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HomeMy WebLinkAboutMIN 2000 0705 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California July 5, 2000 A Regular Meeting of the City Council of the City of Moorpark was held on July 5, 2000, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:41 p.m. 2. INVOCATION: Pastor Errol Hale, Shiloh Community Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Hugh Riley, Interim Deputy City Manager, led the Pledge of Allegiance. 4. ROLL CALL: Present: Councilmembers Evans, Harper, Rodgers, Wozniak and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Cheryl Kane, City Attorney; Hugh Riley, Interim Deputy City Manager; Ken Gilbert, Director of Public Works; Mary Lindley, Director of Community Services; Wayne Loftus, Director of Community Development; Walter Brown, City Engineer; Dana Shigley, Director of Administrative Services; Captain Frank O'Hanlon; Deborah Traffenstedt, Assistant to City Manager /City Clerk; and La- Dell VanDeren, Deputy City Clerk 5. PROCLAMATIONS AND COMMENDATIONS: None. 6. PUBLIC COMMENT: Roseann Mikos, 14371 E. Cambridge, Citizens Transportation Advisory Committee (CTAC) representative, discussed unmet transit needs and stated CTAC had voted to conduct a workshop, to which the Council was invited. She suggested a study be done to increase transit ridership. She stated she would Minutes of the City Council Moorpark, California Page 2 July 5, 2000 provide more information at a later time regarding the unmet needs workshop. 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Pursuant to Council Rules of Procedure Section 2.9, Items to be withdrawn from the Consent Calendar shall be identified at this time.) None. 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Wozniak thanked staff for their hard work on the July 3rd Fireworks Event. Mayor Hunter thanked the sponsors of the Fireworks event. He announced the planned concerts at Arroyo Vista Community Park on July 30th and August 27tH 9. PUBLIC HEARINGS: None. 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Adoption of City Goals and Objectives for Fiscal Year 2000 -2001. (Continued from 6/21/2000 meeting.) Staff Recommendation: Adopt City Goals and Objectives for Fiscal Year 2000 -2001. Mr. Kueny gave the staff report. Mayor Hunter suggested the Council review the document by topic. GOAL A: In response to Councilmember Harper, Ms. Kane stated the Council could receive email communications during meetings. She stated it could be explored as to how a system could be set up. She explained that anything communicated to the Council during a public meeting, would need to be made part of the permanent record. Mr. Kueny stated it would be necessary to determine how to allow emails into the meeting procedures. Councilmember Harper stated he would like the matter explored. Minutes of the City Council Moorpark, California Page 3 July 5, 2000 CONSENSUS: By consensus, the Council determined to add electronic communications during Council meetings as an objective. GOAL B: The Council had no comments on Goal B. GOAL C: In response to Councilmember Wozniak, Mr. Kueny stated that investigating options for funding and siting a permanent truck scale facility west of the City was included as an objective, and that another objective could be added to address the need for widening for traffic turnouts. CONSENSUS: By consensus, the Council determined to add an objective to address the improvement plan for widening of State Route 118. GOAL D: In response to Councilmember Wozniak, Mr. Kueny stated he believed Moorpark's development fees were comparable to other cities within Ventura County. He explained that the City was meticulous regarding environmental issues. He stated the processing time period for projects was affected by staffing. Mayor Hunter stated the City had come a long way with streamlining the process. GOAL E: Mr. Kueny recommended Objective No. 1 be revised, versus deleted, based on the recent joint meeting with the School District Board. CONSENSUS: By consensus, the Council determined to retain Objective No. 1 and include reference to the School District and Boys and Girls Club. GOAL F: Mr. Kueny suggested deleting Objective No. 20, and stated that staff was not recommending funding for the next year. Minutes of the City Council Moorpark, California Page 4 July 5, 2000 CONSENSUS: By consensus, the Council determined to delete Objective No. 20. GOAL G: In