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HomeMy WebLinkAboutRES CC 1999 1683 1999 1201RESOLUTION NO. 99 -1683 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE AND COMPETITIVE SERVICE EMPLOYEES AND RESCINDING RESOLUTION NO. 99 -1650 WHEREAS, the City Council adopted Resolution No. 99 -1650 establishing a revised classification plan and job descriptions for Non - Competitive and Competitive Service employees; and WHEREAS, the Council has determined that revisions to the classification plan are appropriate to create Secretary I and Secretary II job descriptions and revise the Clerk Typist job description. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All job descriptions attached as Exhibit A to this resolution are hereby adopted as the City's Classification Plan for all included employees in both the Non - Competitive and Competitive Service. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. Resolution No. 99 -1650 is hereby rescinded. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 1st d ATTEST: Deborah S. Traffen dt, City Cler Exhibit A: Classification Plan Job Descriptions Resolution No. 99 -1683 Page 2 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions Resolution No. 99 -1683 Page 3 ACCOUNT CLERK I ACCOUNT CLERK II Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To perform a variety of accounting clerical duties involving financial record keeping in support of the accounts payable, accounts receivable, payroll and specialized accounting and financial functions. DISTINGUISHING CHARACTERISTICS Account Clerk I - -This is the entry -level class in the Account Clerk series. This class is distinguished from the Account Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited work experience. Account Clerk II - -This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. SUPERVISION RECEIVED AND EXERCISED Account Clerk I Receives immediate supervision from the Account Technician or division manager. Account Clerk II Receives general supervision from the Account Technician or division manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 99 -1683 Page 4 Essential Functions: 1. Process invoices to be paid; research and code; input invoice data into computer. 2. Provide responsible staff assistance and support to the Accounting Technicians or division manager. 3. Run reports for payment; check for accuracy; make corrections. 4. Assist in the processing and collection of skipped accounts, reminder and termination notices, 48 -hour notices, and terminated and past due accounts. 5. Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments. 6. Process manual warrants for approval; type and input manual checks; maintain spreadsheets. 7. Calculate City medical, dental, vision and disability premiums. 8. Prepare bank deposits; prepare a daily deposit of revenue. 9. Process payroll time sheets; input payroll data to computer; submit payroll for approval; maintain payroll records and reports. 10. Check and tabulate statistical and financial data; sort and alphabetize financial documents. 11. Perform a variety of general clerical duties including typing, maintaining files and records, maintaining and ordering supplies and processing mail. 12. Assist in preparation of the Comprehensive Annual Financial Report and other financial reports to departments, management and other agencies. 13. Input and retrieve a variety of financial data and information using a computer terminal. 14. Perform computer maintenance; ensure software is operational, and operate the system daily. Marginal Functions: 1. Serve as emergency response worker as necessary. Resolution No. 99 -1683 Page 5 2. Perform a variety of general office support duties including answering the telephone, typing and maintaining files and records. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Account Clerk I Knowledge of: Basic accounting principles as applied to accounts payable, accounts receivable and payroll. Basic mathematical and statistical principles. Modern office procedures, methods and equipment. Spreadsheet, work processing and financial management software. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Learn fundamentals of financial record keeping. Learn accounting and spreadsheets software. Learn to accurately tabulate, record and balance assigned transactions. Learn to maintain a variety of financial records and files. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Perform varied clerical work. Perform procedures in an organized and accurate manner. Understand and carry out oral and written instructions. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 99 -1683 Page 6 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of general accounting, financial record keeping, banking or clerical experience. Training: Equivalent to completion of the twelfth grade. Account Clerk II In addition to those qualifications for Account Clerk I: Knowledge of: Fundamental principles and procedures of financial record keeping. Accounting and spreadsheet software. Ability to: Accurately tabulate, record and balance assigned transactions. Maintain a variety of financial records and files. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of general clerical experience, including two years of financial record keeping responsibility. Training: Equivalent to completion of the twelfth grade. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 99 -1683 Page 7 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 8 ACCOUNT TECHNICIAN I ACCOUNT TECHNICIAN II Class specifications ar the range of duties Specifications are not within the job. DEFINITION e intended to present a descriptive list of performed by employees in the class. intended to reflect all duties performed To perform technical accounting and fiscal duties in support of the Finance /Accounting Manager; to oversee accounts payable, accounts receivable and payroll functions; to reconcile major accounts and bank statements from the City's accounts; and to participate in the development of a variety of financial reports. DISTINGUISHING CHARACTERISTICS Account Technician I - -This is the entry -level class in the account technician series. This class is distinguished from the account technician II by the performance of the more routine tasks and duties assigned to positions within the series. Employees may have previous accounting experience but may have no supervisory experience. Account Technician II - -This is the full journey level class within the account technician series. Employees within this class are distinguished from the account technician I by the performance of the full range of duties as assigned including the exercising technical and functional supervision over clerical accounting support staff. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Account Technician I Receives general supervision from Finance /Accounting Manager. Account Technician II Receives direction from Finance /Accounting Manager. Exercises technical and functional supervision over clerical accounting support staff. Resolution Igo. 99 -1683 Page 9 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform technical accounting and fiscal duties including balancing and reconciling major accounts and bank statements for the City's bank accounts; balance and reconcile cash for various division accounts. 2. Provide responsible staff assistance and support to the Finance /Accounting Manager. 3. Review calculation of medical, dental, vision, and disability insurance premiums. 4. Coordinate and review the preparation of accounts payable and warrant processing. S. Review the preparation of payroll for accuracy; review accounts receivable input; review the input and balance of specialized accounts and daily deposit of revenue. 6. Prepare financial statements, schedules, and related statistical and financial reports; cash receipts, run reports, prepare forms and spreadsheets, and categorize revenue. 7. Monitor cash balances in various accounts; review cash deposits to maintain appropriate balances; balance and reconcile various accounts. 8. Assist with various City audits including the annual audit and CDBG single audit. 9. Maintain a variety of ledgers, registers and journals; audit account claims and monitor corresponding funds. 10. Research background information; analyze accounting information and solve problems; compile and prepare a variety of statistical and financial reports. 11. Utilize computer applications in the performance of assigned duties; monitor and correct computer system errors. 12. Provide technical information and instruction regarding applicable procedures and methods to Account Clerks and various City staff. Resolution No. 99 -1683 Page 10 Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Account Technician I Knowledge of: Principles and practices of fiscal record keeping and reporting. Principles and techniques of governmental accounting. Basic principles and practices of accounting. Principles and techniques of bookkeeping. Principles of business letter writing and basic report preparation. Principles of municipal budget preparation and control. Principles and procedures related to accounts payable and receivable. Basic auditing principles. Spreadsheet, word processing and financial management computer applications. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Understand, interpret and communicate the City procedures, rules and regulations. Implement applicable procedures. Maintain a variety of financial records and files. Perform varied technical accounting clerical work. Accurately tabulate, record, and balance assigned transactions. Perform routine clerical work. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 99 -1683 Page 11 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible clerical and technical accounting experience. Training: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in accounting or business practices. Account Technician II In addition to the qualifications for Account Technician I: Knowledge of: Advanced principles of mathematics and statistics. Principles of lead supervision. Ability to: Lead and review the work of support staff. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible clerical and technical accounting experience. Training: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in accounting or business practices. Resolution No. 99 -1683 Page 12 WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 13 ADMINISTRATIVE SECRETARY Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees _in the class. to reflect all duties performed To perform a wide variety of responsible and complex administrative, secretarial and clerical duties for a department director; to coordinate and participate in office support functions in support of the department's goals and objectives; and to provide information and assistance to the public regarding departmental policies and procedures. SUPERVISION RECEIVED AND EXERCISED Receives direction from a department director. May provide general direction and oversight to assigned clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform administrative duties in support of assigned department director; recommend improvements in work flow, procedures and use of equipment and forms; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; produce spreadsheets; compile annual budget requests; purchase office supplies. 2. Provide responsible staff assistance and support to assigned department director. 3. Perform secretarial and clerical support duties including type, format, edit, revise and proofread a wide variety of reports, forms, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation using shorthand or dictation equipment as required; independently compose correspondence related to assigned responsibilities; assist in the design and production of technical information and handouts. Resolution No. 99 -1683 Page 14 4. Maintain a calendar of activities, meetings and various events for assigned director; coordinate activities with other City departments, the public and outside agencies; make necessary travel arrangements. 5. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities as required. 6. May assist in a variety of department operations and perform special projects and assignments as requested including the organization of specifications for and tracking of bid packages; issue permits; prepare fliers and announcements; produce newsletters or fliers; coordinate work assignments and supervise student workers; perform legislative history searches. 7. Maintain records and logs and develop reports concerning new or ongoing programs and program effectiveness; maintain records for attendance, appointments to City Commissions, boards and committees, facilities usage, service levels, permits and related records; prepare statistical reports as required. 8. Operate and maintain a variety of office equipment including copiers, dictaphones, facsimile machines and computers; input and retrieve data and text; organize and maintain disk storage and filing. 9. Receive, sort and distribute incoming and outgoing correspondence. 10. May serve as recording secretary to various committees, commissions and boards; provide support to the Planning Commission, Parks and Recreation Commission and other commissions, committees and boards; take and transcribe minutes and record information. 11. Requisition materials and supplies as required; prepare, file and record purchase orders. 12. Perform routine accounting functions; receive and process invoices; may participate in monitoring the department budget; compile time accounting, prepare employee time sheets and payroll forms; may collect fees and process cash receipts. Resolution No. 99 -1683 Page 15 Marginal Functions: 1. May serve as receptionist. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned department. Cash handling techniques. Principles and practices of customer service. Modern office procedures, methods and equipment. Techniques of business letter writing and basic report preparation. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Ability to: Perform responsible secretarial work involving the use of independent judgment and personal initiative. Coordinate, organize and proofread the work of staff in the area of work assigned. Interpret, explain and enforce Department policies and procedures. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Prioritize work and perform multiple functions at once. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine, fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Take and transcribe dictation at a speed necessary for successful job performance. Independently prepare correspondence and memoranda. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Resolution No. 99 -1683 Page 16 Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 17 ADMINISTRATIVE SERVICES MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To direct, manage, supervise, and coordinate the programs and activities of the Administrative Services Division within the Administrative Services Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Assistant City Manager. Exercises direct supervision over professional and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for all services and activities of the Administrative Services Division including contract administration, Federal grant management, purchasing, parking citation administration, business registration, and summer youth employment; manage City fixed assets; assist City departments with budget process; assist Assistant City Manager with risk management and personnel. 2. Provide responsible staff assistance and support to the Assistant City Manager. 3. Supervise City purchasing and act as buyer for general purpose commodities and equipment. 4. Coordinate and oversee all aspects of business registration; administer parking citation program. Resolution No. 99 -1683 Page 18 5. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 6. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within Departmental policy, appropriate service and staffing levels. 7. Plan, direct, coordinate, and review the work plan for the Administrative Services Division; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 8. Supervise, train, motivate and evaluate Administrative Services Division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 9. Participate in the development and administration of the City and Administrative Services Division annual budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. 10. Serve as liaison for the Administrative Services Division with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 11. Provide staff support to a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Provide responsible staff assistance to the Assistant City Manager. 13. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to City programs, policies, procedures and fees as appropriate. 14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal administration. 15. Administer the City Community Development Block Grant and other federal grant programs. 16. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Resolution No. 99 -1683 Page 19 Marginal Functions: 1. Coordinate and supervise switchboard, phone system, safety program and animal control activities. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Knowledge of: Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of a comprehensive municipal program. Effectively manage contracts and evaluate the work of contractors. Develop and administer, division goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare and present clear and concise administrative and financial reports to a variety of City officials and the public. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Resolution No. 99 -1683 Page 20 Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in municipal administration, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, government or a related field. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 99 -1683 Page 21 Phvsical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling, use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 22 ASSISTANT CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Administrative Services Department including Finance, Accounting, Data Processing, Personnel, and Economic Development and Redevelopment; to serve as the City Treasurer; Redevelopment Agency Deputy Director, and Finance Director; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over management, supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Administrative Services Department services and activities; manage City finance and investment activities including issuance of bonds; manage budgeting, accounting, purchasing and data processing; serve as the Economic Development and Redevelopment Agency Deputy Director and the City Risk Manager; may administer law enforcement contract; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of Administrative Services Department goals, objectives, policies, and priorities for each assigned service area. 4. Plan, direct and coordinate, through subordinate level managers, the Administrative Services Department's work plan; assign projects and programmatic areas of responsibility; Resolution No. 99 -1683 Page 23 review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 5. Assess and monitor work load, administrative and support systems, and internal reporting relationships, identify opportunities for improvement; direct and implement changes. 6. Select, train, motivate and evaluate department personnel; provide or coordinate City staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 7. Oversee and participate in the development and administration of the City and Administrative Services Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 8. Serve as City Treasurer; determine investment options for City funds; manage City investment portfolio to maximize interest earnings. 9. Explain and interpret Administrative Services Department programs, policies, and activities; analyze and evaluate cost effectiveness of private contractors; negotiate and resolve sensitive and controversial issues. 10. Represent the Administrative Services Department to other City departments, elected officials and outside agencies; coordinate Administrative Services Department activities with those of other departments and outside agencies and organizations. 11. Participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Provide staff support to assigned boards and commissions; provide Budget and Finance Committee support; provide cable T.V., utility and special franchise oversight with the exception of refuse. 13. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal government administration and privatization. 14. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 15. Serve as City Manager in the City Manager's absence. Resolution No. 99 -1683 Page 24 16. Oversee the City computer system and data processing; respond to communication technology issues. 17. Oversee risk management, insurance and loss control. 18. Manage labor relations, and personnel benefit programs. 19. Serve as emergency response worker as required. 20. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal service delivery program. Knowledge of: Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Purchasing procedures and practices. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Provide administrative and professional leadership and direction. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Plan, organize, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal government. Identify and respond to community issues, concerns and needs related to area of responsibility. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Develop and administer, departmental goals, objectives, and procedures. Resolution No. 99 -1683 Page 25 Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible experience in municipal government, including a minimum four years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. Resolution No. 99 -1683 Page 26 WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 27 Class specifications ar the range of duties Specifications are not within the job. DEFINITION ASSISTANT PLANNER ASSOCIATE PLANNER e intended to present a descriptive list of performed by employees in the class. intended to reflect all duties performed To perform professional work in the field of current and /or comprehensive planning; to process permits and conduct research; and to provide information and assistance to developers, the business community and the public on planning, housing, and development related matters. DISTINGUISHING CHARACTERISTICS Assistant Planner - -This is the entry level class in the professional Planner series. This class is distinguished from the Associate Planner by the performance of the more routine tasks and duties assigned to positions within the series including proposal and application review, report preparation and a high degree of public interaction. Employees at this level may have limited experience in the planning field. Associate Planner- -This is the full journey level class within the professional Planner series. Employees within this class are distinguished from the Assistant Planner by the performance of the full range of duties as assigned including complex plans examination, policy development and advanced report preparation. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. SUPERVISION RECEIVED AND EXERCISED Assistant Planner Receives immediate supervision from Senior Planner. Associate Planner Receives general supervision from higher level staff. May exercise technical and functional supervision over support staff. Resolution No. 99 -1683 Page 28 ESSENTIAL AND MARGINAL FUNCTION important responsibilities and limited to, the following: Essential Functions: STATEMENTS - - Essential and other duties may include, but are not 1. Confer with and advise other staff, architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards; provide customer service at the public counter and over the phone. 2. Provide responsible staff assistance and support to the Senior Planner and other planning staff. 3. Accept applications for development; enter data into a comput- er; check commercial, industrial and residential development plans to determine compliance with appropriate conditions of approval regulations and policies; process administrative and discretionary permits and minor variances. 4. Participates in the preparation or review of environmental impact and planning reports, yearly Department of Finance Report, monthly census report of building activity, yearly infrastructure report and quarterly development status report; with supervision, prepare initial studies; may make recommendations on special studies and compile information. 5. Participate in the environmental review process of proposed development. 6. Conduct planning research; prepare reports; prepare and maintain graphics and maps. 7. Collect, record and summarize statistical and demographic information; establish and maintain a comprehensive database; research and draft various ordinances for review. 8. Process minor lot line adjustment applications, sign permit applications, zoning clearances, and landscape plans and invoices. 9. Perform site visits of proposed site projects; survey neighborhoods for land uses. 10. Research and prepare a variety of documents, briefs, and correspondence on planning activities; Resolution No. 99 -1683 Page 29 Marginal Functions: Answer questions and provide information to the public; may make public presentations and present oral reports on planning information and activities. Perform related duties and responsibilities as required. QUALIFICATIONS Assistant Planner Knowledge of: Basic principles and practices of urban planning and development. Basic site planning and architectural design techniques and methods. Modern office procedures, methods and equipment. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Ability to: Prepare maps and basic landscape, building layout and architectural drawings. Learn laws underlying general plans, zoning and land divisions. Learn applicable environmental laws and regulations. Learn to interpret planning and zoning programs to the general public. Interpret and utilize current literature, information sources and research techniques in the field of urban planning. Perform basic plan checking activities. Conduct site inspections. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful performance. Respond to difficult and sensitive public inquiries. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 99 -1683 Page 30 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of planning experience is desirable. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Associate Planner In addition to the qualifications for Assistant Planner: Knowledge of: Principles and practices of urban planning and development. Advanced site planning and architectural design techniques and methods. Knowledge of: Technical report writing. Laws underlying general plans, zoning and land divisions. Applicable environmental laws and regulations. Current literature, information sources and research techniques in the field of urban planning. Ability to: Interpret planning and zoning programs to the general public. Analyze and compile technical and statistical information. Prepare clear and concise oral and written reports. Perform journey level plan checking activities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 31 Experience: Two years of increasingly responsible experience in urban planning in either current or comprehensive planning. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a closely related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 32 ASSISTANT TO THE CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To manage, plan and supervise assigned programs within the City Manager's office including solid waste, transit, emergency preparedness, public information, regional issues and legislative monitoring; to participate in assigned administrative processes, procedures and programs including contract administration; to provide information and assistance to the public regarding assigned programs and services; and to perform a wide variety of highly responsible and complex administrative and analytical support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over professional and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Manage and supervise assigned programs within the City Manager's office including transit, solid waste, and emergency preparedness programs; coordinate public information efforts; administer service contracts; and develop the City's legislative program. 2. Provides responsible staff assistance and support to the City Manager. 3. Administer and supervise the City's transit service including bus operations and maintenance, route development; administer transportation grants; ensure compliance with ADA and paratransit requirements; represent the City on regional transportation and transit issues. 4. Implement and administer various programs and projects for the City Manager and City Council; coordinate the City's Resolution No. 99 -1683 Page 33 recycling, source reduction, green waste, and solid waste education programs; provide input and feedback on programs. 5. Administer the City's solid waste and recycling franchise agreements including rate review and contract negotiation; develop bid specifications and service contracts. 6. Develop and administer the City's emergency preparedness and response program; coordinate and implement community efforts and programs; coordinate emergency response training; represent the City on regional emergency preparedness and response related issues; ensure readiness of the City's EOC facility; coordinate the City's effort to obtain FEMA /OES disaster reimbursement following a disaster. 7. Manage the City's legislative monitoring program and develop the annual legislative program; research proposed legislation and strategize with appropriate staff; attend hearings, testify and prepare reports as needed. 8. Perform a variety of administrative support functions for the City Manager including facilitating meetings, coordinating agenda preparation, conducting research and preparing correspondence, reports and related material. 9. Research, compile and analyze information from various sources; prepare reports which present and interpret data and identify alternatives; make and justify recommendations; draft resolutions and ordinances related to solid waste, transit, regional issues, emergency preparedness and other areas as assigned; make presentations to the City Manager and City Council. 10. Recommend, within City policy, appropriate service and staffing levels for each assigned program area; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 11. Select, train, motivate and evaluate personnel within the City Manager's office; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 12. Explain and interpret programs, policies, and activities related to assigned area; negotiate and resolve sensitive and controversial issues. 13. Facilitate executive team meetings; collaborate and confer with department heads; prepare action summaries. Resolution No. 99 -1683 Page 34 14. Serve as the City's liaison to regional organizations. 15. Respond to and resolve difficult and sensitive complaints and inquiries from the public; prepare draft responses; review with City Manager as appropriate. 16. Serve as emergency response worker as necessary. 17. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a comprehensive municipal service delivery program. Modern and complex principles and practices of City /local government public administration. Principles of municipal budget preparation and control. Principles and practices of contract administration, municipal service rate setting, and franchise agreements. Purchasing procedures and practices. Current solid waste, recycling, green waste reduction, legislation, and technologies. Current transit practices, legislation, and technologies. Disaster preparedness and response practices and incident command system. Principles of supervision, training and performance evaluation. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage and coordinate the work of support staff. Select, supervise, train and evaluate staff. Work effectively with elected officials, outside agency staff, and the public. Conduct independent research. Compile, organize and present information in a clear and logical manner. Understand, interpret and administer contracts and grants. Effectively manage contracts and evaluate the work of contractors. Interpret, develop and explain City policies and procedures. Prepare clear and concise oral and written reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 35 Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including a variety of City and other government officials, community groups, and the general public. Maintain physical condition appropriate to assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would Iikely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Resolution No. 99 -1683 Page 36 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 37 CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise, and coordinate the programs and activities of the City Clerk's Department, including City Clerk, Human Resources, and Public Information Divisions; to serve as election official; to direct the compilation, retention and maintenance of all documents and records related to the City Council, commissions and committees; to supervise a comprehensive records management program; and to serve as Personnel Officer. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Maintain custody of official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance and surety documents, minutes and legal library; certify copies as required. 2. Provide responsible staff assistance and support to the City Manager. 3. Act as custodian of the City's seal, vital documents and records; supervise the management of the City's computerized records management program and indexing and filing systems; develop, coordinate and supervise the City -wide inactive records storage system; ensure compliance with appropriate guidelines for records retention and disposition. 4. Coordinate and attend all meetings of the Redevelopment Agency and City Council; coordinate and participate in the preparation, review, and editing of City Council and Redevelopment Agency agenda, minutes, and staff reports; ensure compliance with legal requirements. Resolution No. 99 -1683 Page 38 5. Manage and participate in the development and implementation of goals, objectives, policies and priorities for the City Clerk's Department; recommend and administer policies and procedures. 6. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policy, appropriate service and staffing levels. 7. Plan, direct, coordinate and review the work plan for the City Clerk's Department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 8. Select, train, motivate and evaluate the City Clerk's Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 9. Oversee and participate in the development and administration of the City Clerk's Department budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. 10. Receive and process formal petitions relating to affidavits of candidacy, campaign contribution and expenditure reports, financial disclosure statements, initiatives, referendums or recalls; examine and certify results; receive and process petitions pertaining to the City. 11. Coordinate and conduct all regular and special municipal elections; prepare appropriate resolutions and ordinances for Council adoption; prepare election booklet and all forms necessary for candidates to run for office; research election laws; administer all election- related processes, initiatives, recalls and referendums; register voters. 12. Compose and oversee the preparation of resolutions, ordinances, commendations, proclamations reports and correspondence to citizens, legislators and various agencies; compose administrative and legislative policies for Council and City Manager approval. 13. Oversee and coordinate the compilation and indexing of the legislative history as required by law; monitor outstanding pending actions directed by the City Council; notify appropriate officials of pending expirations of contracts, insurance certificates and various forms of surety. Resolution No. 99 -1683 Page 39 14. Oversee legal publishing, posting and mailings; review documents to ensure compliance with legal requirements; forward to appropriate office. 15. Provide official notification to the public regarding public hearings including legal advertising of notices; attest, publish, index and file ordinances and resolutions. 16. Receive and file claims, subpoenas and summons; prepare and certify information and /or provide disposition; 17. Administer oaths, affirmations, acknowledgments and certifications. 18. Coordinate public bid process; open and process bids; ensure compliance with established guidelines. 19. Serve as liaison for the City Clerk's Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 20. Provide responsible staff assistance to the City Manager; provide staff support to boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 21. Oversee and assist with a wide variety of personnel administration duties involving recruitment, benefit administration, workers' compensation administration, coordination of employee events, training and employee development programs, providing information and assistance to City employees regarding City personnel rules, and providing administrative support to the City Manager /Personnel Director. 22. Serve as emergency response worker as necessary. 23. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of the City Clerk's Department. Management methods and techniques to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Resolution No. 99 -1683 Page 40 Parliamentary procedure and Roberts Rules of Order. Principles and practices of records management including records retention laws, micrographic and scanning operations. Modern office procedures and methods and equipment. Computer system operations, networking and management. Business English, spelling and Mathematics. Purchasing procedures and practices. Principles and methods of record keeping and report writing. Pertinent Federal, State, and local laws, codes and regulations including the Election Code, Political Reform Act, the Ralph E. Brown Act, PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Legal aspects of human resources management including unfair labor practices, discrimination and illegal harassment and other matters related to employment law. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Ability to: Manage, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of a City Clerk's Department. Develop and administer an efficient records management system. Comply with all posting and publication guidelines. Conduct all regular and special municipal elections. Develop and administer, program goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare clear and concise administrative and financial reports. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 41 Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical duties appropriate to successful performance of assigned duties and responsibilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain confidentiality of information. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible managerial, supervisory, or administrative experience in the fields of records management, office management, or a related field, including a minimum of two years in a City Clerk's Department. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, or a related field, supplemented by specialized training or upper division college level course work in personnel or human resources. License or Certificate Possession of, or ability to obtain, an appropriate, valid Certified Municipal Clerk certificate highly desirable. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 42 CITY MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To plan, direct, manage and oversee the activities and operations of the City of Moorpark including but not limited to Community Development, Public Works, Administrative Services, Assistant to the City Manager's office, City Clerk's office and Community Services; to coordinate City activities with outside agencies; and to provide highly responsible and complex administrative support to the City Council. SUPERVISION RECEIVED AND EXERCISED Receives policy direction from the City Council. Exercises direct supervision over management, supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all City Department services and activities including all contract services; recommend and administer policies and procedures. 2. Provides responsible staff assistance and support to the City Council. 3. Manage the development and implementation of City goals, objectives, policies, and priorities for each service area. 4. Establish, within City policy and budget, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 5. Plan, direct and coordinate, through department directors, each department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and Resolution No. 99 -1683 Page 43 procedures; meet with management staff to identify and resolve problems. 6. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Select, train, motivate and evaluate department directors and subordinate management personnel; provide for staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Oversee and participate in the development and administration of the City budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 9. Interpret and explain all City department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Represent the City of Moorpark to the public, elected officials and outside agencies; coordinate activities with other departments, outside agencies and organizations. 11. Participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of city management. 13. Prepare City Council meeting agendas and respond to inquiries. 14. Provide staff support to boards and commissions and committees. 15. Negotiate on labor issues with the employee union as the City Council's spokesperson. 16. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 17. Serve as emergency response worker as necessary. 18. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 44 QUALIFICATIONS Knowledge of: Operations, services and activities of a modern and complex municipality. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Contract law and contract administration. Purchasing practices and procedures. Modern office procedures, methods and equipment. Principles and practices of municipal service provision. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan, organize, direct and coordinate the work of support staff Select, supervise, train and evaluate staff. Evaluate the cost effectiveness of municipal service delivery. Delegate authority and responsibility. Lead and direct the operations, services and activities of a municipality. Effectively manage contracts and evaluate the work of contractors. Identify and respond to community and City Council issues, concerns and needs. Develop and administer, departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 45 Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Eight years of increasingly responsible experience in City management, including a minimum of two years management and administrative responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 46 CLERK TYPIST Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To perform a wide variety of responsible, clerical duties in support of department and division staff; to participate in office support functions; to operate a switchboard and direct calls to appropriate staff; and to provide customer service to the public regarding City policies, procedures and programs. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform clerical duties in support of assigned division staff; recommend improvements in work flow, procedures and use of equipment and forms. 2. Provide responsible staff assistance and support to assigned supervisor. 3. As assigned, serve as a receptionist; operate a switchboard and screen all incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary. 4. Type and proofread a wide variety of reports, letters, memoranda; type from rough draft or verbal instruction. 5. Maintain records, files or data bases. 6. Provide customer service to the public on the phone and in person; greet visitors at the counter; refer visitor to appropriate person or department; respond to inquiries and complaints; provide information within prescribed policies and procedures. 