HomeMy WebLinkAboutRES CC 1990 675 1990 0516RESOLUTION NO 90 -675
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, RESCINDING
RESOLUTION NO. 86 -340, "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF MOORPARK
ADOPTING THE RULES AND REGULATIONS GOVERNING
THE USE OF THE MOORPARK COMMUNITY CENTER AND
THE ATTACHED FEE SCHEDULE," AND ADOPTING NEW
RULES AND REGULATIONS GOVERNING THE USE OF
THE MOORPARK COMMUNITY CENTER AND FEE
SCHEDULE.
The City Council of the City )f Moorpark, California, does hereby
resolve as follows:
Section 1: That Resolution No. 86 -140 is hereby rescinded in full.
Section 2: The attached Rules and Regulations (Exhibit A)
governing the use of the Moorpark Community Center are hereby adopted
and shall be in full force and effect on May 17, 1990.
Section 3: The attached Fee Schedule (Exhibit B) for use of the
Moorpark Community Center is hereby adopted and shall be in full force
and effect on May 3, 1990.
Approved and adopted this 16th day of May, 1990.
V ul
BERNARDO M. PEREZ, MAYOR
CCRESOL.AMD /COMMSVRS
EXHIBIT A
CITY OF MOORPARK
COMMUNITY CENTER
RULES AND REGULATIONS
DEPARTMENT OF COMMUNITY SERVICES
ADOPTED BY CITY COUNCIL MAY 16, 1990
RESOLUTION NO 90 -575
CCRULES2.REG /COMMSVRS `
CITY OF MOORPARR
COMMUNITY rFNTFR
RULES & REGIII AT IONS
TABLF OF rnNTFNTc,
SECTION
PAGE_(S)
1.
POLICY
3
2.
USE APPLICATION
4
3.
RENTAL CANCELLATION
5
4.
SMOKING
5
5.
ALCOHOLIC BEVERAGES
5,6
6.
OPEN FLAME DEVICES
6
7.
KEYS
6
8.
AMPLIFIED SOUND SYSTEMS
6
9.
OPENING AND CLOSING PROCEDURE
7
10.
CI EAN UP
7
11.
ROOM ASSIGNMENTS
7
12.
APPROVAL OF APPLICATION
7
13.
LIABILITY
7,8
14.
RFNTAL OF EQUIPMENT
8
15.
SUSPENSION FROM USE
8
16.
PUBLIC USE OF ROOMS
9
17.
PRIORITY USE GUIDELINES
9
18.
RETAIL OR COMMERCIAL USE OF ►ACII►TY
9
19.
GRANTING FOR PRIVATE USE
9
20.
NONPROFIT ORGANIZATIONS
9,10
SECTION
21. APPEALS, SUSPENSION OF RULES
22. WAIVER OR MODIFICATION OF FEFS AND CHARGES
23. SETUP /DECORATIONS
24. RESPONSIBILITY FOR DAMAGES TO FACIliTY R EQUIPMENT
25. FEES, RESERVATIONS, SECURITY OEPnS1T'-
26. ADDITIONAL CHARGES
27. HOURS OF USE
28. GAMBLING
29. REFUNDS
30. COMPLAINTS
31. SECURITY
32. EMERGENCIES
CCRULES2.REG /C0MMSVRS 2
PAG EU
10
10
10,11
11
11
12
12
12
12,13
13
13
14
SECTION 1 - POLICY:
The purpose of these regulations is to provide rules to govern the
use of the Community Center This shall be done without any
discrimination as to race, relig inn , y . Pconomic status, or areas of
residence in the City of Moorpark
It shall be the policy of the City C.nuncil that. the administration
of the Community Center shall be admiriistnrod by the Community Services
Department. The Parks and Recreat.ior, Cnmmission serves as an advisory
body to the City Council in all inatt.Pr : Pertaining to the operation of
the Community Center.
Priority use of the facility :hall he established and certain
rules and regulations shall he adnptPd and administered by the
Community Services Department. laid miles and regulations shall be
subject to City Council approval.
Use of the Moorpark Communitv Center is primarily intended for the
residents of the City of Moorpark and City based non - profit service
organizations. However, persnns living outside the corporate
boundaries of the City but within the houndaries of the Moorpark
Unified School District and othe, rntiil and commercial organizations
may rent the Community Center pur-irant to riles and procedures
contained in this document. All othp— -,r prohihit.ed from rental of
the center.
