HomeMy WebLinkAboutRES CC 2002 2028 2002 1106RESOLUTION NO. 2002 -2028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING REVISED FEES FOR
THE USE OF CITY FACILITIES & RESCINDING
RESOLUTION NO. 99 -1583
WHEREAS, the City has adopted a schedule of fees for the
rental of the Moorpark Community Center and the Arroyo Vista
Recreation Center; and
WHEREAS, at its meeting of November 6, 2002, the City
Council reviewed and concurred with the amendments to the Rules
and Regulations Governing the Use of City Facilities; and
WHEREAS, City Council Resolution No. 99 -1583 (Fee Schedule
and Rules and Regulations For City Facilities) shall be
rescinded and replaced with the Resolution herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. City Council Resolution No. 99 -1583 (Fee
Schedule and Rules and Regulations for City Facilities) is
hereby rescinded and replaced with the Resolution herein.
SECTION 2. FEES AND CHARGES. Fees and charges for the use
of City facilities shall be as follows:
Section 2.1 Purpose
The purpose and intent of the City Council in adopting the
Facility Rental /Use Fee Schedule shall be to provide
directory guidelines for staff and the public relating to
the fees and deposits required to rent City facilities and
amenities. The City shall reserve the right to make
adjustments or impose additional fees on a case -by -case
basis.
Section 2.2 Payment of Fees, Reservation Deposits
Security Deposits, and Cancellation Fees
All rental fees and balance of required deposits must be
paid thirty (30) days prior to use of the facility.
Resolution No. 2002 -2028
Page 2
Reservations will be made and confirmed only to individuals
aged twenty -one (21) years or older. A reservation deposit
(as identified in Section 2.3) is required to secure a
reservation. The deposit will be applied toward use fees,
which must be paid in full thirty (30) days prior to the
rental date. A security deposit is also required 30 days
prior to rental (as identified in Section 2.5). The City
reserves the right to retain the entire security deposit in
the event alcohol or drugs are brought to a rental of the
Recreation Center or Community Center (unless an Alcohol
Permit has been obtained).
Any group or individual finding it necessary to cancel a
reservation must do so in writing to the Community Services
Department at least thirty (30) calendar days prior to the
reservation date. Cancellations with 30 days notice or more
are refunded all fees paid, less a $10 cancellation fee. A
cancellation with less than 30 (thirty) days notice will be
refunded in full, less a $25 cancellation fee.
Rentals may be approved with less than thirty (30) days'
notice if facilities and staffing are available. A fee of
$25 will be levied on rentals providing less than 30
(thirty) days' notice.
Section 2.3 Facility Reservation Deposit
A minimum deposit of $100 is required to confirm a
reservation, unless the entire rental fee is less than
$100, and in which case the entire amount of rental is
required to confirm the reservation. This amount is applied
to the total rental cost.
Section 2.4 Facility Use Fees
A. Meeting Room Use Fee - AVRC Multi Purpose and
Dance rooms and Community Center Apricot and
Citrus rooms (Calculated hourly based on number
of persons attending)
Resolution No. 2002 -2028
Page 3
Group 1:
Group 2:
1 -50
51 -100
101 -150
151 -200
200+
Group 3:
1 -50
51 -100
101 -150
151 -200
200+
Group 4:
1 -50
51 -100
101 -150
151 -200
200+
Group 5:
1 -50
51 -100
101 -150
151 -200
200+
No Charge
$30
$40
$50
$60
$70
$40
$50
$60
$70
$80
$50
$60
$70
$80
$90
$60
$70
$80
$90
$100
B. Set Up and Use Fee (flat rate
number of persons attending)
Group 1: No Charge
Groups 2 -5:
1 -50 $24
51 -100 $30
101 -200 $40
200+ $50
calculated based on
C. Gymnasium Use Fee (Calculated
number of persons attending.)
Group l: No Charge
Group 2:
1 -50 $35
51 -100 $40
101 -200 $50
201 -300 $60
300+ $70
hourly based on
Resolution No. 2002 -2028
Page 4
Group 3:
1 -50
51 -100
101 -201
201 -300
300+
Group 4:
1 -50
51 -100
101 -200
201 -300
300+
Group 5:
1 -50
51 -100
101 -200
201 -300
300+
D. Kitchen Use Fee
(Calculated hourly
room rental.)
$40
$50
$60
$70
$80
$50
$60
$70
$80
$90
$35
$40
$50
$60
$70
- AVRC and Community Center
in conjunction with a meeting
Group
1:
No Charge
Group
2:
$10
Group
3:
$20
Group
4:
$30
Group
5:
$40
E. Lobby Use
with a mee
Group
Group
Group
Group
Group
F. Phone /Fax
Group
Group
Group
Group
Group
Fee (Calculated
ting room rental.)
1: No Charge
2: $10
3: $20
4: $30
5: $40
Lin
1:
2:
3:
4:
5:
e Use Fee
No Charge
$10
$20
$30
$40
hourly in conjunction
(flat rate.)
