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HomeMy WebLinkAboutRES CC 2000 1737 2000 0517RESOLUTION NO. 2000 -1737 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA RESCINDING RESOLUTION NO. 2000 -1707 AND ESTABLISHING PARK RESERVATION FEES AND POLICIES WHEREAS, a Parks and Recreation Commission Ad Hoc Committee has recommended revisions to the Rules and Regulations Governing the Use of the Facilities in Public Parkland, group classifications and fees; and WHEREAS, at its meeting of May 17, 2000, the City Council considered and concurred with the Parks and Recreation Commission's recommendation; and WHEREAS, City Council Resolution No. 2000 -1707 (Park Reservation Fee Schedule) shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 2000 -1707 (Park Reservation Fee Schedule) is hereby rescinded and replaced with the Resolution herein. SECTION 2. The general Regulations Governing the Use Parkland shall read as follows: Section 2.1 Purpose provisions of the Rules and of the Facilities in Public The purpose and intent of the City Council in adopting the within Rules and Regulations Governing the Use of the Facilities in Public Parkland shall be to provide directory guidelines for staff and the public relating to the use and rental of City park facilities. In the event of any non- compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. Section 2.2 Enforcement The City Manager or his /her designee is hereby authorized to implement and administer the policies and regulations contained herein. Resolution No. 2000 -1737 Page 2 Section 2.3 Hours All parks and park facilities operated by the City are available for public use from 6:00 am to 10:00 pm. Softball, basketball or other field lights are not available after 10:00 pm. The parks are closed from 10:00 pm to 6:00 am. Parks and park restrooms shall be closed in the event of inclement weather. Section 2.4 Rental Applications Park facilities are available for the reservation and use of individuals or groups subject to the issuance of a permit and payment of fees. All applications must be signed by an adult of 21 years or older who shall agree to be responsible for said use. Permits are immediately revocable if false statements are made in reserving a facility or if an individual or group willfully violates any rule or regulation established by the City. Fees shall be retained in the event the activity is terminated due to the violation of any rule or regulation, or the falsification of the application. Applications may be made up to 90 days prior to the event. Groups of over seventy - five people are required to obtain a permit and make a deposit to cover any damage that may occur by the rental. Section 2.5 Deposits A refundable deposit may be required for an activity to be held in a public park facility. The deposit may be retained for clean up of facilities, any damage to the premises and any additional staffing not included in the fees paid. Should charges exceed the amount of deposit, the permittee shall be billed for the difference and allowed thirty (30) days in which to make payment. Section 2.6 Additional Charges Additional charges may be levied beyond the basic rental rate if staff is needed to set up or clean up, or if the facility is damaged. Additionally, permittee must provide liability insurance for certain types of attractions such as pony rides or moonbounces. Resolution No. 2000 -1737 Page 3 Section 2.7 Refunds and Credits Park permit fees are non - refundable except for cancellations due to inclement weather. Such conditions include rain, fog, wind, or temperatures below 55° Fahrenheit or above 95° Fahrenheit. In the event of illness, unexpected absence or accidental overbooking, permittees are eligible for a credit for a future rental up to the amount paid. It is the responsibility of the permittee to contact the City of Moorpark to cancel the reservation and request a credit before the rental date. Failure to do so will negate any consideration for a credit or rescheduling. Section 2.8 Requesting a Reduction or a Waiver Of Fees A non - profit organization may request a reduction or a waiver of fees for the use of City park facilities by forwarding the request in a letter form to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests should include the organization's non - profit number as well as the name of the organization, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case and a first - come /first- served basis and depend upon facility availability. Teachers or classes within Moorpark Unified School District may request the use of a park facility for a year -end party provided the responsible party guarantees a supervision ratio of no less than 1:20, and ensures that the facility is cleaned after use. Park rental fees for MUSD year -end parties will be waived, provided MUSD submits to the City a hold harmless and indemnification agreement, in a form approved by the City, each year. Waivers or reductions in fees cannot exclude clean up or repair costs. A deposit may be required. All other park rules and ordinances apply. The City reserves the right to deny any such request. Resolution No. 2000 -1737 Page 4 Section 2.9 Right of Appeal A permittee has the right to appeal the decision by City staff