Secondly, the Department may Pnr,ni,rage, assist, supplement and
coordinate programs and activities snon,,orPd by Moorpark City groups,
organizations and associations whose nh.jPctJ ves and programs directly
or indirectly benefit the recrr-atinnnl needs of the City and its
residents.
CCRULES2.REGICOMMSVRS 3
The City may cancel the cnnt.ract of any person, group,
organization or association or deny the use of any portion of the
Community Center to such person grni,p, organization or association
when in the opinion of the City Managar or, City Council the proposed
use of the facility will not be it the I)P <.t interest of the City.
SECTION 2 - USE APPLICATION:
The Community Center is available for the use of individuals or
groups subject to the issuance ,.f a hermit and payment of all fees.
Reservations for use will be as frllow--
1. Not accepted more than nine (9) months of date of requested
use;
2. Requests received for rental six (6) to nine (9) months from
date of required use must he approved by the Director of
Community Services or hi,, designated representative;
3. Requests received for rental -, ix (6) months from date of
requested use will be or a first come, first served basis.
All applications must be signed by an adult (21 years of age or older)
who shall agree to be responsib e for -,aid use, meet all conditions
required and pay all fees as requir'Pr An application for use must be
made at least thirty (30) calendar riav•: in advance of the day of
intended use. Requests receiver lP-,,� than thirty (30) days may be
considered by the Director of 'nmmiinit.v Cervices or his designated
representative. Reservations `or 1,rp will NOT be accepted by
telephone. Applications are immediately revocable if false statements
are made in reserving the facility or if the individual or groups
willfully violates any rules nr requi At.inn established by the City.
CCRULES2.REG/COMMSVRS 4
Fees will be retained in the event the ar•t.ivity is terminated due to
violation of any rule or requiatimi. )r the falsification of the
application.
SECTION 3 - RENTAL CANCELLATION:
Any group or individual findinq it. necessary to cancel a
reservation must do so IN WRITING to the Community Services Department
at least thirty (30) calendar days pY•inr• t.n the reservation date. All
deposits paid will be refunded 'es, t.en percent. (10 %) of the total
rental fee. Any group or indiv,dual whn requests a refund less than
thirty (30) calendar days prior •o u-,P of facility shall be granted a
refund less twenty -five percent (:'5 %) of the total rental fee.
SECTION 4 - SMOKING:
Smoking shall be prohibited in all rooms of the Community Center
at all times.
SECTION 5 - AICOHOLIC BEVERAGES:
Possession or consumption of alr•nhnIic beverages is permitted
subject to the following conditiow;:
A. Dispensing, consumption and /nr possession of alcoholic
beverages are allowed in the As --embly Room, M -P Room, kitchen
and patio areas only Alcohrlir heverages are not allowed in
the parking lot.
B. A State Department of Alcoholic Beverage Control permit shall
be required when alcoholic beverages are to be sold. Said
permit shall be secured by the applicant and a copy provided
to the Moorpark Community Services Department no less than
five (5) calendar days prior to the scheduled date of event.
Failure to do so will con-,tit,ute cancellation of event and
forfeiture of rental fe< < pto, inil-,ly paid.
CCRULES2.REG /COMMSVRS 5
C. Alcoholic beverages shall N01 he sold or served one (1) hour
prior to closing time of even)
D. The sale or consumption of alcoholic beverages may occur
during operating hours only if the function will not disrupt
or conflict with the genera' programming of the Center.
E. Provide City with a certificate of insurance in the amount of
One Million Dollars ($1,000,nnn nn) with the City of Moorpark
named as additional insired
SECTION 6 - OPEN FLAME DEVICES:
All open flame devices are prohibited in the facility. All closed
flame devices shall be approved by the Community Services Department
before use permitted. (Title 19; Article 6; Section 624 of the
California State Administrative Cede 1
SECTION 7 - KEYS:
Keys to the facility will not he i-sued under any circumstances.
Staffing will be available during use to accommodate any access needs
by groups.
SECTION 8 - AMPLIFIED SOUND SYSTEMS:
Any amplified sound system shall require an Amplified Sound
Permit. Persons using sound amplifiration equipment shall keep the
sound level of such equipment at i rpa,nnahlP level to avoid disturbing
nearby residents. The determination of a reasonable sound level shall
be the judgement of the City Pmploy — on duty and /or the Sheriff's
Department, and all instructions -f clrh persons shall be complied with
immediately.
