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HomeMy WebLinkAboutMIN 2002 1120 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California November 20, 2002 A Regular Meeting of the City Council of the City of Moorpark was held on November 20, 2002, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:45 p.m. 2. PLEDGE OF ALLEGIANCE: John Newton, a Moorpark resident and local business person, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Harper, Wozniak and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Ken Gilbert, Director of Public Works; Mary Lindley, Director of Community Services; Sergeant Mike Aranda, Sheriff's Department; Walter Brown, City Engineer; Dave Bobardt, Planning Manager; Johnny Ea, Budget and Finance Manager; Nancy Burns, Senior Management Analyst; Deborah Traffenstedt, Assistant to City Manager /City Clerk, and Maureen Benson, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing November 1, 2002 - December 2003, as Buckle Up for Life Challenge. In the absence of a recipient, Mayor Hunter deferred the presentation. B. Proclamation Recognizing the Week of November 17 - 23, 2002, as Firefighter Appreciation Week. Mayor Hunter introduced Karen Lindstrom, District Director of the Muscular Dystrophy Association from Santa Barbara and asked her to join him in presenting the proclamation to Fire Engineer Dan Preston representing the International Association of Firefighters. Minutes of the City Council Moorpark, California Page 2 November 20, 2002 Fire Engineer Preston thanked the City for the recognition and introduced Battalion Chief Norm Plott from Battalion 4, Engine Company 40 from Mountain Meadows in Moorpark and Engine Company 42 across the street from City Hall who were present in the audience. Ms. Lindstrom thanked the Council for recognizing the firefighters and asked the local community to stop by the fire stations to drop off cookies or other sweets to honor them during this time. C. City Manager's Monthly Report. Mr. Kueny introduced Mary Lindley, Director of Community Services, who gave the monthly report. Ms. Lindley provided an update on the Community Services Department's progress with regard to several projects including recent updates and anticipated additions to local parks; the plans for the City of Moorpark' s 20th anniversary to be combined with the July 3rd celebration; Councilmember Wozniak's unveiling of the Moorpark Library's expanded computer center; the re- instatement of the "in- house" production of the City's Newsletter /Recreation brochure; the annual October Trick or Treat Village; sports activities and league events; co- sponsorship with Ventura County of a Special Olympics softball tournament; the "After Dark" teen dance and the "Band Jam" for older youths; a flu shot clinic for seniors; successful completion of Senior Games with 350 participants; work towards finalizing an agreement with solid waste haulers to automate the City's waste collection; and combined efforts with the Transportation Division to introduce the design for bus stop shelters. 5. PUBLIC COMMENT: Gerald Goldstein, a Moorpark resident, spoke about safety issues associated with the current configuration of the driveway at City Hall. He recommended that the driveway be continued around the building so that fire trucks and buses do not have to back up to turn around. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Councilmember Mikos requested that Item 10.A. (specifically, Minutes of October 2, and October 17, 2002) be pulled from the Consent Calendar for editorial corrections. Minutes of the City Council Moorpark, California Page 3 November 20, 2002 Councilmember Wozniak requested that Item 10.D. be pulled from the Consent Calendar for individual consideration. 7. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Mikos requested a future agenda item to allow Moorpark College to introduce upgrades and new building projects planned for the college campus. She stated that she had provided handouts to the City Manager to disseminate to the Council and indicated collaboration would be needed on various grading and National Pollutant Discharge Elimination System issues. Councilmember Mikos announced that her attendance as a representative for the City of Moorpark at a tour of the northern California water supply, organized by the Fox Canyon Groundwater Agency, included the Bay Delta Area and the Cal - Fed Project. She indicated that she had gained a better understanding of future water quality issues and encouraged fellow Councilmembers to join her in April 2003 for the southern area tour, which will be at the Colorado River. Councilmember Mikos offered resource materials obtained from the tour to the Council for reference. Councilmember Millhouse reiterated Councilmember Wozniak's previous request to agendize a discussion on the creation of a recognition wall or monument at the new Police Station to honor those in the community for their good works. Mayor Hunter announced that the Metrolink's 6th Annual Holiday Toy Express Train, decorated with over 50,000 lights is coming to the Metrolink Station in Moorpark on Sunday, December 8th at 7:45 p.m., at which time there will be a 20- minute musical review. He went on to ask citizens to bring their families to see this spectacular event and to donate unwrapped toys to the area's neediest children. Mayor Hunter congratulated the Moorpark Unified School District and Chaparral Middle School, which was recognized for having received the National Blue Ribbon Award for Excellence at a ceremony at the Reagan Library. 