7. Provide information and forms to the public. Resolution No. 99 -1683 Page 47 Marginal Functions: 1. Receive, sort and distribute incoming and outgoing mail; arrange for delivery of outgoing packages. 2. Assist in a variety of department operations including purchasing; perform special projects and assignments as requested. 3. Operate an automobile for the purposes of purchasing supplies, making deliveries, attending offsite training, or similar purposes. 4. Serve as emergency response worker as necessary. 5. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned division and department. Principles and practices of customer service. Modern office procedures, methods and equipment. Basic letter writing and basic report preparation techniques. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Switchboard operating techniques. Ability to: Perform a variety of clerical support services. Interpret and explain policies and procedures. Prepare correspondence and memoranda from rough draft. Respond appropriately to citizen inquiries and complaints. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 99 -1683 Page 48 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and draining that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of increasingly responsible clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; kneeling, bending, stooping or reaching; handling, shipping and receiving of supplies; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 49 CODE ENFORCEMENT OFFICER I CODE ENFORCEMENT OFFICER II Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To investigate and enforce the City's municipal, zoning, and building codes; to develop case files and issue citations; and to provide building and safety inspections and code enforcement of City owned property. DISTINGUISHING CHARACTERISTICS Code Enforcement Officer I - -This is the entry level class in the Code Enforcement Officer series. This class is distinguished from the Code Enforcement Officer II by the performance of the more routine tasks and duties assigned to positions within the series including the less complex inspection duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Code Enforcement Officer II - -This is the full journey level class within the Code Enforcement Officer series. Employees within this class are distinguished from the Code Enforcement Officer I by the performance of the full range of duties as assigned including issuing citations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Code Enforcement Officer I Receives immediate supervision from the Community Development Director or Senior Planner. Code Enforcement Officer II Receives general supervision from the Community Development Director or Senior Planner. ESSENTIAL FUNCTION STATEMENTS A Essential duties may include, but are not limited to, the following: Resolution No. 99 -1683 Page 50 Essential Functions: 1. Interpret, apply and enforce the City's municipal, zoning, and building codes; issue infraction and misdemeanor citations and testify in court as necessary; track the progress of cases involved in the legal system and those assigned to the City Attorney's office. 2. Develop policies and procedures for inclusion in the City's Code Enforcement Manual. 3. Conduct patrol and investigation duties in designated areas of the City to observe and follow up on violations. 4. Investigate and follow -up on complaints submitted by citizens or observed by other staff. 5. Meet with citizens and explain City ordinances, policies, and procedures; mediate resolution of violations. 6. Process and issue home occupation, business registration and vendor permits; develop and maintain permit files and correspondence; draft and submit vendor and home occupation permit status reports to department director. 7. Inspect properties and structures for building code, zoning code, health and safety deficiencies; conduct code enforcement investigations; prepare reports on property inspections. 8. Perform related duties and responsibilities as required. QUALIFICATIONS Code Enforcement Officer I Knowledge of: Procedures, objectives, and performance requirements of various City, State, and Federal rehabilitation programs. Modern office procedures, methods and equipment. Applicable City, State, and Federal codes, ordinances, and regulations related to building construction and property maintenance. Accepted safety standards and methods of building construction for family housing units. Resolution No. 99 -1683 Page 51 Ability to: Interpret and apply pertinent Federal, State, and City codes and ordinances relating to building construction and rehabilitation. Read and interpret building plans, blueprints, and specifications Prepare cost estimates and job specifications. Write clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Understand and follow oral and written instructions. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of governmental experience working with regulation enforcement or related experience. Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in urban planning or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Resolution No. 99 -1683 Page 52 Code Enforcement Officer II In addition to the qualifications for Code Enforcement Officer I: Knowledge of: All pertinent municipal zoning codes and regulations. Funding sources and the needs of the community. Ability to: Work independently in the absence of supervision. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of municipal experience working with code enforcement or related experience. Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in urban planning or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to outside atmospheric conditions, dust and noise; work in high, exposed places; work on uneven surfaces; work around moving mechanical parts of equipment, tools or machinery; exposure to potentially hostile environments. Resolution No. 99 -1683 Page 53 Physical Conditions: Essential functions may require maintaining physical necessary for sitting, standing or walking for prolonged time; travel to various locations; operating motorized light to medium lifting, carrying, pushing and pulling; balancing; stooping; kneeling; crouching; crawling; handling; use of fingers; talking; hearing; near and f depth perception. condition periods of vehicles; climbing; reaching; ar acuity; Resolution No. 99 -1683 Page 54 COMMUNITY DEVELOPMENT DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Community Development Department including Planning, Code Enforcement and Building and Safety Divisions; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Community Development Department services and activities including Planning, Code Enforcement, Building Safety Divisions, and all related contracted services; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of Community Development Department goals, objectives, policies, and priorities for each assigned service area. 4. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 5. Plan, direct and coordinate, through subordinate level staff, the Community Development Department's work plan; assign Resolution No. 99 -1683 Page 55 projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 6. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Select, train, motivate and evaluate Community Development Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Oversee and participate in the development and administration of the Community Development Department budget; manage cost recovery and time accounting efforts; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 9. Explain interpret Community Development Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Represent the Community Development Department to other City departments, elected officials and outside agencies; coordinate Community Development Department activities with those of other departments and outside agencies and organizations. 11. Provide staff assistance to the City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Provide staff support to assigned boards and commissions. 13. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of planning, code enforcement, and building safety. 14. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 15. Serve as emergency response worker as necessary. 16. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 56 QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal planning, building safety and code enforcement program. Management skills to analyze programs, policies and operational needs. Civil engineering principles and practices. Knowledge of: Negotiation strategies. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations including CEQA. Ability to: Plan, organize, direct and coordinate the work of lower level staff Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal department. Identify and respond to community concerns and needs related to departmental matters. Develop and administer, departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 57 Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal administration, including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban planning, engineering, business administration, public administration or a related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 58 COMMUNITY SERVICES DIRECTOR Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To plan, direct, manage and oversee the activities and operations of the Community Services Department including Recreation, Facilities, Parks, Landscape and Trees, Senior Citizen Services, Governmental Channel Programming, Art in Public Places, Building Security, and the At -Risk Youth Program; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Community Services Department services and activities including all contract administration (OSCAR), Parks Master Plan, facilities and park planning, facility park construction /improvement projects; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of Community Services Department goals, objectives, policies, and priorities for each assigned service area. 4. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Resolution No. 99 -1683 Page 59 5. Plan, direct and coordinate, through subordinate level staff and private contractors, the Community Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 6. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Select, train, motivate and evaluate Community Services Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Oversee and participate in the development and administration of the Community Services Department budget, approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 9. Explain and interpret Community Services Department programs, policies, activities and contracts with private service providers; negotiate and resolve sensitive and controversial issues. 10. Represent the Community Services Department to other City departments, elected officials and outside agencies; coordinate Community Services Department activities with those of other departments and outside agencies and organizations. 11. Provide staff support to a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal service delivery and privatization. 13. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 14. Oversee planning, operation and development of Cable TV Government Channel. 15. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 60 QUALIFICATIONS Knowledge of: Principles and practices of facilities and landscape maintenance. Operations, services and activities of a comprehensive municipal community service delivery program. Principles and practices of Parks and Recreation program administration. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan, organize, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive facilities, parks and recreation service delivery program. Effectively manage contracts and evaluate the work of contractors. Develop and administer, departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Resolution No. 99 -1683 Page 61 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in landscape maintenance, facilities, parks and recreation analysis or provision, including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, parks and recreation, recreation, business administration or a related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 62 CROSSING GUARD SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To coordinate and supervise crossing guards, provide parking enforcement, other municipal code enforcement support activities and to provide support to the full range of Public Works activities. DISTINGUISHING CHARACTERISTICS This is an entry level supervisory position, which coordinates schedules and supervises part -time crossing guard staff. Additional support work is provided for public works activities, to enforce parking codes, and other municipal codes as needed. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management analyst or public works director. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Schedule, plan, organize and provide safety and related training to crossing guards for coverage of locations throughout the City. 2. Checks on crossing guard postings. 3. May substitute for absent crossing guards. 4. Observes crossing guard location for safety checks and compliance with City policies. 5. Inspects parking compliance in shopping centers, along key commercial corridors and streets in the vicinity of schools, and other City streets. Resolution No. 99 -1683 Page 63 6. May assist with traffic control and direct traffic during emergencies or congested periods and in support of public works maintenance and repair efforts. 7. May remove debris from City rights -of -way, including but not limited to shopping carts, barricades, dirt, lumber, bricks, auto parts, nails, glass, and dead animals. 8. May place barricades and signs for traffic control. 9. May transport and place radar speed trailer or other trailers. 10. May operate high pressure graffiti removal sprayer. 11. May make contact with residents or the driving public to provide information and literature regarding municipal codes. 12. May issue citation for violations of municipal codes. Marginal Functions: 1. Respond to public inquires in a courteous manner. 2. Serve as emergency response worker as necessary. 3. May enter information in computer devices. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Municipal codes, citation procedures, and principles of supervision. Ability to: Organize and schedule coverage of a number of posts and coordinate part -time staff. Perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Drive a pick -up truck with trailer in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 64 Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities Maintain mental capacity which allow for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing maintenance work, traffic control or related activities and one year of supervisor experience. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of equipment, tools or machinery; high traffic areas close to moving vehicles, exposed places and computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 99 -1683 Page 65 DEPUTY CITY CLERK I DEPUTY CITY CLERK II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist in coordinating and administering programs and activities of the City Clerk's Department; to assist in maintaining official municipal records and monitoring publication of all official City notices; and to assume responsibilities of the City Clerk in the City Clerk's absence. DISTINGUISHING CHARACTERISTICS Deputy City Clerk I - This is the entry -level class in the Deputy City Clerk series. This class is distinguished from the Deputy City Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. Deputy City Clerk II - This is the full journey -level class within the Deputy City Clerk series. Employees within this class are distinguished from the Deputy City Clerk I by the performance of the full -range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, are fully aware of the operating procedures and policies of the City Clerk's Department, and may be appointed to serve as acting City Clerk in the absence of the City Clerk. SUPERVISION RECEIVED AND EXERCISED Deputy City Clerk I Deputy City Clerk II Receives general supervision from the City Clerk. May supervise clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 99 -1683 Page 66 Deputy City Clerk I Deputy City Clerk II Essential Functions: 1. Assist in coordinating and administering programs and activities in the City Clerk's Department; research a variety of legal material; ensure compliance with current laws and regulations. 2. Provide responsible staff assistance and support to the City Clerk. 3. Prepare a variety of documents, including resolutions, ordinances, reports, and related correspondence. 4. Compile and coordinate the preparation of the City Council and Redevelopment Agency agendas; attend meetings; and assist in preparing minutes. 5. Review City Council mail for reproduction and distribution. 6. Compose and publish notices for special meetings, public hearings, public bids and openings; ensure compliance with legal guidelines; adhere to proper legal noticing procedures; prepare and maintain log of legal notice posting and publication. 7. Conduct public bid openings; attend and record sealed bid openings; update and maintain bidders list. 8. Assist with election activities; administer oaths of office; register voters; process initiative, referendums and recall drives. 9. Maintain logs and records in compliance with the Fair Political Practices Commission. 10. Prepare and execute affidavits. 11. Maintain claim, tort and legal opinion files and logs. 12. Prepare and distribute the City Council and Redevelopment Agency annotated agendas. 13. Maintain a log of all documents forwarded to County Recorder and prepare correspondence transmitting documents to be recorded. Resolution No. 99 -1683 Page 67 14. Perform data entry for all City records; assist in the maintenance of the City Clerk's indexing system and optical information retrieval system. 15. File and retrieve documents; determine placement or establish new placement in accordance with established procedures; maintain and update file guide. 16. Maintain and update the City's Internet Home Page. 17. Produce monthly and quarterly departmental reports for the purpose of maintaining current and correct file information. 18. Assist with scanning of all required documents along with indexing and back -up procedures. 19. Assist in creating and updating a records management plan and procedures manual for City Clerk's Department. 20. Receive contracts and verify transmittals; assign file and contract numbers. 21. Maintain database for resolutions, ordinances, and minutes. 22. Maintain cable television schedule for City's government channel. 23. Prepare surety release letters after action by the City Council to exonerate or reduce the surety. 24. Answer phones, take messages, and answer inquiries for City Clerk's Department and City Manager's Office. 25. Create certificates of recognition /appreciation and proclamations for the City Council. 26. Maintain vault and file cabinets assuring orderliness and cleanliness; keep accurate record of file locations. 27. Coordinate preparation of City newsletters. 28. Assist with claims processing. 29. Provide secretarial support to the City Clerk. 30. May prioritize work assignments, assist with the preparation of performance evaluations, and participate in the selection and training of clerical staff. Resolution No. 99 -1683 Page 68 Deputy City Clerk II May be appointed to serve as City Clerk in the absence of the City Clerk. Marginal Functions: 1. Assist in the preparation and administration of the department budget; monitor expenditures; recommend modifications or adjustments, as necessary. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Deputy City Clerk I Knowledge of: Principles and practices of records management, micrographic and scanning operations. Methods and techniques of record keeping. Methods and procedures of data entry. Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Bid procedures. Pertinent records retention and destruction laws, codes, and regulations. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Interpret and explain City policies and procedures. Research, analyze, and evaluate records and files. Assist in the development and implementation of a City -wide records management program. Understand and comply with all posting and publication guidelines. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 99 -1683 Page 69 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible office management experience, preferably including one year in a City Clerk's Office. Training: Equivalent to the completion of the twelfth grade, including college level course work in business administration, public administration, or a related field is desirable. License or Certificate Ability to obtain an appropriate, valid Municipal Clerk and /or Records Manager certification is desirable. Deputy City Clerk II Knowledge of: Principles and practices of records management, micrographic and scanning operations. Methods and techniques of record keeping. Methods and procedures of data entry. Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Bid procedures. Pertinent records retention and destruction laws, codes, and regulations. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Interpret and explain City policies and procedures. Research, analyze, and evaluate records and files. Resolution No. 99 -1683 Page 70 Assist in the development and implementation of a City -wide records management program. Understand and comply with all posting and publication guidelines. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible office management experience, including two years in a City Clerk's Office. Training: Equivalent to the completion of two years of college -level course work in business administration, public administration, or a related field. Completion of the twelfth grade and two additional years of experience in a City Clerk's Office may be substituted for the college requirement. License or Certificate Possession of, or ability to obtain, an appropriate, valid Municipal Clerk and /or Records Manager certification is desirable. Resolution No. 99 -1683 Page 71 WORKING CONDITIONS Deputy City Clerk I Deputy City Clerk II Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 72 EXECUTIVE SECRETARY Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To perform a wide variety of responsible, confidential, and complex administrative, technical and secretarial duties for the City Manager and City Council; to act as a liaison with City departments, staff, outside agencies and the general public; and to prepare reports and attend meetings. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform a wide variety of responsible, confidential, and complex administrative, technical and secretarial duties for the City Manager and City Council. 2. Provide responsible staff assistance and support to the City Manager. 3. Participate in administrative duties relating to the City Manager and City Council; act as liaison between the City Manager, City Council, staff and outside agencies; prepare comprehensive reports, minutes of meetings and agendas. 4. Maintain calendar of activities, meetings, and various events for City Manager; coordinate assigned activities with City departments, the public and outside agencies. S. Maintain records and logs and develop reports concerning new or ongoing programs and program effectiveness; prepare statistical reports as required. 6. Assist the public and private groups, organizations and City departments; provide secretarial and clerical support to staff of the City Manager's Office; provide information as appropriate. Resolution No. 99 -1683 Page 73 7. Attend a variety of meetings including departmental, advisory board, City Council, and related meetings with outside agen- cies; prepare minutes for selected meetings; disseminate information to City staff. 8. Answer questions and provide information to City staff and the public regarding City procedures and policies; refer inquiries as appropriate. 9. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and distribute incoming mail. 10. Independently compose, compile and prepare correspondence, reports and related documents as assigned. 11. Type, proofread and edit a wide variety of complex and confidential reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation using shorthand, speedwriting or dictation equipment as required. 12. Review, research and summarize a variety of fiscal, statis- tical and administrative information; prepare related reports, newsletters and correspondence. 13. Assist in a variety of department operations; perform special projects and assignments as requested. Marginal Functions: 1. Serve on the City's Safety Committee; prepare safety issues for discussion at City Manager Department meetings. 2. May serve as recording secretary to Council, commission, committees and boards as required. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: City organization, policies and procedures. Operations, services and activities of City departments. Principles and practices of customer service. Modern office procedures, methods and equipment. Resolution No. 99 -1683 Page 74 Techniques of business letter writing and report preparation. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Ability to: Perform responsible and difficult secretarial and administrative support services involving the use of independent judgment and personal initiative. Ability to: Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibili- ties. Interpret and apply administrative and departmental policies and procedures. Prioritize work and perform multiple functions at once. Independently prepare correspondence and memoranda. Take and transcribe dictation at a speed necessary for successful job performance. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Work cooperatively with other departments, City officials and outside agencies. Establish and maintain effective working relationships with those contacted in the course of work. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 75 Experience: Four years of increasingly responsible administrative and secretarial experience. Training: Equivalent to completion of the twelfth grade supplemented by specialized secretarial training; college level course work in business administration, computer science, or a related field is desirable. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 76 FINANCE /ACCOUNTING MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To supervise, assign and review the work of staff responsible for one or more assigned items of finance functions including accounting payables and receivables billing, bond issuance, investments, cash management, payroll, budgeting and tax compliance activities; to produce various financial reports; conduct special financial studies; and to monitor related computer operations. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Assistant City Manager. Exercises direct supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS: Essential duties may include, but are not limited to, the following: Essential Functions: 1. Monitor and respond to mainframe computer system operations; provide technical assistance and training to City staff in matters related to financial accounting and budget administration. 2. Provide responsible staff assistance and support to the Assistant City Manager. 3. Develop and maintain chart of accounts. 4. Monitor and balance various accounts; verify availability of funds; classify expenditures and revenues; research and analyze transactions to resolve problems. S. Review financial registers, journals, and related documents prepared by others; recommend and implement changes in accounting, financial and auditing systems and procedures; prepare, audit and supervise the distribution of financial reports. Resolution No. 99 -1683 Page 77 6. Plan, prioritize, assign, supervise and review the work of staff responsible for financial services including accounts payable, receivable, cash management, billing, tax compliance and reporting; supervise and occasionally perform the preparation and posting of journal entries to record revenues, transfers, payments, and correct expenditures. 7. Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures; 8. Establish schedules and methods for providing assigned financial services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 9. Participate in the maintenance of general ledger and accounting control records; reconcile various bank accounts to the general ledger including travel, bond and coupon, deposits, and investments. 10. Prepare the annual financial report including production of lead sheets, verification of account and fund balances, comparison of previous and current year revenues and expenditures, preparation and input of statements for internal and external use. 11. Coordinate audit procedures with external auditors; respond to requests for information and provide needed assistance. 12. Participate in the selection of finance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 13. Participate in the preparation and administration of assigned budget; complete line item budget analysis as assigned; submit budget recommendations; monitor expenditures. 14. Prepare analytical and statistical reports on operations and activities; prepare monthly financial statements for assigned City Departments. 15. Review vendor reports and issue 1099's to appropriate vendors; transmit magnetic media returns of 1099's to the state and federal government; prepare all Federal or State required financial reports including the annual State Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated Cost Reimbursement report and Unclaimed Property Report. Resolution No. 99 -1683 Page 78 16. Assist other departments in preparation and maintenance of financial records. 17. Conduct and prepare reports on financial and revenue studies as directed. 18. Supervise payroll functions and payment of approved benefits, including W -2 forms. 19. Serve as emergency response worker as necessary. 20. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of governmental finance and accounting program. Generally accepted finance and accounting principles and procedures. Principles of supervision, training and performance evaluation. Principles and practices of mathematics and statistics. Principles and practices of budgeting. Principles and practices of contract administration. Governmental accounting principles and practices. Financial research and report preparation methods and techniques. Automated financial management systems. Modern office procedures, methods and equipment. Purchasing practices and procedures. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Conduct financial research and analysis. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Effectively manage contracts and evaluate the work of contractors. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Prepare a variety of financial statements, reports and analyses. Resolution No. 99 -1683 Page 79 Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking systems and related documents. Apply Federal, State and local laws and regulations pertaining to accounting and auditing activities. Conduct sound audits of financial records. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible municipal finance and accounting experience including one year of supervisory or lead responsibility in a governmental agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, or a related field. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 80 HUMAN RESOURCES ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of personnel administration duties involving recruitment, benefit administration, and workers' compensation administration; to coordinate employee events, training and employee development programs; to provide information and assistance to City employees regarding City personnel policies and procedures; and to provide administrative support to the Personnel Director or Personnel Officer. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Personnel Director or Personnel Officer. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and coordinate recruitment and selection activities; including the preparation of job announcements and advertisements, dispatch to proper locations, answer phone inquiries; arrange testing and interviewing and employment medical exams; notify applicants of acceptance or rejection. 2. Provide responsible staff assistance and support to the Personnel Director or Personnel Officer. 3. Conduct employee orientation; prepare and process personnel documents related to hiring; answer employee questions regarding policies and procedures. 4. Process employee separations including resignations and dismissals; oversee employee evaluation process to insure timely and thorough reports and personnel action forms; maintain personnel records and files. 5. Prepare and process all mandatory forms for all workers' compensation injuries; and coordinate activities with City's claims administrator. Maintain attendance log and files for Resolution No. 99 -1683 Page 81 injury prevention program, CALOSHA and other Federal and State mandated programs. 6. Assist City's Risk Manager, as needed, on employee safety training, including appropriate record keeping and notification. 7. Assist with employee retirement , health, dental, vision, life, long term disability, employee assistance, and deferred compensation benefit plans administration; assist employees with claims and benefit related questions and concerns; and coordinate employee briefings and provide for initial and open enrollments for such programs. 8. Prepare a wide variety of reports, forms, letters, memoranda and statistical charts; independently prepare correspondence related to assigned responsibilities. 9. Serve on Safety Committee and other committees as assigned. 10. Plan and implement employee recognition activities including publication of employee newsletter. 11. Assist with coordination of City's volunteer program including recruitment and recognition. 12. Provide technical support as needed on labor relations matters. 13. Assist with administration of classification and compensation plans and as needed labor agreements. 14. Assist with customer service enhancement activities. 15. Assist with monitoring conformance with federal, state and local personnel laws, regulations and policies such as child labor, Immigration and Naturalization, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, COBRA, EEOC and prepare all bulletin board postings as required. 16. Serve as City's contact for employment verification, reference checks, wage and earnings assignment orders, state disability and unemployment claims and similar matters. 17. Coordinate and monitor all employee training and development programs including providing information about training opportunities to City Departments and employees, documenting training received in personnel files, and evaluating the effectiveness and quality of the training provided. Resolution No. 99 -1683 Page 82 Marginal Functions: 1. Assist in a variety of department operations; perform special projects and assignments as requested. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Legal aspects of human resources management including unfair labor practices, discrimination and illegal harassment and other matters related to employment law. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Operations, services and activities of assigned department. Modern office procedures, methods and equipment. Business letter writing and basic report preparation techniques. Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. Basic mathematical and statistical principles. Pertinent Federal, State and local laws, codes and regulations including PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Ability to: Coordinate, organize and review the work of staff in the area of work assigned. Interpret and explain City policies and procedures. Perform responsible work involving the use of independent judgment and personal initiative. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Independently prepare correspondence and memoranda. Prioritize work and perform multiple functions at once. Implement personnel programs. Maintain excellent interpersonal skills. Manage multiple assignments and projects. Maintain confidentiality of information. Type and /or enter data into a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Work cooperatively with other departments, City officials and outside agencies. Resolution No. 99 -1683 Page 83 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible human resources experience at the analytical level. Training: Equivalent to the completion of two years college supplemented by specialized training or upper division college level course work in personnel or human resources and proficiency in Windows 95, WordPerfect and Lotus. WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 84 HUMAN RESOURCES ASSISTANT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of personnel administration duties involving recruitment, benefit administration, and workers' compensation administration; to coordinate employee events; to provide information and assistance to City employees regarding City personnel policies and procedures; and to provide administrative and clerical support to the Personnel Director and Personnel Officer. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Personnel Director and Personnel Officer. May provide general direction and oversight to assigned clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and coordinate recruitment activities; including the preparation of job announcements and help wanted advertisements, dispatch to proper locations, answer phone inquiries; arrange testing and interviewing; notify applicants of acceptance or rejection. 2. Provide responsible staff assistance and support to the Personnel Director and Personnel Officer. 3. Conduct employee orientation; prepare and process personnel documents related to hiring; answer employee questions regarding policies and procedures. 4. Process employee separations including resignations and dismissals; process employee evaluations and personnel action forms; maintain personnel records and files. Resolution No. 99 -1683 Page 85 5. Prepare and process all mandatory forms in all workers' compensation injuries; coordinate insurance renewal briefings and process all changes. 6. Coordinate employee safety training, computer training and development programs; obtain speakers and notify employees; maintain attendance log and files for injury prevention program, CALOSHA and other Federal and State mandated personnel programs. 7. Assist with employee health, dental, vision and long -term disability benefit plans administration; assist employees with claims, benefit related questions, concerns, City personnel rules and regulations. 8. Maintain a calendar of activities, meetings and various events for assigned director; coordinate activities with other City departments, the public and outside agencies; make necessary travel arrangements. 9. Provide clerical support duties including type, format, edit, revise and proofread a wide variety of reports, forms, letters, memoranda and statistical charts; type from rough draft or verbal instruction; independently compose correspon- dence related to assigned responsibilities. 10. Serve as secretary to safety and EMT committees and commissions; take and transcribe minutes and record information. 11. Requisition materials and supplies as required; prepare, file and record purchase orders. 12. Update human resources related computer records. Marginal Functions: 1. Assist in a variety of department operations; perform special projects and assignments as requested. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Legal aspects of human resources management including unfair labor practices, discrimination and harassment Resolution No. 99 -1683 Page 86 Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Operations, services and activities of assigned department. Modern office procedures, methods and equipment. Business letter writing and basic report preparation techniques. Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. Basic mathematical and statistical principles. Pertinent Federal, State and local laws, codes and regulations. Ability to: Coordinate, organize and review the work of staff in the area of work assigned. Interpret and explain Department policies and procedures. Perform responsible clerical human resources duties involving the use of independent judgment and personal initiative. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Independently prepare correspondence. Prioritize work and perform multiple functions at once. Type and /or enter data into a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Develop working knowledge of Pertinent Federal, State and local laws, codes and regulations including PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 87 Experience: Equivalent to three years of increasingly responsible administrative secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized training and college level course work in personnel or human resources. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 88 MAINTENANCE SUPERVISOR Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To supervise, assign and review the work of staff responsible for maintaining the City's parks, street and parkway trees and landscaping and buildings; to administer service contracts and manage contractors; and to perform a variety of technical tasks relative to assigned areas of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director. Exercises direct supervision over maintenance staff and over general service and /or maintenance contracts. ESSENTIAL AND MARGINAL FUNCTION important responsibilities and limited to, the following: Essential Functions: STATEMENTS -- Essential and other duties may include, but are not 1. Plan, prioritize, assign, supervise and review the work of staff responsible for maintenance of the City's parks, buildings, and street landscape; administer service contracts and evaluate the work of maintenance contractors. 2. Provide responsible staff assistance and support to the Director of Community Services. 3. Manage and participate in the implementation of Parks Division goals and objectives; implement approved policies and procedures. 4. Establish schedules and methods for providing maintenance services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 5. Participate in the selection of Parks Division staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. Resolution No. 99 -1683 Page 89 6. Administer maintenance contracts for City parks and streetscape locations; conduct park inspections; meet with contractor to discuss maintenance issues; evaluate contractor performance. Essential Functions: 1. Monitor water usage in parks, streetscapes and other landscaped areas; design and recommend irrigation modifications; monitor herbicide, pesticide and fertilizer use; conduct rodent control; assess erosion risk. 2. Coordinate, schedule and assign maintenance staff for and senior, recreation and other program and facility rentals; conduct fire and safety inspections; repair deficiencies at City facilities. 3. Oversee building cleaning; maintain HVAC system; maintain security and fire alarms. 4. Conduct City -wide back flow inspection; monitor graffiti on City property; maintain vehicle report; assign staff to crossing guard duty. 5. Manage and participate in the development and administration of the Parks Division annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary. 6. Prepare analytical and statistical reports on operations and activities. 7. Provide assistance to director on capital improvement project planning and supervision. Marginal Functions: 1. Attend and participate in technical group meetings; stay abreast of new trends and innovations in the field of parks and buildings maintenance. 2. Provide support for EMT program; conduct training; schedule events; monitor supplies. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 90 QUALIFICATIONS Knowledge of: Principles, practices, operations, services and activities of a comprehensive landscaping parks and building maintenance program. Principles of supervision, training and performance evaluation. Principles and practices of backflow inspection. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Interpret and explain City policies and procedures. Prepare clear and concise comprehensive reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at as speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 91 Experience: Four years of increasingly responsible experience in landscape, parks and building maintenance, including one year of supervisory or lead responsibility. Training: Equivalent to the completion of the twelfth grade supplemented with two years of specialized courses in landscape maintenance or related areas. Additional specialized training in parks and building maintenance and contract administration or a related field is desirable. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, an appropriate, backflow inspector's license. Possession of, or ability to obtain, an appropriate, pesticide applicator's license. WORKING CONDITIONS Environmental Conditions: office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 99 -1683 Page 92 MAINTENANCE WORKER I MAINTENANCE WORKER II Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed Under general direction of the Entomologist, performs inspections and control operations for mosquitoes, flies and other vectors, and does related work and supportive services as required. DISTINGUISHING CHARACTERISTICS Maintenance Worker I - -This is the entry level class in the Maintenance Worker series. This class is distinguished from the Maintenance Worker II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Maintenance Worker II - -This is the full journey level class within the Maintenance Worker series. Employees within this class are distinguished from the Maintenance Worker I by the performance of the full range of duties as assigned include the most difficult maintenance tasks. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Maintenance Worker I Receives immediate supervision from supervisory, management or higher level maintenance staff. Maintenance Worker II Receives general supervision from supervisory, management or higher level maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 99 -1683 Page 93 Essential Functions: 1. Maintain streets, streetscapes, parks, City buildings or other City facilities. 2. Provide responsible staff assistance and support to assigned supervisory or maintenance staff. 3. Maintain roadways by removing sand, gravel and debris; clean and maintain storm drains, pipes and catch basins. 4. Operate various maintenance equipment and trucks; clean and maintain equipment. 5. Install and maintain irrigation systems; install, repair, and maintain water meters; read water meters in parks and other landscaped areas. 6. Conduct playground inspections; backfill sand as needed; install new play ground equipment; inspect and make report of playground equipment condition. 7. Maintain ball fields; disk and roll; install new ball field equipment; perform weed abatement. 8. Maintain City facilities; repair drinking fountains; paint and repair restrooms as needed; repaint all surfaces as needed; remove graffiti; check park telephone operation; inspect security lighting, operate and maintain HVAC systems. 9. Construct forms, pour and finish cement on curbs, gutters, sidewalks, streets, alleys and other related areas. 10. Perform flood control; install storm drain pipes; dig ditches and backfill trenches and holes. 11. Break and repair concrete and asphalt surfaces; excavate and replace concrete, and asphalt surfaces; perform hot patching and sealing on surfaces; shovel and rake asphalt. 12. Set up and take down traffic warning devices and barricades for traffic control. 13. Maintain traffic signs; replace stop, parking, and street signs; perform street stenciling. 14. Sand blast graffiti from City facilities and structures. Resolution No. 99 -1683 Page 94 15. May perform custodial duties including cleaning restrooms and offices; maintain and clean floors; dust office machines; close buildings. 16. Plant trees; install new planters. Marginal Functions: 1. Respond to public inquires in a courteous manner. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Maintenance Worker I Knowledge of: Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Ability to: Learn methods and techniques of general construction, maintenance and repair related to the area of work assigned. Learn to perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 95 Experience: One year of experience performing maintenance work is desirable. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Maintenance Worker II In addition to the qualifications for Maintenance Worker I: Knowledge of: Methods and techniques of general construction, maintenance and repair related to the area of work assigned. Ability to: Perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing maintenance work. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Resolution No. 99 -1683 Page 96 within twelve (12) months of employment, the employee shall obtain and thereafter continuously maintain one or more of the following licenses or certificates, based on department and specific assignments, as determined by the City Manager: Limited Backflow Prevention Device Tester (Ventura County Environmental Health Department); Qualified Playground Inspector (National Playground Safety Institute); and Class B California Driver's License (State of California). WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of equipment, tools or machinery; work in high, exposed places. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 99 -1683 Page 97 MANAGEMENT ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative and analytical duties; to oversee assigned administrative processes, procedures and programs; and to provide information and assistance to the public regarding assigned programs and services. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. Exercises functional and technical supervision over technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume direct responsibility for monitoring and administering assigned program areas; assist in assigned administrative support functions including budget; may direct the work activities of assigned clerical and technical personnel or other subordinate staff; participate in employee selection; prioritize and coordinate work assignments; review work for accuracy. 2. Provide responsible staff assistance and support to assigned management staff and department or program area. 3. Assist in developing and implementing operational, administrative, program, and other policies and procedures; assist in contract negotiations; prepare employee evaluations. 4. Analyze the preparation and administration of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. Resolution No. 99 -1683 Page 98 5. Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 6. Assist in administering maintenance and service contracts; develop requests for proposals; conduct research on specifications. 7. Participate in the drafting and implementation of department goals, policies and procedures. 8. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 9. Participate in special projects and studies including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 10. Assist in preparation of ordinances and other supporting program documents; assist in preparing and monitoring program grants and related proposals. 11. Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. 12. Assist in developing and design departmental, operational and administrative procedures or forms as required. 13. Participate in various committees; attend and participate in professional group meetings. 14. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements and newsletters. 3. May participate in contract administration with outside consultants and developers. Resolution No. 99 -1683 Page 99 4. Serve as emergency response worker as necessary. S. Perform various field work as required. 6. May perform or assist in preparation of program and employee performance evaluations. 7. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of mathematics and statistics. Principles of supervision and training. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. Principles and procedures of accounting and procurement practices. Knowledge of: English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Research, analytical techniques and the public policy development theory. Federal, State and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Resolution No. 99 -1683 Page 100 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. One year of the education requirement may be substituted with two years of responsible administrative and analytical work experience. Resolution No. 99 -1683 Page 101 WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 102 PLANNING MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To direct, manage and coordinate the activities and operations of various Divisions of the Community Development Department. To coordinate assigned activities with other City departments and outside agencies; and to provide responsible and administrative support to the Community Development Director. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Community Development Director. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for services and activities of the Planning and Code Enforcement Division of the Community Development Department, and related contracted services; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the Community Development Director. 3. Manage and participate in the development and implementation of Planning and Code Enforcement goals, objectives, policies, and priorities for each assigned service area. 4. Recommend, within Departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 5. Plan, direct and coordinate, through subordinate level staff, the Planning and Code Enforcement Division's or other Divisions work plan; assign projects; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. Resolution No. 99 -1683 Page 103 6. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Train and evaluate department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Participate in the development and administration of the Planning and Code Enforcement Division budget and management of cost recovery and time accounting and general departments. 9. Explain and interpret Planning and Code Enforcement Division programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Attend and participate in professional group meetings, stay abreast of new trends and innovations in the field of current or comprehensive planning. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal planning, and code enforcement program. Management skills to analyze programs, policies and operational needs. Negotiation strategies. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Resolution No. 99 -1683 Page 104 Computer functions and related software. Technical report writing. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations including CEQA. Ability to: Plan, organize, direct and coordinate the work of lower level staff Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of assigned areas of responsibilities including one or more divisions of the Department. Develop and administer, division goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 105 Experience: Six years of increasingly responsible experience in municipal administration, including three years of lead supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban planning, engineering, business administration, public administration or a related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 106 PLANNING TECHNICIAN Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To perform technical work in the field of land use, planning and zoning; to process permits and conduct research; and to provide information and assistance to the general public, developers, and the business community on planning, zoning and development matters. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from an assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Confer with and advise other staff, architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards; provide customer service at the public counter and over the phone. 2. Provide responsible staff assistance and support to the assigned supervisor and other planning staff. 3. Accept applications for development; enter data in a computer; check commercial, industrial and residential development plans to determine compliance with appropriate conditions of approval regulations and policies; process administrative and discretionary permits and minor variances. 4. Participate in the environmental review process of proposed development projects. S. Conduct planning research; prepare reports; prepare and maintain graphics and maps. 6. Collect, record and summarize statistical and demographic information; establish and maintain a variety of databases; research and draft various ordinances for review. Resolution No. 99 -1683 Page 107 7. Process minor applications such as, sign permits, zoning clearances, and lot line adjustments. 8. Perform site visits of proposed projects; survey neighborhoods for land uses and other purposes. 9. Research and prepare a variety of documents, briefs and correspondence on planning activities. 10. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Basic principles and practices of urban planning and development. Basic site planning and architectural design techniques and methods. Modern office procedures, methods and equipment. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Ability to: Prepare maps and basic landscape, building layout and architectural drawings. Learn laws underlying general plans, zoning and land divisions. Learn applicable environmental laws and regulations. Learn to interpret planning and zoning programs to the general public. Interpret and utilize current literature, information sources and research techniques in the field of urban planning. Conduct site inspections. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful performance. Respond to difficult and sensitive public inquiries. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 99 -1683 Page 108 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience working in municipal, county or regional government planning department or similar private sector experience. An internship with a public agency planning department for two semesters or three quarters where college credit is received may also serve as qualifying experience. Training: Equivalent to a Bachelors degree or university with major course architecture, geography, public management or a related field. License or Certificate from an accredited college work in planning, administration, business Possession of, or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 109 Class specifications ar the range of duties Specifications are not within the job. DEFINITION PRINCIPAL PLANNER e intended to present a descriptive list of performed by employees in the class. intended to reflect all duties performed To perform a wide variety of complex current and advance planning activities; to supervise, assign and review the work of technical in -house and contract staff responsible for performing the City planning function including current or comprehensive planning projects and special studies; and to provide complex and responsible staff assistance to the Director of Community Development or Planning Manager. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the professional planner series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including general plan updates, environmental planning, and responsibility for compliance with the most complex Federal, State, and local regulations. Employees at this level may supervise lower associate and lower level staff and are required to be fully experienced in all procedures related to assigned areas of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Development Director or Planning Manager. May exercise direct supervision over professional, technical, administrative, contract and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, prepare or assign, supervise and review the work of staff responsible for the City planning function including current and comprehensive planning projects and Resolution No. 99 -1683 Page 110 special studies; provide technical assistance to professional and technical planning and code enforcement staff and consultants. 2. Provide responsible staff assistance and support to the Community Development Director. 3. Recommend and assist in the development and implementation of department goals and objectives; implement approved policies and procedures. 4. Establish schedules and methods for providing planning servic- es; identify resource needs; review needs with appropriate management staff; use resources accordingly. 5. Participate in the selection of planning staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies. 6. Participate in the preparation and administration of the division or department budget; submit budget recommendations; monitor expenditures; prepare time accounting and cost recovery information. 7. Review, coordinate, and process General Plan amendments and related entitlement applications including zone changes, subdivision maps, planned development permits, and conditional use permits, review and inspect projects, meet with architects, engineers and construction personnel. 8. Update or coordinate consultant preparation of updates to General Plan elements and prepare yearly General Plan status report; prepare written staff reports and verbal presentations; to City Council, Planning Commission, City Council and ad hoc committees, other agency staff and representatives. 9. Interpret and enforce the City's General Plan, zoning ordinances, related local and state regulations. 10. Confer with developers, engineers, architects, landscape architects, environmental and planning consultants, other agency staff, elected officials, the general public regarding City development policies, standards, and the processing of development project and entitlement applications. 11. Review and provide comments on other agency projects and environmental documents and CEQA compliance. Resolution No. 99 -1683 Page 111 12. Review programs related to housing and housing rehabilitation to further compliance with housing goals. 13. Perform complex architectural, site, landscape and other development plan examining activities; coordinate and direct staff in making recommendations on plan components. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of current or comprehensive planning. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a current and comprehensive planning program. Principles of supervision, training and performance evaluation. Advanced principles and practices of urban planning and development. Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Applicable environmental laws and regulations. Computer functions and related software. Technical report writing. Modern office procedures, methods, and computer equipment and various software. Principles and practices of contract administration. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations. Principles and procedures of supervision. Resolution No. 99 -1683 Page 112 Abilitv to: Analyze proposed projects for consistency with General Plan and compliance with City codes and policies. Analyze site and building design for compliance with code requirements. Analyze appropriate land use including terrain constraints, circulation, compatibility with adjacent land use, adequacy of services, and potential fiscal impacts. Effectively manage contracts and evaluate the work of contractors. Supervise, organize, and review the work of lower level staff. Manage multiple projects and comply with processing time limits. Interpret and explain City policies and procedures. Independently perform complex research, analysis and report writing. Interpret, explain, and enforce local, state, and federal laws and regulations. Interpret planning and zoning programs for the general public. Analyze and compile technical and statistical information and prepare reports. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in areas of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible complex urban planning experience in either current or comprehensive planning including two years of lead or supervisory experience. Resolution No. 99 -1683 Page 113 Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, geography, public administration, business management or a closely related field. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers, talking; hearing; near acuity. Resolution No. 99 -1683 Page 114 PUBLIC WORKS DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Public Works Department including management of contracts, field operations, and professional and clerical office staff; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Public Works Department services and activities including contract management for City services; administration of various Public Works Department Programs; administration of Assessment Districts; and the management of grant applications and state compliance requirements. 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of Public Works Department goals, objectives, policies, and priorities for each assigned service area. 4. Manage City service contracts; manage contract for City engineering services including contract coordination and review of services and processing of invoices; manage service contracts for street sweeping, signal maintenance, and pavement striping. Resolution No. 99 -1683 Page 115 S. Administer and oversee a variety of projects and programs; administer the Capital Improvement Program for major and minor street projects; administer Traffic Regulatory Program; provide oversight of Graffiti Abatement Program; provide management oversight of the Fleet Maintenance Program; provide management oversight of the Crossing Guard Program. 6. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 7. Plan, direct and coordinate, through subordinate level staff, the Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve problems. 8. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 9. Select, train, motivate and evaluate Public Works Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 10. Oversee and participate in the development and administration of the Public Works Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; review and approve all departmental expenditures; supervise procurement of major equipment including RFQ, bids, staff reports, and purchase orders. 