to revoke a permit, levy additional charges and /or deduct a portion of a deposit. An appeal must be filed in writing to the City of Moorpark, 799 Moorpark Avenue within five (5) days of receiving your notification. The City Manager or his /her designee will affirm or deny the appeal in five (5) days. Any further appeal must be made in writing to the City Council within ten (10) days upon notification of the decision on the appeal. Such appeal shall be considered at the next regularly scheduled meeting of the City Council. Section 2.10 Liability In order to rent a City facility, the permittee must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of the rental. The permittee also agrees to be liable to the City for damage to the park, equipment, buildings or facilities caused by any person at the activity. Section 2.11 Special Use of City Equipment Groups or individuals requesting the use of City equipment not listed on the rental fee Schedule should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests will be considered on a case by case basis. The City reserves the right to deny any such request. Section 2.12 Use of Special Attractions Activities that create loud or distracting noises are not permitted. Activities that include amplified sound require a special permit. Moonbounces and other such inflatable attractions are only allowed at Arroyo Vista Community Park, Peach Hill Park, Griffin Park and Poindexter Park. Such devices are Resolution No. 2000 -1737 Page 5 restricted to the parking lot and may not be placed on the turf. Violators may be fined for damage to landscaping, sprinklers and /or turf as applicable. The City requires that a Certificate of Insurance be filed in advance. Pony rides are only allowed at Arroyo Vista Community Park, and are restricted to the parking lot. Ponies are not allowed on the turf. Violators may be fined for damage to landscaping, sprinklers and /or turf. Pony rides may be restricted during certain seasons. The City requires that a Certificate of Insurance and a deposit of $100 be filed in advance. Persons planning to have such an attraction at their event MUST notify the City of Moorpark before the event. Section 2.13 Complaints Your complaints and comments are welcome. Please forward your concerns in writing to: City of Moorpark Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 SECTION 3. The Park Rental Group Classification shall read as follows: Section 3.1 Purpose The purpose and intent of the City Council in adopting the Park Rental Group Classifications shall be to provide directory guidelines for staff and the public relating to the classification of groups and individuals renting City park facilities. Section 3.2 Group Classification Definition GROUP 1 City sponsored programs or co- sponsored programs. GROUP 2 Residents of the City of Moorpark and organizations that are tax exempt under Section 501 © (3) of the U.S. Revenue Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit Resolution No. 2000 -1737 Page 6 organizations. This includes such uses as recreation /youth serving organizations, Homeowners Association meetings and political fund - raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example), and their commissions, boards or departments. GROUP 3 Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations for activities where no admission fee is charged and no product is sold (i.e.: for recreational purposes). GROUP 4 City of Moorpark businesses and for profit organizations (for business purposes), and non City residents, organizations and businesses (for recreational purposes). GROUP 5 Non City residents, organizations and businesses for business purposes. SECTION 4. The Park Rental /Use Fee Schedule shall read as follows: Section 4.1 Purpose The purpose and intent of the City Council in adopting the Park Rental /Use Fee Schedule shall be to provide directory guidelines for staff and the public relating to the fees and deposits required to rent City park facilities and amenities. The City shall reserve the right to make adjustments or impose additional fees on a case -by -case basis. Section 4.2 Park Facility Permit Fees A. Ballfield Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Resolution No. 2000 -1737 Page 7 Group 4: $20 per hour Group 5: $30 per hour B. Ballf Group Group Group Group Group ield 1: 2: 3: 4: 5: Preparation No Charge $25 $35 $35 $35 C. Softball /Baseball Base Rental Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$100 deposit required D. Ballf Group Group Group Group Group ield 1: 2: 3: 4: 5: Lights No Charge $20 per hour $25 per hour $30 per hour $40 per hour E. Ballfield (Softball /Baseball) Tournament Package #1* Group 1: No Charge Group 2: $600 Group 3: $1,200 Group 4: $1,600 Group 5: $2,000 *Includes rental fee, surcharge for large group, one (1) staff, one -time concession fee for two (2) ballfields, for two (2) consecutive days for ten (10) hours per day (Except Mountain Meadows Park which is only available from 9:00 am to 5:00 pm). Any additional park amenities are subject to the established Park Facility Permit Fee. Tournaments shall be limited to one (1) per year per group. F. Ballfield (Softball /Baseball) Tournament Package 42* Group 1: No Charge Resolution No. 2000 -1737 Page 