response to Councilmember Wozniak, Mr. Kueny stated a simulated emergency response would be conducted this Fiscal Year. In response to Councilmember Harper, Mr. Kueny explained that Objective No. 7 was shown as deleted, because it was combined with Objective 13 under Goal F. In response to Mayor Hunter, Mr. Kueny stated the revised Goals and Objectives would be brought back to the Council as a Consent Calendar item on July 19 or August 2, 2000. CONSENSUS: By consensus, the Council directed staff to make the revisions and reschedule adoption of the Goals and Objectives as a Consent Calendar item on July 19, 2000, or August 2, 2000. B. Consider Use of Funds Remaining Available in the General Fund from the 1999/2000 Fiscal Year. Staff Recommendation: Appropriate the remaining funds as recommended by the City Manager and direct staff to return at the next Council meeting with a resolution amending the 2000/2001 Operating Budget. Mr. Kueny gave the staff report. In response to Councilmember Wozniak, Ms. Lindley explained the proposal for the part -time Teen Coordinator, part -time hours dedicated to teen programs, additional teen programs, after - school program, and counter help at Arroyo Vista Community Park. Councilmember Evans stated teen activities had not been well attended. He asked if the School District and Boys and Girls Club could work together with the City to develop a program. In response to Councilmember Evans, Mr. Kueny agreed that it was necessary to work together with other agencies. He explained the need for a Teen Coordinator, similar to the Senior Coordinator, to run teen programs. He stated the $36,000 for the after - school program, could be held back until details were worked out. Councilmember Evans stated he wanted to ensure that the City worked with Minutes of the City Council Moorpark, California Page 5 July 5, 2000 existing organizations. Mr. Kueny discussed the need to be onsite at the middle school and indicated further discussion was necessary with the Boys and Girls Club and School District. In response to Councilmember Evans, Ms. Lindley stated staff agreed with the need to work together with the Boys and Girls Club and School District. Councilmember Rodgers stated $100,000 was not a lot of money for the teens in Moorpark. She stated 14 -18 year olds also needed to be addressed. In response to Councilmember Harper, Ms. Lindley stated the City did investigate teen programs in other cities. She explained that other city programs focused on middle schools and concerts and Friday night events for older youth. Councilmember Harper expressed concern that Mesa Verde Middle School was not centrally located. Ms. Lindley explained that the Mesa Verde principal was receptive to an onsite program and that Chaparral Middle School was close to the Boys and Girls Club. Mr. Kueny stated staff could look at enhancing transportation. Councilmember Harper stated he would like research done prior to setting up the program. Mr. Kueny explained that the suggestion was to defer only the $36,000 and bring back more information on an after - school program for middle school students. Councilmember Harper stated he could support the Teen Coordinator, teen event funding and Arroyo Vista part - time staff. Mayor Hunter concurred. In response to Councilmember Wozniak, Mr. Kueny stated staff would attempt to bring the matter back to the Council at the first meeting in November. Councilmember Wozniak suggested the Teen Council create a wish list. CONSENSUS: Mayor Hunter summarized that the Council consensus was to include $36,000 for the part -time Teen Coordinator for two years, $9,000 for teen activities and events for two years, to defer $36,000 for the after - school teen program, and approve $7,000 for additional part -time staff at Arroyo Vista. Mr. Kueny suggested a compensation study be conducted in house to free up the $15,000 shown on the list for other uses. Minutes of the City Council Moorpark, California Page 6 July 5, 2000 Mayor Hunter suggested restoring $7,500 for the Senior Games. Mr. Kueny explained that $7,500 was already included in the budget. CONSENSUS: By consensus, the Council determined that the Senior Center budget should be increased by $1,800 (to equal $9,300 total) . Mayor Hunter suggested hiring a contract attorney to prepare a formal package to be sent to legislators requesting acquisition of open space and preservation. Councilmember Rodgers and Councilmember