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HomeMy WebLinkAboutRES CC 1987 405 1987 0715RESOLUTION NO. 87- 405 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADDING NEW CLASSIFICATIONS AND JOB DESCRIPTIONS AND AMENDING CERTAIN CLASSIFICATIONS AND JOB DESCRIPTIONS TO THE CLASSIFICATION PLAN FOR THE COMPETITIVE SERVICE OF THE CITY, AS ADOPTED BY RESOLUTION NO. 85 -205 ON JUNE 3, 1985. THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That new classifications and the position descriptions therefor be added to the Classification Plan for the Competitive Service of the City, adopted June 3, 1987, by Resolution No. 85 -205, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A CLASSIFICATION PLAN FOR THE COMPETITIVE SERVICE. which said new classifications shall be designated as: 1. Public Information Clerk 2. Records Clerk 3. Executive Secretary 4. Finance Officer 5. Planning Technician 6. Secretary A copy of each said position description is attached hereto and designated EXHIBIT "A ", EXHIBIT "B ", EXHIBIT "C ", EXHIBIT "D ", EXHIBIT "E ", and EXHIBIT "F ", respectively. SECTION 2. That amended classifications and the position descriptions therefor be amended to the Classification Plan for the Competitive Service of the City, adopted June 3, 1985, by Resolution No. 85 -205, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A CLASSIFICATION PLAN FOR THE COMPETITIVE SERVICE. which said amended classifications shall be designated as: f 1. Administrative Secretary 2. Administrative Clerk A copy of each said position description is attached hereto and designated EXHIBIT "G" and EXHIBIT "H" respectively. SECTION 3. That this resolution shall take effect immediately. SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution. PASSED AND ADOPTED this 15th day of July , 1987. rdai Z' He—,a,,e Mayor of the City of Moorpark, California ATTFCT- STATE OF CALIFORNIA ) COUNTY OF VENTURA ) SS. CITY OF MOORPARK ) I, Maureen W. Wall , City Clerk of the City of Moorpark, California, do hereby certify that the foregoing Resolution No. 87 -405 was adopted by the City Council of the City of Moorpark at a regular meeting thereof held on the 15th day of July , 19 87 , and that the same was adopted by the following roll call vote: AYES: Councilmember Brown, Galloway, Lane and Mayor Harper. NOES: None. ABSENT: Counci lmember Ferguson. WITNESS my hand and the official seal of said City this 16th day of July , 19 87 PUBLIC INFORMATION CLERK DEFINITION: EXHIBIT "A" Under general supervision, to serve as central receptionist at the public counter and as phone operator; to assist the public by answering inquiries and complaints; to perform responsible secretarial, clerical, typing and office duties; and to do related work as required. EXAMPLE OF DUTIES: Greets and deals with the publi and complaints of routine matt( with minimal direction; gives ( and performs a variety of corr which assigned; types corre! statistical data; composes corr items in a variety of matters w and makes travel arrangements; and maintains filing systems operates and monitors common opens, sorts and delivers mail work of other clerical staff in as assigned. QUALIFICATIONS : as the general receptionist; answers inquiries rs over the telephone and at the public counter ut information regarding City operations; plans )lex clerical work related to the function to pondence, reports, memoranda, documents and !spondence, news releases and public information th a minimum of instruction; schedules meetings prepares requisitions and other forms; indexes and keeps various records and data current; office machines; processes traffic citations; to staff and the Post Office; may perform the maintaining smooth work flow; does related work Training and Experience: Any combination equivalent to graduation from high school, including or supplemented by courses in typing and business practices and two years of increasingly responsible clerical experience. Knowledge and Abilities: Knowledge of office practices and procedures, office appliances and filing system; knowledge of business correspondence methods; knowledge of good business English, including vocabulary, grammar and spelling; ability to type from copy accurately at a speed of not less than 45 net words per minute, and from tape at a rate of speed sufficient to meet the requirements of the position; ability to perform difficult clerical work; ability to follow oral and written instruction; ability to operate a variety of office and communications equipment, including word processing and transcribing equipment; ability to establish and maintain effective relationships with others, and to meet the general public with courtesy and tact. July 1987 RECORDS CLERK DEFINITION: EXHIBIT "B" Under general supervision performs precise record keeping, clerical, filing, and public service tasks, including the implementation and maintenance of the City's centralized records system; and related duties as may be assigned. EXAMPLE OF DUTIES: Under general supervision, coordinates the City's centralized records system; establishes record keeping and record destruction systems in accordance with legal requirements, City policies and accepted standards; establishes filing, indexing and cross referencing methods for various types of official City records; conducts research projects as necessary, including retrieval /copying of requested information and /or records; types various documents, forms, reports and correspondence; copies and distributes various documents; assists in the preparation of City Council agenda packets; maintains general office supplies inventory, and performs duties relating to telephone coverage and assistance with handling of public inquiries. QUALIFICATIONS: Training and Experience: Equivalent to graduation from high school and two years of increasingly responsible clerical experience, with records management background in a public agency preferred. Knowledge and Abilities: Knowledge of record keeping methods and practi, practices