HomeMy WebLinkAboutMIN 2011 0420 CC REGMINUTES OF THE CITY COUNCIL
Moorpark, California April 20, 2011
A Regular Meeting of the City Council of the City of Moorpark was held on April 20,
2011 in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
CALL TO ORDER:
Mayor Parvin called the meeting to order at 7:14 p.m.
2. PLEDGE OF ALLEGIANCE:
Olivia Sichmeller, a Moorpark resident, led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Pollock, Van Dam, and Mayor
Parvin.
Absent: Councilmember Millhouse.
Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City
Manager; Deborah Traffenstedt, Deputy City Manager; Ron
Ahlers, Finance Director; David Bobardt, Community
Development Director; David Klotzle, Interim City
Engineer /Public Works Director; David Moe, Redevelopment
Manager; Jennifer Mellon, Administrative Services Manager;
Jeremy Laurentowski, Landscape /Parks Maintenance
Superintendent; John Brand, Senior Management Analyst;
Captain Ron Nelson, Sheriff's Department; and Maureen
Benson, City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
None.
5. PUBLIC COMMENT:
Olivia Sichmeller, Miss Ventura County's Outstanding Teen 2011, requested
sponsorship to move on to the next level of competition at the state level.
AT THIS POINT in the meeting, the City Council recessed to convene a meeting of the
Redevelopment Agency of the City of Moorpark. The time was 7:17 p.m. The City
Council meeting reconvened at 7:18 p.m.
Minutes of the City Council
Moorpark, California Page 2 April 20 2011
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the consensus of the Council to pull Item 10. F. from the Consent
Calendar for individual consideration, upon the request of Councilmember Mikos.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS /CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Pollock reported on his meeting with the General Manager of
Calleguas Municipal Water District, Susan Mulligan.
Councilmember Mikos and Mayor Parvin stated they had attended the City's
Arbor /Earth Day celebration on April 16.
Councilmember Mikos stated they had she attended "Moorpark Has Talent" on
the evening of April 16.
Councilmember Mikos and Mayor Parvin stated they had attended the second
annual Moorpark Arts Festival on April 17.
Mayor Parvin reported she had also attended Simi Valley Hospital's "Hats Off to
Women ".
Mayor Parvin announced applications are available for the Neighborhood
Enhancement program. Events will be on Saturdays, May 7th and June 4th from
10am — 2pm. Neighborhoods who apply and are chosen to participate will
receive trash and green waste roll -off bins to clean their neighborhoods and the
City pays for disposal. Program guidelines and applications are available at City
Hall or at www.ci.moorpark.ca.us.
Mayor Parvin announced the Easter Egg Hunt will be on April 23rd on the football
field at Arroyo Vista Community Park.
Mayor Parvin announced on May 14th "California Friendly Landscape Training"
will conduct a waterwise garden workshop at the Waterworks District office.
8. PUBLIC HEARINGS:
None.
9. PRESENTATION /ACTION /DISCUSSION:
A. Consider Ventura County Grow Your Business, Live Your Life
Presentation.
Minutes of the City Council
Moorpark, California Page 3 April 20, 2011
Ms. Heidi Hayes, representing the Economic Development Collaborative
of Ventura County gave a presentation on "Grow Your Business, Live
Your Life ".
B. Consider Moorpark Chamber of Commerce "Shop Moorpark"
Presentation.
Mr. Patrick Ellis, CEO of the Moorpark Chamber of Commerce gave a
presentation on "Shop Moorpark."
C. Consider Ventura County Watershed Protection District Virginia Colony
Regional Detention Basin Project. Staff Recommendation: Direct staff as
deemed appropriate.
Mr. Klotzle gave a brief staff report and introduced Sergio Vargas, Deputy
Director for the Ventura County Watershed Protection District, who gave a
presentation on the Virginia Colony Regional Detention Basins.
A discussion among the Councilmembers, staff, and Mr. Vargas focused
on: 1) Clarifying the various names of the creek as it travels through
different communities (Calleguas Creek in Camarillo, Arroyo Las Posas in
Somis, and Arroyo Simi in Moorpark); 2) Questioning the economic
analysis on slide No. 9 of the PowerPoint presentation; 3) Consideration
needed of the new FEMA Flood Map analysis; 4) Consideration of the
Caltrans mitigation area as an option for an inundation area; 5) The by-
pass channel appears to take up 100% of Basin 4A and 90 -80% of Basin
4B, which are within the City of Moorpark with Basin 4B designated as
open space for possible recreational and trail uses; 6) The effects upon
properties within the Flood Zone once this project is completed; 7)
Concerns expressed by Augusta Homes from Villa del Arroyo in regard to
properties in the mobile home park; 8) Consideration of possible future
widening of State Route 118; and 9) Recommendation for working with the
Santa Monica Mountains Conservancy, which has experience in balancing
flood control needs with recreation opportunities.