CCRULES2.REG /COMMSVRS 6
SECTION 9 - OPENING AND CLOSING PROCEDURE
The Community Services staff or t.hPir- designated representatives
will be responsible for openinq and r-lo�ing for all rentals. Lessee
should check the area rented with the assigned City staff person and
note any previous unusual damage riot to t.hP lessee's use.
SECTION 10 - CLEAN UP:
The City shall be responsible fnt clean up of facility after the
event except for the Kitchen, which will he the responsibility of the
LESEE, excluding the Kitchen floor Also, Lessee should check area
after event for damages or misuse with the assigned City staff person.
Final decision whether security /cleant,p deposit will be returned shall
be made by the Director of Community '�Prvices.
SECTION 11 - ROOM ASSIGNMENTS:
The Community Services staff will assign rooms to applicants in
accordance with the policies contiinPri within this manual and the needs
of the applicant as set forth in the appli- ation.
SECTION 12 - APPROVAL OF APPLICAT ►ON:
The Community Services Director r his designated representative
will have the authority to approv P app 1 i r-a t ions in accordance with the
policies contained herein.
SECTION 13 - LIABILITY:
All persons to whom use permits are granted must agree in writing
to hold the City harmless and indemnify City from any and all liability
CCRULES2.REG /COMMSVRS 7
for injury to persons or property nrcurring as the result of the
activity sponsored by lessee, ano said person shall be liable to the
City for any and all damages to nark-,, equipment, and buildings owned
or controlled by City which result from the activity of lessee or is
caused by any participant in saki activity. The form of the
Indemnification and Hold Harmless shall bp as approved by the City. A
person exercising any of the privileg?�, a(,t.horized by this policy does
so at his /her own risk without iability nn the part of the City of
Moorpark for any injury to persons or nropPrty resulting therefrom.
Additionally, the lessee must pr«vido liability insurance coverage
for their event with limits of bodily injury and property damage of not
less than $500,000 ($1,000,000 when alcohol is served) with the City
named as additional insured.
SECTION 14 - RENTAL OF EQUIPMENT:
Tables and chairs or other City property shall not be rented or
loaned out for any purpose other than City sponsored events or used
except as part of an approved use if the Community Center.
SECTION 15 - SUSPENSION FROM USE
Facility user(s) not abiding by the rules and regulations
contained herein may be suspended from i-,P of the facility and all fees
and deposits paid forfeited. Al,n, ftitura use of City facilities may
be denied.
CCRULES2.REG /COMMSVRS 8
SECTION 16 - PUBLIC USE OF ROOMS:
All facility rooms may be rent Pd for public use when such use
shall not interrupt City business
SECTION 17 - PRIORITY USE GUIDELINFS-
The following priority gijideline,, are established for the
Community Center use to minimize (nnflict.-,
A. City of Moorpark sponsored prngrams and activities.
B. Nonprofit programs and activities of a recreational, social,
cultural or educational nature conducted or sponsored by a
recognized City of Moorpark community service group.
C. Private organizations and non -city groups.
Wedding receptions and dancP-
SECTION 18 - RETAIL OR COMMERCIAL1JSF nF FACILITY:
Use is restricted to non - profit nrganizations and business and
commercial (for profit) organizat on-, where no admission fee is charged
and no sales are made.
SECTION 19 - GRANTING FOR PRIVATE 11SE:
An application for private use may he approved if there is no
conflict in accordance with the p,ioriti- established under Section 17.
SECTION 20 - NONPROFIT ORGANIZATIONS -
An application for nonprof,t. iJ,:P may be approved to nonprofit
organizations for fund raising prnvided that the function sponsor will
best serve the interest of the resident-, of Moorpark. Also, that the
sponsoring group shall submit a hudget detailing the revenue,
expenditures and use of funds r- cPivPd. Nonprofit organizations as
CCRULES2.REG /COMMSVRS 9
applied herein shall mean those -lroup-, and organizations that qualify
under U.S. Tax Code 501(,,)(3). A copy of the Nonprofit Statement
showing nonprofit status must accompany request for use.
SECTION 21 - APPEALS, SUSPENSION OF RI►IFS
The use of the facilitie, is administered by the Community
Services Department. For good cause, rtilos(s) contained herein may be
suspended and /or developed govern,ng the use of the facility as deemed
necessary by the City Council. Ir the event of an appeal of an
administrative decision regarding use or policy, the appeal shall be
filed in writing, clearly stating the reasons) therefore, and shall be
processed as follows until resolved by:
1. Community Services Director decision referred to;
2. Parks & Recreation Commissinn - decision referred to;
3. City Council - decision shall be final.
No appeal will be valid unti it has been submitted and considered
in the above - listed order.
