovinq the Submittal of a Grant Application for Senior Center Capital Purchases. Staff Recommendation: Adopt Resolution No. 2000 -1731, approving the submittal of a AAA grant application for Senior Center furnishings and equipment, and authorize the City Manager to sign in all matters pertaining to the grant. H. Consider City Clerk's Department Staff Positions and Resolution No. 2000 -1732, Amending the Salary Plan for Competitive Service, Non - Competitive Service, and Hourly Emplovees and Rescindinq Resolution No. 99 -1684. Staff Recommendation: 1) Approve changes to City Clerk's Department staffing to revise the Secretary I position to Secretary II, and Clerical Aide position to Clerical Aide II; and 2) Adopt Resolution No. 2000 -1732, amending the Salary Plan for Competitive Service, Non - Competitive Service and Hourly Employees and rescinding Resolution No. 99 -1684. The following items were pulled from the Consent Calendar for individual consideration: F. Consider Bids for the New Los Angeles Avenue Bridqe Widening Project. Staff Recommendation: 1) Adopt Resolution No. 2000 -1733, approving an amendment to the FY 1999/00 Budget by increasing the appropriation and budget for the subject project from $1,059,115 to $1,815,444 ($756,329 increase); 2) Approve the addition of construction requirements and costs [additional $25,0001 called for by Bid Alternate No. 1 which requires an accelerated schedule for the work requiring traffic to be restricted to two lanes; 3) Award a contract to Security Paving, Inc. in the amount of $1,414,921.10 for Minutes of the City Council Moorpark, California Page 17 April 19, 2000 the construction of the subject project; 4) Approve a contingency for the project in the amount of $141,942.90 [10 % +] and authorize the City Manager to approve additional work, if required, for a cost not to exceed said contingency; and 5) Authorize the City Manager to sign necessary contract documents. (ROLL CALL VOTE REQUIRED.) In response to Councilmember Evans, Mr. Gilbert stated that staff could notify residents of traffic flow limitations on the City's Homepage and Channel 10. He explained the requirement for the bidders to provide background information. He stated references were obtained on the apparent low bidder. He informed the Council of the recommendation for the accelerated schedule. MOTION: Councilmember Evans moved and Councilmember Harper seconded a motion to: 1) Adopt Resolution No. 2000 -1733, approving an amendment to the FY 1999/00 Budget by increasing the appropriation and budget for the subject project from $1,059,115 to $1,815,444 ($756,329 increase); 2) Approve the addition of construction requirements and costs [additional $25,0001 called for by Bid Alternate No. 1 which requires an accelerated schedule for the work requiring traffic to be restricted to two lanes; 3) Award a contract to Security Paving, Inc. in the amount of $1,414,921.10 for the construction of the subject project; 4) Approve a contingency for the project in the amount of $141,942.90 [10 % +] and authorize the City Manager to approve additional work, if required, for a cost not to exceed said contingency; and 5) Authorize the City Manager to sign necessary contract documents. The motion carried by unanimous roll call vote. G. Consider Approval of Selection of Consultant to Provide Construction Engineering Services Required for the New Los Angeles Avenue Bridge Widening Project. Staff Recommendation: Approve the selection of Boyle Engineering to provide Construction Engineering Services for the subject project, for the fee amount described in the Agenda Report, and authorize the City Manager to execute related contract documents. In response to Councilmember Evans, Mr. Gilbert described the reasons for the staff recommendation. MOTION: Councilmember Evans moved and Councilmember Harper seconded a motion to approve the selection of Boyle Engineering to provide Construction Engineering Services for the subject project, for the fee amount described in the Minutes of the City Council Moorpark, California Page 18 April 19, 2000 Agenda Report, and authorize the City Manager to execute related contract documents. The motion carried by unanimous voice vote. 12. ORDINANCES: None. 13. CLOSED SESSION: Ms. Kane announced that Council would be going into closed session for a discussion of Items 13.C., 13.H., and 13.I. on the agenda. MOTION: Councilmember Evans moved and Councilmember Harper seconded a motion to adjourn to closed session for a discussion of Items 13.C., 13.H., and 13.I. on the agenda. The motion carried by unanimous voice vote. The time was 9:42 p.m. C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) The Environmental Coalition of Ventura County vs. City of Moorpark and City Council of the City of Moorpark (Case No. SCO21825) H. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Hidden Creek Ranch, LP, a California Limited Partnership vs. The City of Moorpark and to Real Parties in Interest: Clint Harper, Roseann Mikos, Andrew Prokopow, and Committee to Qualify Hidden Creek Referendum Controlled by Clint Harper and Roseann Mikos (Case No. SCO21959) I. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Hidden Creek Ranch, LP, a California Limited Partnership and Messenger Investment Company, Inc., a California Corporation vs. The City of Moorpark and City Council of the City of Moorpark (Case No. SCO23388) AT THIS POINT in the meeting a recess was declared. The time was 9:42 p.m. Councilmember Rodgers left the meeting at this time. The Council reconvened into closed session at 9:54 p.m. Present in closed session were Councilmembers Evans, Harper, Wozniak and Mayor Hunter; Steven Kueny, City Manager; Cheryl Kane, City Attorney; Wayne Loftus, Director of Community Development; Hugh Riley, Interim Deputy City Manager; and Deborah Traffenstedt, City Clerk. Minutes of the City Council Moorpark, California Page 19 April 19, 2000 The Council reconvened into open session at 10:14 p.m. Mr. Kueny announced that only Items 13.C., 13.H., and 13.1. were discussed and that there was no action to report. 14. ADJOURNMENT: Mayor Hunter adjourned the meeting at 10:14 p.m. ATTEST: -DI ✓ • � Deborah S. Traffens dt City Clerk atrick Huf er, Mayor