Mr. Vargas stated these concerns will be considered and addressed as
part of the final study analysis for this project; and once the environmental
document is finaled and the funding secured, they will be submitting an
official document to FEMA to revise their flood map.
Norma Comacho, Director of the Ventura County Watershed Protection
District stated they are only at the inception of the project and they will be
developing a full blown economic analysis of the project including
environmental mitigation costs to make sure the project is viable.
Henry Graumlich from the Calleguas Municipal Water District described
the water supply benefits of this project.
Minutes of the City Council
Moorpark, California Page 4 April 20, 2011
CONSENSUS: It was the consensus of the Council to direct staff to monitor the
project, noting the concerns expressed by Council and to obtain an electronic
copy of the Mr. Vargas' PowerPoint presentation.
D. Consider an Ordinance Amending Chapter 2.70, Moorpark City Library, of
Title 2 of the Moorpark Municipal Code. Staff Recommendation: 1)
Introduce Ordinance No. 403 for first reading, waive full reading, and
direct staff to schedule second reading and adoption for May 4, 2011; 2)
Direct staff to schedule a special meeting of the Library Board of Trustees
to be held in July, 2011; 3) Select the date of the July special meeting; and
4) Direct the City Clerk to conduct recruitment for the Library Board of
Trustees if the Council direction is to proceed with recruitment.
Ms. Mellon gave the staff report and amended stamped page 14 of the
agenda report for Section 2.70.030 Membership -Term of office, to read:
"The library board shall consist of five (5) members to be
appointed by the city council through an advertisement,
recruitment, and appointment process as established by city
council policy and /or resolution. Pursuant to that policy, the
mayor shall solicit suggested nominees from members of the
council; prior to making a motion for appointment, the mayor
shall announce the names of all persons he or she intends to
nominate, and in the order to be nominated; the mayor shall
then make a motion putting forth each individual name to be
approved for appointment; a second shall be required; and
the council shall vote on each appointment individually."
There were no speakers.
CONSENSUS: It was the consensus of the Council to wait until after deciding
the summer recess schedule in agenda Item 9.F. before selecting a date for
interviews and appointment of the new Library Board.
Ms. Benson read the title of Ordinance No. 403.
MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion
to: 1) Introduce Ordinance No. 403 for first reading, as amended for Section
2.70.030, waive full reading, and direct staff to schedule second reading and
adoption for May 4, 2011. The motion carried by voice vote, 4 -0, Councilmember
Millhouse absent.
E. Consider Replacement of Fifty -one (51) Existing Irrigation Controllers with
WeatherTRAK ET Pro2 Irrigation Controllers; Authorize Staff to Solicit a
Sole Source Product and Installation Contract with HydroPoint Data
Systems, Inc: and Resolution Amending the Fiscal Year 2010/11 Budget.
Staff Recommendation: 1) Authorize staff to obtain a Sole Source Product
Minutes of the City Council
Moorpark, California Page 5 April 20 2011
and Installation contract (Municipal Code Section 3.04.120) from
HydroPoint Data Systems, Inc. for the replacement of fifty -one (51)
irrigation controllers in City Parks and Landscape Maintenance Districts,
with WeatherTRAK ET Pro2 irrigation controllers, subject to final language
approval by the City Manager and City Attorney; and 2) Adopt Resolution
No. 2011 -3018. ROLL CALL VOTE REQUIRED
Mr. Laurentowski gave the staff report.
Ben Slick, representative from HydroPoint Data Systems, Inc. described
other locations where this system has been installed and the local support
project system available to the City.
MOTION: Councilmember Mikos moved and Councilmember Pollock seconded
a motion to: 1) Authorize staff to obtain a Sole Source Product and Installation
contract (Municipal Code Section 3.04.120) from HydroPoint Data Systems, Inc.
for the replacement of fifty -one (51) irrigation controllers in City Parks and
Landscape Maintenance Districts, with WeatherTRAK ET Pro2 irrigation
controllers, subject to final language approval by the City Manager and City
Attorney; and 2) Adopt Resolution No. 2011 -3018. The motion carried by roll call
vote, 4 -0, Councilmember Millhouse absent.
F. Consider Scheduling of the Summer Meeting Recess. Staff
Recommendation: Direct staff to post a notice of meeting cancellation for
the selected summer recess dates.
Ms. Benson gave the staff report.
There were no speakers.
