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HomeMy WebLinkAboutMIN 2002 0417 CC REGMINUTES OF THE CITY COUNCIL Moorpark, California April 17, 2002 A Regular Meeting of the City Council of the City of Moorpark was held on April 17, 2002, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:50 p.m. 2. INVOCATION: Pastor Errol Hale from Shiloh Community Church, gave the Invocation. 3. PLEDGE OF ALLEGIANCE: Hugh Riley, Assistant City Manager, led the Pledge of Allegiance. 4. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Wozniak, and Mayor Hunter. Staff Present: Steven Kueny, City Manager, Hugh Riley, Assistant City Manager; Mary Lindley, Community Services Director; Dana Shigley, Administrative Services Director; Walter Brown, City Engineer; Captain Robert LeMay, Sheriff's Department; John Brand, Senior Management Analyst; Deborah Traffenstedt, Assistant to City Manager /City Clerk and Acting Community Development Director; and La -Dell Vanderen, Deputy City Clerk. 5. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation acknowledging the month of April as Sexual Assault Awareness month. Mayor Hunter presented the Proclamation to Lisette Rodriguez, Public Relations Coordinator, for the Ventura County Coalition to End Domestic and Sexual Violence. Minutes of the City Council Moorpark, California Paae 2 April 17, 2002 Ms. Rodriquez thanked the city for the proclamation and informed the Council that the Ventura County Coalition to End Domestic and Sexual Violence has been serving the citizens of Ventura County for 24 years; that one of the first steps for decreasing sexual assaults in the community is to bring about awareness and promote education; and the public can show its support for this cause by attending a coalition sponsored "Take Back the Streets" march and rally in downtown Ventura at Mission Park on April 26th at 5:30 p.m. B. CITY MANAGER'S MONTHLY REPORT. Mr. Kueny deferred the monthly report due to the upcoming joint meetings to be held with the Planning Commission and the Parks and Recreation Commission for which staff is reviewing many of the city's projects. 6. PUBLIC COMMENT: Gerald Goldstein, a Moorpark resident, discussed the upcoming State of the City Address to be given by the Mayor and requested that his speech be recorded so that the public can listen to the message. He went on to express concern for the loss of affordable housing, businesses, and jobs in the city. Cindy Hollister, a Moorpark resident, asked why the Hollister name appears on the Redevelopment Agency's agenda under Closed Session as Item 7.E. Mr. Kueny stated that during testimony at the hearing on the Hollister matter, it became known that a modular unit might be needed. In light of the action taken on the Moorpark Mobilehome Park on High Street, a modular unit may be available so this Item was scheduled to allow the Council to discuss whether the city wants to make it available and under what terms. In response to Ms. Hollister's statement that she had already located a modular unit, Mr. Kueny stated that there would then be no need to meet on this Item. In response to Mayor Hunter, Ms. Hollister stated she has already purchased another unit; however, its availability Minutes of the City Council Moorpark, California Page 3 April 17, 2002 has been delayed and she asked for an extension to the 25tr` of May. Mayor Hunter advised Ms. Hollister that the Council is unable to discuss the matter since it is not an agendized item and recommended that she contact Mr. Kueny and city staff to work out the details on an extension. David Aguirre, a Moorpark resident, and member of the Mexican American Historical Society in Ventura County, informed the public of an April 20th event at California State University, Channel Islands campus where officers were be installed. AT THIS POINT in the meeting, Mayor Hunter announced that the City Council would recess to convene the Redevelopment Agency meeting. The time was 7:06 p.m. The meeting reconvened at 7:06 p.m. 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Councilmember Mikos requested that Item ll.C. be pulled from the Consent Calendar. Councilmember Millhouse asked if the Hollister matter should be added to the agenda for discussion of the issues concerning the Hollister property. Councilmember Mikos asked if the Hollister matter should still be heard in Closed Session just in case the sale of the modular unit falls through. Mr. Kueny stated that as a result of the information provided by Ms. Hollister, the Council did not need to discuss this item. 