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HomeMy WebLinkAboutMIN 2002 0206 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California February 6, 2002 A Regular Meeting of the City Council of the City of Moorpark was held on February 6, 2002, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:51 p.m. 2. INVOCATION: Pastor Dave Wilkinson, Moorpark Presbyterian Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Councilmember Keith Millhouse led the Pledge of Allegiance. 4. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Wozniak, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Kenneth C. Gilbert, Director of Public Works; Mary Lindley, Community Services Director; Dana Shigley, Administrative Services Director; Walter Brown, City Engineer; Captain Robert LeMay, Sheriff's Department; John Brand, Senior Management Analyst; Nancy Burns, Senior Management Analyst; Deborah Traffenstedt, Acting Director of Community Development /Assistant to City Manager /City Clerk; and La -Dell Vanderen, Deputy City Clerk. 5. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of New Employee, Deborah Sanquist, Accountant I, in the Administrative Services Department. Mayor Hunter introduced Deborah Sanquist, Accountant I, in the Administrative Services Department. Minutes of the City Council Moorpark, California Page 2 February 6, 2002 6. PUBLIC COMMENT: Gerald Goldstein, a Moorpark resident, spoke about police activity pertaining to enforced cleanup at his home. 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Councilmember Mikos requested that Item ll.F. be pulled for discussion. Councilmember Harper requested that Item ll.J. be pulled for discussion. 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Mayor Hunter read an announcement regarding the room dedication at the Senior Center in honor of Everett Braun. 9. PUBLIC HEARINGS: A. Consider Draft Ordinance Regulating Wireless Communications Facilities within the City of Moorpark by Adding Chapter 17.42 and Amending Chapters 17.08 and 17.20 of Title 17, Zoning, of the Moorpark Municipal Code, and Repealing Ordinance No. 275 upon the Effective Date of the New Ordinance (Zoning Ordinance Amendment No. 2001 -03). (Continued Open Public Hearing from City Council meeting of January 16, 2002). Staff Recommendation: 1) Take public testimony and close the public hearing; and 2) Waive full reading and introduce Ordinance No. for first reading. Ms. Traffenstedt gave the staff report. Mayor Hunter announced that the public hearing was still open. Hugh Finlay, a Moorpark resident, provided written comments to the City Council and summarized his comments by requesting more specific definitions of the following: 200 -foot rule, major and minor facility, radio frequency (RF) safety limits for public right -of -ways, signal strength exhibits, and setback rules. He further noted inconsistencies with Minutes of the City Council Moorpark, California Page 3 February 6, 2002 the numbers contained in Revised Table Nos. 17.20.050 and 17.20.060. Mr. Traffenstedt read written statement cards from Moorpark residents Tony Geivet and Robert Demyan supporting the ordinance, but requesting clarification of certain items in the ordinance. In response to Mayor Hunter, Ms. Traffenstedt summarized staff's response to the comments received from AT &T Wireless and the public. She confirmed that the ordinance had been corrected with respect to converting the term "should" to "shall" and that staff would need additional time to analyze the RF limits. Mayor Hunter recommended that staff be directed to resolve the outstanding issues contained in the correspondence received to date and prepare the final ordinance for introduction at the next meeting. Councilmember Millhouse commented on the lateness of the comments received from AT &T Wireless and their lack of attendance at the public hearing. In response to Councilmember Harper's concerns about field surveys, Ms. Traffenstedt replied that a firm could be hired to perform field surveys or staff could maintain a list of qualified consultants and collect a fee from the carriers to cover the costs. In response to Councilmember Harper's inquires about the permit process being conducted at the Planning Commission level, Ms. Traffenstedt replied that the Administrative Permit process does require notice at 300 feet and the hearing is typically held in the late afternoon. She stated that the Council would need to direct staff on whether consideration of public right - of -ways should be conducted at the administrative level. Mayor Hunter stated that staff should be prepared to justify their recommendation with the understanding that at least two Councilmembers believe that an administrative process for this type of permit is not appropriate. He recommended that staff be directed to respond to comments received on the ordinance. Minutes of the City Council Moorpark, California Page 4 February 6, 2002 Councilmember Mikos stated that Item No. 4 in Mr. Finlay's letter regarding calculations and measurements under maximum channel restrictions should be addressed by the City Attorney. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to continue the public hearing open to the February 27, 2002, City Council meeting. The motion carried by unanimous voice vote. B. Consideration of General Plan Amendment No. 99 -01, Residential Planned Development No. 99 -02 and Vesting Tentative Tract Map 5187, to Develop 250 Single- family Homes on a Portion of a 350 -acre Site, Located on the West Side of Walnut Canyon Road, Approximately 3,500 Feet North of Casey Road. Applicant: West Pointe Homes. (Continued Public Hearing closed from Adjourned City Council meeting of January 23, 2002). Staff Recommendation: 1) Adopt Resolution No. 2002- 1937 approving General Plan Amendment 99 -01; and 2) Adopt Resolution No. 2002 -1938 approving Vesting Tentative Tract Map 5187 and Residential Planned Development Permit No. 99 -02, subject to conditions of approval, and to become effective upon the effective date of the Zoning Ordinance. Ms. Traffenstedt gave the staff report. In response to Councilmember Millhouse regarding the future sidewalk contributions process, Mr. Kueny replied that this project is now proposed to be responsible for sidewalks along the west side of Walnut Canyon Road from the Spring Road intersection south along the project frontage and including the 2- acre affordable housing site. He stated that the other projects, Suncal and SP1, would be responsible for sidewalks on either or both the west and east sides of the southerly end of this project. He further stated that he believes that it is an equitable condition for this project. In response to Councilmember Millhouse regarding Condition 41 relating to undergrounding utilities, Mr. Kueny replied that the developer is obligated to make the full -width frontage improvements. Minutes of the City Council Moorpark, California Paae 5 February 6, 2002 Councilmember Millhouse stated that there were areas where the applicant should and should not be obligated to pay for undergrounding improvements and questioned whether there was a nexus with this project to perform all the proposed improvements on the east side of Walnut Canyon Road. Mayor Hunter stated that the utilities should be undergrounded and agreed that the improvements should take place on the west side, however, he too questioned whether there was a nexus to obligate the developer to provide improvements on the east side. In response to Councilmember Mikos regarding the Walnut Canyon Corridor Plan, Mr. Kueny replied that the corridor study did not address undergrounding of the utilities. He stated that it would be the City' s position to require Suncal to underground on the east side of its project. He also confirmed that staff did shift the obligation to undergrounding versus requiring additional sidewalk improvements to the south. In response to Councilmember Harper, Mr. Kueny stated that there are approximately 12 poles to be undergrounded along the east side of Walnut Canyon Road. Ms. Traffenstedt added that the area for undergrounding consists of the length of the Walnut Canyon Road improvements for the project. In response to Councilmember Mikos, Mr. Kueny clarified that the 12 poles are located at or near the southern terminus of the Tract, and then proceeding north. Ms. Traffenstedt added that most of the poles are located at the shoulder and only one is in the slope area. Councilmember Millhouse stated his concerns regarding trading -off costs of sidewalks and reiterated that there was no nexus to undergrounding utilities on the east side of Walnut Canyon Road. Minutes of the City Council Moorpark, California Page 6 February 6, 2002 In response to Councilmember Harper, Mr. Brown replied that removal of a utility pole is about one -third of the cost of undergrounding it. In response to several questions posed by Councilmember Mikos, Mr. Kueny replied that the reason behind the condition is to provide full width improvements. He stated that the Morrison project does have some undergrounding issues as it approaches Charles Street. Councilmember Wozniak recommended that the wording be changed to reflect the City's desire to underground poles located in the right -of -way rather than to relocate them. Mr. Kueny reiterated that the Walnut Canyon Corridor Plan did not address whether Suncal was responsible for the entire sidewalk improvement along the east and west sides of Walnut Canyon Road. He stated that staff is recommending that West Pointe fund the undergrounding knowing that later projects could be