8. PUBLIC HEARINGS: A. Consider Re- Allocating Proceeds from Sale of 6479 -B Penn Street (Community Block Grant Funds). (Continued with public hearing open from November 6, 2002, meeting.) Minutes of the City Council Moorpark, California Page 4 November 20, 2002 Staff Recommendation: 1) Continue this item to the City Council meeting of December 4, 2002; and 2) Refer the matter to the Budget and Finance Committee for consideration prior to the Council meeting of December 4, 2002. Ms. Burns stated that the Budget and Finance Committee was unable to meet to consider this matter prior to the hearing and recommended that the item be continued to the December 4, 2002, City Council meeting. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Continue this item to the City Council meeting of December 4, 2002; and 2) Refer the matter to the Budget and Finance Committee for consideration prior to the Council meeting of December 4, 2002. The motion carried by unanimous voice vote. B. Consider Use of Supplemental Law Enforcement Services (SLES) Grant Funds for 2002/03 Fiscal Year. Staff Recommendation: 1) Open the public hearing; and 2) Continue the item to the City Council meeting of December 4, 2002. Mr. Riley stated that due to staffing changes this item will require some adjustments and recommended that the City Council open the public hearing and continue this item to the Council meeting of December 4, 2002. Mayor Hunter opened the public hearing. In responses to Mayor Hunter, Ms. Traffenstedt stated that there were no speaker cards. MOTION: Councilmember Mikos moved and Councilmember Wozniak seconded the motion to continue this item with the public hearing open to the City Council meeting of December 4, 2002. The motion carried by unanimous voice vote. 9. PRESENTATION /ACTION /DISCUSSION: A. Consider Presentation by Dr. Margaret Peterson, Simi Valley Hospital. Dr. Peterson gave a presentation on the Patient Care Tower planned for addition to the Simi Valley Hospital and invited the Council to the groundbreaking ceremony, beginning at 10:00 a.m. on December 5, 2002. Minutes of the City Council Moorpark, California Page 5 November 20, 2002 Councilmember Millhouse, a member of Governor's for Simi Valley Hospital, stat • unique opportunity for the residents of • first class "not- for - profit" medical encouraged everyone to attend the ceremony. the Board of :ed that this is Moorpark to use facility. He groundbreaking B. Consider Resolution Authorizing the Issuance of Revenue Bonds Related to the Financing of Vintage Crest Senior Apartments, Authorizing the Execution and Delivery of Related Documents and Approving Actions in Connection Therewith. Staff Recommendation: Adopt Resolution No. 2002 -2029. Mr. Riley presented the staff report making a few minor corrections and additions. He advised the Council that the City will receive a $40,000 issuance fee for this financing and subsequently, on an annual basis, a $24,000 payment to be shared with Urban Futures for the monitoring of the project's affordability covenants. He went on to request that the City Council's motion to adopt this resolution include language that the financial documents associated with this approval will be subject to final language approval by the City Manager and the City Attorney. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no public speakers. MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a motion to adopt Resolution No. 2002 -2029 authorizing the issuance of revenue bonds related to the financing of Vintage Crest Senior Apartments, authorizing the execution and delivery of related documents, approving actions in connection therewith, and including language that the financial documents associated with this approval will be subject to final language approval by the City Manager and the City Attorney. The motion carried by unanimous voice vote. C. Consider Funding Source for Arroyo Vista Community Park Phase II. Staff Recommendation: Authorize a loan for up to $712,351 from the General Fund Reserve Balance to the Park Improvement Fund - Community Zone, for AVCP Phase II. Ms. Lindley gave the staff report on the Budget and Finance Committee's recommendation for the loan. Minutes of the City Council Moorpark, California Page 6 November 20, 2002 In response to Mayor Hunter, Ms. Traffenstedt stated that there were no public speakers. MOTION: Councilmember Harper moved and Councilmember Millhouse seconded a motion to authorize a loan for up to $712,351 from the General Fund Reserve Balance to the Park Improvement Fund - Community Zone, for Arroyo Vista Community Park Phase II. The motion carried by unanimous voice vote. D. Consider Appropriating Funds for Fountain Maintenance. Staff Recommendation: 1) Adopt Resolution No. 2002 -2030, amending the FY 02/03 budget by transferring $5,700 from the Citywide Landscape and Lighting Assessment District (2300.5500) to the Citywide Landscaping Maintenance Expenditure Budget (2300.7900). Ms. Lindley gave the staff report indicating that the maintenance funds for the fountain at Mountains Meadow Plaza were not included in the original City Council budget approval and that an amendment is required. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no public speakers. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2002 -2030 amending the Fiscal Year 2002/2003 budget by transferring $5,700 from the Citywide Landscape and Lighting Assessment District (2300.5500) to the Citywide Landscaping Maintenance Expenditure Budget (2300.7900). The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve the Consent Calendar with the exception of the Minutes of the Regular Meeting of October 2, 2002 and the Minutes of the Adjourned Meeting of October 17, 2002, in Item No. 10.A., which were pulled for editorial corrections and Item No. 10.D., which was pulled for individual consideration. The motion carried by unanimous roll call vote. Minutes of the City Council Moorpark, California Page 7 November 20, 2002 B. Consider Approval of Warrant Register for Fiscal Year 2002 -2003 - November 20, 2002. Manual Warrants Voided Warrant Payroll Liability Warrants 111084 - 111091 & 111092 111085 111076 - 111083 $ 81,156.34 $ 280.88 $ .00 $ 12,904.62 Regular Warrants 111093 - 111188 & $ 21,702.70 111189 - 111216 $ 569,460.88 Staff Recommendation: Approve the warrant register. C. Consider Quarterly Treasurer's Report for the Quarter Ended September 30, 2002. Staff Recommendation: Receive and file Quarterly Treasurer's Report. E. Consider Approval of Disposal of Surplus Storage Items. Staff Recommendation: Adopt Resolution No. 2002 -2031 declaring the attached list of items as surplus and authorize the City Manager to dispose of surplus items. F. Consider Resolution to Revise the Amount of the Fund Transfers into the Landscaping and Lighting Funds to Reflect Actual FY 01/02 Expenses and Revenues. Staff Recommendation: Adopt Resolution 2002 -2032 amending FY 02/03 Budget by appropriating additional monies from the General Fund and the Gas Tax Fund in order to revise the amounts of certain fund transfers to the Maintenance Assessment District Funds. G. Consider Agreement Between the City and the County of Ventura Pertaining to the Sharing of Maintenance Costs for the Traffic Signal at the Intersection of Tierra Rejada Road, Miller Parkway, and Moorpark Road. Staff Recommendation: Approve the Agreement and authorize the Mayor to execute same. The following items were pulled from the Consent Calendar for individual consideration: A. Consider Approval of Minutes of Special Joint Meeting of the City Council and Parks & Recreation Commission of April 10, 2002. Minutes of the City Council Moorpark, California Page 8 November 20, 2002 Consider Approval of Minutes of Regular Meeting of October 2, 2002. Consider Approval of Minutes of Adjourned Meeting of October 17, 2002. Consider Approval of Minutes of Special Meeting of October 30, 2002. Staff Recommendation: Approve the minutes Councilmember Mikos stated that she would like the minutes of October 2, and October 17, 2002, to return tc the Council for approval after certain corrections have been made, which she will discuss with the City Clerk. MOTION: Councilmember Mikos moved and Councilmember Harper seconded a motion to approve the Special Joint City Council and Parks & Recreation Commission minutes of April 10, 2002 and the Special City Council meeting minutes of October 30, 2002. The motion carried by unanimous voice vote. D. Consider Request by Moorpark Unified School District for Tennis Equipment Storage. Staff Recommendation: Authorize the placement of a storage box in the trash enclosure at Arroyo Vista Community Park as identified in the Agenda Report. Councilmember Wozniak stated that the School District has not cooperated in finalizing the maintenance agreement; he will not support this item; an option would be to give the maintenance of the four courts owned by the School District back and let them find the money for maintenance; the maintenance agreement should not be a matter of interpretation it should be a reality; and regardless of what happened in the past an agreement needs to be signed and the tennis courts maintained for the benefit of the community. In response to Mayor Hunter, Councilmember Millhouse stated that he is a member on the committee, which was formed to work with the School District in regard to this issue. He went on to state that written documentation refutes the recollection of the former superintendent that there was no planned maintenance agreement; unfortunately, the tennis courts opened prior to the