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Mayor Hunter announced that the Moorpark Senior Center is having its annual Volunteer Recognition on Thursday, April 25th to honor those volunteers who gave a minimum of 12 hours to the center during 2001, and local business representatives and community leaders who have contributed to the center's success during 2001, have also been invited to attend. Minutes of the City Council Moorpark, California Pacre 4 ril 17, 2002 Mayor Hunter announced that a dance for teens in grades nine through twelve would be held on Friday, April 26th at the Arroyo Vista Recreation Center from 8:00 -11:00 p.m. Mayor Hunter announced that the next Moorpark "After Dark Carnival Dance" for teens in grades six through nine, will be held at the Arroyo Vista Recreation Center on Friday, May 3rd from 7:00 p.m. to 10:00 p.m. and will feature carnival games, Whirly Bird attraction, DJ, and dancing. Mayor Hunter announced that everyone interested in skating at the Arroyo Vista Skatepark on Thursdays and Fridays from 3:00 p.m. to 6:00 p.m. should bring safety equipment and a free Skatepark Pass. Councilmember Millhouse asked that there be a Future Agenda item to discuss the Hollister matter. Mr. Kueny stated that staff has just spoken with Ms. Hollister and she will be sending in a letter in a few days and at that time the matter will be added to the next agenda. 9. PUBLIC HEARING: None. 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Providing Comments on the Draft Unmet Transit Needs Findings to the Ventura County Transportation Commission (VCTC). Staff Recommendation: Provide comments on the draft Unmet Transit Needs findings, including the proposed direction on the report card, and direct staff to transmit the comments to VCTC. John Brand gave the staff report. He stated that background information has been provided to the Council since the distribution of the staff report. He added for clarification, that the Citizens Transportation Advisory Committee (CTAC) has requested that a report card on the status of all unfinished findings, demonstration projects, goals and recommendations be provided at the beginning of the process. He went on to state that the Ventura County Transportation Commission (VCTC) did not obligate themselves to complete such a report card. Minutes of the City Council Moorpark, California Page 5 April 17, 2002 Gerald Goldstein, a Moorpark resident, stated that an unmet need is bus transportation to a City Council meeting later than 4:30 or 5:00 p.m. and transportation back home after the meeting. Councilmember Mikos discussed information and a sample report card she had provided to the Council regarding her concerns about the report card issue. She emphasized the need to have the goals and unmet needs report card available at beginning of the Unmet Needs hearing process to encourage the public to make comments; recommended that the city complete its own report card so that next year they can show the VCTC what it looks like; and suggested that the Council formally request this report card process be implemented by the VCTC so that future Ventura County's transportation needs can be considered. Councilmember Wozniak stated that the reason the report card was not brought forward to the VCTC was due to lack of support from other cities. He reminded that Council that even though SSTAC and CTAC had approved the use of a report card, they act only in an advisory capacity to the VCTC, which makes the final decision. Councilmember Wozniak agreed that Moorpark should do its own report card as a sample to show to other cities and the VCTC and include tracking of staff time used to complete the report. In response to Councilmember Mikos, Councilmember Wozniak stated that he did not know if the report card would be valuable as a requirement by VCTC. He also stated that he would like to see a sample report card prepared for the city to see if it works. Councilmember Mikos asked that Councilmember Wozniak request that the VCTC not drop unaccomplished, approved goals from year to year. She cited for example, an unachieved goal to work with the three community colleges to develop a transit marketing program to increase student ridership, which has been dropped from this year's list of goals. Councilmember Wozniak concurred with Councilmember Mikos and stated that there is a need to ask why Minutes of the City Council Moorpark, California Paae 6 April 17, 2002 unaccomplished goals are not carried over from year to year and moved up on the priority list. In response to Councilmember Millhouse, Mr. Kueny stated that he does not see completion of a report card taking up a lot of staff time since this is just a status report; information is currently provided to the Council in various forms such as transit reports prepared by the Community Services Department; and a report card /status report could probably be prepared by January or February. Ms. Lindley concurred with Mr. Kueny, stating that a report on the status of goals and findings that relate to Moorpark would not be an onerous task. Councilmember Millhouse stated he would be in