11. Explain and interpret Public Works Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 12. Represent the Public Works Department to other City departments, elected officials and outside agencies; coordinate Public Works Department activities with those of other departments and outside agencies and organizations; interact with utilities on various issues; serve as City liaison to Caltrans and work with Caltrans to resolve a variety of problems and issues. 13. Provide staff assistance to City Manager and City Council; provide support to City Council Transportation and Streets Committee and other committees; serve as City liaison to the Resolution No. 99 -1683 Page 116 County -wide Transportation Technical Advisory Committee and similar committees; prepare and present staff reports and other necessary correspondence. 14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Public Works service delivery and privatization efforts. 15. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 16. Assist and review recommendation of traffic engineering matters and regional transportation /circulation matters. 17. Serve as emergency response worker as necessary. 18. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal public works program. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Assessment District management. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Grant application procedures and grant administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan, organize, direct and coordinate the work of subordinate level staff Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal public works department. Develop and administer, departmental goals, objectives, and procedures. Effectively manage contracts and evaluate the work of contractors. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Resolution No. 99 -1683 Page 117 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal Public Works programs, including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in civil engineering, public administration, finance or a related field. Resolution No. 99 -1683 Page 118 WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 119 PUBLIC WORKS SUPERVISOR /INSPECTOR Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations and ordinances; to review and resolve complaints; and to supervise maintenance workers in a variety of technical tasks relative to assigned areas of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Public Works Director. Exercises direct supervision over maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Administer public works improvement projects, providing liaison with contractors and inspection. 2. Perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations, and ordinances. 3. Provide responsible staff assistance and support to the Public Works Director. 4. Supervise maintenance workers performing street maintenance, sidewalk replacement and flood control, and cleaning and repairing stormwater drains. 5. Select, train, motivate and evaluate maintenance personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Resolution No. 99 -1683 Page 120 6. Review plans and specifications of construction projects to determine compliance with the provisions of the construction codes, ordinances and regulations. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Resolve inspection issues and concerns between outside parties and inspection staff; review and confirm issues; make recommendations to resolve concerns. 9. Confer with architects, contractors, builders and the general public; explain and interpret requirements and restrictions. 10. Coordinate and schedule construction activities with governmental agencies, utilities and City staff. 11. May administer street maintenance contracts. 12. Prepare analytical and statistical reports on operations and activities; prepare lists detailing deficiencies to be corrected in the construction project; prepare a variety of correspondence on operations and activities. 13. Perform quantity measurements of work performed by outside contractors to approve progress payments and verify quantities; coordinate field lab tests of construction projects including soil compaction, material specification and concrete pours and cylinders. 14. Participate in the investigation of claims for risk management; research claims, files and construction projects; prepare reports; take photographs as necessary. 15. Train subordinate staff in their areas of work in building inspection methods and techniques in the set up and use of equipment. 16. Maintain safe work practices and procedures; instruct subordinate staff in safety matters. 17. Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. Marginal Functions: 1. Serve as emergency response worker as necessary. Resolution No. 99 -1683 Page 121 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services, and activities of a comprehensive public works construction inspection program. Principles supervision, training and performance evaluation. Principles and practices of contract administration. Methods and techniques of construction inspection. Codes and ordinances enforced by the City related to public works construction. Complex principles and techniques of construction inspection and plans examining work. Principle of structural design and engineering mathematics. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Effectively manage contracts and evaluate the work of contractors. Independently perform the most complex and difficult construction inspection activities. Interpret, explain, and enforce Department policies and procedures. Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Read and interpret complex construction plans, specifications and codes. Determine if construction systems conform to City code requirements. Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations. Enforce necessary regulations with firmness and tact. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 99 -1683 Page 122 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible construction inspection and plans examining experience, including one year of supervisory or lead experience, preferably in a public agency. Training: Equivalent to the completion of the twelfth grade supplemented by advanced, specialized training in the building and construction trades and civil engineering. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. WORKING CONDITIONS Environmental Conditions: office /field environment; travel from site to site; exposure to outside atmospheric conditions, noise and dust; work in high, exposed places; work on uneven surfaces; inspect in confined spaces; and work around moving mechanical parts of equipment, tools or machinery. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 99 -1683 Page 123 RECEPTIONIST Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employee in the class. to reflect all duties performed To perform general clerical duties in support of an assigned function; to operate a switchboard and direct calls to appropriate staff; and to respond to questions from the general public. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Administrative Services Manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties include, but are not limited to the following: Essential Functions: 1. Open City Hall office to the public each day, and retrieve and distribute general messages left after - hours. Prepare phone and postage systems for use each day. 2. Perform a wide variety of general clerical duties; operate a switchboard and route calls to appropriate staff; take messages as needed. 3. Greet visitors at the counter; refer visitors to appropriate person or department; provide assistance, information or guidance according to established regulations. 4. Operate a variety of office equipment including fax, copy machine, postage machine, and computer, maintain assigned data bases. 5. Receive, sort, and coordinate the distribution of mail and other deliveries at the front counter. 6. Prepare correspondence for mailing; sort documents, stuff envelopes and type address labels. 7. Issue bus passes; provide public information regarding public transit and para- transit rates, and tally daily bus fares received. Resolution No. 99 -1683 Page 124 8. Prepare and distribute business registration correspondence including initial application and renewal processes; perform related data entry, receive business registration payments, and provide customer services related to initiating a new business in the City. 9. Receive cash payments for parking citations, business registration applications, sale of documents and other miscellaneous fees collected at the front counter. 10. Maintain and balance petty cash fund; prepare for deposit, balance and reconcile related cash receipt activities weekly. 11. Process parking citations payments and protest process; record payments received with the Department of Motor Vehicles; act as initial point of contact for citations being contested, distribute forms and correspondence regarding the protest process, maintain data base of contested citations, schedule protest hearings and request citation refunds as needed; assist with Department of Motor Vehicles abstracts. Marginal Functions 1. Provide clerical assistance and general accounting functions as needed. 2. Serve as emergency response worker as needed. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: The general City functions and responsibilities. Modern office procedures, methods and equipment. English usage, spelling, grammar an punctuation. Principles of proper phone etiquette. Basic mathematical principles. Ability to: Respond to requests and inquiries form the general public. Perform a wide variety of clerical duties including answering phone calls. Type at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 99 -1683 Page 125 Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performances of assigned duties. Maintain physical condition appropriate to the performance of the assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge would be: Experience: One year of general switchboard experience is desirable. Training: Equivalent to the completion of twelfth grade. WORKING CONDITIONS Environmental Conditions: Office environment; work at centralized public counter; exposure to computer screens. Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 126 RECORDS CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist the City Clerk's Office in maintaining a reliable records management program; to ensure operational efficiency and smooth work flow; and to provide clerical support to the City Clerk. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the City Clerk. ESSENTIAL AND MARGINAL FUNCTION important responsibilities and limited to, the following: Essential Functions: STATEMENTS -- Essential and other duties may include, but are not 1. Perform data entry for all City records; assist in the maintenance of the City Clerk's indexing system. 2. Provide responsible staff assistance and support to the City Clerk. 3. File and retrieve documents; determine placement or establish new placement in accordance with established procedures; maintain and update file guide. 4. Maintain current information on the on -line computer bulletin board system; update schedules of agendas, classes and appointments. 5. Produce monthly and quarterly departmental reports for the purpose of maintaining current and correct information. 6. Prepare and distribute the City's annotated agendas for departmental distribution. 7. Assist with scanning of all required documents along with indexing and back -up procedures. 8. Assist with coordination of City Council meetings agenda packet preparation and distribution. Resolution No. 99 -1683 Page 127 9. Assist in creating and updating a records management plan and procedures manual for City Clerk's Office. 10. Receive contracts and verify transmittals; assign file and contract numbers. 11. Answer phones when necessary; take messages and answer inquiries. 12. Transcribe City Council meeting minutes, memos and reports using a transcription machine. 13. Create certificates of recognition /appreciation and proclamations. 14. Maintain vault and file cabinets assuring orderliness and cleanliness; keep accurate log of item locations. 15. Respond to requests for files or information from City Council., the public and other staff. 16. Maintain database for resolutions and ordinances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Methods and techniques of record keeping. Methods and procedures of data entry. Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Pertinent records retention and destruction laws, codes, and regulations. Ability to: Maintain records and files. Interpret and explain City policies and procedures. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful for job performance. Resolution No. 99 -1683 Page 128 Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible record keeping experience, preferably including experience in a City Clerk's Office. Training: Equivalent to the completion of the twelfth grade. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 129 RECREATION COORDINATOR I & II Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including adult and youth sports, leisure classes, special events, camps and other City programs; to assist with the management of the recreation center facility and gymnasium, and to provide assistance with marketing and promotion of these and other programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director or Recreation Supervisor. Exercises direct supervision over recreation support staff including volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions. 2. Provide responsible staff assistance and support to the Director of Community Services or Recreation Supervisor. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; assist with the development and management of instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, Resolution No. 99 -1683 Page 130 warrants and refunds; schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May assist with oversight for maintenance and repair of recreation facilities and equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Assist with the preparation of and administration of program and division budgets; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize adult and youth recreation programs and special events; assist with the design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community Services; take park reservations. 10. Develop project proposals; conduct program evaluations. 11. Prepare analytical and statistical reports on operations and activities. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Purchase supplies as needed. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a City recreation program. Recreation planning for adults, youth, teen and other targeted populations. Resolution No. 99 -1683 Page 131 Principles of supervision, training and performance evaluation. Principles and practices of contract management. Desktop publishing software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and camp administration. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Knowledge of: Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers desirable. Enter data on a computer at a speed necessary for successful job performance. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 132 Experience: Two years of increasingly responsible experience in recreation, including one year of lead responsibility. Training: Equivalent to a Associates degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communications, or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, an appropriate, valid C.P.R. and basic first aid Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 133 RECREATION LEADER I Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION To assist with the City's classes, special events, recreational programs; to implementation of programs; related to setting up and activities and preparing for to present a descriptive list of by employees in the class. to reflect all duties performed youth and adult sports, specialist after school proarams and other provide on -site supervision and and to perform a variety of tasks issuing equipment for recreational special events and excursions. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Recreation Leader series. This class is distinguished from the Recreation Leader II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from the Recreation Supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for adult sport activities. 2. Provide responsible staff assistance and support to the Recreation Supervisor. 3. Issue equipment for recreational activities; prepare for special events such as dances and excursions. 4. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audio visual equipment. Resolution No. 99 -1683 Page 134 5. Assist the Recreation Supervisor prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 10. Monitor activity of children during recreational trips and tours. Marginal Functions: 1. Assist with a variety of administrative reports on activities and operations. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Rules and equipment used in various recreational activities. Standard safety precautions. Ability to: Maintain records and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Resolution No. 99 -1683 Page 135 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Some experience working with or participation in recreation or sports programs. Training: Equivalent to the completion of the tenth grade. License or Certificate Possession of, or ability to obtain an appropriate valid driver's license. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 136 RECREATION LEADER II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's teen, senior, youth and adult sports, specialist classes, special events, after school programs and other recreational programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for recreational activities and preparing for special events and excursions. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Recreation Leader series. Employees within this class are distinguished from the Recreation Leader I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situation arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Recreation Supervisor, Recreation Coordinator or Recreation Leader III. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for adult sport activities. 2. Provide responsible staff assistance and support to the Recreation Supervisor, Recreation Coordinator and the Recreation Leader III. 3. Issue equipment for recreational activities; prepare for special events such as dances and excursions. Resolution No. 99 -1683 Page 137 4. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audio visual equipment. 5. Assist the responsible staff to prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. Monitor activity of children during recreation trips and tours. 10. Monitor facilities and activities of users; unlock, lock and secure facilities as required. Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 2. Assist with a variety of administrative reports on activities and operations. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Principals and practices of recreation and leisure services and program development. Rule and equipment used in various recreational activities. Standard safety precautions. Resolution No. 99 -1683 Page 138 Ability to: Prepare and present written and oral reports. Maintain records and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience working in sports or recreation programs. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of, or ability to obtain an appropriate valid driver's license. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 139 RECREATION LEADER III Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To assist with the City's senior, youth, teen and adult sports, specialist classes, special events, after school programs and other recreational programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for recreational activities and preparing for special events and excursions. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Recreation Leader series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including functional and technical supervision over seasonal staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Recreation Supervisor. May exercise functional and technical supervision over seasonal staff and volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for adult sport activities. 2. Provide responsible staff assistance and support to the Recreation Supervisor. 3. Provide technical and functional supervision over seasonal staff. Resolution No. 99 -1683 Page 140 4. Issue equipment for recreational activities; prepare for special events such as dances and excursions. 5. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audio visual equipment. 6. Assist the Recreation Supervisor plan, develop, prepare, implement and manage recreational events; make flyers and advertisements to promote department activities. 7. Help assess supplies needed for events and requisition additional supplies as needed. 8. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 9. Notify participants for scheduling events and registration requirements. 10. Monitor activity of children during recreational trips and tours. 11. Monitor facilities and activities of users; unlock, lock and secure facilities as required. Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamentals rules and regulations governing a variety of adult and youth sports activities. Techniques of planning, supervising and organizing recreation programs. Principles and practices of recreation and leisure services and program development. Rules and equipment used in various recreational activities. Resolution No. 99 -1683 Page 141 Publicity techniques. Basic first aid methods and techniques. Standard safety precautions. Ability to: Organize, lead and oversee the work of volunteers and part -time staff. Prepare and present written and oral reports. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience working in sports or recreation programs. Training: Equivalent to the completion of the twelfth grade. Additional specialized or college level training in recreation programs or a related field is desirable. License or Certificate Possession of, or ability to obtain an appropriate valid driver's license. Possession of, or ability to obtain, an appropriate, valid first aid and C.P.R. Certificate. Resolution No. 99 -1683 Page 142 WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of Lime; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 143 RECREATION LEADER II Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To assist with the City's teen, senior, youth and adult sports, specialist classes, special events, after school programs and other recreational programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for recreational activities and preparing for special events and excursions. DISTINGUISHING CHARACTERISTICS This is the full journey level class within the Recreation Leader series. Employees within this class are distinguished from the Recreation Leader I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Recreation Supervisor, Recreation Coordinator or Recreation Leader III. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for adult sport activities. 2. Provide responsible staff assistance and support to the Recreation Supervisor, Recreation Coordinator and the Recreation Leader III. Resolution No. 99 -1683 Page 144 3. Issue equipment for recreational activities; prepare for special events such as dances and excursions. 4. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audio visual equipment. 5. Assist the responsible staff to prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. Monitor activity of children during recreational trips and tours. 10. Monitor facilities and activities of users; unlock, lock and secure facilities as required. Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 2. Assist with a variety of administrative reports on activities and operations. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Principles and practices of recreation and leisure services and program development. Rules and equipment used in various recreational activities. standard safety precautions. Resolution No. 99 -1683 Page 145 Ability to: Prepare and present written and oral reports. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience working in sports or recreation programs. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of, or ability to obtain an appropriate valid driver's license. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 146 RECREATION SUPERINTENDENT Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including but not limited to adult and youth sports, leisure classes, special events, senior citizens, camps and other City programs; to manage the recreation center facility and gymnasium, and to effectively market and promote these and other programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director. Exercises direct supervision over recreation and clerical support staff including volunteers. ESSENTIAL AND MARGINAL FUNCTION important responsibilities and limited to, the following: Essential Functions: STATEMENTS - - Essential and other duties may include, but are not 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions and clerical support staff. 2. Provide responsible staff assistance and support to the Director of Community Services. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; schedule games, practices, and classes and playoffs; prepare Resolution No. 99 -1683 Page 147 instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and park facility improvements; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Preparation and administration of program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize a variety of recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community Services, prepare analytical and statistical reports to Director, Parks and Recreation Commission and possibly City Manager and City Council on operations and activities. 10. Develop project proposals; conduct program evaluations. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of City recreation programs. Recreation planning for adults, youth, teen and other targeted populations. Principles of supervision, training and performance evaluation. Principles and practices of contract management. Desktop publishing software, and other types of software. Resolution No. 99 -1683 Page 148 City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and youth camp administration. Pertinent Federal, State, and local laws, codes and regulations. Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Develop and maintain financially self - supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible experience in recreation, including three years of supervisory or lead responsibility. Resolution No. 99 -1683 Page 149 Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communications, or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, an appropriate, valid C.P.R. and basic first aid Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces, exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 150 RECREATION SUPERVISOR Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including adult and youth sports, leisure classes, special events, camps and other City programs; to manage the recreation center facility and gymnasium, and to effectively market and promote these and other programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director. Exercises direct supervision over recreation support staff including volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions. 2. Provide responsible staff assistance and support to the Director of Community Services. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. Resolution No. 99 -1683 Page 151 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and improvements on new phases of park being established; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Preparation and administration of program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize adult and youth recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community services; take park reservations. 10. Develop project proposals; conduct program evaluations. 11. Prepare analytical and statistical reports on operations and activities. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Purchase supplies as needed. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a City recreation program. Recreation planning for adults, youth, teen and other targeted populations. Principles of supervision, training and performance evaluation. Principles and practices of contract management. Resolution No. 99 -1683 Page 152 Desktop publishing software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and camp administration. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Knowledge of: Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: Develop and maintain financially self- supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution Igo. 99 -1683 Page 153 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in recreation, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communications, or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, an appropriate, valid C.P.R. and basic first aid Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 154 REDEVELOPMENT MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To direct, manage, supervise, and coordinate the programs and activities of the Economic Development and Redevelopment Division within the Administrative Services Department including overseeing housing, and property management; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Assistant City Manager. Exercises direct supervision over professional and clerical staff and over professional service contracts /and or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for all services and activities of the Economic Development and Redevelopment Division including redevelopment, business attraction/ retention programs, housing rehabilitation and new construction, and property management. 2. Provide responsible staff assistance and support to the Assistant City Manager. 3. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 4. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures. 5. Plan, direct, coordinate, and review the work plan for housing rehabilitation, new construction, and business attraction/ retention programs; assign work activities, projects and Resolution No. 99 -1683 Page 155 programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 6. Process mobile home rent increase applications; ensure compliance with housing bond agreements. 7. Prepare annual reports; assist with preparation, implementation and monitoring of Disposition and Development Agreements; prepare contracts and lease agreements; project and report tax increment and sales tax revenues. 8. Coordinate sales tax and property tax service contracts. 9. Administer revenue pass- through agreements. 10. Supervise, train, motivate and evaluate Economic Development and Redevelopment Division personnel; provide or coordinate staff training; work with employees to correct deficiencies. 11. Participate in the development and administration of the Economic Development and Redevelopment Division's annual budget; prepare the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. 12. Serve as liaison for the Economic Development and Redevelopment Division with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 13. Provide support to a variety of boards, commissions and committees as assigned; prepare and present staff reports and other necessary correspondence. 14. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Economic Development and Redevelopment Division programs, policies, and procedures as appropriate. 15. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of economic development /redevelopment, housing rehabilitation, and economic retention programs. 16. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 17. Serve as emergency response worker as necessary. 18. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 156 QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a municipal economic development or urban renewal programs. Management skills to analyze programs, policies and operational needs. Disposition and Development Agreements. Planning, housing, real estate and redevelopment law. Tax increment financing. Federal grants and low interest or deferred loans Principles and practices of program development and administration. Principles and practices of contract administration. Municipal or urban redevelopment strategies. Principles and practices of municipal budget preparation and administration. Modern office procedures, methods and equipment. Knowledge of: Principles of supervision, training and performance evaluation. Purchasing procedures and practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of a comprehensive economic development program or agency. Develop and administer, division goals, objectives and procedures. Prepare and administer large and complex budgets. Effective manage contracts and evaluate the work of contractors. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Resolution No. 99 -1683 Page 157 Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in redevelopment, economic development, urban renewal or a related field, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. WORKING CONDITIONS Environmental Conditions: Office /field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 158 SECRETARY I SECRETARY II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible secretarial duties in support of division staff; to participate in office support functions in support of a department's goals and objectives; to operate a switchboard and direct calls to appropriate staff; and to provide customer service to the public regarding City policies, procedures and programs. DISTINGUISHING CHARACTERISTICS Secretary I - This class is distinguished from the Secretary II by the performance of the more routine tasks and duties assigned to positions within the series. Secretary II -- Employees within this class are distinguished from the Secretary I by the performance of the full -range of duties as assigned. Employees at this level typically have more specialized secretarial training and require less instruction or assistance as new or unusual situations arise. SUPERVISION RECEIVED AND EXERCISED Secretary I Secretary II Receives general supervision from a lead worker, division manager, or department head. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Secretary I Secretary II Essential Functions: 1. Perform secretarial, clerical and limited administrative duties in support of assigned division or department staff; Resolution No. 99 -1683 Page 159 recommend improvements in work flow, procedures and use of equipment and forms. 2. Provide responsible staff assistance and support to assigned supervisor. 3. As assigned, serve as a receptionist; operate a switchboard and screen all incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary. 4. Receive and record payments for fees and services including but not limited to parking citations, bus passes, copies, and business registrations and renewals; prepare bus registration deposits; issue receipts; may maintain petty cash drawer; sell stamps; balance and reconcile cash received. S. Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction. 6. Maintain records or data bases including but not limited to the City's business registration and registration renewal list and list of Home Occupation Permits. 7. Maintain a calendar of activities, meetings and various events for department staff; coordinate activities with other City divisions or departments, the public and outside agencies; make travel and training arrangements as required. 8. Provide customer service to the public on the phone and in person; greet visitors at the counter; refer visitor to appropriate person or department; respond to inquiries and complaints; provide information within prescribed policies and procedures. 9. Coordinate City -wide purchasing of office supplies; place orders with vendors; receive shipments and verify accuracy of packing slips and invoices; maintain purchase order disbursements. 10. Accept payment and maintain record of parking citations; issue reminder notices and provide forms to contest; schedule hearings as necessary. 11. Provide information and forms to the public; apply City policies and procedures in reviewing applications, forms, records and reports for completeness. Resolution No. 99 -1683 Page 160 Marginal Functions: 1. Receive, sort and distribute incoming and outgoing mail; arrange for delivery of outgoing packages. 2. Assist in a variety of department operations; perform special projects and assignments as requested. 3. Operate an automobile for the purposes of purchasing supplies, making deliveries, attending offsite training, or similar purposes. 4. Serve as emergency response worker as necessary. 5. Perform related duties and responsibilities as required. QUALIFICATIONS Secretary I Secretary II Knowledge of: Operations, services and activities of assigned division or department. Cash handling techniques. Principles and practices of customer service. Modern office procedures, methods and equipment. Basic letter writing and basic report preparation techniques. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Switchboard operating techniques. Ability to: Perform a variety of secretarial and clerical support services. Interpret and explain policies and procedures. Prepare correspondence and memoranda from rough draft. Respond appropriately to citizen inquiries and complaints. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Resolution No. 99 -1683 Page 161 Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Secretary I Experience: Two years of increasingly responsible clerical or secretarial experience. Training: Equivalent to the completion of the twelfth grade; specialized secretarial training is desirable. License or Certificate Possession of, or ability to obtain, California driver's license. Secretary II Experience: an appropriate, valid Two years of increasingly responsible secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Resolution No. 99 -1683 Page 162 WORKING CONDITIONS Secretary I Secretary II Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; kneeling, bending, stooping or reaching; handling, shipping and receiving of supplies; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 163 SENIOR CENTER COORDINATOR Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To supervise, assign, review and participate in the work of staff responsible for providing services for senior citizens; to provide on -site supervision and coordination, scheduling, implementation, and promotion of the Moorpark Senior Center; and to perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director or Recreation Supervisor. Exercises direct supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION important responsibilities and limited to, the following: Essential Functions: STATEMENTS -- Essential and other duties may include, bu t are not 1. Plan and prioritize activities related to providing senior services including educational and recreational programs or activities, information and referrals regarding housing, transportation, and programs, special events and other related services within the seniors program. 2. Provide essential staff assistance and support to the Director of Community Services and Recreation Supervisor. 3. Participate in the selection of part -time staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; write, review, and evaluate staff training manual; recruit volunteers; conduct quarterly volunteer training and supervise volunteers on a daily basis. 4. Recommend and assist in the implementation of division goals and objectives; establish schedules and methods for providing senior programs; implement policies and procedures. Resolution Mo. 99 -1683 Page 164 S. Participate in the preparation and administration of the Senior Center budget; submit budget recommendations; monitor expenditures. 6. Prepare grant reports and program evaluations for director's approval; attend meetings with staff, the Director of Community Services, Advisory Committee and subcommittee, volunteers and Area Agency on Aging. 7. Promote the Senior Center within the community with flyers, schedules of events, pamphlets and brochures, presentations to organizations, press releases, and announcements on government T.V. 8. Organize, schedule and implement Senior Center activities; propose purchases of supplies and materials; coordinate facility needs with program and activity leaders. 9. Promote Senior Center Advisory Committee, plan agendas, represent City at monthly meetings; take minutes of meetings. 10. Seek grants and write grant proposals; network with provider agencies, community groups and media. 11. Write monthly newsletter; edit and prepare for mail. 12. Monitor program compliance with applicable laws, rules and regulations. 13. Maintain awareness of new developments in the field of senior citizen services; incorporate new developments as appropriate into programs. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a recreational and educational program for Senior Citizens. Principles of supervision, training and performance evaluation. Services available to seniors who live in Ventura County. Basic procedures, methods and techniques of budget preparation and control. Resolution No. 99 -1683 Page 165 Recent developments, current literature and information related to senior citizen services and activities. Application of marketing theories, principles and practices and their application to program promotion. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and safety regulations. Ability to: Supervise, organize, train and evaluate the work of technical and clerical personnel. Coordinate and direct social service programs suited to Senior Citizens. Recommend and implement goals and objectives for providing senior services. Elicit community and organizational support for senior citizen programs. Interpret and explain City policies and procedures. Prepare and administer complex program budgets. Allocate limited resources in a cost effective manner. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in educational and recreational programs and activities, including one year of supervisory or lead responsibility. Resolution No. 99 -1683 Page 166 Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in geriatrics, senior activities, recreation or a related field. WORKING CONDITIONS Environmental Conditions: Recreation Center facility; exposure to computer screens; may involve irregular work hours. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 167 SENIOR MAINTENANCE WORKER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To lead, oversee, and participate in the work of maintenance crews responsible for public works services including the cleaning, repair, maintenance and /or construction of streets, storm drain systems, parkways, landscaping, building and parks, signs, and traffic systems; to maintain and use a variety of construction machinery and tools; and to perform a variety of technical tasks relative to assigned areas of responsibility. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Maintenance Worker series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including leading and overseeing lower level staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from supervisory or management staff. Exercises functional and technical supervision over subordinate maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Lead, train, and review the work of staff responsible for providing maintenance and repair services relating to City streets, parks, landscaping, buildings, stormwater systems, and sidewalks; set up weekly list of work projects. 2. Provide responsible staff assistance and support to assigned supervisory staff. Resolution No. 99 -1683 Page 168 3. Participate in and review the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; train assigned employees in maintenance and repair methods and techniques related to assigned areas of work. 4. Ensure the adherence to safe work practices and procedures; instruct workers in the use of all safety equipment; ensure compliance with OSHA regulations. 5. Lead and participate in the use and operation of equipment needed for performing maintenance functions and activities for assigned area. 6. Maintain operation records; file reports on a daily basis to supervisor. 7. Estimate time, materials, and equipment required for jobs assigned; evaluate the City for maintenance and safety improvements; requisition materials as required. 8. Construct forms, lay cement, and finish cement on curb, gutter, sidewalk, street, alley and other related areas; dig ditches; backfill trenches and holes; install storm drain pipes; minor building maintenance. 