signing of a maintenance agreement; he believes that Minutes of the City Council Moorpark, California Page 9 November 20, 2002 there will be a resolution of the maintenance issue with new representatives on the school board; and that he will be voting in favor of this item since the children and coaches need a place to store their equipment. In response to Mayor Hunter, Councilmember Harper stated that it is unclear from the committee meetings whether the new school board acknowledges any responsibility for maintenance of the courts; it is clear that it is very important to memorialize this type of agreement in writing, especially due to the change over in representation on the school board; and he cannot see this type of misunderstanding occurring in the future. Councilmember Millhouse stated that the school board expressed a concern or position that the School District's contribution to the construction costs of the tennis courts had relieved them of any future maintenance obligations; however, in reviewing the records, this proved not to be the case. He went on to cite the City's reverse situation in regard to the City's contribution to the construction costs of the Chaparral Middle School gym, where a signed agreement did not include on -going maintenance costs. In response to Mayor Hunter, Mr. Kueny stated that the School District uses the tennis courts for about 180 school days a year from 7:30 a.m. to 3:00 p.m. and until 5:00 p.m. during tennis season. Councilmember Mikos stated that she was not on the ad hoc committee and is using the record accompanying the agenda packet for background information, which is a copy of a letter dated in 1997 from the Moorpark Unified School District and signed by the then Superintendent, Mr. Duffy. She went on to state that the letter indicates the School District was aware that a maintenance agreement would be forthcoming; that now that the documentation has been provided, the School District can see they had agreed to help with the maintenance costs of the courts; she sees no reason to hold up this item regarding the request for a storage facility; and she concurs with Councilmember Harper that in the future a letter will not be sufficient, a signed agreement will be necessary. Mayor Hunter stated that it is hard to believe that there was never any intent on the part of the School District Minutes of the City Council Moorpark, California Page 10 November 20, 2002 to participate in the on -going maintenance costs when they use the courts about 50 percent of the available court hours. He indicated that he is in favor of moving forward with providing the storage unit and also moving forward with the maintenance agreement. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no public speakers. MOTION: Councilmember Harper moved and Councilmember Millhouse seconded the motion to authorize the placement of a storage box in the trash enclosure at Arroyo Vista Community Park as identified in the Agenda Report. The motion carried by voice vote 4 -1, Councilmember Wozniak dissenting. 11. ORDINANCES: A. Consider Ordinance No. 290, an Ordinance of the City of Moorpark, California, Approving Zone Change No. 2002 -04 for a Change of Zone from R -1 (Single Family Residential) to RPD (Residential Planned Development) 9.1 Dwelling Units /Acre on 0.33 Acres of Property Located at the Northwest Corner of Millard Avenue and Los Angeles Avenue. Staff Recommendation: Declare Ordinance No. 290 read for the second time and adopted as read. Ms. Traffenstedt read the title of Ordinance 290. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to waive further reading of Ordinance No. 290. The motion carried by unanimous voice vote. MOTION: Councilmember Wozniak moved and Councilmember Harper seconded the motion to declare Ordinance No. 290 read for a second time and adopted as read. The motion carried by unanimous voice vote. 12. CLOSED SESSION: Mr. Kueny announced that the City Council would be going into closed session for discussion of Item I. MOTION: Councilmember Millhouse moved and Councilmember Harper seconded a motion to adjourn to closed session for a discussion of Item 12.I. on the agenda. The motion carried by unanimous voice vote. Minutes of the City Council Moorpark, California Page 11 November 20, 2002 I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Assistant City Manager, Assistant to City Manager /City Clerk, City Manager, City Attorney, City Engineer, Chief of Police, Administrative Services Director, Community Development Director, Community Services Director, and Public Works Director. AT THIS POINT in the meeting, a recess was declared. The time was 7:50 p.m. The Council reconvened into closed session at 8:05 p.m. Present in closed session were Councilmembers Harper, Mikos, Millhouse, Wozniak and Mayor Hunter; Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 9:10 p.m. Mr. Kueny stated that Item 12.I. was discussed and that there was no action to report. 13. ADJOURNMENT: Mayor Hunter adjourned the m ATTEST: � Sl Deborah S. Traffen edt City Clerk