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HomeMy WebLinkAboutRES CC 2005 2370 2005 0720RESOLUTION NO. 2005 -2370 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE, COMPETITIVE SERVICE, AND HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2005 -2330 WHEREAS, the City Council adopted Resolution No. 2005 -2330 on May 18, 2005, establishing a revised classification plan and job descriptions for Non - Competitive and Competitive Service employees; and WHEREAS, the Council has determined that revisions to the Classification Plan are appropriate to revise the job title for Administrative Services Technician to Administrative Assistant and revise the job description for that position to be applicable to all City departments, and to add a new job description for Senior Nutrition Coordinator. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: .SECTION L. All job descriptions attached as Exhibit A to this resolution are hereby adopted as the City's Classification Plan. .SECTION 2.. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. .SECTION 3.. Resolution No. 2005 -2330 is hereby rescinded. SECTION 4.. The City Clerk hall certi y adopt on of this resolution and shall use a certi.f d res lu on to be filed in the book of origin resolutions. PASSED AND ADOPTED this 20th da Exhibit A: Classification Plan Job Descripti*s Ce7 Resolution No. 2005 -2370 Page 2 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions Resolution No. 2005 -2370 Page 3 ACCOUNT CLERK I ACCOUNT CLERK II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION. To perform a variety of accounting clerical duties involving financial record keeping in support of the accounts payable, accounts receivable, payroll and specialized accounting and financial functions. DISTINGUISHING CHARACTERISTICS. Account Clerk I. - -This is the entry -level class in the Account Clerk series. This class is distinguished from the Account Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited work experience. Account Clerk II. - -This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. SUPERVISION RECEIVED AND EXERCISED. Account Clerk I. Receives immediate supervision from the Senior Account Technician or division manager. Account Clerk II. Receives general supervision from the Senior Account Technician or division manager. Resolution No. 2005 -2370 Page 4 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS. -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions.: 1. Process invoices to be paid; research and code; input invoice data into computer. 2. Provide responsible staff assistance and support to the Accounting Technicians or division manager. 3. Run reports for payment; check for accuracy; make corrections. 4. Assist in the processing and collection of skipped accounts, reminder and termination notices, 48 -hour notices, and terminated and past due accounts. 5. Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments. 6. Process manual warrants for approval; type and input manual checks; maintain spreadsheets. 7. Calculate City medical, dental, vision and disability premiums. 8. Prepare bank deposits; prepare a daily deposit of revenue. 9. Process payroll time sheets; input payroll data to computer; submit payroll for approval; maintain payroll records and reports. 10. Check and tabulate statistical and financial data; sort and alphabetize financial documents. 11. Perform a variety of general clerical duties including typing, maintaining files and records, maintaining and ordering supplies and processing mail. 12. Assist in preparation of the Comprehensive Annual Financial Report and other financial reports to departments, management and other agencies. Resolution No. 2005 -2370 Page 5 13. Input and retrieve a variety of financial data and information using a computer terminal. 14. Perform computer maintenance; ensure software is operational, and operate the system daily. Marginal Functions.: 1. Serve as emergency response worker as necessary. 2. Perform a variety of general office support duties including answering the telephone, typing and maintaining files and records. 3. Perform related duties and responsibilities as required. .QUALIFICATIONS. Account Clerk I .Knowledge of. Basic accounting principles as applied to accounts payable, accounts receivable and payroll. Basic mathematical and statistical principles. Modern office procedures, methods and equipment. Spreadsheet, work processing and financial management software. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Pertinent Federal, State, and local laws, codes and regulations. Ability to.: Learn fundamentals of financial record keeping. Learn accounting and spreadsheets software. Learn to accurately tabulate, record, and balance assigned transactions. Learn to maintain a variety of financial records and files. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Resolution No. 2005 -2370 Page 6 Perform varied clerical work. Perform procedures in an organized and accurate manner. Understand and carry out oral and written instructions. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience. One year of general accounting, financial record keeping, banking or clerical experience. Training.: Equivalent to completion of the twelfth grade. .License or Certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Account Clerk II In addition to those qualifications for Account Clerk I: Knowledge of.: Fundamental principles and procedures of financial record keeping. Accounting and spreadsheet software. Ability to.: Accurately tabulate, record, and balance assigned transactions. Resolution No. 2005 -2370 Page 7 Maintain a variety of financial records and files. Experience and Training Guidelines. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience.• Two years of general clerical experience, including two years of financial record keeping responsibility. .Training.: Equivalent to completion of the twelfth grade. .License or Certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS. Environmental Conditions.: Office environment; exposure to computer screens. Physical Conditions.: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 8 ACCOUNT TECHNICIAN I ACCOUNT TECHNICIAN II SENIOR ACCOUNT TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION. To perform technical accounting and fiscal duties in support of the Budget and Finance Manager or Finance /Accounting Manager; to oversee accounts payable, accounts receivable and payroll functions; to reconcile major accounts and bank statements from the City's accounts; and to participate in the development of a variety of financial reports. DISTINGUISHING CHARACTERISTICS. Account Technician I. - -This is the entry -level class in the account technician series. This class is distinguished from the account technician II by the performance of the more routine tasks and duties assigned to positions within the series. Employees may have previous accounting experience but may have no supervisory experience. Account Technician II.- -This is the intermediate journey level class within the account technician series. Employees within this class are distinguished from the Account Technician I by the performance of the full range of duties as assigned, but not including lead worker supervision over technical and clerical staff. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the Account Technician I level, or when filled from the outside, have prior experience. Employees at this level have previous accounting experience, but may have no supervisory experience. .Senior Account Technician. - -This is the full journey level class within the account technician series. Employees within this Resolution No. 2005 -2370 Page 9 class are distinguished from the Account Technician II by the performance of lead worker supervisor responsibilities. