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Home My WebLink AboutRES CC 1983 01 1983 0702RESOLUTION NO. 83 -1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK ADOPTING THE PRELIMINARY FINANCIAL PROGRAM FOR FISCAL YEAR 1983 -84 The City Council of the City of Moorpark does hereby resolve as follows: SECTION 1. The attached financial program is approved as the City budget for the Fiscal Year 1983 -84, subject to future modifications to be made by the City Council as needed. SECTION 2. In adopting this document, there is no deter- mination made by the City Council to employ individuals for ,.:he length of time or at the salary amounts as shown since these are for budgeting purposes only and the budget document does not establish a salary plan or conditions of employment. APPROVED AND ADOPTED this 2nd day of July $ 1983. ATTEST: 0 MAYOV 7 A G r.y DA I T R • T ..................... STATE OF CALIFORNIA COUNTY OF VENTURA SS. CITY OF MOORPARK ) I, Doris D. Bankus City Clerk of the City of Moorpark, California, do hereby certify that the foregoing Resolution No. 1 was adopted by the City Council of the City of Moorpark at a regular meeting thereof held on the 2nd day of July , 1983 , and that the same was adopted by the following vote, to wit: AYES: Councilmembers Straughan, Harper, Beaulieu, Prieto and Mayor Yancy- Sutton; NOES: None; ABSENT: None . WITNESS my hand and the official seal of said City this 2nd day of July , 1983 CITY CLERK (SEAL) t MOORPARK COUNCIL -ELECT P. 0. Box 701 Moorpark, California 93021 July 2, 1983 TO: Members of the Council FROM: Robert L. Braitman fiy� SUBJECT: Proposed 1983 -84 Budget Presented herewith for your consideration is the proposed budget for fiscal year 1983 -84. This is the first budget of the new city. The document before you is truly a zero -base budget. As such, it is a starting point whereby the city will guide its future destiny and achieve the objectives of the community as expressed through the incorporation. Its preparation has been a unique process since forecasts of revenues and expen- ditures are not based on prior receipts or experience. There is funding in the budget for the construction of city office facilities. It is proposed that once plans are developed for an addition to the Community Center, the construction monies be made available from city fund balances, to be repaid, with interest, over the next few years. de City of Moorpark -- Budget Summary 1983-84 (as revised July 2) 1 General Fund Appropriations Salaries and Benefits $ 88, 300 Services and Supplies 69 , 400 Fixed Assets 52 , 800 Total $210, 500 Revenue $329 , 900 Unappropriated $119 ,400 Road Fund Appropriations $147 , 600 Revenues $279, 300 Unappropriated $131, 700 .:ity Hall Construction Fund Appropriations $150, 000 Revenues $150, 000 Parks Development Fund Appropriations $105 , 000 Revenues (including fund balance) $416, 400 Road Area of Benef it Fund Appropriations Revenues (including fund balance) f Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 General Fund Salaries and Benefits (100 series) 101 Salaries - Full-Time Employees $ 55, 400 102 Salaries - Part-Time Employees 15, 800 103 Salaries - Temporary Employees 2, 500 104 Overtime Pay 11000 111 Retirement Contribution 7, 500 112 OASDI/FICA -0- 121 Group Medical Insurance 2, 600 122 State Compensation Insurance 2,400 123 Unemployment Insurance 200 124 Management Life Insurance 100 125 Management Dental Insurance 500 126 Management Disability Income Protection 300 Total Salaries and Benefits $ 88, 300 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budd for 1983•-84 General Fund Services and Supplies (200 series) 201 Telephone Services $ 1, 900 211 Membership and Dues 3, 300 221 Office Supplies 2,000 222 Postage and Express 1, 600 223 Copy Machine Services 4, 000 224 Printing Services 1, 500 225 Books and Publications 300 231 Professional and Specialized Services 30, 400 241 Publications and Legal Notices 2, 400 '51 Conferences and Meetings 7 , 000 261 Special Expense (Loan Repayment) 10, 000 271 Insurance Coverage 5 , 000 Total Services and Supplies $69, 400 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-•84 General Fund Fixed Assets (300 series) 301 Office Equipment $ 4, 400 302 Office Furniture 3, 400 303 Reserve for City Hall Construction 45, 000 Total Fixed Assets $52, 800 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 101 Salaries - -Full-Time Employees $ 55, 400 Explanation/Justification: 1 City Manager @ $40, 000/yr. 12 months 40,000 1 Sr . Secretary @ $18, 500/yr. 10 months 15,400 i Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 102 Salaries - Part-Time Employees $ 15, 800 Explanation/Justification: 1 Intermediate Typist Clerk @ $13, 600/yr . 6 months 6, 800 5 City Councilmembers @ $ 100/mo . 12 months 6, 000 5 Planning Commissioners @ $ 25/mo . 12 months 1, 500 5 Park/Rec. Commissioners @ $ 25/mo . 12 months 11500 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 103 Salaries- - Temporary Employees (Extra Help) $ 2 , 500 Explanation/Justification: Clerical coverage for vacations , sick days and other absences 120 hours @ $8. 50/hr. 1 , 020 Temporary administrative support for special assignments and projects i 120 hours @ $12. 