HomeMy WebLinkAboutRES CC 2002 2006 2002 0918RESOLUTION NO. 2002 -2006
A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, ESTABLISHING PARK
RESERVATION FEES AND POLICIES AND RESCINDING
RESOLUTION NO. 2000 -1786
WHEREAS, a Parks and Recreation Commission Ad Hoc Committee
has recommended revisions to the Rules and Regulations Governing
the Use of the Facilities in Public Parkland, group
classifications and fees; and
WHEREAS, at its meeting of November 1, 2000, the City
Council considered and concurred with the Parks and Recreation
Commission's recommendation; and
WHEREAS, City Council Resolution No. 2000 -1786 (Park
Reservation Fee Schedule) shall be rescinded and replaced with
the Resolution herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. City Council Resolution No. 2000 -1786 (Park
Reservation Fee Schedule) is hereby rescinded and replaced with
the Resolution herein.
SECTION 2. The general
Regulations Governing the Use
Parkland shall read as follows:
Section 2.1 Purpose
provisions of the Rules and
of the Facilities in Public
The purpose and intent of the City Council in adopting
the within Rules and Regulations Governing the Use of
the Facilities in Public Parkland shall be to provide
directory guidelines for staff and the public relating
to the use and rental of City park facilities. In the
event of any non - compliance with, or violation of, any
provision herein, such shall not be deemed to affect
the validity of any action taken, unless otherwise
specifically provided by law.
Resolution No. 2002 -2006
Page 2
Section 2.2 Enforcement
The City Manager or his /her designee is hereby
authorized to implement and administer the policies
and regulations contained herein.
Section 2.3 Hours
All parks and park facilities operated by the City are
available for public use from 6:00 a.m. to 10:00 p.m.
Parks and park facilities are available for rent from
8:00 a.m. to dusk, with the exception of sporting
tournaments, which are addressed in the tournament
package. Parks and park facilities are available for
rent for a two -hour minimum, all rental time will be
rounded to the nearest half -hour. Parks and park
restrooms shall be closed at dusk and may be closed in
the event of inclement weather. The parks are closed
from 10:00 p.m. to 6:00 a.m.
Section 2.4 Terms of Rental
The Park Fee and Policy addresses private or personal
rental activities. This policy excludes City sponsored
or co- sponsored events or other agreements the City
may enter into. Park facilities are available for the
private or personal reservation and use by individuals
or groups subject to the issuance of a permit and
payment of fees. All applications must be signed by an
adult of 21 years or older who shall agree to be
responsible for said use. Permits are immediately
revocable if false statements are made in reserving a
facility or if an individual or groups willfully
violates any rule or regulation established by the
City. Fees shall be retained in the event the activity
is terminated due to the violation of any rule or
regulation, or the falsification of the application.
Groups of over fifty people are required to obtain a
permit and make a deposit to cover damage caused by
the rental.
Section 2.5 Application Window
Applications for the use of public parkland may be
made up to 6 (six) months prior to the event.
Applications for use submitted any earlier must be
approved by the Director of Community Services or
Resolution No. 2002 -2006
Page 3
his /her designated representative. A deposit as
identified in the fee structure is required to secure
the reservation. The deposit will be applied toward
use fees, which must be paid in full thirty (30)
calendar days prior to the rental date. All requests
are handled on a first come, first served basis.
Requests received less than thirty (30) calendar days
may be considered by the Director of Community
Services, or his /her designated representative. A fee
may be levied on rentals providing less than fourteen
(14) calendar days notice, and must be paid in full
with cash, money order, cashier's check, or
valid /acceptable credit card.
Section 2.6 Deposits
A refundable deposit may be required for an activity
to be held in a public park facility. The deposit may
be retained for clean up of facilities, any damage to
the premises and any additional staffing not included
in the fees paid. Should charges exceed the amount of
deposit, the permittee shall be billed for the
difference and allowed thirty (30) days in which to
make payment.
Section 2.7 Additional Charges
Additional charges may be levied beyond the basic
rental rate if staff is needed to set up or clean up,
supervise activities, or if the rental request
contains unusual activity or accommodation requests..
Additionally, permittee must provide liability
insurance for certain types of attractions such as
pony rides or bounce tents.