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the II level, or when filled from the outside, have prior accounting and supervisory experience. .SUPERVISION RECEIVED AND EXERCISED. Account Technician I. Receives general supervision from Budget and Finance Manager, Finance /Accounting Manager, and /or Senior Account Technician. Account Technician II. Receives direction from Budget and Finance Manager, Finance /Accounting Manager, or Senior Account Technician. May exercise lead worker supervision over technical and clerical staff. .Senior Account Technician. Receives direction from Budget and Finance Manager or Finance /Accounting Manager. Exercises lead worker supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS. -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions.: 1. Perform technical accounting and fiscal duties including balancing and reconciling major accounts and bank statements for the City's bank accounts; balance and reconcile cash for various division accounts. 2. Provide responsible staff assistance and support to the Budget and Finance Manager or Finance /Accounting Manager. Resolution No. 2005 -2370 Page 10 3. Review calculation of medical, dental, vision, and disability insurance premiums. 4. Coordinate and review the preparation of accounts payable and warrant processing. 5. Review the preparation of payroll for accuracy; review accounts receivable input; review the input and balance of specialized accounts and daily deposit of revenue. 6. Prepare financial statements, schedules, and related statistical and financial reports; cash receipts, run reports, prepare forms and spreadsheets, and categorize revenue. 7. Monitor cash balances in various accounts; review cash deposits to maintain appropriate balances; balance and reconcile various accounts. 8. Assist with various City audits including the annual audit and single audit. 9. Maintain a variety of ledgers, registers and journals; audit account claims and monitor corresponding funds. 10. Research background information; analyze accounting information and solve problems; compile and prepare a variety of statistical and financial reports. 11. Utilize computer applications in the performance of assigned duties; monitor and correct computer system errors. 12. Provide technical information and instruction regarding applicable procedures and methods to various City staff. .Senior Account Technician In addition to the Essential Functions for Account Technician I and II: 13. Analyze and roll forward prior year Capital Improvement Project (CIP) balances into the new fiscal year. Resolution No. 2005 -2370 Page 11 14. Monitor and process property damage and police- related billing activities. 15. Coordinate small claims filing for outstanding accounts receivable balances. 16. Assist with Assessment District accounting administration. 17. Review and process budget adjustments and line item adjustment requests. Marginal Functions.: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS. Account Technician I. .Knowledge of.: Principles and practices of fiscal record keeping and reporting. Principles and techniques of governmental accounting. Basic principles and practices of accounting. Principles and techniques of bookkeeping. Principles of business letter writing and basic report preparation. Principles of municipal budget preparation and control. Principles and procedures related to accounts payable and receivable. Basic auditing principles. Spreadsheet, word processing and financial management computer applications. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to.: Understand, interpret and communicate the City procedures, rules and regulations. Implement applicable procedures. Maintain a variety of financial records and files. Resolution No. 2005 -2370 Page 12 Perform varied technical accounting clerical work. Accurately tabulate, record, and balance assigned transactions. Perform routine clerical work. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience.• Two years of increasingly responsible clerical and technical accounting experience. .Training.: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in accounting or business practices. .License or Certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Account Technician II Senior Account Technician. In addition to the qualifications for Account Technician I: Resolution No. 2005 -2370 Page 13 .Knowledge of. Advanced principles of mathematics and statistics. Principles of supervision, training and performance evaluation. Ability to: Lead and review the work of support staff. Experience and Training Guidelines. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Account Technician II Experience.• Three years of increasingly responsible clerical and technical accounting experience. .Training.: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in accounting or business practices. .License or Certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. .Senior Account Technician Experience.• Four years of increasingly responsible clerical and technical accounting experience, including one year of lead worker supervisory responsibility. .Training.: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in accounting or business practices. Resolution No. 2005 -2370 Page 14 .License or Certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS. Environmental Conditions.: Office environment; exposure to computer screens. .Physical Conditions.: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 15 ACCOUNTANT I ACCOUNTANT II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION. To perform a variety of professional accounting duties in support of accounting programs including accounting and financial reporting; to prepare, maintain and review financial records and reports; and to perform a variety of tasks relative to assigned areas of responsibility. This position is non- competitive service, overtime exempt. DISTINGUISHING CHARACTERISTICS Accountant I - -This class is distinguished from the Accountant II by the need for a greater level of supervision and training based on less years of experience and ability to work independently. Accountant II -- Employees within this class are distinguished from the Accountant I by the performance of the full range of essential and marginal functions and ability to work independently with only occasional instruction or assistance, and years of experience exceeding the minimum requirements. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Budget and Finance Manager, Finance /Accounting Manager or department head. May exercise lead worker supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS -- Essential duties may include, but are not limited to, the following: Resolution No. 2005 -2370 Page 16 Essential Functions: 1. Perform a variety of accounting duties in support of accounting programs including accounting, financial reporting and fixed assets; prepare monthly journal entries; review and authorize claim vouchers. 2. Provide responsible staff assistance and support to the division manager or department head. 3. Participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts; ensure all transactions comply with accepted accounting practices. 4. Monitor and balance various accounts; verify availability of funds; classify expenditures and revenues; research and analyze transactions to resolve problems. S. Prepare a variety of monthly, periodic and annual financial and statistical reports and accounting summaries required by the City, Redevelopment Agency and outside agencies. 6. Update the chart of accounts in the financial management information system; respond to inquiries and provide information regarding account numbers. 7. Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures. 8. Assist in the annual closing of the City's financial records and in the compilation and review of the annual budget. 9. Participate in the maintenance of general ledger and accounting control records; reconcile various bank accounts to the general ledger including travel, bond and coupon, deposits, and investments. 10. Prepare the annual financial report including production of lead sheets, verification of account and fund balances, comparison of previous and current year revenues and expenditures, preparation and input of statements for internal and external use. Resolution No. 2005 -2370 Page 17 11. Prepare audit schedules and confirmations; respond to inquiries from auditors and provide information within area of assignment. 12. Assist other departments in preparation and maintenance of financial records. 13. Conduct and prepare reports on financial and revenue studies as directed. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of governmental finance and accounting programs financial reporting and fixed assets. Generally accepted finance and accounting principles and procedures. Principles and practices of general ledger preparation, maintenance and reconciliation. Principles and practices of mathematics and statistics. Principles and practices of budgeting. Governmental accounting principles, theories and practices. Financial research and report preparation methods and techniques. Automated financial management systems. Modern office procedures, methods and equipment. Purchasing practices and procedures. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training, and performance evaluation. Ability to: Perform professional level accounting duties in accounting, financial reporting and fixed assets. Conduct financial research and analysis. Resolution No. 2005 -2370 Page 18 Examine, complete and analyze detailed financial documents, forms and records. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Prepare a variety of financial statements, reports and analyses. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking systems and related documents. Apply Federal, State and local laws and regulations pertaining to accounting and auditing activities. Conduct sound audits of financial records. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Accountant I Experience: Two years of increasingly responsible municipal finance and accounting in a governmental agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, or a related field. Resolution No. 2005 -2370 Page 19 Accountant II Experience: Four years of increasingly responsible municipal finance and accounting in a governmental agency, including one year of lead worker supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, or a related field. License or Certificate: Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 20 ACTIVE ADULT CENTER COORDINATOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise, assign, review and participate in the work of staff responsible for providing services for active adults /senior citizens; to provide on -site supervision and coordination, scheduling, implementation, and promotion of the Moorpark Active Adult Center; and to perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the division manager or Parks, Recreation and Community Services Director. Exercises direct and primary supervision over clerical staff and volunteers, and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and prioritize activities related to providing active adult /senior citizen services and programs including educational and recreational programs or activities, information and referrals regarding housing, transportation, and programs, special events and other related services. 2. Provide essential staff assistance and support to the Parks, Recreation and Community Services Director and assigned supervisor. 3. Participate in the selection of part -time staff; provide or coordinate staff training; work with employees to correct Resolution No. 2005 -2370 Page 21 deficiencies; implement discipline procedures; write, review, and evaluate staff training manual; recruit volunteers; conduct quarterly volunteer training and supervise volunteers on a daily basis. 4. Recommend and assist in the implementation of division goals and objectives; establish schedules and methods for providing active adult /senior citizen programs; implement policies and procedures. 5. Participate in the preparation and administration of the Active Adult Center budget; submit budget recommendations; monitor expenditures. 6. Prepare grant reports and program evaluations for Parks, Recreation and Community Services Director's approval; attend meetings with staff, the Director, Advisory Committee and subcommittee, volunteers and Area Agency on Aging. 7. Promote the Active Adult Center within the community with flyers, schedules of events, pamphlets and brochures, presentations to organizations, press releases, and announcements on government TV. 8. Organize, schedule and implement Active Adult Center activities; propose purchases of supplies and materials; coordinate facility needs with program and activity leaders. 9. Promote Active Adult Center Advisory Committee, plan agendas, represent City at monthly meetings; take minutes of meetings. 10. Seek grants and write grant proposals; network with provider agencies, community groups and media. 11. Write monthly newsletter; edit and prepare for mail. 12. Monitor program compliance with applicable laws, rules and regulations. 13. Maintain awareness of new developments in the field of active adult /senior citizen services; incorporate new developments as appropriate into programs. Resolution No. 2005 -2370 Page 22 Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a recreational and educational program for active adult /senior citizens. Principles of supervision, training and performance evaluation. Services available to seniors who live in Ventura County. Basic procedures, methods and techniques of budget preparation and control. Recent developments, current literature and information related to active adult /senior citizen services and activities. Application of marketing theories, principles and practices and their application to program promotion. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and safety regulations. Ability to: Supervise, organize, train and evaluate the work of technical and clerical personnel. Coordinate and direct social service programs suited to active adults /senior citizens. Recommend and implement goals and objectives for providing active adult /senior citizen services. Elicit community and organizational support for active adult /senior citizen programs. Interpret and explain City policies and procedures. Prepare and administer complex program budgets. Allocate limited resources in a cost - effective manner. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Resolution No. 2005 -2370 Page 23 Establish and maintain effective working relationships with those contacted in the course of work including the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in educational and recreational programs and activities, including one year of supervisory responsibility. Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in geriatrics, senior activities, recreation or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Recreation Center facility; exposure to computer screens; may involve irregular work hours. Resolution No. 2005 -2370 Page 24 Phvsical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 25 ACTIVE ADULT CENTER SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise, assign, review and participate in the work of staff responsible for providing services for active adults /senior citizens; to provide on -site supervision and coordination, scheduling, implementation, and promotion of the Moorpark Active Adult Center; to assist with citywide cultural arts and performing arts programs and events; and to perform a variety of technical tasks relative to assigned area of responsibility. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a division manager or Parks, Recreation and Community Services Director. Exercises direct and primary supervision over professional, technical and clerical staff and volunteers, and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and prioritize activities related to providing active adult /senior citizen services and programs including educational and recreational programs or activities, information and referrals regarding housing, transportation, and programs, special events and other related services. Resolution No. 2005 -2370 Page 26 2. Provide essential staff assistance and support to the Parks, Recreation and Community Services Director and assigned supervisor. 3. Participate in the selection of part -time staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; write, review, and evaluate staff training manual; recruit volunteers; conduct quarterly volunteer training and supervise volunteers on a daily basis. 4. Recommend and assist in the implementation of division goals and objectives; establish schedules and methods for providing senior programs; implement policies and procedures. S. Participate in the preparation and administration of the Active Adult Center budget; submit budget recommendations; monitor expenditures. 6. Prepare grant reports and program evaluations for Parks, Recreation and Community Services Director's approval; attend meetings with staff, the Director, Advisory Committee and subcommittee, volunteers and Area Agency on Aging. 7. Promote the Active Adult Center within the community with flyers, schedules of events, pamphlets and brochures, presentations to organizations, press releases, and announcements on government TV. 8. Organize, schedule and implement Active Adult Center activities; propose purchases of supplies and materials; coordinate facility needs with program and activity leaders. 9. Serve as staff to Active Adult Center Advisory Committee, plan agendas, represent City at monthly meetings; take minutes of meetings. 10. Seek grants and write grant proposals; network with provider agencies, community groups and media. 11. Write monthly newsletter. Resolution No. 2005 -2370 Page 27 12. Monitor program compliance with applicable laws, rules and regulations. 14. Maintain awareness of new developments in the field of active adult /senior citizen services; incorporate new developments as appropriate into programs. 15. Assume responsibility for all operations associated with the Senior Nutrition Program, including all compliance and training requirements. 16. Conduct in -home interviews with senior citizens interested in home delivered meals and make determination on eligibility. 17. Serve as the City's liaison with the Area Agency on Aging on all matters including grants. 18. Assist with citywide cultural arts and performing arts programs and events. 19. Serve as the City's liaison to the Ventura County Arts Council and with other regional arts organizations. 20. Assist with the City's Art in Public Places Program and with art grant applications. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a recreational and educational program for active adult /senior citizens. Principles of supervision, training and performance evaluation. Services available to seniors who live in Ventura County. Basic procedures, methods and techniques of budget preparation and control. Resolution No. 2005 -2370 Page 28 Recent developments, current literature and information related to active adult /senior citizen services and activities. Application of marketing theories, principles and practices and their application to program promotion. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and safety regulations. Ability to: Supervise, organize, train and evaluate the work of technical and clerical personnel. Coordinate and direct social service programs suited to active adults /senior citizens. Recommend and implement goals and objectives for active adult /senior citizen services. Elicit community and organizational support adult /senior citizen programs. Interpret and apply administrative and departmental procedures. providing for active policies and Perform complex administrative and analytical activities for assigned programs. Prepare and administer complex program budgets. Allocate limited resources in a cost - effective manner. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommenda- tions in support of goals. Resolution No. 2005 -2370 Page 29 Research, develop, and prepare resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in educational and recreational programs and activities, at least two years of which shall involve provision of services for active adults /senior citizens, and including two years of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, art, public administration, business administration, or a related field, with college level course work in geriatrics and senior activities preferred. One year of the education requirement may be substituted with two years of responsible administrative and analytical work experience. Resolution No. 2005 -2370 Page 30 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Recreation Center facility; exposure to computer screens; may involve irregular work hours. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 31 ADMINISTRATIVE ASSISTANT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of administrative and secretarial duties and /or division manager; to coordinate support and purchasing functions; and assistance to the public regarding procedures. SUPERVISION RECEIVED AND EXERCISED responsible and complex for a department director and participate in office to provide information and departmental policies and Receives direction from a department director and /or division manager. May provide lead worker supervision to assigned clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform administrative duties in support of assigned department director and /or division manager; recommend improvements in work flow, procedures and use of equipment and forms; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; produce spreadsheets; compile annual budget requests; purchase office supplies. 2. Provide responsible staff assistance and support to assigned department director and /or division manager. 3. Receive requisitions and invoices, examine for completeness and assign account code for payment, prepare and /or issue purchase orders. Resolution No. 2005 -2370 Page 32 4. Purchase materials and supplies; oversee the acquisition of office supplies; purchase commodities and /or services to maximize savings by determining best method of purchase; develop product specifications; receive materials and supplies purchased. 5. May develop methodologies and implement cost allocations for office supplies, postage and other central service costs; conduct special cost studies. 6. Maintain selected purchasing and computer records; may maintain vendor database. 7. May assist in the development and management of the City and Redevelopment Agency budgets. 8. May negotiate contracts and /or monitor contracts to assure vendor compliance to specifications including insurance. 9. Perform secretarial support duties including type, format, edit, revise and proofread a wide variety of reports, forms, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation using shorthand or dictation equipment as re- quired; independently compose correspondence related to assigned responsibilities; assist in the design and production of technical information and handouts. 