conditioned to do 1000 of the sidewalks south of this project to Casey Road. In response to Mayor Hunter, Mr. Daly replied that after the last meeting, his understanding was that West Pointe would be responsible for sidewalks, curbs, and gutter; and that undergrounding the utilities on the other side of the street was not a requirement. Councilmember Millhouse inquired about setting up an assessment district and raised concern about the fairness of conditioning this applicant to shoulder the entire undergrounding effort. Councilmember Harper stated that he would like to see the staff recommended language left intact. In response to Mayor Hunter, Councilmember Millhouse replied that he could support Councilmember Wozniak's proposal with an additional requirement that if there is a dispute between staff and the applicant regarding right -of -way, then the matter should be forwarded to the Planning Commission for review. Minutes of the City Council Moorpark, California Page 7 February 6, 2002 Mr. Kueny stated that if the design plans approved by the City and Caltrans require the utility poles to come down, then they would be undergrounded. Mr. Kueny noted that the only projects left to pay for improvements along Walnut Canyon Road are Suncal and Specific Plan No. 1. Councilmember Mikos stated that she agreed with Councilmember Harper that the undergrounding condition should remain as written. Councilmember Wozniak commented that he would support requiring the poles to be undergrounded and leaving in Condition 41. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2002 -1937. The motion carried by unanimous voice vote. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to adopt Resolution No. 2002 -1938. The motion carried by unanimous voice vote. C. Consider Adoption of an Ordinance to Rescind Existing Chapter 15.24 and Replace with New Chapter 15.24, Regarding Flood Damage Prevention. (Continued open public hearing from City Council meeting of January 16, 2002) . Staff Recommendation: Continue to take public testimony, and continue the public hearing open to March 6, 2002. Mr. Brown gave the staff report. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to continue the public hearing open to the March 6, 2002 City Council meeting. The motion carried by unanimous voice vote. D. Consider Proposals for Community Development Block Grant (CDBG) Funds ($197,623) for FY 2002/2003. Staff Recommendation: 1) Open public hearing and receive public testimony for consideration in the appropriation of FY 2002/2003 CDBG funds estimated to total $197,623; close public hearing; 2) Refer this matter to the Budget and Finance Committee for review prior to the next regularly scheduled Council meeting, Minutes of the City Council Moorpark, California Page 8 February 6, 2002 directing the Committee to prepare a recommendation for final appropriations for Council's consideration at the regular meeting scheduled for March 6, 2002; and 3) Continue this item to the City Council meeting of March 6, 2002. Ms. Burns gave the staff report. Mayor Hunter opened the public hearing. Pat Esseff, spoke on behalf of Catholic Charities, 303 N. Ventura Avenue, Ventura, and discussed the current working relationship with the City of Moorpark. She stated that social service needs are very critical in a community of this size. She requested that the City Council approve their grant application. Matthew Taylor, spoke on Ventura Senior Nutrition Boulevard, Camarillo. He over 8,000 meals to seni throughout the County of behalf of the County of Program, 2220 Ventura stated that they provide rs in Moorpark and more entura. He commented on their reliance on the CDBG monies due to other state budget cuts that they are experiencing. Kendra Folsom, spoke on behalf of the Ventura County Special Olympics Programs, P.O. Box 5600, Ventura, and stated that this is their first CDBG request. She stated that as of December 31, 2001, their program lost support from the City of Ventura due to budget cuts. She discussed the number of athletes that they are able to service in the City of Moorpark and in Ventura County and requested the City Council's approval of their grant application. Michael Whitmore, a Moorpark resident, spoke on behalf of the Ventura County Special Olympics and discussed the length of time that he has been in Special Olympics. J.R. Jones, spoke on behalf of Lutheran Social Services, 80 East Hillcrest Drive, No. 101, Thousand Oaks, stating that this was their first request for CDBG funds, and discussing their employment program, which helps the working poor and those in a crisis situation. He said that they also help the middle class community with employment assistance and any Minutes of the City Council Moorpark, California Page 9 February 6, 2002 other assistance needed due for issues they encounter, such as layoff, relocation assistance, and other living wage issues. Councilmember Millhouse thanked the groups for their contributions to the community and for participating in the CDBG program. Councilmember Harper recommended that the Budget and Finance Committee consider shifting part of the money from the Senior Center staff resources to the CBDG fund to fund more requests. Mayor Hunter closed the public hearing. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to refer this item to the Budget and Finance Committee for review and continue the public hearing closed to the March 20, 2002, City Council meeting. The motion carried by unanimous voice vote. AT THIS POINT in the meeting a recess was declared. The time was 8:30 p.m. The City Council reconvened at 8:45 p.m. 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Receiving Public Comments on Unmet Transit Needs in Ventura County and Forwarding the Comments to the Ventura County Transportation Commission to be Included in its Annual Process of Making Findings and Determinations Regarding Unmet Transit Needs. Staff Recommendation: Receive comments from the public and the Council, and direct the City Clerk to forward a summary of the comments to the Ventura County Transportation Commission to be included in the Unmet Transit Needs Comments submitted to the Commission prior to the February 11, 2002 deadline. Mr. Brand gave the staff report. Councilmember Mikos discussed the importance of this issue and stated that she wanted to give the Council and the public the opportunity to provide their own views to the VCTC. Minutes of the City Council Moorpark, California Page 10 February 6, 2002 Mr. Brand provided the telephone and email information for the public to send their comments for the VCTC Unmet Needs Process. Gerald Goldstein, a Moorpark resident, discussed the bus service in the City of Moorpark and recommended later bus schedules for evening travel within the City of Moorpark and that there should be VISTA buses on Highway 118 from Moorpark to the County of Ventura Government Center, and from Fillmore to Moorpark. Gerald Squier, Moorpark Representative of the CTAC (Citizens Transportation Advisory Committee) reported that he attended the VCTC public hearing. He noted that several people did not understand what the proper processes were to get the laws changed. He stated that some comments received were too general, i.e. that better service is wanted, and that comments on the needs should be more specific and clearly addressed. He commented that the VISTA 101 service needs to be consistent, which would increase rider- ship throughout the day. He pointed out that the consistency issue was a problem due to costs associated with having a backup driver available during the lunch period. He also suggested more focussed service to the more frequently traveled areas in town such as the shopping centers. He asked that VISTA -East be extended to the Mission Bell Shopping Center on West Los Angeles Avenue in Moorpark. Councilmember Mikos discussed VCTC's goals from last years' Unmet Transit Needs process, and noted that VCTC did not evaluate the progress of those findings and prepare a report card for public review at the beginning of this year's comment period as requested by CTAC. She stated that it was impossible to know how well they did or if they accomplished their goals. She also stated that VCTC should be requested to examine and study a way to create a marketing program to increase ridership at various community colleges. She noted that the public was not aware of how VCTC has met that goal either. Mr. Brand stated that he has received comments from transit riders with regard to keeping the bus going on City holidays; extending the subsidized taxi service Minutes of the City Council Moorpark, California Page 11 February 6, 2002 to senior citizens; and on the difficulty of getting out of the south parking lot at the Moorpark station. In response to Councilmember Mikos regarding transfers from VISTA routes to the local buses, Mr. Brand replied that there is no free transfer system; however, there is a universal GoVentura SmartCard pass that is good on all the systems. He stated that riders complain that the discount rate of 10% is not that good, and that a rider would need to use a monthly pass on forty one -way trips per month before the monthly pass provides an economic incentive. He further stated that students and workers who get an occasional ride do not benefit. Councilmember Mikos stated that VCTC should evaluate improving the discount rate to attract more riders. Councilmember Harper requested information on whether there had been any comments on the system from Cal State University Channel Islands due to their expansion efforts. Councilmember Wozniak