and procedures; proper English usage, spelling. Ability to operate a variety of modern equipment, ability to type accurately at a rate ability to follow oral and written instructions; maintain effective relationships with co- workers and -es; knowledge of office grammar, punctuation and office and communications of 50 words per minute; ability to establish and the public. July 1987 EXECUTIVE SECRETARY DEFINITION: EXHIBIT "C" Under general supervision, performs a variety of responsible and confidential secretarial work with minimal supervision; assists in a variety of administrative and clerical details; performs related work as required. EXAMPLES OF DUTIES: Relieves the department heads of a variety of administrative and clerical details; assists in administration of matters related to personnel and employee benefit programs; plans and performs a variety of complex clerical and secretarial work; screens visitors, telephone calls and mail, giving information where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; takes and transcribes dictation of correspondence, reports, memoranda, records, ordinances, resolutions, documents and statistical data, including material of a confidential nature; independently composes correspondence in a variety of matters; may act as Deputy City Clerk, taking full responsibility in the absence of the City Clerk; assists in the preparation of City Council agendas; may take and prepare meeting minutes; schedules meetings and makes travel arrangements; indexes and maintains complex filing systems and keeps various records and data current; may perform the work of other clerical staff and assist with the public counter to maintain smooth work flow; does related work as assigned. QUALIFICATIONS: Training and Experience: Any combination equivalent to graduation from high school, including or supplemented by courses in typing and business practices and four years of increasingly responsible secretarial experience. Word processing experience is highly desirable. Knowledge and Abilities: Knowledge of office practices, procedures, and filing systems; knowledge of business correspondence methods, composition, and usage; ability to type from copy accurately at a speed of not less than 65 net words per minute, and from tape at a rate of speed sufficient to meet the requirements of the position; shorthand at a minimum speed of 100 w.p.m.; ability to perform difficult secretarial work; ability to operate a variety of modern office and communications equipment, including word processing and transcription equipment; ability to establish and maintain effective relationships with co- worker,. and the public. July 1987 FINANCE OFFICER DEFINITION: EXHIBIT "D" Under general direction, responsible for the day to day operations of the City's Finance Department; plans, directs, organizes, and maintains the City's financial records and provides highly responsible and technical professional management of the City's financial operations. Assists in investment of City funds and preparation of annual budget. Performs related work as required. EXAMPLES OF DUTIES: Plans, organizes, directs, maintains, and controls operations for the Finance Department, including payroll preparation and filing, general ledger maintenance, cash receipts management. Assists in administration of employee benefit programs and purchasing procedures; and reconciliation of bank accounts and trust fund deposits. Assists in formulation and implementation of accounting systems, preparation of financial statements, financial reports, annual reports to the state, and budget preparation, and directs the work of accounting and clerical staff. Also oversees operation of the City's computerized financial system including entry of data, file maintenance, and report design and preparation. QUALIFICATIONS: Training and Experience: Equivalent to a Bachelor's degree from an accredited college or university with major work in accounting or a related field, and at least three years of progressively responsible experience in accounting with public agencies with at least one year of supervisory experience. Additional experience may be substituted for educational requirements. Knowledge and Abilities: Knowledge of accounting procedures and practices within a fund accounting system; knowledge of public financial and accounting practices; knowledge of computerized accounting systems; knowledge of financial record keeping methods, practices, and requirements within a government agency; knowledge of modern office .practices. Ability to operate a variety of modern office equipment including a 10 key calculator; ability to function with minimal supervision; ability to communicate clearly and concisely, orally and in writing and to establish and maintain effective working relationships with co- workers and the public. Pursuant to applicable Personnel Rules and Regulations, this classification is exempt from the payment of overtime and /or compensatory time off. July 1987 PLANNING TECHNICIAN DEFINITION: i:.XHIBIT "E" Under general supervision performs a variety of responsible functions within the Planning Department including: creation of maps, charts and graphs; compilation of statistical data; review plans and designs; answering public inquiries on routine planning and zoning matters; and performs related work as required. EXAMPLE OF DUTIES: Under general supervision creates various city maps, charts and graphs; compiles technical and statistical information; interprets architectural and engineering plans; prepares written reports; assists in counter work with routine zoning and planning matters; conducts field surveys and observations; assists in the processing of development applications and development of appropriate files and folders; prepares notification list for public hearings; and assists with the Code Enforcement function and compliance with conditions of approval for development projects. QUALIFICATIONS: Training and Experience - Requires completion of two