10. Maintain a calendar of activities, meetings and various events for assigned director; coordinate activities with other City departments, the public and outside agencies; make necessary travel arrangements. 11. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities as required. 12. May assist in perform specia_ including the tracking of bid issue permits; newsletters or a variety of department operations and projects and assignments as requested organization of specifications for and packages and comparing and analyzing bids; prepare fliers and announcements; produce fliers; coordinate work assignments and Resolution No. 2005 -2370 Page 33 supervise student workers or other clerical office staff; perform legislative history searches. 13. Maintain records and logs and develop reports concerning new or ongoing programs and program effectiveness; maintain records for attendance; appointments to City Commissions, boards and committees; facilities usage; service levels; permits and related records; prepare statistical reports as required. 14. Operate and maintain a variety of office equipment including copiers, dictaphones, facsimile machines and computers; input and retrieve data and text; organize and maintain disk storage and filing. 15. Receive, sort and distribute incoming and outgoing correspondence. 16. Perform routine accounting functions; receive and process invoices; may participate in monitoring the department budget; compile time accounting, prepare employee time sheets and payroll forms; may collect fees and process cash receipts. 17. May serve as recording secretary to various committees, commissions and boards; provide support to the Planning Commission, Parks and Recreation Commission and other commissions, committees and boards; take and transcribe minutes and record information. Marginal Functions: 1. May serve as receptionist. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of Operations, services and activities of assigned department. Cash handling techniques. Resolution No. 2005 -2370 Page 34 Principles and practices of customer service. Switchboard operating techniques. Modern office procedures, methods and equipment. Techniques of business letter writing and basic preparation. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Bid procedures. report Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Perform responsible purchasing and secretarial work involving the use of independent judgment and personal initiative. Coordinate, organize and proofread the work of staff in the area of work assigned. Interpret, explain and enforce Department policies and procedures. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Prioritize work and perform multiple functions at once. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine, fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Take and transcribe dictation at a speed necessary for successful job performance. Independently prepare correspondence and memoranda. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Resolution No. 2005 -2370 Page 35 Maintain effective audio /visual the degree necessary for assigned duties. discrimination and perception to the successful performance of Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible secretarial or office management experience including one year of procurement /contracting experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial, procurement, contracting, or related training. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 36 ADMINISTRATIVE SECRETARY Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative, secretarial and clerical duties for a department director; to coordinate and participate in office support functions in support of the department's goals and objectives; and to provide information and assistance to the public regarding departmental policies and procedures. SUPERVISION RECEIVED AND EXERCISED Receives direction from a department director. May exercise lead worker supervision over clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform administrative duties in support of assigned department director; recommend improvements in work flow, procedures and use of equipment and forms; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; produce spreadsheets; compile annual budget requests; purchase office supplies. 2. Provide responsible staff assistance and support to assigned department director. 3. Perform secretarial and clerical support duties including type, format, edit, revise and proofread a wide variety of reports, forms, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation using shorthand or dictation equipment as required; independently compose correspondence related Resolution No. 2005 -2370 Page 37 to assigned responsibilities; assist in the design and production of technical information and handouts. 4. Maintain a calendar of activities, meetings and various events for assigned director; coordinate activities with other City departments, the public and outside agencies; make necessary travel arrangements. 5. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities as required. 6. May assist in a variety of department operations and perform special projects and assignments as requested including the organization of specifications for and tracking of bid packages; issue permits; prepare fliers and announcements; produce newsletters or fliers; coordinate work assignments and supervise student workers; perform legislative history searches. 7. Maintain records and logs and develop reports concerning new or ongoing programs and program effectiveness; maintain records for attendance, appointments to City Commissions, boards and committees, facilities usage, service levels, permits and related records; prepare statistical reports as required. 8. Operate and maintain a variety of office equipment including copiers, dictaphones, facsimile machines and computers; input and retrieve data and text; organize and maintain disk storage and filing. 9. Receive, sort and distribute incoming and outgoing correspondence. 10. May serve as recording secretary to various committees, commissions and boards; provide support to the Planning Commission, Parks and Recreation Commission and other commissions, committees and boards; take and transcribe minutes and record information. 11. Requisition materials and supplies as required; prepare, file and record purchase orders. Resolution No. 2005 -2370 Page 38 12. Perform routine accounting functions; receive and process invoices; may participate in monitoring the department budget; compile time accounting, prepare employee time sheets and payroll forms; may collect fees and process cash receipts. Marginal Functions: 1. May serve as receptionist. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned department. Cash handling techniques. Principles and practices of customer service. Modern office procedures, methods and equipment. Techniques of business letter writing and basic report preparation. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Principles of supervision, training and performance evaluation. Ability to: Perform responsible secretarial work involving the use of independent judgment and personal initiative. Coordinate, organize and proofread the work of staff in the area of work assigned. Interpret, explain and enforce Department policies and procedures. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Prioritize work and perform multiple functions at once. Work independently in the absence of supervision. Resolution No. 2005 -2370 Page 39 Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine, fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Take and transcribe dictation at a speed necessary for successful job performance. Independently prepare correspondence and memoranda. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Resolution No. 2005 -2370 Page 40 WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 41 ADMINISTRATIVE SERVICES DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise, and coordinate the programs and activities of the Administrative Services Department, including City Clerk, Human Resources /Risk Management, and Information Systems Divisions; to serve as City Clerk and Election Official; to direct the compilation, retention and maintenance of all documents and records related to the City Council, commissions and committees; to supervise a comprehensive records management program; to serve as Personnel Officer and City Risk Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager or Assistant City Manager. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Serve as City Clerk if appointed by the City Manager. 2. Maintain custody of official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance and surety documents, minutes and legal library; certify copies as required. 3. Provide responsible staff assistance and support to the City Manager or Assistant City Manager. Resolution No. 2005 -2370 Page 42 4. Act as custodian of the City's seal, vital documents and records; supervise the management of the City's computerized records management program and indexing and filing systems; develop, coordinate and supervise the City- wide records storage system; ensure compliance with appropriate guidelines for records retention and disposi- tion. 5. Coordinate and attend all meetings of the City Council and Redevelopment Agency; coordinate and participate in the preparation, review, and editing of City Council and Redevelopment Agency agenda, minutes, and staff reports; ensure compliance with legal requirements. 6. Manage and participate in the development and implementation of goals, objectives, policies and priorities for the Administrative Services Department; recommend and administer policies and procedures. 7. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policy, appropriate service and staffing levels. 8. Plan, direct, coordinate and review the work plan for the Administrative Services Department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 9. Select, train, motivate and evaluate the Administrative Services Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 10. Oversee and participate in the development and administration of the Administrative Services Department budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. 11. Receive and process formal petitions relating to affidavits of candidacy, campaign contribution and expenditure reports, financial disclosure statements, initiatives, referendums or recalls; examine and certify results; receive and process petitions pertaining to the City. Resolution No. 2005 -2370 Page 43 12. Coordinate and conduct all regular and special municipal elections; prepare appropriate resolutions and ordinances for Council adoption; prepare all forms necessary for candidates to run for office; research election laws; administer all election - related processes, initiatives, recalls and referendums. 13. Compose and oversee the preparation of resolutions, ordinances, commendations, proclamations, reports and correspondence to citizens, legislators and various agencies; compose administrative and legislative policies for City Council and City Manager approval. 14. Oversee and coordinate the compilation and indexing of the legislative history as required by law; monitor outstanding pending actions directed by the City Council; notify appropriate officials of pending expirations of contracts and agreements, insurance certificates and various forms of surety. 15. Oversee legal publishing, posting and mailings, including public hearing required publishing and notification. 16. Attest, publish, index and file ordinances and resolutions. 17. Receive and file claims, subpoenas and summons; prepare and certify information and /or provide disposition; 18. Administer oaths, affirmations, acknowledgments and certifications. 19. Coordinate public bid process; publication of notice; open and process bids; ensure compliance with established guidelines. 20. Serve as liaison for the Administrative Services Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 21. Provide responsible staff assistance to the City Manager; provide staff support to boards, commissions and Resolution No. 2005 -2370 Page 44 committees; prepare and present staff reports and other necessary correspondence. 22. Oversee and assist with a wide variety of personnel administration duties involving recruitment; benefit administration; labor relations; workers' compensation administration; coordination of employee events, training and employee development programs; coordination of summer youth employment program; providing information and assistance to City employees regarding personnel rules; and providing administrative support to the City Manager /Personnel Director. 23. Oversee risk management, insurance and self - insurance and loss - control programs. 24. Serve as public information officer if appointed by City Manager. 25. Assist City Manager in administration of his office including administration of City Attorney contract, law enforcement services contract, and goal setting process as assigned. 26. Assist City Manager with special projects as assigned. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of the Administrative Services Department. Management methods and techniques to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Resolution No. 2005 -2370 Page 45 Principles of supervision, training and performance evaluation. Parliamentary procedure and Roberts Rules of Order. Principles and practices of records management including records retention laws, micrographic and scanning operations. Modern office procedures and methods and equipment. Computer system operations, networking and management. Business English, spelling and mathematics. Purchasing procedures and practices. Principles and methods of record keeping and report writing. Pertinent Federal, State, and local laws, codes and regulations including the Election Code, Political Reform Act, the Ralph E. Brown Act, PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Legal aspects of human resources management including unfair labor practices, discrimination and illegal harassment and other matters related to employment law. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Principles and practices of local government risk management. Ability to: Manage, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of an Administrative Services Department. Develop and administer an efficient records management system. Comply with all posting and publication guidelines. Conduct all regular and special municipal elections. Develop and administer, program goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare clear and concise administrative and financial reports. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Resolution No. 2005 -2370 Page 46 Type and /or enter data on a computer at a speed necessary for successful job performance. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical duties appropriate to successful performance of assigned duties and responsibilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain confidentiality of information. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible managerial or administrative experience in municipal government, records management, office management, human resources, or a related field, including a minimum of two years City Clerk's office experience and three years of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, or a related field, supplemented by specialized training or upper division college level course work in personnel or human resources. Resolution No. 2005 -2370 Page 47 License or Certificate Possession of or ability to obtain, an appropriate, valid Certified Municipal Clerk certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 48 ADMINISTRATIVE SERVICES MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise, and coordinate the administrative services programs and activities within an assigned Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Department Head. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a Department Head, Deputy City Manager, or Assistant City Manager. Exercises direct and primary supervision over professional and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assumes responsibility for assigned administrative services and activities of a department including contract administration, grant management, purchasing, information systems, department or City fixed assets; assist department with budget process; assist with specific risk management and personnel responsibilities. 2. Provide responsible staff assistance and support to the assigned department head. 3. Assume responsibility for specific department programs, projects, and activities including, but not limited to time Resolution No. 2005 -2370 Page 49 accounting, tracking deposits, and development monitoring and condition compliance. 4. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 5. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within Departmental and City policy, appropriate service and staffing levels. 6. May plan, direct, coordinate, and review the work plan for the assigned division or department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 7. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Participate in the development and administration of an assigned division or department's budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures within approved limits; implement adjustments. 9. May serve as liaison for the assigned department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 10. Prepare and present staff reports and other necessary correspondence. 11. Conduct a variety of organizational and operational studies and investigations; recommend modifications to City or department programs, policies, procedures and fees as appropriate. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal administration. Resolution No. 2005 -2370 Page 50 13. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of one or more comprehensive municipal programs. Effectively manage contracts and evaluate the work of contractors. Develop and administer division or department goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare and present clear and concise administrative and financial reports to a variety of City officials and the public. Resolution No. 2005 -2370 Page 51 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible municipal administration, including supervisory responsibility. Training: experience in two years of Equivalent to a Bachelors degree from an accredited college or university with major course work in public Resolution No. 2005 -2370 Page 52 administration, business administration, social services administration, economics, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 53 ADMINISTRATIVE SPECIALIST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general supervision, perform a wide variety of administrative and analytical duties, including research, analysis, program development, report writing, and grant administration; oversee assigned administrative processes, procedures and programs; and provide information and assistance to the public regarding assigned programs and services. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. May exercise lead worker supervision over technical or clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume responsibility for monitoring and administering assigned program areas and assigned administrative support functions including budget; may direct the work activities of assigned clerical and technical personnel or other subordinate staff, participate in employee selection, prioritize and coordinate work assignments, review work for accuracy. 2. Provide responsible staff assistance and support to assigned management staff and department or program area. 3. Assist in developing and implementing operational, administrative, program, and other policies and procedures; assist in contract negotiations. Resolution No. 2005 -2370 Page 54 4. Assist with the analysis and preparation of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. 5. Collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 6. Assist in administering maintenance and service contracts; develop requests for proposals; conduct research on specifications. 7. Prepare and monitor grant programs, related proposals, and grant progress reports. 8. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 9. Participate in special projects and studies including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 10. Assist in preparation of ordinances and other supporting program documents; assist in preparing and monitoring program grants and related proposals. 11. Assist in developing and design departmental, operational and administrative procedures or forms as required. 12. Participate in various committees; attend and participate in professional group meetings. 13. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups and other social organizations; make presentations as required. Resolution No. 2005 -2370 Page 55 2. May draft press releases, newspaper articles, public service announcements and newsletters. 3. May participate in contract administration with outside consultants and developers. 4. Perform various fieldwork as required. S. May perform or assist in preparation of program and employee performance evaluations. 6. Serve as emergency response worker as necessary. 7. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of mathematics and statistics. Principles of supervision, training and performance evaluation. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. Principles and procedures of accounting and procurement practices. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Research, analytical techniques and the public policy development theory. Federal, State and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Resolution No. 2005 -2370 Page 56 Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommenda- tions in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 57 Experience: Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. One year of the education requirement may be substituted with two years of responsible administrative and analytical work experience. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment and field environment; travel from site to site; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 58 ASSISTANT CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of responsible and complex administrative and analytical duties in support of the City Clerk responsibilities; to attend City Council meetings and have primary responsibility for preparation of minutes; to plan, direct and coordinate record retention and destruction; to assist with the election process including responsibility for Political Reform Act filings; and to assume all duties and responsibilities of the City Clerk in his /her absence. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Clerk. Exercises direct and primary supervision over technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, direct and participate in the work involved in maintaining official City documents and records including agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records of the City Council, Redevelopment Agency and subsidiary authorities. 