Harper concurred with allocating $6,000 for a contract attorney. Councilmember Evans stated he was not comfortable with an allocation of $6,000 for a specific individual. He stated he agreed with conserving open space but would feel better if other firms were interviewed. Mayor Hunter reiterated his reasons for recommending a specific attorney. In response to Councilmember Evans, Councilmember Harper stated he concurred with Mayor Hunter. CONSENSUS: By consensus, the Council determined that $6,000 should be allocated for a contract attorney to assist with acquisition of open space. Councilmember Wozniak suggested rain gutters be replaced to prevent further discoloration of the City Hall building. Ms. Lindley suggested bringing back the matter of funding for rain gutters if an additional allocation was necessary. In response to Mayor Hunter, Mr. Kueny reminded the Council that additional funding would need to be contributed by the School District for purchase of a police vehicle. CONSENSUS: By consensus, the Council determined to defer funding for a new police vehicle to be used by the High School Resource Officer until correspondence was received from the School District regarding their share of the vehicle cost. Minutes of the City Council Moorpark, California Page 7 July 5, 2000 In response to Councilmember Harper, Mr. Kueny explained funds were designated for the swimming pool but would come back to the Council for additional funding. Mr. Kueny reiterated the funding decisions made by the Council that would be incorporated into a resolution and scheduled for adoption at a subsequent meeting. In response to Mayor Hunter, Mr. Kueny stated staff was looking for direction on the proposed items so that the budget could be amended. Councilmember Rodgers stated she did not have a problem with the list as a whole. In response to Councilmember Rodgers, Mr. Kueny explained the $50,000 funding proposed- to assist in resolving issues with day laborers. Councilmember Evans requesting the $6,000 allocation for the open space consultant be separately listed, to allow separate approval action, when the item was rescheduled for adoption of a resolution. C. Consider a Reduction or Waiver of Park Rental Fees at Arroyo Vista Community Park (AVCP) for a Tennis Tournament Sponsored by the Non - Profit Organization, Parents Project for Muscular Dystrophy Research. Staff Recommendation: 1) Approve a fee reduction for use of the tennis courts ($120.00 non - profit tournament rate); and 2) Deny the waiver or reduction of fees for the pavilion at AVCP on August 26, 2000, for the Parents Project for Muscular Dystrophy Research and the Moorpark Tennis Club. Ms. Lindley gave the staff report. Beth Kilgore, 12251 Cherrygrove Street, Parent Project for Muscular Dystrophy, discussed the planned tournament and requested that all fees be waived. She distributed flyers regarding the event. In response to Mayor Hunter, Ms. Lindley explained that the City had historically waived fees for Moorpark non- profit organizations, and that fees for the use of the picnic pavilion had not been previously waived. Councilmember Evans indicated support for waiving all of the fees. Minutes of the City Council Moorpark, California Page 8 July 5, 2000 Councilmember Wozniak concurred with Councilmember Evans and stated the amount to be waived was small and would be used for a good cause. MOTION: Councilmember Wozniak moved and Councilmember Rodgers seconded a motion to: 1) Approve a fee reduction for use of the tennis courts ($120.00 non - profit tournament rate); and 2) Approve the waiver or reduction of fees for the pavilion at AVCP on August 26, 2000, for the Parents Project for Muscular Dystrophy Research and the Moorpark Tennis Club. The motion carried by unanimous voice vote. D. Consider an Agreement with Telecommunications Management Corporation (TMC) for Professional Services Relating to the Renewal of the Cable Television Franchise with Adelphia Communications Corporation. Staff Recommendation: 1) Adopt Resolution No. 2000 -1761, approving an amendment to the 2000/2001 Budget; and 2) Approve the Agreement for Professional Services with Telecommunications Management Corporation subject to final language approval of the City Manager and City Attorney and authorize the City Manager to sign the Agreement. (ROLL CALL VOTE REQUIRED.) Mr. Riley gave the staff report. Mayor Hunter stated it was necessary to hire a consultant with expertise in the area due to the complexity of the laws. Mr. Riley discussed the experience of the consultant. Councilmember Harper indicated support for the recommendation. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to: 1) Adopt Resolution No. 2000 -1761, approving an amendment to the 2000/2001 Budget; and 2) Approve the Agreement for Professional Services with Telecommunications Management Corporation subject to final language approval of the City Manager and City Attorney and authorize the City Manager to sign the Agreement. The motion carried by unanimous roll call vote. 11. CONSENT CALENDAR: MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. Minutes of the City Council Moorpark, California Page 9 July 5, 2000 A. Consider Approval of Warrant Register - July 5, 2000. Fiscal Year 1999/2000 Manual Warrants Voided Warrants (Pentamation additional remittance copies) 102833 - 102838 & 102829 none 102831 - 102832 & 102860 - 102863 & 102927 $ 28,621.86 $ -0- Payroll Liability 102839 - 102846 $ 13,204.58 Warrants Regular Warrants 102849 - 102950 $636,496.85 Staff Recommendation: Approve the Warrant Register. B. Consider Request from Moorpark Kiwanis to Waive Park Rental Fees for a Softball Tournament. Staff Recommendation: Approve the request from Kiwanis of Moorpark to waive park rental fees associated with their Girls Softball Tournament, provided that they pay all direct costs incurred by the City, including one staff person dedicated to the Tournament. 12. ORDINANCES: None. 13. CLOSED SESSION: Mr. Kueny announced that Council would be going into closed session for a discussion of one case under Item 13.A., four cases under Item 13.B., and Items 13.C., 13.E., and 13.G. on the agenda. Ms. Kane announced that with respect to Item 13.A., the facts and circumstances creating significant exposure to litigation consist of a claim received from TM Engineering, the general contractor for the Spring Road Bridge project. MOTION: Councilmember Harper moved and Councilmember Rodgers seconded a motion to adjourn to closed session for a discussion of one case under Item 13.A., four cases under Item 13.B., and Items 13.C., 13.E., and 13.G. on the agenda. The motion carried by unanimous voice vote. The time was 8:08 p.m. Minutes of the City Council Moorpark, California Page 10 July 5, 2000 A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) The Environmental Coalition of Ventura County vs. City of Moorpark and City Council of the City of Moorpark (Case No. SCO21825) E. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Hidden Creek Ranch, LP, a California Limited Partnership vs. The City of Moorpark and to Real Parties in Interest: Clint Harper, Roseann Mikos, Andrew Prokopow, and Committee to Qualify Hidden Creek Referendum Controlled by Clint Harper and Roseann Mikos (Case No. SCO21959) G. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: 661 Magnolia Street, Moorpark, CA 93021 Agency Negotiator: Steven Kueny, City Manager Negotiating Parties: City of Moorpark and Estella Betancourt Under Negotiation: Price and terms of payment Property: 285 High Street, Moorpark, CA 93021 Agency Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Randall - Tracy Marsh Under Negotiation: Price and terms of payment Property: 297 High Street, Moorpark, CA 93021 Agency Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Randall - Tracy E. Marsh Under Negotiation: Price and terms of payment The Council reconvened into Closed Session at 8:20 p.m. Present in Closed Session were Councilmember Evans (left at 8:58 p.m.) ; Councilmember Rodgers (left at 8:24 p.m. and returned at 8:35 p.m., after discussion of Items 13.C. and 13.E.); Councilmember Harper (arrived at 8:35 p.m., after discussion of Items 13.C. and 13.E.); and Mayor Hunter (arrived at 8:24 p.m.). Also present were Steven Kueny, City Minutes of the City Council Moorpark, California Page 11 July 5, 2000 Manager; Cheryl Kane, City Attorney; Hugh Riley, Interim Deputy City Manager; Wayne Loftus, Director of Community Development; Ken Gilbert, Director of Public Works (left at 9:03 p.m.); and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 9:15 p.m. Mr. Kueny stated that one case under Item 13.A., one case under Item 13.B., and Items 13.C., 13.E., and 13.G. on the agenda were discussed and that there was no action to report. 14. ADJOURNMENT: Mayor Hunter adjourned the meet�fi at 9:15 p. ATTEST: Deborah S. Traffens dt City Clerk rick H*ter, Mayor