stated that Cal State University Channel Islands was using the SmartCard system and anticipates that it will be very well used by the students on the campus since shuttles go from the campus to Camarillo and Oxnard. He stated that next month a national transit group is coming to look at the SmartCard program and how it is rapidly growing. He stated that all buses include the SmartCard and each bus system throughout the County accepts them, so when you buy the card, it is universal and makes it easier to use throughout each jurisdiction. He noted that VCTC is working on the report card, but other priorities have taken precedence. He stated that he was elected Vice Chair of the Commission on Friday and his goal is to get the report card out sooner. Councilmember Mikos stated that the City should do this each year and have a public discussion on an annual basis to increase awareness. CONSENSUS: It was the consensus of the City Council to direct staff to summarize the comments and submit them to VCTC prior to the February 11, 2002, deadline. Minutes of the City Council Moorpark, California Page 12 February 6, 2002 B. Consider a Resolution to Fund a Conceptual Study and Cost Estimate for the Realignment of Route 23 North of Los Angeles Avenue East [Project 8045]. Staff Recommendation: Adopt Resolution No. 2002 -1939. (ROLL CALL VOTE REQUIRED). Mr. Gilbert gave the staff report. In response to Councilmember Mikos, Mr. Kueny replied that the alignment goes through Specific Plan No. 2. He stated that the area north of Specific Plan No. 2 is within a certain corridor, but is not fixed, and is along the right -of -way. In response to Councilmember Mikos, Mr. Gilbert replied that the feasibility study is within the scope of the area construction concept. He noted that an Environmental Impact Report would not be provided until a later stage. MOTION: Councilmember Millhouse moved and Councilmember Harper seconded a motion adopt Resolution No. 2002 -1939. The motion carried by unanimous roll call vote. C. Consider Approval of Plans and Specifications, Award of Contract, and Adoption of a Budget Resolution for the Extension of Utilities for the Arroyo Vista Community Park Restroom Facility Project. Staff Recommendation: 1) Approve the plans and specifications for the extension of utilities; 2) Award a contract to J & H Engineering General Contractors, Inc. for $122,225; and 3) Adopt Resolution No. 2002 -1940, appropriating an additional $169,000 to the project from the Park Improvement Fund - Community Zone. (ROLL CALL VOTE REQUIRED). Ms. Lindley gave the staff report. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Approve the plans and specifications for the extension of utilities; 2) Award a contract to J & H Engineering General Contractors, Inc. for $122,225; and 3) Adopt Resolution No. 2002 -1940, appropriating an additional $169,000 to the project from the Park Improvement Fund - Community Zone. The motion carried by unanimous roll call vote. Minutes of the City Council Moorpark, California Page 13 February 6, 2002 D. Consider Appointment of Representative to the Ventura County Regional Open Space District Advisory Committee. Staff Recommendation: Appoint the Director of Community Development. Ms. Traffenstedt gave the staff report. In response to Councilmember Mikos, Ms. Traffenstedt replied that notification of the opportunity to serve as one of the five `public member" representatives would be publicized on the City's website. CONSENSUS: It was the consensus of the City Council to appoint Ms. Traffenstedt as the Acting Director of Community Development to the Ventura County Regional Open Space District Advisory Committee. E. Consider Canceling the Regular City Council Meeting of February 20, 2002 and Scheduling a Special City Council Meeting on February 27, 2002. Staff Recommendation: 1) Direct staff to post a notice of meeting cancellation for the February 20, 2002, Regular City Council meeting; and 2) Direct staff to schedule a Special City Council meeting for February 27, 2002, at 6:30 p.m. Ms. Traffenstedt waived the staff report. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Direct staff to post a notice of meeting cancellation for the February 20, 2002, Regular City Council meeting; and 2) Direct staff to schedule a Special City Council meeting for February 27, 2002, at 6:30 p.m.. The motion carried by unanimous voice vote. F. Consider Status Report on Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2001/2002 and Direction for Fiscal Year 2002/2003. Staff Recommendation: Direct staff as deemed appropriate. Mr. Kueny gave the staff report. Councilmember Mikos stated that from the standpoint of the public, a verbal report on the top ten priorities should be given. She stated that it would be useful Minutes of the City Council Moorpark, California Page 14 February 6, 2002 either by objective or by department to indicate where we are on the progress of the objectives and that it should be considered for the next year. Mr. Kueny summarized the top ten priorities. In response to Councilmember Harper regarding continued work on the photovoltaic policy, Mr. Kueny stated that it might be turned over to a consultant. Councilmember Harper suggested that there are some Planning Commissioners that have a background in this area. CONSENSUS: It was the consensus of the City Council to receive and file the report. 