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HomeMy WebLinkAboutMIN 2000 0614 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California June 14, 2000 A Special Meeting of the City Council of the City of Moorpark was held on June 14, 2000 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:10 p.m. 2. ROLL CALL: Present: Councilmembers Harper, Rodgers, Wozniak and Mayor Hunter. Absent: Councilmember Evans (arrived at 6:59 p.m.) Staff Present: Steven Kueny, City Manager; Ken Gilbert, Director of Public Works; Mary Lindley, Director of Community Services; Wayne Loftus, Director of Community Development; Dana Shigley, Director of Administrative Services; Captain Frank O'Hanlon, Sheriff's Department; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and La -Dell VanDeren, Deputy City Clerk 3. PUBLIC COMMENT: None. 4. CLOSED SESSION: Mr. Kueny announced that Council would be going into closed session for discussion of Items 4.A. and 4.C. on the agenda. MOTION: Councilmember Harper moved and Councilmember Rodgers seconded a motion to go into Closed Session for a discussion of Items 4.A. and 4.C. on the agenda. The motion carried by voice vote 4 -0, Councilmember Evans absent. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney, Assistant to the City Manager /City Clerk, City Manager, City Engineer, Chief of Police, Deputy City Manager, Director of Administrative Services, Director of Community Development, Director of Community Services, and Director of Public Works Minutes of the City Council Moorpark, California Page 2 June 14, 2000 C. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Unrepresented employees: Deputy City Manager, Director of Administrative Services, Assistant to the City Manager /City Clerk, Director of Community Development, Director of Community Services, Director of Public Works, Finance /Accounting Manager, Planning Manager, Principal Planner, Recreation Superintendent, and Senior Management Analyst Present in closed session were Councilmembers Harper, Rodgers, Wozniak, and Mayor Hunter. Also present were Steven Kueny, City Manager, and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 6:45 p.m. Mr. Kueny announced that Items 4.A. and 4.C. were discussed and that there was no action to report. AT THIS POINT in the meeting, the Council took a recess. The Council meeting reconvened at 6:50 p.m. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider City Goals and Objectives for Fiscal Year 2000/2001. (Continued from June 7, 2000.) Staff Recommendation: Consider city goals and objectives for Fiscal Year 2000 -2001. Mr. Kueny recommended that this item be continued to the June 21, 2000 agenda. Frank Gutierrez, 11531 Wildflower Court, stated that he and his neighbors are waiting for a park in their neighborhood. He asked the Council to consider funding the construction of a park in his area. Councilmember Harper stated that land was donated by Urban West Communities. Mr. Kueny stated that the City Council could direct staff to take the issue to the Parks and Recreation Commission for a recommendation, since there are policy questions that need to be considered. In response to Councilmember Rodgers, Mr. Kueny stated that the area is part of the flood plain and that some of the land may not be useable. Minutes of the City Council Moorpark, California Page 3 June 14, 2000 Mr. Kueny stated that it was his intent to recommend a continuance of the discussion on the Goals and Objectives to the June 21, 2000 meeting. He suggested that the Council might want to first hear any comments from the public on the budget. B. Consider Presentation of City Manager's Recommended Operating and Capital Improvements Budget for Fiscal Year 2000/2001. (Continued from June 7, 2000.) Staff Recommendation: Consider recommended budget for Fiscal Year 2000/2001. Mr. Kueny stated that Ms. Shigley would respond to specific follow up questions. Ms. Shigley addressed revisions made to the Community Development Department budget for object codes 9223, 9225, and 9503. She stated that there was a discussion at the May 31 budget workshop with regard to the cost of a computer and scanner. In response to Mr. Kueny's request for a brief summary of what changed, Ms. Shigley stated that one line item had decreased by $2,200 and the cost of the computer and scanner was reduced by $300. In response to Councilmember Wozniak, Ms. Shigley stated that the scanner price was reduced from $1,100 to $800. In response to Mr. Kueny, Ms. Shigley restated all areas in the budget where funds for legal expenses were included. In response to Mayor Hunter, Mr. Kueny stated that the Police, Community Development and Public Works Departments had each requested a new digital camera. In response to Mayor Hunter, Mr. Kueny stated that approximately $40,000 might be recovered by the City for legal costs pertaining to the Hidden Creek Ranch project litigation. In response to Council's prior questions at the May 31 meeting, Ms. Shigley stated that the Police Department has ten (10) cell phones, and that questions about the DARE program were answered by Captain O'Hanlon's memo to Council. AT THIS POINT in the meeting Councilmember Evans arrived. The time was 6:59 p.m. Minutes of the City Council Moorpark, California Page 4 June 14, 2000 Mr. Kueny stated that the waste audit was budgeted at $20,000, and the City will not be able to start that program this year. He stated it will need to be reallocated to the next fiscal year (2000/01). Mr. Kueny asked if the Council wanted to consider use of the surplus funds from the current year