HomeMy WebLinkAboutRES CC 1999 1583 1999 0317RESOLUTION NO. 99 -1583
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING REVISED FEES FOR
THE USE OF CITY FACILITIES.
WHEREAS, the City has adopted a schedule of fees for the
rental of the Moorpark Community Center and the Arroyo Vista
Recreation Center; and
WHEREAS, at its meeting of March 17, 1999 the City Council
reviewed and concurred with the amendments to the Rules and
Regulations Governing the Use of City Facilities; and
WHEREAS, City Council Resolution No 94 -1067 (Fee Schedule
and Rules and Regulations For City Facilities) shall be
rescinded and replaced with the Resolution herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. City Council Resolution No. 94 -1067 (Fee
Schedule and Rules and Regulations For City Facilities) is
hereby rescinded and replaced with the Resolution herein.
SECTION 2. FEES AND CHARGES. Fees and charges for the use
of City facilities shall be as follows:
Section 2.1 Purpose
The purpose and intent of the City Council in adopting the
Facility Rental /Use Fee Schedule shall be to provide
directory guidelines for staff and the public relating to
the fees and deposits required to rent City facilities and
amenities. The City shall reserve the right to make
adjustments or impose additional fees on a case -by -case
basis.
Section 2.2 Payment of Fees, Reservation Deposits,
Security Deposits and Cancellation Fees
All rental fees and balance of required deposits must be
paid thirty (30) days prior to use of the facility.
Reservations will be made and confirmed only to individuals
Resolution No. 99 -1583
Page 2
aged twenty -one (21) years or older. A deposit (as
identified in the adopted fee schedule) is required to
secure a reservation. The deposit will be applied toward
use fees, which must be paid in full thirty (30) days prior
to the rental date. The City reserves the right to retain
the entire deposit in the event alcohol or drugs are
brought to a rental of the Recreation Center or Community
Center (unless an Alcohol permit has been obtained).
Any group or individual finding it necessary to cancel a
reservation must do so in writing to the Community Services
Department at least thirty (30) calendar days prior to the
reservation date. Cancellations with 30 days notice or more
are refunded all fees paid, less a $10 cancellation fee. A
cancellation with less than 30 (thirty) days notice will be
refunded in full, less a $25 cancellation fee.
Rentals may be approved with less than thirty (30) days'
notice if facilities are available. A fee of $25 may be
levied on rentals providing less than 14 (fourteen) days'
notice.
Section 2.3 Facility Reservation Deposit
A minimum deposit of $75 is required to confirm a
reservation. This amount is applied to the total rental
cost. All rental fees and balance of required deposits must
be paid thirty (30) days prior to use of the facility.
Section 2.4 Facility Use Fees
A. Meeting Room Use
number of persons
Group 1:
Group 2:
1 -50
51 -100
101 -150
151 -200
200+
Group 3:
1 -50
51 -100
Fee (Calculated
attending)
No Charge
$30
$40
$50
$60
$70
$40
$50
hourly based on
Resolution No. 99 -1583
Page 3
101 -150
151 -200
200+
Group 4:
1 -50
51 -100
101 -151
151 -200
200+
Group 5:
1 -50
51 -100
101 -152
151 -200
200+
B. Set Up Fee (One
number of persons
Group 1:
Groups 2 -5:
1 -50
51 -100
101 -200
200+
$60
$70
$80
$50
$60
$70
$80
$90
$60
$70
$80
$90
$100
time fee calculated based on
attending)
No Charge
C. Gymnasium Use Fe
number of persons
100 or less)
Group 1:
Group 2:
1 -50
51 -100
101 -200
201 -300
300+
Group 3:
1 -50
51 -100
101 -201
201 -300
300+
Group 4:
1 -50
Fee
$24
$30
$40
$50
(Calculated hourly based on
attending. Limited to groups of
No Charge
$35
$40
$50
$60
$70
$40
$50
$60
$70
$80
$50
Resolution No. 99 -1583
Page 4
51 -100
$60
101 -200
$70
201 -300
$80
300+
$90
Group 5:
1 -50
$35
51 -100
$40
101 -200
$50
201 -300
$60
300+
$70
D. Kitchen Use Fee (Calculated hourly in conjunction
with a meeting room rental.)