Section 2.8 Refunds and Credits
Park permit fees are non - refundable except for
cancellations due to inclement weather. Such
conditions include rain, fog, wind, or temperatures
below 55° Fahrenheit or above 95° Fahrenheit. In the
event of illness, unexpected absence or accidental
overbooking, permittees are eligible for a credit for
a future rental up to the amount paid. It is the
responsibility of the permittee to contact the City of
Moorpark to cancel the reservation and request a
credit before the rental date. Failure to do so will
negate any consideration for a credit or rescheduling.
Resolution No. 2002 -2006
Page 4
Section 2.9 Requesting a Reduction or a Waiver Of
Fees
A non - profit organization may request a reduction or a
waiver of fees for the use of City park facilities by
forwarding the request in letter form to:
Director of Community Services
799 Moorpark Avenue
Moorpark, CA 93021
All requests should include the organization's non-
profit number as well as the name of the organization,
purpose of the gathering, expected attendance,
requested facility, time and date. All requests will
be considered on a case by case and a first -
come /first- served basis and depend upon facility
availability.
Teachers or classes within Moorpark Unified School
District (MUSD) may request the use of park facility
for a year -end party provided the responsible party
guarantees a supervision ratio of no less than 1:30,
and ensures that the facility is cleaned after use.
Park rental fees for MUSD year -end parties, will be
waived provided the MUSD submit the City with a hold
harmless and indemnification agreement, in a form
approved by the City, each year.
Waivers or reductions in fees cannot exclude clean up
or repair costs. A deposit may be required. All other
park rules and ordinances apply. The City reserves
the right to deny any such request.
Section 2.10 Right of Appeal
A permittee has the right to appeal the decision by
City staff to revoke a permit, levy additional charges
and /or deduct a portion of a deposit. An appeal must
be filed in writing to the City of Moorpark, 799
Moorpark Avenue within five (5) days of receiving your
notification. The City Manager or his /her designee
will affirm or deny the appeal in five (5) days. Any
further appeal must be made in writing to the City
Council within ten (10) days upon notification of the
decision on the appeal. Such appeal shall be
Resolution No. 2002 -2006
Page 5
considered at the next regularly scheduled meeting of
the City Council.
Section 2.11 Liability
In order to rent a City facility, the permittee must
agree in writing to hold the City harmless and
indemnify the City from liability for injury to
persons or property occurring as a result of the
rental. The permittee also agrees to be liable to the
City for damage to the park, equipment, buildings or
facilities caused by any person at the activity.
Section 2.12 Special Use of City Equipment
Groups or individuals requesting the use of City
equipment not listed on the rental fee Schedule should
forward the request in a letter to:
Director of Community Services
799 Moorpark Avenue
Moorpark, CA 93021
All requests will be considered on a case by case
basis. The City reserves the right to deny any such
request.
Section 2.13 Use of Special Attractions
Persons planning to have a special attraction at their
event are required to notify the City of Moorpark
before the event and include such information on their
rental application.
Activities that create loud or distracting noises are
not permitted. No amplified sound is permitted without
an approved Amplified Sound Permit. Such a permit
will only be issued for City sponsored or co- sponsored
events, or event deemed to be a community wide
benefit. Persons using sound amplification equipment
shall do so consistent with Moorpark Municipal Code
17.53. An additional security deposit may be required,
and shall be paid in advance.
Bounce tents and other such inflatable attractions are
only allowed at Campus Canyon Park, Mountain Meadows
Park, Arroyo Vista Community Park, Peach Hill Park,
Griffin Park, Tierra Rejada Park, and Poindexter Park.
Resolution No. 2002 -2006
Page 6
Such devices are restricted to an area near the
parking lot. Vehicles cannot be used to transport or
set up special attractions on the turf without prior
approval. Violators may be fined for damage to
landscaping, sprinklers and /or turf as applicable.
Pony rides are only allowed at Arroyo Vista Community
Park, and are restricted to the parking lot. Ponies
are not allowed on the turf. Violators may be fined
for damage to landscaping, sprinklers and /or turf.
Pony rides may be restricted during certain seasons.
An additional security deposit is required, to be paid
in advance.