years of college with course related work emphasis in Urban planning or related field with at least two years of graphics experience or college course equivalent. Knowledge and Abilities: Knowledge of principles and practices of urban planning, report writing, public relations; strong graphic background; research and statistical skills. Ability to communicate clearly and concisely, orally and in writing, and to establish and maintain effective working relationships with co- workers and the public. July 1987 SECRETARY DEFINITION: EXHIBIT "F" Under general supervision to assist the public by answering inquiries and complaints; to perform routine typing and general clerical functions; and other related duties as assigned. EXAMPLE OF DUTIES: Answers inquiries and complaints; gives out information regarding City operations; types letters, memos, reports, purchase orders and miscellaneous correspondence and forms; meets and deals with the general public; maintains files and records and performs routine filing and copying; operates common office machines; receives and routes telephone calls; requisitions supplies; opens and sorts mail; schedules meetings and reservations; performs other tasks as required. QUALIFICATIONS: Training and Experience: Any combination equivalent to graduation from high school and one year of clerical experience. Knowledge and Abilities: Modern office methods and procedures, including filing principles and practices; proper English usage, grammar, punctuation and spelling. Use of standard office equipment and accurately type 45 WPM from clear copy and from tape at a rate of speed sufficient to meet the requirements of the position; follow oral and written instructions; perform a variety of clerical duties; work effectively with other employees; meet the general public with courtesy and tact. Revised July 1987 ADMINISTRATIVE SECRETARY DEFINITION: EXHIBIT "G" Under general supervision, to perform responsible secretarial, clerical, typing and office duties; and to do related work as required. EXAMPLES OF DUTIES: Plans and performs a variety of complex clerical and secretarial work related to the function to which assigned; screens visitors, telephone calls and mail, giving information where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; may occasionally serve as general receptionist; types correspondence, reports, memoranda, records, ordinances, resolutions, documents and statistical data; transcribes correspondence from dictation equipment, including material of confidential nature; composes correspondence in a variety of matters with a minimum of instruction; schedules meetings and makes travel arrangements; prepares requisitions and other forms; indexes and maintains complex filing systems and keeps various records and data current; may perform the work of other clerical staff in maintaining smooth work flow and answering questions requiring the interpretation of rules and regulations in problem cases; assists with public counter; does related work as assigned. QUALIFICATIONS: Training and Experience - Any combination equivalent to graduation from high school, including or supplemented by courses in typing and business practices and two years of increasingly responsible secretarial experience. Knowledge and Abilities - Knowledge of office practices and procedures, office appliances and filing systems; knowledge of business correspondence methods; knowledge of good business English including vocabulary, grammar and spelling; ability to type from copy accurately at a speed of not less than 50 net words per minute and from tape at a rate of speed sufficient to meet the requirements of the position; ability to perform difficult clerical work; ability to operate a variety of office and communications equipment, including word processing and transcribing equipment; ability to establish and maintain effective relationships with others and to meet the general public with courtesy and tact. July 1987 ADMINISTRATIVE CLERK DEFINITION: EXHIBIT "H" Under general supervision, performs varied and responsible typing and other clerical work. EXAMPLES OF DUTIES: Coordinates, types and issues reports, correspondence, memoranda and forms; may prepare or compose forms and correspondence; answers telephone, greets public and answers inquiries; maintains a variety of files and records; performs minor bookkeeping tasks and maintains records of various funds and expenditures; processes accounts payable; prepares payroll; may open, sort and distribute incoming and outgoing correspondence; issues, receives, types and processes various applications, permits and other forms; transcribes dictated material from recording devices; researches, gathers and compiles information and data for use in legal, statistical and financial reports; operates a variety of office machines, including electric typewriter, calculator, copier, tape recorder and transcribing equipment, word processor/ computer terminal, etc.; and perform related work as required. QUALIFICATIONS: Knowledge of: Modern office methods, procedures and equipment; proper English usage, spelling, grammar and punctuation; simple bookkeeping methods and procedures; complex filing systems. Ability to: Work independently in the absence of supervision; understand and carry out oral and written directions; use standard uffice equipment; transcribe dictated material from recording medium; perform a variety of difficult clerical duties; work effectively with other employees; meet the general public with courtesy and tact; make simple arithmetic calculations; ability to work with automated accounting systems and on -line computer; accurately type 40 WPM from clean copy and from tape at a rate of speed to meet the requirements of the position; and learn applicable laws, rules and procedures; and ability to establish and maintain effective relationships with others and to meet the general public with courtesy and' tact. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. Revised July 1987