Group l: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Group 5: $40
E. Lobby Use Fee (Calculated hourly in conjunction
with a meeting room rental.)
Group 1: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Group 5: $40
F. Phone /Fax Line Use Fee (Calculated hourly.)
Group 1: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Group 5: $40
G. Large Screen TV Use Fee (Calculated hourly in
conjunction with a meeting room rental. $200
additional deposit)
Group 1: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Resolution No. 99 -1583
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Group 5: $40
H. Mats (each) : $5
I. Podium: $5
J. Sound System: $25
K. Direct Cost Fees (Calculated hourly for clean up
and after hours rentals.)
Group 1: No Charge
Group 2: $18
Group 3: $18
Group 4: $20
Group 5: $20
Section 2.5 Security Deposits
A. Facility Damage /Clean Up Deposit Without Alcohol:
$300
B. Facility Damage /Clean Up Deposit With Alcohol:
$450
C. Arroyo Vista Gymnasium Damage /Clean Up Deposit:
$500
D. Large Screen TV Security Deposit: $200
E. Phone Use Deposit: $50
F. Sound System Deposit: $50
Refunds of deposits are contingent upon meeting all the
requirements for the rental of the facility. Any amount
remaining in the deposit following the payment of all
charges shall be refunded to the person listed on the
application within thirty (30) calendar days.
Section 2.6 Additional Charges
Additional charges will be levied over the basic rate under
the following conditions:
Resolution No. 99 -1583
Page 6
A. When staff is needed for additional set up,
breakdown or cleanup beyond normal time
requirements a fee of no less than $18 per hour
will be assessed;
B. When additional staff is needed for facility
control (such as charges for police /sheriff's
services, if needed) a fee of no less than $18
per hour will be assessed;
C. When facility is damaged and /or liability
insurance fees are required the renting party is
responsible for these fees;
D. When alcohol is being served or sold (only at
Moorpark Community Center) an additional permit
is required;
E. When alcohol or illegal substances are brought to
or used at an event on City property in violation
of the rental agreement, a $200 mandatory fee may
be assessed.
The Director of Community Services or his /her designated
representative shall make the determination of requirements
for additional personnel and associated charges.
Section 2.7 Refunds
Refunds of deposits are contingent upon meeting all the
requirements for the rental of the facility. Any amount
remaining in the deposit following the payment of all
charges shall be refunded to the person listed on the
application within thirty (30) calendar days. In the event
of a cancellation, notice is required in writing to the
Community Services Department at least thirty (30) calendar
days prior to the reservation date. All deposits paid will
be refunded less a $10 cancellation fee. A cancellation
with less than 30 (thirty) days notice will be refunded
less a $25 cancellation fee.
Resolution No. 99 -1583
Page 7
Section 2.8 Non - Profit Organization Special Use
A City of Moorpark non - profit organization may request a
special -rate rental for a fund - raising event. The special
rate for this rental is $25 per hour per room, which is
based on the City's direct costs. This special rate is
limited to one rental per fiscal year per organization. All
requests should include a copy of the organization's non-
profit statement showing non - profit status and number as
well as the name of the organization, purpose of the
gathering, expected attendance, and requested facility, time
and date. All requests will be considered on a case by case
and a first - come /first- served basis and depend upon facility
availability. A deposit must be made and all other City
restrictions and regulations apply. Rentals taking place
during hours when the facility is closed may be charged an
additional fee deposit (as identified in the adopted fee
schedule) to cover staff costs. Non - profit organizations as
applied herein shall mean those groups and organizations
that qualify under U.S. Tax Code 501(c)(3).
SECTION 3: The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 17th day of March, 1999.
ATTEST:
S.
Deborah S. Traffens edt, City Clerk
rick H nter, Mayor
Resolution No. 99 -1583
Page 8
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss.
CITY OF MOORPARK )
I, Deborah S. Traffenstedt, City Clerk of the City of
Moorpark, California, do hereby certify under penalty of perjury
that the foregoing Resolution No. 99 -1583 was adopted by the
City Council of the City of Moorpark at a meeting held on the
17th day of March, 1999, and that the same was adopted by the
following vote:
AYES: Councilmembers Evans, Harper, Rodgers, Wozniak
and Mayor Hunter
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS my hand and the official seal of said City this
19th day of May, 1999.
Deborah S. Traffens edt, City Clerk
�-- (seal)