9. Break and repair concrete and asphalt surfaces; excavate and replace concrete and asphalt surfaces; perform hot patching and sealing of surfaces; shovel and rake asphalt. 10. Set up and take down traffic warning devices and barricades for traffic control. 11. Maintain, repair and clean storm drains throughout City. Marginal Functions: 1. Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. Resolution No. 99 -1683 Page 169 QUALIFICATIONS Knowledge of: Operations and activities of a maintenance program within the area of assignment. Principles of lead supervision and training. Methods and techniques of maintenance activities related to area of work assigned. Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Use of hazardous chemicals, herbicides and fertilizers. Ability to: Lead, organize, and review the work of staff. Independently perform the most difficult maintenance and repair work in the area of work assigned. Interpret, explain, and enforce department policies and procedures. Operate a variety of cleaning, maintenance and repair equipment in a safe and effective manner. Ability to: Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Work independently in the absence of supervision. Lead multiple projects at once. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 99 -1683 Page 170 Experience: Three years of increasingly responsible experience in the maintenance and repair of public streets, parks, stormwater systems and other public facilities. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of equipment, tools or machinery; work in high, exposed places. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 99 -1683 Page 171 SENIOR MANAGEMENT ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative and analytical duties; to oversee assigned administrative processes, procedures and programs; and to provide information and assistance to the public regarding assigned programs and services. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. Exercises functional and technical supervision over technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume direct responsibility for monitoring and administering assigned program areas; oversee assigned administrative support functions including budget; may direct the work activities of assigned clerical and technical personnel or other subordinate staff; participate in employee selection; prioritize and coordinate work assignments; review work for accuracy. 2. Provide responsible staff assistance and support to assigned management staff and department or program area. 3. Develop and implement operational, administrative, program, and other policies and procedures; assist in contract negotiations; prepare employee evaluations. 4. Analyze the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls; prepare various financial reports as required. S. Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to Resolution No. 99 -1683 Page 172 assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 6. Administer maintenance and service contracts; develop requests for proposals; conduct research on specifications. 7. Participate in the drafting and implementation of department goals, policies and procedures. 8. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 9. Participate in special projects and studies including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 10. Prepare ordinances and other supporting program documents; prepare and monitor program grants and related proposals. 11. Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. 12. Develop and design departmental, operational and administrative procedures or forms as required. 13. Participate in various committees; attend and participate in professional group meetings. 14. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements and newsletters. 3. May participate in contract administration with outside consultants and developers. Resolution No. 99 -1683 Page 173 4. Serve as emergency response worker as necessary. 5. Perform various field work as required. 6. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of mathematics and statistics. Principles of supervision and training. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. Principles and procedures of accounting and procurement practices. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Research, analytical techniques and the public policy development theory. Federal, State and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform the most difficult administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Resolution No. 99 -1683 Page 174 Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 175 Class specifications ar the range of duties Specifications are not within the job. DEFINITION SENIOR PLANNER e intended to present a descriptive list of performed by employees in the class. intended to reflect all duties performed To perform a wide variety of complex current and advance planning activities; to supervise, assign and review the work of staff responsible for performing the City planning function including current or comprehensive planning projects and special studies; and to provide complex and responsible staff assistance to the Director of Community Development. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the professional planner series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including general plan updates, environmental planning, and responsibility for compliance with the most complex Federal, State, and local regulations. Employees at this level may supervise lower level staff and are required to be fully experienced in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Development Director. May exercise direct supervision over professional, technical, secretarial and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, prepare or assign, supervise and review the work of staff responsible for the City planning function including current and comprehensive planning projects and special studies; provide technical assistance to professional and technical planning and code enforcement staff and consultants. Resolution No. 99 -1683 Page 176 2. Provide responsible staff assistance and support to the Community Development Director. 3. Recommend and assist in the development and implementation of department goals and objectives; implement approved policies and procedures. 4. Establish schedules and methods for providing planning servic- es; identify resource needs; review needs with appropriate management staff; use resources accordingly. 5. Participate in the selection of planning staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies. 6. Participate in the preparation and administration of the planning budget; submit budget recommendations; monitor expenditures; prepare time accounting and cost recovery information. 7. Review, coordinate, and process General Plan amendment and related entitlement applications including zone changes, subdivision maps, planned development permits, and conditional use permits. 8. Update or coordinate consultant preparation of updates to General Plan elements and prepare yearly General Plan status report; prepare written staff reports and verbal presentations; to City Council, Planning Commission, City Council and ad hoc committees, other agency staff and representatives. 9. Interpret and enforce the City's General Plan, zoning ordinances, related local and state regulations. 10. Confer with developers, engineers, architects, landscape architects, environmental and planning consultants, other agency staff, elected officials, the general public regarding City development policies, standards, and the processing of development project and entitlement applications. 11. Review and provide comments on other agency projects and environmental documents. 12. Assist with the administration of affordable housing projects and provision of the affordable housing component of residential projects; may prepare reports, documents, and grant applications required to obtain federal funding for affordable housing. Resolution No. 99 -1683 Page 177 13. Perform complex architectural, site, landscape and other development plan examining activities; coordinate and direct staff in making recommendations on plan components. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of current or comprehensive planning. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a current and comprehensive planning program. Principles of supervision, training and performance evaluation. Advanced principles and practices of urban planning and development. Knowledge of: Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Applicable environmental laws and regulations. Computer functions and related software. Technical report writing. Modern office procedures, methods, and computer equipment. Principles and practices of contract administration. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Analyze proposed projects for consistency with General Plan and compliance with City codes and policies. Analyze site and building design for compliance with code requirements. Analyze appropriate land use including terrain constraints, circulation, compatibility with adjacent land use, adequacy of services, and potential fiscal impacts. Resolution No. 99 -1683 Page 178 Effectively manage contracts and evaluate the work of contractors. Supervise, organize, and review the work of lower level staff. Manage multiple projects and comply with processing time limits. Interpret and explain City policies and procedures. Independently perform complex research, analysis and report writing. Interpret, explain, and enforce local, state, and federal laws and regulations. Interpret planning and zoning programs for the general public. Analyze and compile technical and statistical information and prepare reports. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible complex urban planning experience in either current or comprehensive planning including one year of lead supervisory experience. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, geography, public administration, business management or a closely related field. Resolution No. 99 -1683 Page 179 WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 99 -1683 Page 180 VECTOR CONTROL SPECIALIST Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed Under general direction and supervision of the designated department head or division manager performs a variety of duties related to all aspects of operations which include monitoring, data collecting, field assistance, staff and administrative support, public education duties and perform any other work as directed. Operations are focused upon domestic fly and mosquito control on private and public property for undeveloped and developed property as needed. Control efforts consist of routine inspections of potential breeding sources, public education, selection of chemical measures and abatement proceedings under the California Health and Safety Code. Mosquito control is conducted using integrated pest management techniques in various sources, which are primarily of the domestic and natural types. Provide vector control consultation and services to other public agencies. SUPERVISION RECEIVED AND EXERCISED Receives general direction from designated department head or division manager. Provides direct supervision over Vector Control Technician, occasional part -time staff and others as assigned. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for all designated vector control services and related activities. 2. Provide responsible staff assistance and support to designated supervisor. 3. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. Resolution No. 99 -1683 Page 181 4. Plan, direct, coordinate, review and implement the work plan for designated vector control services; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. S. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and terminated procedures. 6. Knowledge and experience in domestic fly and mosquito control programs and entomological lab work. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Respond to public inquires in an appropriate and timely manner; resolve inspection issues and concerns between outside parties and inspection staff; review and confirm issues; and make recommendations to resolve concerns. 9. Participate in the development and administration of the assigned portion of annual budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. 10. Meet with and provide information to other City departments; divisions and outside agencies; and resolve sensitive and controversial issues. 11. May provide staff support to board, commission or committee as assigned; prepare and present staff reports and other necessary correspondence. 12. Provide responsible staff assistance to his /her supervisor. 13. Recommend modifications to City programs, policies, procedures and fees as appropriate. 14. Attend and participate in professional group meetings, stay abreast of new trends and innovations in relevant field. 15. Under direct supervision, conducts studies and /or surveys of vector control problems. 16. Designs and implements changes for vector control programs, which promote economy of costs and manpower. Resolution No. 99 -1683 Page 182 17. Under the direction of management, evaluates the effectiveness of operations and control methods. 18. Develops operational modifications and introduces new methods and techniques. 19. Participate in the technical phases of operations planning and delivery. 20. Under direction of management, monitors or assists in specific vector control operations, ongoing routine control operations, and special or emergency control operations; including sources of special concerns such as salt and fresh water marshes, flood control channels and large service contract operations. 21. Participates in disease surveillance and pest identification. 22. Implements all aspects of the City's vector control public education. 23. Communicates with associations, public and governmental agencies as directed. 24. Develops and maintains data and files on all sources, operations, activities, and provides written analysis and recommendations from that data upon request. 25. Maintains safe work practices and procedures; instruct subordinate staff in safety matters. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of supervision, training and performance evaluation. Entomology and ecology of vertebrates and invertebrates. Thorough knowledge of pesticides and their application and harmful effects to animal and plant life. General knowledge of research techniques, scientific data collecting and collating, and investigative methods. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Resolution No. 99 -1683 Page 183 Ability to: Plan and conduct general surveys and specific studies, including the development and use of computerized. reporting and record keeping systems. Use scientific principles to practical situations. Interpret, explain, and enforce applicable policies and procedures. Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Enforce necessary regulations with firmness and tact. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing to assigned supervisor, City officials, public and other agencies. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience providing vector control services for a public agency, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in entomology, health science, environmental health, biology or related field. Resolution No. 99 -1683 Page 184 License or Certificate Possession of, or ability to obtain and maintain, an appropriate, valid California Driver's License. Must have current certificates of competency issued by the State of California Department of Health Services entitled Certificate Technician - Mosquito Control, and Terrestrial Invertebrate Vector Control. Certification must be maintained throughout employment. WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; may be exposed to pesticides, communicable diseases, and other health hazards; and inclement weather conditions. Position is subject to emergency call out on a 24 -hour basis. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct field operation, to carry spray equipment from 2 lbs. to 50 lbs. Inspect vector breeding sources and apply control measures by climbing or hiking into areas to locate breeding areas and survey programs or facilitate control procedures along flowing creeks, wetlands, flood control channels and similar areas of rough terrain. The position requires the occasional operation of a computer keyboard ranging in length from short to extended periods of time. Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and the ability and range of flexibility to reach over their heads, reach below their knees, and to bend over or squat down. Must be able to move quickly in field work areas known to be infested with venomous snakes or other potentially dangerous vectors or animals, poisonous plants and animals. The position requires adequate vision (which may be corrected) to read, write, and safely operate in the conditions listed above. Resolution No. 99 -1683 Page 185 VECTOR CONTROL TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction of the Vector Control Specialist, performs inspections and control operations for mosquitoes, flies and other vectors, and does related work and supportive services as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory, or higher level staff. May occasionally provide supervision to temporary field employees. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Provide responsible assistance and support to the Vector Control Specialist. 2. Surveys and inspects assigned areas to determine vector breeding sources, stages of growth, types of vectors present and other factors important in applying control measures. 3. Prepares operational reports and advises property owners on corrective measures. 4. Performs the application of pesticide materials and insures that applications of such materials are performed under optimum conditions in order to prevent unintentional damage to life or property. 5. Operates control equipment, motor vehicles, and similar equipment used. 6. Prepares and revises operational maps and maintains source files. 7. Contacts property owners and assists in prevention, reduction, and elimination of vector producing sources. Resolution No. 99 -1683 Page 186 8. Performs routine maintenance on equipment; assists in fabrications of specialized equipment; may be assigned to assist in maintenance and repair of building and other facilities. 9. Implements changes for vector control programs which promote economy of costs and manpower. 10. Participates in disease surveillance and pest identification; stay abreast of new trends and innovations in vector control. 11. Maintains data and files on all sources, operations, and activities and provides written analysis and recommendations from that data upon request. 12. Maintains safe work practices and procedures. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Attend and participate in professional group meetings. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Pertinent Federal, State, and local laws, codes and regulations. Equipment and tools used in the area of work assigned. occupational hazards and standard safety practices. Vectors, life habits, and characteristics. Ability to: Ability to identify the various types of vectors found in the area. Ability to locate vector infested areas, and treat such areas with insecticides and /or rodenticides in a safe and efficient manner. Ability to operate and maintain various types of control equipment. Ability to work independently and maintain good cooperative relationships with property owners, other agencies and the public. Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor Understand and follow oral and written instructions. Resolution No. 99 -1683 Page 187 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience in vector control or pest control. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of, or ability to obtain and maintain, an appropriate, valid California Driver's License. Possession of a valid Control Technician Certificate in Mosquito, Vertebrate, and Terrestrial Invertebrate categories as issued by the California Department of Health. WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; may be exposed to pesticides, communicable diseases, and other health hazards; and inclement weather conditions. Position is subject to emergency call out on a 24 -hour basis. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct field operation, to carry Resolution No. 99 -1683 Page 188 spray equipment from 2 lbs. to 50 lbs. Inspect vector breeding sources and apply control measures by climbing or hiking into areas to locate breeding areas and survey programs or facilitate control procedures along flowing creeks, wetlands, flood control channels and similar areas of rough terrain. The position requires the occasional operation of a computer keyboard ranging in length from short to extended periods of time. Mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and the ability and range of flexibility to reach over their heads, reach below their knees, and to bend over or squat down. Must be able to move quickly in field work areas known to be infested with venomous snakes or other potentially dangerous vectors or animals, poisonous plants and animals. The position requires adequate vision (which may be corrected) to read, write, and safely operate in the conditions listed above. Resolution No. 99 -1683 Page 189 Other Positions No job specifications have been created for the following positions: Hourlv Positions Administrative Aide Clerical Aide Clerk Crossing Guard Intern Laborer /Custodian I Laborer /Custodian II Laborer /Custodian III Program Director Resolution No. 99 -1683 Page 190 STATE OF CALIFORNIA } COUNTY OF VENTURA ) CITY OF MOORPARK ) ss. I, Deborah S. Traffenstedt, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 99 -1683 was adopted by the City Council of the City of Moorpark at a meeting held on the 1st day of December, 1999, and that the same was adopted by the following vote: AYES: Councilmembers Evans, Harper, Rodgers, Wozniak, and Mayor Hunter NOES: None ABSENT: None ABSTAIN: None WITNESS my hand and the official seal of said City this 13th day of December, 1999. Deborah S. Traffens dt, City Clerk (seal}