For special attractions including but not limited to
bounce tents and pony rides, the renting party must
provide the City with a Certificate of Insurance and
endorsement of insurance with limits of bodily injury
and property damage of not less than One Million
Dollars ($1,000,000.00), with the City of Moorpark
named as additionally insured, a minimum of seven (7)
days prior to their event.
Section 2.14 Decorations
All decorations must be approved by the City and must
comply with Section 13 -143 of the Health and Safety
Code of the State of California as to flame proofing
of all decorations and materials. The City shall also
pre- approve location and method of installation.
Section 2.15 Clean Up
It is the responsibility of the renting party, to
clean up decorations and debris from their event. In
the event that excessive debris is left after the
rental, a fee will be deducted from the security /clean
up deposit at a rate of no less than the City's direct
cost as identified in the applicable fee schedule. The
Director of Community Services shall make the final
decision whether security /clean up deposit will be
returned.
Section 2.16 Responsibility for Damages to the
Facility and Equipment
The use of nails, staples, screws, etc. on park walls,
lights or other facilities is not permitted. If the
Resolution No. 2002 -2006
Page 7
facility or any portion thereof, or any equipment
shall be damaged, marred or defaced by the act,
default or negligence of the renting party, his /her
employee or employees, patron, guests or any person
admitted to the event by the renting party, the
renting party will pay to the City from the
cleaning /damage deposit such sums as the City shall
determine to be necessary to restore the facility or
such equipment to its condition prior to such damage.
Should charges exceed the amount on deposit, the
renting party shall be billed for the difference and
allowed thirty (30) calendar days in which to make
payment.
Section 2.17 Park Rules
The renting party, his /her employee or employees,
patron, guests or any person admitted to the event by
the renting party, is responsible to comply with the
Moorpark Municipal Code 12.16, governing use of parks.
Permits are immediately revocable if any individual or
group willfully violates any rule or regulation
established by the City.
Section 2.18 Complaints
Your complaints and comments are welcome. Please
forward your concerns in writing to:
City of Moorpark
Community Services Department
799 Moorpark Avenue
Moorpark, CA 93021
SECTION 3. The Park Rental Group Classification shall
read as follows:
Section 3.1 Purpose
The purpose and intent of the City Council in adopting
the Park Rental Group Classifications shall be to
provide directory guidelines for staff and the public
relating to the classification of groups and
individuals renting City Park facilities.
Resolution No. 2002 -2006
Page 8
Section 3.2 Group Classification Definition
GROUP 1 City sponsored programs or co- sponsored
programs.
GROUP 2 Residents of the City of Moorpark and
organizations that are tax exempt under
Section 501 (C) (3) of the U.S. Revenue Code
chartered within the City limits of the City
of Moorpark, and other qualifying non - profit
organizations. This includes such uses as
recreation /youth serving organizations,
Homeowners Association meetings and
political fund - raisers for the City of
Moorpark elections or other political
offices where the candidate is a City
resident. Other governmental agencies (the
County, School District, for example), and
their commissions, boards or departments.
GROUP 3 Residents of the Moorpark Unified School
District boundaries that reside outside of
the City limits; non - profit service
organizations not covered under Group 2; and
City of Moorpark business and commercial for
profit organizations for activities where no
admission fee is charged and no product is
sold (i.e.: for recreational purposes).
GROUP 4 City of Moorpark businesses and for profit
organizations (for business purposes), and
non City residents, organizations and
businesses (for recreational purposes).
GROUP 5 Non City residents, organizations and
businesses for business purposes.
SECTION 4. The Park Rental /Use Fee Schedule shall
read as follows:
Section 4.1 Purpose
The purpose and intent of the City Council in adopting
the Park Rental /Use Fee Schedule shall be to provide
directory guidelines for staff and the public relating
to the fees and deposits required to rent City park
facilities and amenities. The City shall reserve the
Resolution No. 2002 -2006
Page 9
right to make adjustments or impose additional fees on
a case -by -case basis.