SECTION 22 - WAIVER OR MODIFICATION OF F-EFS AND CHARGES:
Any request for a waiver or inodifiratinn of fees and charges shall
automatically be referred to the Cit.v fniinri1 for consideration. The
decision of the City Council shall be final
SECTION 23 - SETUP / DECORATIONS:
City shall setup facility for oac.h event based upon diagram
provided by lessee. Setup diagram,, shall be provided to the
Maintenance and Operations Supervisor five (5) calendar days prior to
CCRULES2.REG /COMMSVRS 10
event. Should setup occur before scheduled use of facility, lessee
shall pay current staffing charges has?d on thirty (30) minute
intervals (one hour minimum). All decorations must be approved by City
and must comply with Section 13 143 (if the Health and Safety Code of
the State of California as to tlame proofing of all decorations and
materials. Location and method f inst.allation shall also be approved
by City.
SECTION 24 - RESPONSIBILITY FOR DAMAGF(� TO FACILITY & EQUIPMENT:
The use of cellophane tape, adhesive tape, nails, staples, screws,
etc. on tables, chairs, walls, Iights or other facilities is NOT
permitted. Masking tape may be used on paneling and tables only and
must be removed immediately follnwinq it, use. If the facility or any
portion thereof, or any equipment. shall be damaged, marred or defaced
by the act, default or negligence of the lessee, his employee or
employees, patrons, guests or any person admitted to the facility by
said lessee, the lessee will pati to the City from the cleaning /damage
deposit such sums as the City shall determine to be necessary to
restore the facility or such equipment to its condition prior to such
damage. Should charges exceed the amnont. on deposit, lessee shall be
billed for the difference and al'owec{ shirty (30) days in which to make
payment.
SECTION 25 - FEES, RESERVATIONS, �ECURJTY DEPOSITS:
All rental fees and balance of required deposits must be paid
thirty (30) days prior to use of facility. Reservations will be made
and confirmed ONLY to individuals age t.wanty -one (21) or older.
CCRULES2.REG /COMMSVRS 11
SECTION 26 - ADDITIONAL CHARGES:
Additional charges will be levied nver the basic rate under the
following conditions:
a) When staff is needed for additional setup, breakdown or
cleanup beyond normal time requirements;
b) When additional staff i, nPPdPd for facility control;
c) When facility is damaged and.'or liability insurance fees are
required.
d) When alcohol is being served or sold.
The determination of requirement.-, for additional personnel and
associated charges shall be made by t.ha Director of Community Services
or his designated representative.
SECTION 27 - HOURS OF USE:
WEEKDAYS 7:00 a.m. - 12:00 midnight
WEEKENDS 7:0n a.m. - 12:00 midnight
(Minimum Rental - 2 hours)
SECTION 28 - GAMBLING:
Gambling is prohibited. Thit, ins hjde-, any game of skill or chance
played with cards, dice or any other device for money, checks, credit
or any other representative item f valliP
SECTION 29 - REFUNDS:
Refunds of deposits are contingent upon meeting all the
requirements for the rental of facility. Any amount remaining in the
CCRULES2.REG /COMMSVRS 12
deposit following the payment of all charges shall be refunded to the
person listed on the application.
SECTION 30 - COMPLAINTS:
All complaints must be in writing and ,Pnt to:
City of Moorpark
Community Services Department
799 Moorpark Avenue
Moorpark, CA 93021
SECTION 31 - SECURITY:
To ensure proper use and ,ontrnl of facilities and equipment,
security guards shall be required under the following conditions:
Private functions identified undPY, Group #2 on the fee schedule:
A minimum of two (2) security guards -,hall be provided unless otherwise
determined by the City Manager or his dp signated representative.
Functions identified under Group,, #1 and #3 on the fee schedule:
Security guards shall be at the jiscrPtinn of the City Manager or his
designated representative.
The applicant shall pay 1 -r all costs related to providing
security guards to the security company in advance of the event. A
copy of the security guard contract anti proof of payment shall be
provided to the Moorpark Community SprvicPC Department no less than ten
(10) calendar days prior to the -,,hedi,lpd event. Failure to do so will
constitute cancellation of evert. acid forfeiture of rental fees
previously paid. This cost is i- addit.inn to any other facility user
fees and deposits.