Resolution No. 2002 -2028
Page 5
G. Large Screen
conjunction w
Group l:
Group 2:
Group 3:
Group 4:
Group 5:
TV Use Fee - AVRC (flat rate in
ith a meeting room rental.)
No Charge
$10
$20
$30
$40
H. Mats (each): $5
I Podium: $5
J. Sound System: $25
K. Stage - AVRC: $25 per section
L. Direct Cost Fees (Calculated hourly for clean up
and after hours rentals. This charge is in
addition t
Group
Group
Group
Group
Group
D h
1:
2:
3:
4:
5:
ourly room fee.)
No Charge
$18
$18
$20
$20
Section 2.5 Security Deposits
A. Facility Damage /Security Deposit Without Alcohol:
$300
B. Facility Damage /Security Deposit With Alcohol:
$450
C. Arroyo Vista Gymnasium Damage /Security Deposit:
$500
Refunds of deposits are contingent upon meeting all the
requirements for the rental of the facility. Any amount
remaining in the deposit following the payment of all
charges shall be refunded to the person listed on the
application within thirty (30) calendar days.
Resolution No. 2002 -2028
Page 6
Section 2.6 Additional Charges
Additional charges will be levied over the basic rate under
the following conditions:
A. When staff is needed for additional set up,
breakdown or cleanup beyond normal time
requirements a fee of no less than $18 per hour
will be assessed;
B. When additional staff is needed for facility
control (such as charges for police /sheriff's
services, if needed) a fee of no less than
actual cost + 15% per hour will be assessed;
C. When facility is damaged and /or liability
insurance fees are required the renting party is
responsible for these fees;
D. When alcohol is being served or sold (only at
Moorpark Community Center) an additional permit
is required;
The Director of Community Services or his /her designated
representative shall make the determination of requirements
for additional personnel and associated charges.
Section 2.7 Refunds
Refunds of deposits are contingent upon meeting all the
requirements for the rental of the facility. Any amount
remaining in the deposit following the payment of all
charges shall be refunded to the person listed on the
rental permit within thirty (30) calendar days. In the
event of a cancellation, notice is required in writing to
the Community Services Department at least thirty (30)
calendar days prior to the reservation date. All deposits
paid will be refunded less a $10 cancellation fee. A
cancellation with less than 30 (thirty) days notice will be
refunded less a $25 cancellation fee.
Resolution No. 2002 -2028
Page 7
Section 2.8 Non - Profit Organization Special Use
A. A City of Moorpark non - profit organization may
request a special -rate rental for a fund - raising
event. The special rate for this rental is $25
per hour, for use of the Multi - Purpose Room,
Kitchen, and Activity Room. This special rate is
limited to one rental per fiscal year per
organization. All requests should include a copy
of the organization's non - profit statement
showing non - profit status and number as well as
the name of the organization, purpose of the
gathering, expected attendance, and requested
facility, time and date. All requests will be
considered on a case by case and a first -
come /first- served basis and depend upon facility
availability. A deposit must be made and all
other City restrictions and regulations apply.
Rentals taking place during hours when the
facility is closed may be charged an additional
fee (as identified in the adopted fee schedule)
to cover staff costs. Non - profit organizations as
applied herein shall mean those groups and
organizations that qualify under U.S. Tax Code
501 (c (3) .
B. City of Moorpark Youth Sports Group are eligible
for a special discount rate of $15 per hour for a
rental directly associated with the group's
purpose, of up to 50 attendees, during normal
operating hours, with no additional fees unless
the group requires set -up or other special
arrangements. During non - business hours or when
attendees exceed 50 people, the rate will be $30
per hour. Normal operating hours at the Arroyo
Vista Recreation Center are defined as 8:30 a.m.
to 10:00 p.m. Monday through Friday, 10:00 a.m.
to 6:00 p.m. Saturday, and 10:00 a.m. to 4:00
p.m. on Sunday. Normal operating hours at the
Community Center are defined as 8:00 a.m. to 9:00
p.m. Monday through Friday.
Resolution No. 2002 -2028
Page 8
SECTION 3. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resoluj-i-e;a,,s. f
PASSED AND ADOPTED this 6t1
ATTEST:
1 DIL�S. -
Deborah S. Traffenste , City Clerk
Resolution No. 2002 -2028
Page 9
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss.
CITY OF MOORPARK )
I, Deborah S. Traffenstedt, City Clerk of the City of
Moorpark, California, do hereby certify under penalty of perjury
that the foregoing Resolution No. 2002 -2028 was adopted by the
City Council of the City of Moorpark at a regular meeting held
on the 6th day of November, 2002, and that the same was adopted
by the following vote:
AYES: Councilmembers Harper, Mikos, Millhouse, Wozniak
and Mayor Hunter
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS my hand and the official seal of said City this 2nd
day of January, 2003.
Deborah S. Traffensted City Clerk
(seal)