11. CONSENT CALENDAR: MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to pull Items 11.F. and 11.J., and approve the balance of the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Approval of Warrant Register for Fiscal Year 2001 -2002 - February 6. 2002. Manual Warrants Voided Warrants Pentamation additional remittance copy) Payroll Liability Warrants 108097 - 108099 & $ 2,171.25 108276 - 108277 1,501.00 108134 & 108163 $(10,774.96) 108356 & 108378 108184 - 108193 & $ 18,097.77 108194 & 2,646.40 108395 - 108403 11,270.60 Regular Warrants 108195 - 108275 & $ 63,648.15 108278 - 108346 & 17,442.14 108347 - 108394 766,432.46 Staff Recommendation: Approve the warrant register. B. Consider Application for HOME Funds for Fiscal Year 2002/2003 for Down Payment Assistance for First Time Buyers. Staff Recommendation: Direct staff to: 1) Apply for HOME funds in the amount of $200,000, to be Minutes of the City Council Moorpark, California Page 15 February 6, 2002 used as Down Payment Assistance for Low and Very Low Income First Time Home Buyers; and 2) Request the Moorpark Redevelopment Agency authorize a twenty -five per cent (250) match of the total funding approved for this program, up to $50,000, in Redevelopment Agency Tax Increment Set -Aside funds if the above application is successful. C. Consider Amendment to Joint Powers Agreement of Ventura Cities Mortgage Finance Authority. Staff Recommendation: 1) Adopt Resolution No. 2002 -1941 approving First Amendment to Joint Powers Agreement of Ventura Cities Mortgage Finance Authority; 2) Direct the Mayor to execute the First Amendment; and 3) Authorize the current Director, Councilmember Harper, to appoint Nancy Burns, Senior Management Analyst, and Dana Shigley, Administrative Services Director as alternate Directors. D. Consider Initiating Proceedings Related to the Levy of Assessments for the Park Maintenance and Improvement Assessment District for FY 2002/03. Staff Recommendation: 1) Adopt Resolution No. 2002 -1942, authorizing preparation of an Engineer's Report for the Moorpark Park Maintenance and Improvement Assessment District; and 2) Approve an agreement with Shilts Consultants to prepare the Engineer's Report and administer the District at a cost not to exceed $9,250. E. Consider Approval of a Resolution Authorizing the Destruction of Certain Records. Staff Recommendation: Adopt Resolution No. 2002 -1943. G. Consider Initiating Proceedings Related to the Levy of Assessments for AD 84 -2, AD01 -1, AD01 -2, and AD01 -3 for Fiscal Year 2002/2003. Staff Recommendation: 1) Approve the selection of Shilts Consultants, Inc. to provide the assessment engineering services for AD84- 2, AD01 -1, AD01 -2 and AD01 -3 for FY 2002/2003; and 2) Adopt Resolution No. 2002 -1944 authorizing preparation of an Engineer's Report for said assessment districts for FY 2002/2003. H. Consider Notice of Completion for the Widening of Los Angeles Avenue East of Leta Yancy Road. Staff Recommendation: Accept the work as complete. Minutes of the City Council Moorpark, California Page 16 February 6, 2002 I. Consider Award of Bid for Biennial Contract for _Striping Services. Staff Recommendation: Authorize the City Manager to execute a contract with California Traffic Maintenance, Inc. for biennial striping services. K. Consider Addition of Casey Road /Walnut Canyon Road Traffic Signal Project to List of Los Angeles Avenue Area of Contribution (LA AOC) Funded Projects. Staff Recommendation: 1) Approve the addition of Casey Road /Walnut Canyon Road traffic signal to LA AOC Report as part of Project 8040; and 2) Adopt Resolution No. 2002 -1945 appropriating $156,708 from LA AOC for Project 8040. (ROLL CALL VOTE REQUIRED) L. Consider Appointment of Tenant Commissioner to the Area Housing Authority of the County of Ventura. Staff Recommendation: Confirm the appointment of Vina June Milburn to the Area Housing Authority Board as the tenant representative for a two -year term ending March 31, 2004. M. Consider Quarterly Treasurer's Report. Staff Recommendation: Receive and file Quarterly Treasurer's Report. The following items were pulled from the Consent Calendar for individual consideration: F. Consider Award of Bid for Video Production