8 Group 2: $1,800 *Includes rental fee, surcharge for large group, one (1) staff, one -time concession fee for six (6) ballfields, for two (2) consecutive days for ten (10) hours per day. (Except Mountain Meadows Park which is only available from 9:00 AM to 5:00 PM). Any additional park amenities are subject to the established Park Facility Permit Fee. Tournaments shall be limited to one (1) per year per group. G. Horseshoe Pit Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour H. Horseshoes Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$50 deposit required I. Athle Group Group Group Group Group tic 1: 2: 3: 4: 5: J. Athletic Group 1: Group 2: Group 3: Group 4: Group 5: Field No Charge $8 per hour $12 per hour $15 per hour $25 per hour Field (Soccer Tournament) No Charge $1,250 $1,750 $2,250 $3,250 Tournament* *Includes rental fee, surcharge for large group, one (1) staff, one -time concession fee for five (5) athletic fields, for two (2) consecutive days for ten (10) hours per day. Any additional park amenities are subject to the established Park Resolution No. 2000 -1737 Page 9 Facility Permit Fee. Permittee is responsible to supply and service portable restroom facilities for the duration of the tournament. These facilities must be approved by the City, and removed at the conclusion of the tournament. The quantity of restrooms required would be based on a minimum ratio of 1:100 (1 restroom per 100 attendees). Tournaments shall be limited to one (1) per year per group. K. Outdo Group Group Group Group Group Dr Basketball Court 1: No Charge 2: $8 per hour 3: $12 per hour 4: $15 per hour 5: $25 per hour L. Outdoor Basketball Court (Night Use with Lights) Group 1: No Charge Group 2: $18 per hour Group 3: $22 per hour Group 4: $25 per hour Group 5: $35 per hour M. Tennis Court Group 1: No Charge Group 2: $6 per hour Group 3: $9 per hour Group 4: $12 per hour Group 5: $15 per hour Tournament:$120 per day *. *For Moorpark non - profit groups only. Includes six (6) courts for five (5) hours per day, at Arroyo Vista Community Park. Limited to no more than three consecutive days. Tournaments shall be limited to four (4) per year per group. No surcharge for "Large Groups" will be levied in addition to the regular use fee. No more than three - fourths of the tennis courts at any park location can be rented at any one time. Resolution No. 2000 -1737 Page 10 N. Multipurpose Court Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $25 per hour Group 5: $35 per hour O. Roller Hockey Goals Group 1: No Charge Group 2: $7 Group 3: $10 Group 4: $10 Group 5: $20 P. Roller H Group 1: Group 2: Group 3: Group 4: Group 5: *$36 set ockey Border Patrol No Charge $45 per hour* $60 per hour* $75 per hour* $85 per hour* up fee and $100 deposit required Additional $18 per hour if rental is not during normal Recreation Center operating hours. Q. Picnic Pavilion No Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $20 per hour Group 5: $30 per hour R. Gazebo Group 1: No Charge Group 2: $6 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour S. Picnic Area Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour Resolution No. 2000 -1737 Page 11 T . Open . Group Group Group Group Group krea 1: 2: 3: 4: 5: U. Snack Bar No Charge $5 per hour $10 per hour $15 per hour $25 per hour Group 1: No Charge Group 2: $10 per hour* Group 3: $15 per hour* Group 4: $20 per hour* Group 5: $30 per hour* *$100 deposit fee required. Additional $18 per hour if rental is not during normal Recreation Center operating hours. V. Electricity Group 1: No Charge Group 2: $2 per hour Group 3: $4 per hour Group 4: $6 per hour Group 5: $16 per hour Section 4.3 Security Deposit Requirements A. Softball /Baseball Base Rental: $100 deposit B. Horseshoes: $50 deposit C. Roller Hockey Border System: $100 deposit D. Large Group Deposit 75 -100 people: $100 deposit 100 -150 people: $150 deposit 150 -200 People: $200 deposit 200 -500 people: $250 deposit Groups of over 500: $350 deposit E. Snack Bar: $100 deposit Section 4.4 Additional Fees A. A staff fee of no less than $18 per hour, per additional staff required, may be levied if the Resolution No. 2000 -1737 Page 12 rental is not during normal Recreation Center operating hours and requires staff assistance or coverage. B. A surcharge for large groups may be levied in addition to the regular use fee. These fees are as follows: 75 -100 people: No surcharge 100 -150 people: Add $10 per hour 150 -200 People: Add $20 per hour 200 -500 people: Add $30 per hour Groups of over 500: Add $50 per hour SECTION S. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 17th day of May 2000. ATTEST: S. 1 Deborah S. Traffenste t, City Clerk Resolution No. 2000 -1737 Page 13 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, Deborah S. Traffenstedt, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2000 -1737 was adopted by the City Council of the City of Moorpark at a meeting held on the 17th day of May 2000, and that the same was adopted by the following vote: AYES: Councilmembers Harper, Rodgers, Wozniak and Mayor Hunter NOES: None ABSENT: Councilmember Evans ABSTAIN: None WITNESS my hand and the official seal of said City this 1" day of June 2000. Deborah S. Traffensted , City Clerk (seal)