Section 4.2 Park Facility Permit Fees
A. Ballf
Group
Group
Group
Group
Group
iel
1:
2:
3:
4:
5:
d:
No
$10
$15
$20
$30
Charge
per hour
per hour
per hour
per hour
B. Ballfield Preparation:
Group 1: No Charge
Group 2: $25
Group 3: $35
Group 4: $35
Group 5: $35
C. Softb
Group
Group
Group
Group
Group
311
1:
2:
3:
4:
5:
/Baseball Base Rental
No Charge
$7*
$10*
$10*
$20*
*$100 deposit required
D. Ballf
Group
Group
Group
Group
Group
ield
1:
2:
3:
4:
5:
Lights
No Charge
$20 per hour
$25 per hour
$30 per hour
$40 per hour
E. Ballfield (Softball /Baseball) Tournament
Package #1*
Group 1: No Charge
Group 2: $600
Group 3: $1,200
Group 4: $1,600
Group 5: $2,000
*Includes rental fee, surcharge for large
group, one (1) staff, one -time concession
fee for two (2) ballfields, for two (2)
consecutive days for ten (10) hours per day
(Except Mountain Meadows Park which is only
Resolution No. 2002 -2006
Page 10
available from 9:00 a.m. to 5:00 p.m.) . Any
additional park amenities are subject to the
established Park Facility Permit Fee.
Tournaments shall be limited to one (1) per
year per group.
F. Ballfield (Softball /Baseball) Tournament
Package #2*
Group 1: No Charge
Group 2: $1,800
*Includes rental fee, surcharge for large
group, one (1) staff, one -time concession
fee for six (6) ballfields, for two (2)
consecutive days for ten (10) hours per day.
(Except Mountain Meadows Park which is only
available from 9:00 a.m. to 5:00 p.m.). Any
additional park amenities are subject to the
established Park Facility Permit Fee.
Tournaments shall be limited to one (1) per
year per group.
G. Horseshoe Pit
Group
1:
No
Charge
Group
2:
$5
per hour
Group
3:
$10
per hour
Group
4:
$15
per hour
Group
5:
$25
per hour
H. Horseshoes
1:
Group
1:
No Charge
Group
2:
$7*
Group
3:
$10*
Group
4:
$10*
Group
5:
$20*
*$50 deposit required
I. Athletic Field
Group
1:
No
Charge
Group
2:
$8
per hour
Group
3:
$12
per hour
Group
4:
$15
per hour
Group
5:
$25
per hour
Resolution No. 2002 -2006
Page 11
J. Athletic
Tourname
Group 1:
Group 2:
Group 3:
Group 4:
Group 5:
Field (Soccer Tournament)
�t*
No Charge
$1,250
$1,750
$2,250
$3,250
*Includes rental fee, surcharge for large
group, one (1) staff, one -time concession
fee for five (5) athletic fields, for two
(2) consecutive days for ten (10) hours per
day. Any additional park amenities are
subject to the established Park Facility
Permit Fee. Permittee is responsible to
supply and service portable restroom
facilities for the duration of the
tournament. These facilities must be
approved by the City, and removed at the
conclusion of the tournament. The quantity
of restrooms required would be based on a
minimum ratio of 1:100 (1 restroom per 100
attendees). Tournaments shall be limited to
one (1) per year per group.
K. Outdo
Group
Group
Group
Group
Group
or Basketball Court
1: No Charge
2: $8 per hour
3: $12 per hour
4: $15 per hour
5: $25 per hour
L. Outdoor Basketball Court
Lights)
Group 1: No Charge
Group 2: $18 per hour
Group 3: $22 per hour
Group 4: $25 per hour
Group 5: $35 per hour
M. Tennis Court
Group 1: No Charge
Group 2: $6 per hour
Group 3: $9 per hour
Group 4: $12 per hour
Group 5: $15 per hour
Tournament:$120 per day*
(Night Use With
Resolution No. 2002 -2006
Page 12
*For Moorpark non - profit groups only.
Includes six (6) courts for five (5) hours
per day, at Arroyo Vista Community Park.
Limited to no more than three consecutive
days. Tournaments shall be limited to four
(4) per year per group. No surcharge for
"Large Groups" will be levied in addition to
the regular use fee.
No more than three - fourths of the tennis
courts at any park location can be rented at
any one time.