50/hr . 1, 400 Prepared by Robert L. Braitman Interim Manager Citi of Moorpark -- Interim Budget for 1983-84 Acct. 104 Overtime Pay $ 1, 000 Explanation/Justification: Project 75 hours for Sr. Secretary (if needed) 1 ,001 @ $13. 35/hr. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 111 Retirement Contribution $ 7 , 500 Explanation/Justification: 13. 5% of Salaries for Full-Time Employees 71479 This projection is based upon the County' s Retirement program. Actual experience with PERS may result in an adjustment. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84. Acct. 121 Group Medical Insurance $ 2, 600 Explanation/Justification: $1, 400/yr. per full-time employee City Manager 12 months $1, 400 Sr. Secretary 10 months 1, 167 2, 567 Based on County Medical Insurance Plan (Blue Cross) Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983--84 t Acct. 122 State- Com ensation Insurance $ 2400 Explanation/Justification: Estimate provided by State Compensation Insurance Fund for four full-time employees -- two professional azid two clerical -- with a combined salary of $114,000. This figure was used for early budget planning purposes and is higher than the recommended budget amount for salaries. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 123 Unemployment Insurance $ 200 Explanation/Justification: Rate of 0. 3% of Salaries (full-time, part-time and 220 temporary employees , excluding City Councilmembers and Commissioners) $73, 200 x 0. 3% i f I t Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 124 Management Life Insurance $ 100 Explanation/Justification: $0. 35 per $100 of salary per management employee 140 Based on County Management Life Insurance Plan f Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84- Acct. 125 Management Dental Insurance $ 500 Explanation/Justification: $500/yr. per management employee 500 Based on County Management Dental Insurance Plan Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 126 Management Disability Income Protection $ 300 Explanation/Justification: $0. 75 per $100 of salary per management employee 300 Based on County Disability Income Protection Plan Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct . 201 Telephone Services $ 1, 900 Explanation/Justification: Equipment Charges - 3 touchtone desk instruments , 2 incoming lines on rotation, retain answering service. $60 per month 720 Toll charges -- estimate $100 per month 11200 1, 920 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 211 Memberships and Dues $ 3300 Explanation/Justification: League of California Cities $1, 523 California Contract Cities Assoc. 100 Ventura County Association of 1 ,470 Governments Southern California Association 186 of Governments ` $3 , 279 3279 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 221 Office Supplies $ 2 ,000 Explanation/Justification: Estimate $150 per month after initial $300 1, 950 set-up cost Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 222 Postage and Express $ 1, 600 Explanation/Justification: Estimate based on $30 per week 1, 560 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 1 Acct. 223 Copy Machine Services $ 4000 Explanation/Justification: Purchase of an IBM Model 10 Copier--5-year purchase with a maintenance contract--would cost about $350 per month. Alternative vendor could be less costly and a more complete survey should be conducted prior to lease or purchase. For budgeting purposes , it is proposed to appropriate. 4000 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 224 Printing Services $ 1, 500 Explanation/Justification: Estimate based on limited prospective printing needs 1, 500 Prepared by Robert L. Braitman Interim Manager Cid of Moorpark -- Interim Budget for 1983-84 Acct. 225 Books and Publications $ 300 Explanation/Justification: Purchase of books, professional journals , periodicals 300 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 231 _Professional and Specialized Services $ 30,400 (Contract Services) Explanation/Justification: City Attorney $1400/mo. 12 months 16, 800 Deputy City Clerk (to establish city office procedures , records management, notice format, etc. ) 160 hours maximum @ $20.hr. t 3, 200 Telephone Answering Service $30/mo . 12 months 360 Election Services for March 1983 Election 7,062 Audit Services 3,000 30,422 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 241 _ Publications and Legal Notices $ 2400 Explanation/Justification: Estimate from comparing publication budgets of the 2400 Cities of Fillmore, Ojai and Santa Paula. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 251 Conferences and Meetings $ 7000 Explanation/Justification: League of California Cities meetings in 3600 Sacramento or like location. Project two trips for Councilmembers and one staff member. Cost per person per meeting: $300 -- Airfare $150 -- Lodging 50 -- Registration 65 -- Meals 35 VCAG General Assembly meetings 360 $15/quarterly Council and Manager Miscellaneous travel for Council and Staff 3000 (meetings in Ventura--Regional San, VCAG Executive Committee, etc; Los Angeles--SCAG; Legaue of California Cities planning institute; meetings as needed in Sacramento; etc. ) . 