first and then continue going through the department budgets. Mayor Hunter stated that he would prefer to go through the department budgets first. In response to Mayor Hunter, Ms. Shigley stated that there is no capital expense budgeted for Emergency Management. In response to Mayor Hunter, Mr. Kueny stated that with regard to Emergency Management, the emphasis is on staff and City Council training. In response to Mayor Hunter, Ms. Lindley stated that the County Animal Regulation Department does not have sufficient staff to provide the additional hours no matter how much money there is, and that the leash law problem keeps resurfacing. In response to Mayor Hunter and Councilmember Rodgers, Ms. Lindley stated that without staff support from the County, it is difficult for the City staff to address the problem. In response to Mr. Kueny, Ms. Lindley replied that we have limited ability to direct the time spent in Moorpark by Animal Regulation staff. In response to Mayor Hunter, Ms. Lindley stated that the $5,000 allocated last year to increase Animal Regulation staff hours was not spent. She stated that of the $18,500 budgeted last year on the leash law, all but $5,000 was spent. In response to Councilmember Rodgers, Ms. Lindley stated that she would find out what is required for the City staff to cite people for non - compliance with the leash law. In response to Mayor Hunter, Mr. Kueny stated that he would inquire into what other cities, such as Oxnard, are doing with regard to animal shelter and the baseline Minutes of the City Council Moorpark, California Page 5 June 14, 2000 services. Mr. Kueny stated that the City of Thousand Oaks is using Los Angeles County Animal Regulation staff. CONSENSUS: By consensus, the Council determined to change the Animal Regulation allocation to $13,500. In response to Councilmember Harper, Ms. Lindley stated that the summer beach shuttle from Moorpark has not been tried for quite some time. Ms. Lindley stated that the VISTA bus does not go to the beach. Mayor Hunter stated that he recalled that the City of Agoura has a couple of bus runs per day from Westlake Village and Calabasas, which take kids to the main lifeguard tower at Zuma Beach. In response to Councilmember Harper, Ms. Lindley that if Transportation Development Act funds are used, the farebox return would need to be reviewed. In response to Mayor Hunter, Ms. Lindley stated that she would need to look at training that Vector Control staff would need to do animal control, since that work may not be comparable to their current positions. Ms. Lindley stated she is looking at how best to use the Vector Control staff for related duties. In response to Councilmember Harper, Ms. Lindley stated that we have one of the best Senior Centers, and it attracts seniors from other cities. In response to Mayor Hunter, Ms. Shigley stated that the revenue for parking enforcement was $105,000 per year. In response to Councilmember Harper, Mr. Kueny stated that the Police Department Resource Center volunteers now go out two times a year to check the street lights, and that we have received favorable responses. Mr. Gilbert stated that the Public Works Intern has also gone out several times in the evenings checking on the streetlights. Mr. Gilbert suggested that a notice could be placed on the City's Homepage and Channel 10 advising the public whom to call to report street light problems. In response to Mr. Kueny, Captain O'Hanlon stated that he could fill the Community Resources Officer with a Deputy, but that he would rather target a Senior Deputy for budget reasons. He also stated that either the Community Resource Officer or the 8th grade DARE Officer must be a Senior Deputy to have a supervisor -level position. Minutes of the City Council Moorpark, California Page 6 June 14, 2000 Mr. Kueny asked if the Council wanted to address the vehicle request for the police. In response to Mayor Hunter, Mr. Kueny stated that the first Police Department vehicle, a plain sedan, would be assigned to the misdemeanor detective. Mr. Kueny recommended use of air quality funds for the purchase of a dual -fuel vehicle, at a cost of about $35,000. Mr. Kueny further stated that with regard to the vehicle used by the High School Resource Officer, the city is recommending a van. In response to Councilmember Rodgers, Captain O'Hanlon stated that he has no historical information available on the maintenance costs of a dual -fuel vehicle. In response to Mayor Hunter, Captain O'Hanlon stated that there is one car dedicated to the DARE program. Mr. Kueny stated that the second vehicle request is for a minivan for the High School Resource Officer. In response to Councilmember Wozniak, Mr. Kueny stated that a grant from the School District is an unlikely source for funding a portion of the vehicle. Mr. Kueny suggested the City set aside its portion of the vehicle cost. In response to Mayor Hunter, Captain O'Hanlon stated that to save money, the police department could get an older vehicle; however, it would take time to find one and it would most likely have high mileage. Captain O'Hanlon stated that the minivans ordered for the Police Department are equipped with surveillance equipment and that a van provides more overall flexibility for the department. Mr. Kueny suggested that the Council set aside $24,000 and allow the staff time to work with the School District on purchasing the vehicle. In response to Councilmember Evans, Captain O'Hanlon stated that the practice of the Sheriff's Department is to not have officers use their own personal vehicle for work. In