CONSENSUS: It was the consensus of the Council to direct staff to post
meeting cancellation notices for the August 3 and August 17, 2011 meetings.
AT THIS POINT in the meeting, the Council returned to Item 9.D.
D. Consider an Ordinance Amending Chapter 2.70, Moorpark City Library, of
Title 2 of the Moorpark Municipal Code. Staff Recommendation: 1)
Introduce Ordinance No. 403 for first reading, waive full reading, and
direct staff to schedule second reading and adoption for May 4, 2011; 2)
Direct staff to schedule a special meeting of the Library Board of Trustees
to be held in July, 2011; 3) Select the date of the July special meeting; and
4) Direct the City Clerk to conduct recruitment for the Library Board of
Trustees if the Council direction is to proceed with recruitment.
A discussion followed among the Councilmembers and staff concerning:
1) Schedule for interviews and appointment of members at regularly
scheduled meeting to save on staff costs; 2) Direction to conduct
Minutes of the City Council
Moorpark, California Page 6 April 20, 2011
recruitment; and 3) Direction to return to Council with a resolution to
establish compensation for the Library Board.
CONSENSUS: It was the consensus of the Council to: 1) Direct the City Clerk
to conduct recruitment for the Library Board; 2) Set the regular City Council
meeting date of July 6 for appointment of five members to the Library Board; and
3) Direct staff to return with a resolution to establish compensation for attendance
at Library Board meetings.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a
motion to approve the Consent Calendar with the exception of Item 10. F, which was
pulled for individual consideration. The motion carried by roll call vote, 4 -0,
Councilmember Millhouse absent.
A. Consider Minutes of Regular Meeting of April 6, 2011. Staff
Recommendation: Approve the minutes.
B. Consider Warrant Register for Fiscal Year 2010 -2011 — April 20, 2011.
Staff Recommendation: Approve the warrant register.
C. Consider Resolution Authorizing the City's Fiscal Year 2011/12
Transportation Development Act Claim for Bicycle and /or Pedestrian
Article 3 Purposes. Staff Recommendation: Adopt Resolution No. 2011-
3019.
D. Consider Award of Bid and Project Approval for the Construction of a
Security /Retaining Wall Along the South Metrolink Parking Lot. Staff
Recommendation: 1) Approve the construction of approximately 575 feet
of eight -foot tall block wall along the boundary of the south Metrolink
parking lot; 2) "Provisionally award" the bid pursuant to Section 20174 of
the Public Contract Code to Falcon Builders, Inc. for $81,160, including a
ten percent (10 %) project contingency and authorize execution of the
Agreement by the City Manager, subject to final language approval by the
City Manager and City Attorney; and 3) In the event the first low bidder is
unable or refuses to perform as stated, authorize staff to move forward
and award the bid to the second lower bidder, Aguilera Brothers
Construction, for $111,000, including a ten percent (10 %) contingency and
authorize execution of the Agreement by the City Manager, subject to final
language approval by the City Manager and City Attorney
E. Consider Accepting Grant Deed of Easement for a Portion of APN 511 -0-
101 -350 (347 Moorpark Avenue). Staff Recommendation: Authorize the
City Clerk to accept the grant deed of easement for the Property and
record with the County of Ventura.
Minutes of the City Council
Moorpark, California Page 7 April 20, 2011
The following items were pulled for individual consideration.
F. Consider 2011 Legislative Program. Staff Recommendation: Adopt the
2011 Legislative Program.
Councilmember Mikos stated she pulled this item in regard to stamped
page 268 of the agenda report to request as part of the motion, that
Council be made aware of future legislative changes through box item
communications.
A discussion followed among the Councilmember focusing on: 1) Placing
certain Platform Statements on a watch list; 2) Writing letters to state
representatives expressing opposition to cuts in CDBG funding; and 3)
Reconsidering options for getting involved in the Oxnard Harbor District
due to new board members.
MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to
adopt the 2011 Legislative Program with direction to: 1) Keep Platform
Statements 1.E. concerning transient occupancy tax and 6.S. concerning cuts to
First 5 funding on a watch list; 2) Send letters to Congressmen and Senators
opposing cuts to Platform Statement 6.J. for CDBG funding, 3) Consider adding
6.0. to the City's list of Potential Objectives to evaluate the City's options for
involvement in the governance of the Oxnard Harbor District; and 4) Keep
Council informed via box item communications of legislative updates pertaining
to transient occupancy tax, and cuts to First 5 and CDBG funding. The motion
carried by voice vote, 4 -0, Councilmember Millhouse absent.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
None was held.
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at 9:42 p.m.
S. Paton, Mayor
ATTEST:
Maureen Benson, City Clerk