CCRULES2.REG /COMMSVRS 13
SECTION 32 - EMERGENCIES:
Days, 8:30 a.m. to 5:00 p.m . contact City Hall at (805)
529 -6864. Evenings and weekends -ontact the Sheriff's office at (805)
494 -8200.
CCRULES2.REG /COMMSURS 14
EXHIBIT B
COMMUNITY CENTER RENTAL FFE SCHEDULE
THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE
THAT FEES FOR THE USE OF THE MOORPARK COMMUNITY CENTER SHALL BE AS
FOLLOWS:
GROUP CLASSIFICATIONS:
1. Organizations which are tax exempt under Section 501(c)(3) of the
United States Revenue Code chart?rPd within the City limits of the
City of Moorpark;
2. Residents of the City of Moorpark. This includes such uses as
Homeowners Association meetings and political fund raisers for
City of Moorpark elections or ether political offices where the
candidate is a City resident It mast be for personal use such as
wedding receptions, anniver,ariv t (7., and not for a Group 3
use.
3. Residents of the Moorpark Unified School District boundaries that
reside outside of the City limits; non - profit service
organizations not covered under Group #1; and business and
commercial (for profit) organizatinnc where no admission fee is
charged and no product is sod.
FEE SCHEDULE
(Minimum Rental - 2 hours)
I. Multipurpose Room:
Setup charge - 1st hour
Each additional hour
2. A -Room
Setup charge - 1st hour
Each additional hour
3. Use of room day before function,
which does not include setup (if
room is available):
Multipurpose Room:
A -Room:
4. Kitchen
GROUP _ #1
$25 /hr.
$40
$2`�
$20 /hr.
$35
$20
$25 /hr.
q2n /hr.
GROUP #2
$50 /hr.
$65
$30
$30 /hr.
$45
$30
$50 /hr.
$30 /hr.
GROUP #3
$75 /hr.
$90
$75
$50 /hr.
$65
$50
$75 /hr.
$50 /hr.
$10 /hr. $15 /hr. $30 /hr.
$50 max. $75 max. $100 max.
5. Cleanup /Damage Deposit $300 $300 $300
$450 w/a $450 w/a $450 w/a
6. Reservation Fee $75 $75 $75
(Non - refundable fee applied fn rnnm rental rates)
CCRESOL.2 /COMMSVRS
7. One Day Alcohol Use Permit $15
8. One Day Alcohol Sales Permit $30
9. One Day Sales Permit $3n
10. Rental includes tables, chairs, lights, heating /cooling,
restrooms, patios, and one City staff person.
11. Additional staff fee charge, when required, is $15 /hr. This rate
may be periodically adjusted by the director of Community Services
to reflect current hourly rite fnr applicable staff and related
costs.
12. Pursuant to these rules and cegulat.ionc, the following definitions
Fhall apply:
A. Resident of wedding reception - Bride or groom or at least
one parent of the bride or groom must live within the
corporate City limits of Moorpark (Group #2 rates apply) or
Moorpark Unified School Di<trir-t. boundaries (Group #3 rates
apply).
R Anniversary or similar event - Person honored or a parent or
child of the person honored mist live within the corporate
City limits of Moorpark (Group #2 rates apply) or Moorpark
Unified School District. houndari— (Group #3 rates apply).
ADOPTED BY CITY COUNCII MAY 16, 1990
RESOLUTION NO 9(1 -675
CCRESOL.2 /COMMSVRS 1.
MOORPARK
ELOISE BROWN
Mayor
BERNARDO M. PEREZ
Mayor Pro Tem
CLINT HARPER, Ph. D.
Councilmember
PAUL LAWRASON
Councilmember
SCOTT MONTGOMERY
Councilmember
RICHARD T. HARE
City Treasurer
STATE OF CALIFORNIA )
COUNTY OF VENTURA )
CITY OF MOORPARK )
SS.
STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
I, Lillian E. Kellerman, City Clerk of the City of Moorpark,
California, do hereby certify under penalty of perjury that.the
foregoing Resolution No. 90=6.75 was adopted by the City Council of
the City of Moorpark at a meeting held on the 16th day of
May , 1990, and that the same was adopted by the
following vote:
AYES: COUNCILMEMBERS BROWN, HARPER, LAWRASON, MONTGOMERY AND
MAYOR PEREZ
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
WITNESS my hand and the official seal of said City this 18th day of
May ,1990.
7
tillia Kellerman
C • c
799 Moorpark Avenue Moorpark, CWifomia 93021 (805) 529 -6864