favor of the proposed report card, as long as it does not take up too much staff time; it is important that the public recognize that this subject of unmet transit needs is dealing with public transportation, bus needs, commuter express needs, and not with individualized transportation needs. In response to Councilmember Harper, Councilmember Wozniak stated that the VCTC has considered installing bike racks on buses; a bicycle organization from Moorpark is putting together a proposal for what is required for buses to accommodate the bike racks; and it would be fine to list this as a goal for the City of Moorpark, but until the proposal comes back to the VCTC with specific information on how bike racks can be installed uniformly throughout the system, it is unlikely to be implemented. Councilmember Harper stated that the city of Moorpark will be going out to bid again for the city's own transportation contract for buses and perhaps this can be included in the contract that new buses be designed to accommodate bicycles. In response to Councilmember Harper, Councilmember Wozniak stated that most local beach communities have not worked through VCTC, but provide their own service for transportation to the beach. Minutes of the City Council Moorpark, California Page 7 April 17, 2002 Councilmember Harper echoed Councilmember Mikos' request that the transit marketing program to promote the marketing of bus service be reinstated as a goal, as it is needed at the college campuses to promote student awareness of the availability of bus transit. In response to Ms. Lindley's request for clarification of what is expected of staff besides a status report on city programs, Councilmember Mikos stated that she would like to see Councilmember Wozniak transmit a letter to VCTC indicating that this meeting took place; that the City of Moorpark likes the idea of having a report card, will complete one, and encourages other cities to do the same; and the letter should also request the VCTC vote at their next meeting to carry unmet goals forward from year to year. Mayor Hunter stated that he would be uncomfortable with that wording. He stated that it would be fine for Councilmember Wozniak to take information to the VCTC that the city of Moorpark sees value in evaluating a report card or status report and intends to implement a pilot status report, but he does not want to appear to tell other cities what to do by recommending they do the same. Councilmember Wozniak concurred with the Mayor and stated that the city can complete the pilot status report, which when presented, will make the other cities aware of it. In response to Councilmember Mikos, Councilmember Wozniak stated that he concurs that the VCTC should address goal carryover. Mr. Kueny clarified that there could be reasons that a goal is dropped and if that is the case, an explanation could be listed. Mayor Hunter stated that before a goal is dropped there should be verification of the concurrence from the member cities. Mr. Kueny requested clarification for staff that Councilmember Wozniak would present this information to VCTC. Minutes of the City Council Moorpark, California Paqe 8 April 17. 2002 Mayor Hunter confirmed that this was the consensus. B. Consider Ventura Council of Governments (VCOG) Staffing and Budget Options. Staff Recommendation: Direct staff as deemed appropriate. Mr. Kueny recommended that this item be continued to the Special Joint meeting of the City Council /Planning Commission on April 24, 2002, at 6:30 p.m. to allow the City Managers group and other cities to weigh in on this issue and still provide direction for the Mayor for his attendance the next day at the VCOG meeting. Mayor Hunter asked that staff verify whether or not the Board of Supervisors has submitted a letter indicating that they are going to withdraw from VCOG pending potential modifications to the participation to VCOG. He also asked staff to verify whether the city of Fillmore has withdrawn from membership in VCOG. Mr. Kueny stated that a letter was received today, which addressed those issues and would be included in the meeting of April 24tH. In response to Mayor Hunter, Ms. Traffenstedt stated that there were no speakers. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to continue this item to the Special Joint Meeting of the City Council /Planning Commission scheduled for April 24, 2002. The motion carried by unanimous voice vote. C. Consider Design for New Fire Station on High Street. Staff Recommendation: Approve concept design and schematic plans for new fire station on High Street. Mr. Riley gave the staff report. Donny DeWise, project designer from Robbins, Jorgenson Christopher, Architects, described the site and Minutes of the City Council Moorpark, California Page 9 April 17, 2002 conceptual design of a contemporary version of a classical, downtown fire station. In response to Mayor Hunter, Chief Esterling from the Ventura County Fire District, stated that the interior design of the station meets the operational needs of fire fighters and the signage for the station is still under consideration. Councilmember Mikos stated that the design looks good, however she asked if it could be changed to look more "old- time" by eliminating the flatness of the roofline and adding thicker /wider brick to the exterior to blend more with the older buildings along High Street. Chief Esterling stated that he would be open to adding cornices to the roofline; however he has some concerns regarding changes to the roof line due to added cost; and that the brick is a classic brick, which is thicker than it appears in the rendering. Mark DiCecco, architect and Planning Commissioner, stated that he agrees that the design is consistent with the intent of the Downtown Specific Plan. He went on to suggest that consideration should be given to having a cornice element along the roof line; providing glazed doors for the roll -up doors on the front of the building for a view of the fire trucks; changing the floor plans to reflect the recessed windows and doorways, as depicted on the renderings; installing a real window rather than opaque glass in the upper window of the prominently located dorm room on the corner; relocating the seating elements on the corner of High Street and Magnolia Avenue further out from the landscaping to make them more inviting; and to make sure the brick element and architectural features continue around to the west elevation since there is no rendering of that side of the building. In response to Mayor Hunter, Chief Esterling stated he would discuss the suggestion for glazed roll -up doors with the Fire District, as there may be some privacy concerns. In response to Mayor Hunter, Mr. DeWise stated that he concurs with the addition of a cornice; he would look at the operational aspects of installing glazed Minutes of the City Council Moorpark, California Page 10 ril 17, 2002 windows; recessed windows are possible; the planter seating will be reconsidered; and the brick does continue around the building to the west elevation. In response to Councilmember Harper, Mr. DeWise stated that there will be architectural lighting, especially to light the tower, but there is a need to balance the exterior lighting due to the adjacent residential area. In response to Mr. Kueny, Mr. DeWise stated that a full brick veneer was not considered due to costs. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to approve the conceptual design and schematic plans for the new fire station on High Street with agreed upon modifications and requested that Mr. DiCecco review the revised plans. The motion carried by unanimous voice vote. D. Consider Award of Contract for Design of the Police Services Center to WWC OT Architects, Inc. and adopt Resolution No. 2002 -1964. Staff Recommendation: 1) Award a contract to WWCOT Architects in the amount of $505,000 and authorize the City Manager to execute said contract; and 2) Adopt Resolution No. 2002 -1964, amending, the FY 2001/2002 Budget, allocating $515,000 for the design of the Police Services Center. (ROLL CALL VOTE REQUIRED) Mr. Riley gave the staff report. Gerald Goldstein, a Moorpark resident, stated that he would like to see more information on the other competing architects and their plans for the police station. Mr. Riley named the six architectural firms who responded to the Request for Proposal and stated that all of their proposals are available to the public for review. The firm of Widom, Wein, Cohen, O'Leary, and Terasawa ( WWCOT) firm was selected as the top candidate. He introduced Chester Widom and Andrea Cohen, architects with WWCOT. Councilmember Mikos invited the architects to address the Council. Minutes of the City Council Moorpark, California Page 11 April 17, 2002 Chester Widom, architect for WWCOT, 3130 Wilshire Boulevard, Santa Monica, California, conveyed the firm's excitement about working on this project. He introduced Ms. Cohen. In response to Councilmember Harper's request for a description of what the architects have in mind for the facility, Ms. Cohen stated that the team will be going through a process of design, discovery, and analysis to reach a conclusion. She indicated that the design of the new fire station, city hall and this police station will need to "talk to each other" as the three new civic buildings will anchor this historic core of the city along High Street. Mr. Widom went on to describe the challenge of balancing the design of the building to fit in visually, and still make the statement that the police services are a part of the 21St Century. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Award a contract to WWCOT Architects in the amount of $505,000 and authorize the City Manager to execute said contract; and 2) Adopt Resolution No. 2002 -1964, amending, the FY 2001/2002 Budget, allocating $515,000 for the design of the Police Services Center. The motion carried by unanimous roll call vote. 11. CONSENT CALENDAR: MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve the Consent Calendar with the exception of Item 11.C., which was pulled for individual consideration. A. Consider Approval of Minutes of Regular Meeting of October 3, 2001. Staff Recommendation: Approve minutes as processed. Minutes of the City Council Moorpark, California Page 12 April 17, 2002 B. Consider Approval of Warrant Register for Fiscal Year 2001 -2002 - April 17, 2002. Manual Warrants Voided Warrants Payroll Liability Warrants 108732 - 108733 & $ 30,824.00 108950 - 108952 $ 27,818.85 $ - 0 - 108953 - 108961 $ 11,471.10 Regular Warrants 108962 - 109053 & $ 25,758.32 109054 - 109077 $452,001.06 Staff Recommendation: Approve the warrant register. D. Consider a Resolution to Amend the City Budget to Reflect the Total Final Costs for the Construction and Landscaping of the Rock Fountain Art in Public Places Project at Tierra Rejada and Mountain Trail. Staff Recommendation: 1) Approve proposed dedication language and budget amendment; and 2) adopt Resolution No. 2002 -1965 amending the city budget. (ROLL CALL VOTE REQUIRED) The following item was pulled for individual consideration. C. Consider Resolution to Support the Extension of Operating Hours at the State Road 118 Highway Inspection Station and Enhanced Traffic Enforcement on SR 118 through Moorpark. Staff Recommendation: Adopt Resolution No. 2002 -1966 and direct the City Clerk to distribute copies to the appropriate governmental authorities and officials. Councilmember Mikos asked staff for clarification as to whether the title of the Resolution for this item should reflect the request to increase the hours. She also asked whether the city is asking them to do an application or support an application. In response to Councilmember Mikos, Mr. Riley stated that although staff has not seen the application, the information received from the county and from the California Highway Patrol, is that a new application Minutes of the City Council Moorpark, California Paqe 13 April 17, 2002 is being prepared; the previous applications did not include accident statistics and enforcement information within the city's incorporated area; the new application will probably include funding for enhanced enforcement inside the city and outside the city along the 118 corridor; and it is understood that the County and California Highway Patrol will file the application. Councilmember Mikos stated that in the fourth recital for consistency purposes, the Resolution should include the percentages and numbers for each accident statistic. Councilmember Millhouse concurred with Councilmember Mikos' comments regarding the title of the Resolution and suggested adding the term "encouraging" along with supporting the application and that at the end of the Resolution title identify the Council's desire for extending the operation hours. MOTION: Councilmember Mikos moved and Councilmember Wozniak seconded a motion to adopt Resolution No. 2002- 1966, as amended. The motion carried by unanimous voice vote. 12. ORDINANCES: None. 13. CLOSED SESSION: Mr. Kueny stated that the Council would be going into closed session to discuss Items 13.C. and 13.D. MOTION Councilmember Harper moved and Councilmember Mikos seconded a motion to recess to Closed Session to hear Items 13.C. and 13.D. The motion carried by unanimous voice vote. The time was 8:20 p.m. C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APN 511 -0- 050 -080, Moorpark, CA 93021 Agency Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Monte L. Abbath Under Negotiation: Price and terms of payment Minutes of the City Council Moorpark, California Paqe 14 April 17, 2002 D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APN 511 -0- 050 -270, Moorpark, CA 93021 Agency Negotiator: Steven Kueny, City Manager Negotiation Parties: The City of Moorpark and Colin - Victoria Velazquez Trust Under Negotiation: Price and terms of payment AT THIS POINT in the meeting a recess was declared. The time was 8 :20 p.m. The City Council reconvened into Closed Session at 8:48 p.m. Present in Closed Session were Councilmembers Harper, Mikos, Millhouse, and Wozniak, and Mayor Hunter; Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; and Deborah Traffenstedt, Assistant to City Manager /City Clerk and Acting Community Development Director. The City Council reconvened into open session at 8:58 p.m. Mr. Kueny stated that Items 13.C. and 13.D. were discussed and that there was no action to report. 14. ADJOURNMENT: Mayor Hunter adjourned th ATTEST: Deborah S. Traffenste City Clerk