Equipment and Adoption of Resolution No. 2002 -1946 Amending the 2001/2002 Operating Budget by Appropriating $20,000 from the Equipment Replacement Fund for Video Production Equipment. Staff Recommendation: 1) Authorize partial award of bid for video production equipment to the following vendors: A -Vidd Electronics Company ($21,241.94), Digital System Technology, Inc. ($37,715.02), and TV Magic, Inc. ($31,585.13); and 2) Adopt Resolution No. 2002 -1946 amending the 2001/2002 operating budget by appropriating $20,000 from the Equipment Replacement Fund for video production equipment. (ROLL CALL VOTE REQUIRED) Councilmember Mikos stated that she requested this item be pulled to discuss the bidding process. Mr. Riley replied that the bid instructions were very Minutes of the City Council Moorpark, California Page 17 February 6, 2002 clear, that the bid was placed on an item -by -item basis, and that there is no reason to believe that any bidder would decline to honor their bids. MOTION: Councilmember Mikos moved and Councilmember Wozniak seconded a motion to 1) Authorize partial award of bid for video production equipment to the following vendors: A -Vidd Electronics Company ($21,241.94), Digital System Technology, Inc. ($37,715.02), and TV Magic, Inc. ($31,585.13); and 2) Adopt Resolution No. 2002 -1946 amending the 2001/2002 operating budget by appropriating $20,000 from the Equipment Replacement Fund for video production equipment. The motion carried by unanimous roll call vote. J. Consider Deferring General Plan Amendment (GPA) Prescreening Application Processing for Two Applications Filed in 2001 (GPA Prescreen 2001 -02 and 2001 -03) and One Application Filed in 2000 (GPA Prescreen 2000 -02), and any other Developer- Initiated GPA Prescreening Application until the November 2002 Application Filing Period. Staff Recommendation: Direct staff to defer processing and consideration of the GPA Prescreening Applications until the November 2002 filing period. Councilmember Harper stated that this item was pulled for discussion because DeWayne Jones' application was for a rather long deferment He noted that he was sensitive to the low staffing levels in the Community Development Department, but that the project should be moved forward. Councilmember Mikos concurred with Councilmember Harper's comments and asked whether the City should let one go forward or treat them all the same. Mr. Kueny replied that if the General Plan Amendment processing is approved the application would sit on the shelf behind the other applications, and that the only difference with Dr. Jones' application is that it had already gone through the pre- review process. He requested that staff be given four to six months to work on it and report back to the committee and Council. Minutes of the City Council Moorpark, California Page 18 February 6, 2002 Councilmember Harper recommended continuing the item to the next meeting to allow staff the time to provide a recommendation with regard to the outstanding projects. CONSENSUS: It was the consensus of the City Council to continue Item No. ll.J. to the February 20, 2002 City Council meeting. 12. ORDINANCES: A. Consider Ordinance No. 276 Approving Zone Change No. 99 -1 for a Change in the Zoning Designation from RE -5 Acre Minimum Lot Size to Residential Planned Development (RPD) 1.80 Dwelling Units Per Acre and Open Space (OS) on Nine Parcels Totaling Approximately 350 Gross Acres of Land Located West of Walnut Canyon Road and Approximately One -Half Mile North of Casey Road on the Application of West Pointe Homes, Inc. Staff Recommendation: Declare Ordinance 276 read for the second time and adopted as read. Ms. Traffenstedt read the title of Ordinance No. 276. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to waive further reading of Ordinance No. 276. The motion carried by unanimous voice vote. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to declare Ordinance No. 276 read for a second time and adopted as read. The motion carried by unanimous voice vote. B. Consider Ordinance No. 277 Adopting a Development Agreement Between the City of Moorpark and West Pointe Homes, Inc. Staff Recommendation: Declare Ordinance No. 277 read for the second time and adopted as read. Ms. Traffenstedt read the title of Ordinance No. 277. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to waive further reading of Ordinance No. 277. The motion carried by unanimous voice vote. Minutes of the City Council Moorpark, California Page 19 February 6, 2002 MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to declare Ordinance No. 277 read fro a second time and adopted as read. The motion carried by unanimous voice vote. 13. CLOSED SESSION: None was held. 14. ADJOURNMENT: Mayor Hunter adjourned ATTEST: m, i Deborah S. Traffens t City Clerk