response to Mayor Hunter, Captain O'Hanlon stated that the cost of the minivan is approximately $22,500. Minutes of the City Council Moorpark, California Page 7 June 14, 2000 In response to Mayor Hunter, Mr. Kueny stated that the budget allocation of $24,000 is more than the cost of the vehicle, in order to also fund maintenance costs. Mr. Kueny suggested that the Council set aside $16,000 for the police vehicle from the $800,000 surplus, since 60 percent of the cost of the vehicle will be the City's share. Councilmember Rodgers stated that she wants to know more about what the High School Resource Officer is doing and would like to see a presence at the Community High School as well as at Moorpark High School. In response to Councilmember Harper, Mr. Kueny stated that staff is still looking at the budget for a new City Hall facility. Mr. Kueny requested discussion of the $800,000 surplus funds and how the money will be allocated. Mr. Kueny discussed his memorandum recommendations regarding the $800,000 surplus. In response to Mayor Hunter, Ms. Lindley stated that there is a proposal being considered to put magnetic timer locks on the park restroom doors, which may reduce staff hours. Ms. Lindley also stated that there are no Americans with Disabilities Act (ADA) mandatory compliance requirement issues at the parks. She also discussed the proposed park fence improvements that were addressed in the memorandum. In response to Councilmember Harper, Ms Lindley replied that she did not have any cost estimate for fence improvements at Campus Park, and that she would need to investigate whether maintenance was the responsibility of the City or the Homeowners' Association. In response to Councilmember Harper, Ms. Lindley stated that summer recreation programs would be enhanced by the scheduling of more classes and sports activities. In response to Councilmember Rodgers, Mr. Kueny stated that endowment fund monies could be used for the swimming pool. AT THIS POINT in the meeting, Councilmember Wozniak left. The time was 8:30 p.m. Minutes of the City Council Moorpark, California Page 8 June 14, 2000 In response to Councilmember Harper, Mr. Kueny stated that a new wireless microphone could be purchased before the end of June. Councilmember Evans stated he would like to see the park maintenance assessment deferred and discussed whether the park assessment could be reduced. In response to Mayor Hunter, Ms. Shigley stated that the sales tax miscalculation was $315,000. In response to Mr. Kueny, Ms. Lindley replied that the parks maintenance fees assessed would net $430,000. Mr. Kueny stated that the assessment could be reduced by approximately $100,000 or $10 per household. Frank Gutierrez, 11531 Wildflower Court, stated that he concurred that the park assessment should be reduced. In response to Mayor Hunter, Ms. Shigley stated that a number of computers have been purchased and that they were working on connecting Arroyo Vista Recreation Center to the City's Local Area Network (LAN). Mayor Hunter stated the last fiscal year the Council eliminated funds for the Senior Games and the Senior Citizen's Recognition dinner. He asked for money to be restored from the General Fund; the amount of $1,700 would be from the trust fund, and the remainder from the General Fund in the amount of $7,500. In response to Mayor Hunter, Mr. Kueny stated that the money could be taken from budget surplus funds rather than from the General Fund. AT THIS POINT in the meeting, Councilmember Evans left. The time was 8:38 p.m. Ms. Shigley read the revised list of intended uses for the $800,000. In response to Mayor Hunter, Ms. Shigley stated that the proposed uses totaled $661,000. In response to Mayor Hunter, Mr. Kueny stated that the Council could adopt the budget on June 21 and then take action later on the use of the $800,000 surplus. Mayor Hunter stated he would like the council to look at hiring Tom Downs, an attorney in Washington, with regard to protecting open space in the Tierra Rejada Greenbelt. Mayor Hunter stated that he wanted the Council to engage Minutes of the City Council Moorpark, California Page 9 June 14, 2000 the law firm professional to provide assistance and that the cost would be approximately $6,000. In response to Councilmember Harper, Mayor Hunter stated that to his knowledge no other cities had committed any funding to this issue. Mayor Hunter stated that he volunteered to take the lead in putting this together. Councilmember Harper stated that Mr. Downs has worked for the City of Agoura for pay, and he has helped with the Santa Monica Mountains Conservancy area. Councilmember Harper stated that he would be in favor of committing an amount as small as $6,000 toward this effort. In response to Mayor Hunter, Ms. Shigley stated that with regard to equipment replacement, the draft asset inventory figures show the City is about $200,000 short, assuming a 5 -year life span on equipment and vehicles. Mr. Kueny stated that a resolution will be prepared for budget adoption on June 21. He also stated that if the Council decided to proceed with reduction of the park assessment, that action would have to be taken on June 218t or at some point prior to June 30. CONSENSUS: By consensus, the Council determined to continue City Goals and Objectives for Fiscal Year 2000/2001 and Presentation of City Manager's Recommended Operating and Capital Improvements Budget for Fiscal Year 2000/2001 to the June 21, 2000 regular meeting. 6. ADJOURNMENT: Mayor Hunter adjourned the meeting at 9:05 p.m. ATTEST: Deborah S. Traffens City Clerk t