6960 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 261 Special Expense $ 10, 000 Explanation/Justification: Repayment of County loan 10,000 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 271 Insurance Coverage $ 5000 Explanation/Justification: Insurance policy through Tolman & Wiker 5000 (Estimate based on preliminary projection of costs) i i I Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 301 Office Equipment $ 4,400 Explanation/Justification: 1 Portable Dictator 120 1 Transcriber 350 1 Printing calculator 150 Recording equipment -(Sony M-46-C) ` 550 1 Electric typewriter 700 1 Word Processor 2, 500 Purchase of an IBM Displaywriter - 128k upgradeable, single disc, selectric printer - $4, 990 purchase price - 3-year purchase, maintenance included, would cost about $250 per month. Ten months budgeted. 4, 370 Prepared by Robert L. Braitman Interim Manager City of Moorpark Interim Budget for 1983-84 Rev.Acct. G 107 Cigarette Tax $ 27, 700 _ Fund General - Explanation/Justification: Fiscal Study Projection is 26, 345 based on calculated population of 12, 186. The calculated population as of June 27 is 13, 350. Therefore, the projected revenue is 27 , 662 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. R 201 Transportation Development Act $ 126, 600 Fund Road Explanation/Justification: Transportation Development Act (SB 325) 126, 620 funds are allocated to the City and reduce the County allocation by a like amount. They are restricted to public transit, street and road purposes . Amount determined by County Public Works Agency. Not included in fiscal study. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. R 202 State Transit Assistance $ 21 .000 Fund Road _ Explanation/Justification: State Transit Assistance (AB 2551) funds are 21,000 allocated to the City and reduce the County allocation by a like amount. They are restricted ' to public transit, street and road purposes . Amount determined by County Public Works Agency. Not included in fiscal study. Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. R 203 Highway Users Tax Fund $ 131, 700 Fund Road _ Explanation/Justification: Fiscal Study Projection. 131, 691 Included are section 2106, 2107 and 2107. 5 funds . Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 i Acct. 302 Office Furniture $ 3400 Explanation/Justification: 1 pedestal desk 60 x 30 169 1 pedestal desk 72 x 36 200 2 secretarial desks @ $245 490 1 executive chair 130 1 executive chair 84 2 secretarial chairs @ $78 156 7 council room chairs .@ $130 910 1 storage cabinet for supplies 124 and expendables 5 5-drawer locking file cabinets @ $221 1105 3368 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Road Fund Roads and Transit (400 series) 401 Transportation Development Act/ State Transit Assistance $147, 600 402 Gas Tax Revenue 131, 700 Total Roads and Transit $279, 300 City of Moorpark -- Interim Budget for 1983-84 Revenues General Fund G 101 Sales Tax $130,400 G 102 Property Transfer Tax 4, 000 G 103 Licenses and Permits 10,000 G 104 Use of Money (Interest) 9, 300 G 105 Fines , Forfeitures , Penalties 14, 500 G 106 Motor Vehicle In Lieu 134,000 G 107 Cigarette Tax 27, 700 Total General Fund $329, 900 Road Fund R 201 Transportation Development Act $126 , 600 R 202 State Transit Assistance 21, 000 R 203 Highway Users Tax Fund 131, 700 Total Road Fund $279, 300 City of Moorpark -- Interim Budget for 1983-84 r' Transportation Development Act/ Acct. 401 State Transit Assistance $ 147, 600 Explanation/Justification: Amount allocated from SB 325/AB 2551 funds - to be 147, 600 transferred to the County for transit and related purposes . { Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Acct. 402 Gas Tax Revenue $ 131, 700 Explanation/Justification: Fiscal Study Projection 131, 691 Prepared by Robert L. Braitman Interim Manager t• City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. G 101 Sales Tax $ 130 ,400 Fund General Explanation/Justification: Fiscal Study Projection 1302368 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1583-84 Rev,Acct. G 102 Property Transfer Tax 4, 000 Fund General Explanation/Justification: Fiscal Study Projection 4,003 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. G 103 Licenses and Permits $ 10, 000 Fund General Explanation/Justification: Fiscal Study Projection 10,000 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. G 104 Use of Money (Interest) $ 9, 300 Fund General Explanation/Justification: Fiscal Study Projection 9 , 298 i i Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. G 105 Fines , Forfeitures Penalties $ 14- 5,0 Fund General Explanation/Justification: Fiscal Study Projection 14, 500 Prepared by Robert L. Braitman Interim Manager City of Moorpark -- Interim Budget for 1983-84 Rev.Acct. R 106 Motor Vehicle In Lieu $ 134, 000 Fund General Explanation/Justification: Fiscal Study Projection is $122, 287 based on $20. 07/capita and a calculated population of 12, 186 (3 x 4062 registered voters) The calculated population as of June 27 is 13, 350 (3 x 4450) . Therefore, the projected revenue is 133 , 967 Prepared by Robert L. Braitman Interim Manager