N. Multipurpose
Court
Group
1:
No
Charge
Group
2:
$10
per hour
Group
3:
$15
per hour
Group
4:
$25
per hour
Group
5:
$35
per hour
0. Roller
Hockey Goals
Group
1:
No Charge
Group
2:
$7
Group
3:
$10
Group
4:
$10
Group
5:
$20
P. Roller
Hockey
Border Patrol
Group
1:
No
Charge
Group
2:
$45
per hour*
Group
3:
$60
per hour*
Group
4:
$75
per hour*
Group
5:
$85
per hour*
*$36 set up fee and $100 deposit required
Q. Picnic Pavilion
Group
1:
No
Charge
Group
2:
$10
per
hour
Group
3:
$15
per
hour
Group
4:
$20
per
hour
Group
5:
$30
per
hour
R. Gazebo
Group 1: No Charge
Group 2: $6 per hour
Group 3: $10 per hour
Resolution No. 2002 -2006
Page 13
Group 4: $15 per hour
Group 5: $25 per hour
S. Picnic
Area
No
Charge
Group
1:
No
Charge
Group
Group
2:
$5
per
hour
Group
3:
$10
per
hour
Group
4:
$15
per
hour
Group
5:
$25
per
hour
T. Open Area
Group
1:
No
Charge
Group
2:
$5
per hour
Group
3:
$10
per hour
Group
4:
$15
per hour
Group
5:
$25
per hour
U. Snack Bar
Group
1:
No
Charge
Group
2:
$10
per
hour*
Group
3:
$15
per
hour*
Group
4:
$20
per
hour*
Group
5:
$30
per
hour*
*$100 deposit fee required
V. Electricity
Group
1:
No
Charge
Group
2:
$2
per hour*
Group
3:
$4
per hour*
Group
4:
$6
per hour*
Group
5:
$16
per hour*
*Electricity charge shall be based on the
duration of the rental agreement.
Section 4.3 Security Deposit Requirements
A. Special Attraction Deposit
Amplified Sound: $100 deposit
Pony Rides: $100 deposit
B. Softball /Baseball Base Rental: $100 deposit
C. Horseshoes: $50 deposit
D. Roller Hockey Border System: $100 deposit
Resolution No. 2002 -2006
Page 14
E. Large Group Deposit
50 -100 people: $100 deposit
100 -150 people: $150 deposit
151 -200 People: $200 deposit
201 -500 people: $250 deposit
Groups of over 500: $350 deposit
F. Snack Bar: $100 deposit
Section 4.4 Additional Fees
A. A staff fee of no less than $18 per hour,
per additional staff required, may be levied
if the rental event extends beyond the
rental period and requires staff assistance
or coverage.
B. A surcharge for large groups may be levied
in addition to the regular use fee. The
number of people in a group is a calculation
based on the attendance at the height of the
event. These fees are as follows:
Under 100 people:
101 -150 people:
151 -200 People:
201 -500 people:
Groups of over 500:
No surcharge
Add $10 per hour
Add $20 per hour
Add $30 per hour
Add $50 per hour
SECTION 5. The City Clerk sha ce ify to the adoption of
the resolution and shall cause a certi ed resolu ion to be
filed in the book of original re olutions. I^
PASSED AND ADOPTED this lq"' day of S /pt�m�be #, 14002.
ck T qit -e-r, Mayor
ATTEST:
Deborah S. Traffens dt, City Clerk
Resolution No. 2002 -2006
Page 15
STATE OF CALIFORNIA )
COUNTY OF VENTURA )
CITY OF MOORPARK )
ss.
I, Deborah S. Traffenstedt, City Clerk of the City of
Moorpark, California, do hereby certify under penalty of perjury
that the foregoing Resolution No. 2002 -2006 was adopted by the
City Council of the City of Moorpark at a regular meeting held
on the 18th day of September, 2002, and that the same was adopted
by the following vote:
AYES: Councilmembers
Wozniak
NOES:
None
ABSENT:
Mayor Hunter
ABSTAIN:
None
Harper, Mikos, Millhouse, and
WITNESS my hand and the official seal of said City this 8th
day of November, 2002.
QX6�2:� i _
Deborah S. Traffenste t, City Clerk