2. Participate in the development, implementation and monitoring of goals, objectives and policies for the City Clerk's Division. Resolution No. 2005 -2370 Page 59 3. Supervise, train and evaluate employees as assigned and assist in their selection. 4. Assist with the development and administration of the City Clerk's Division budget. 5. Coordinate the document imaging system and maintenance of complex filing and computerized record systems; analyze and evaluate technology relative to records management. 6. Implement and coordinate the subpoena response function of the City Clerk's Division as needed. 7. Compile, organize and interpret data, write reports and prepare correspondence. 8. Analyze administrative and operational situations and recommend change as needed. 9. Ensure compliance with legal requirements for record retention and destruction, assist with preparation and updating of City's records retention schedule, and administer the storage, retrieval and destruction of documents. 10. Assist the City Clerk in performance of Municipal election responsibilities and City filing officer responsibilities in compliance with the Political Reform Act. 11. Direct and participate in file research and document certification. 12. Operate a personal computer, printer and applicable software to independently produce correspondence, memoranda, reports and other materials. 13. Attend City Council and Redevelopment Agency meetings and prepare all minutes. 14. Serve as acting City Clerk in the Clerk's absence and sign official documents as needed. 15. Assist in developing and design or departmental, operational and administrative procedures or forms as required. Resolution No. 2005 -2370 Page 60 16. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May participate in contract administration. 2. May perform or assist in preparation of employee performance evaluations. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Applicable federal and state laws and regulations, including the Political Reform Act, Ralph M. Brown Act, and Public Records Act. Principles, practices and techniques of public records management including document imaging and applicable laws regarding records retention and destruction requirements. City government structure and processes. Effective public contact and public relations techniques and practices. Bid procedures for public agency projects. Analysis and research methods and techniques. Principles of supervision, training and performance evaluation. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment Pertinent Federal, State, and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Resolution No. 2005 -2370 Page 61 Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommenda- tions in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 62 Experience: Three years of increasingly responsible experience in a City Clerk's Office, including one year of supervisory responsibility. Training: Education required is equivalent to a Bachelors degree from an accredited college or university with major course work in Public or Business Administration or a closely related field. Two years of the education requirement may be substituted with four years of responsible and related work experience. License or Certificate: Possession of or ability to obtain, an appropriate, valid Municipal Clerk certification is preferred. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 63 ASSISTANT CITY ENGINEER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the City Engineer /Public Works Department divisions as assigned by the City Engineer /Public Works Director; to manage capital improvement projects; provide review and oversight of land development projects, subdivision maps, and associated improvement plans; to coordinate assigned activities with other City departments and outside agencies; and to provide responsible administrative support to the City Engineer /Public Works Director. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Engineer /Public Works Director. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for City Engineer /Public Works Department services and activities as assigned, including contract management for specific engineering services; administration of various City Engineer /Public Works Department Programs; administration of Assessment Districts; and the management of grant applications and state compliance requirements. Resolution No. 2005 -2370 Page 64 2. Provide responsible staff assistance and support to the City Engineer /Public Works Director. 3. Manage and participate in the development and implementation of City Engineer /Public Works Department goals, objectives, policies, and priorities for each assigned service area. 4. Manage City service contracts, including contract coordination and review of services and processing of invoices; manage service contracts for street sweeping, signal maintenance, and pavement striping; assist with management of contract development and traffic engineering services, may assist with bus and paratransit service contracts. 5. Administer and oversee a variety of projects and programs as assigned, which may include: administer the Capital Improvement Program for major and minor street projects, administer Traffic Regulatory Program, provide oversight of Graffiti Abatement Program, provide management oversight of the Fleet Maintenance Program, provide management oversight of the Crossing Guard Program, may provide management oversight of the City's transit service. 6. Recommend, within Departmental and City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 7. Plan, direct and coordinate, through subordinate level staff, the City Engineer /Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve problems. 8. Assess and monitor works load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 9. Select, train, motivate and evaluate City Engineer /Public Works Department personnel; provide or coordinate staff Resolution No. 2005 -2370 Page 65 training; work with employees to correct deficiencies; implement discipline and termination procedures. 10. Oversee and participate in the development and administration of the City Engineer /Public Works Department budget; assist with the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and recommend budgetary adjustments as appropriate and necessary; review and approve departmental expenditures as authorized by Director; supervise procurement of major equipment including Request for Qualifications or Proposals (RFQ or RFP), bids, staff reports, and purchase orders. 11. Explain and interpret City Engineer /Public Works Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 12. Represent the City Engineer /Public Works Department to other City departments, elected officials and outside agencies; coordinate City Engineer /Public Works Department activities with those of other departments and outside agencies and organizations; interact with utilities on various issues; serve as City liaison to Caltrans and work with Caltrans to resolve a variety of problems and issues as assigned by City Engineer /Public Works Director. 13. Provide staff assistance to City Manager and City Council; may provide support to City Council Transportation and Streets Standing Committee and other committees; may serve as City liaison to the County -wide Transportation Technical Advisory Committee and similar committees; prepare and present staff reports and other necessary correspondence. 14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of City Engineering and Public Works, including service delivery and privatization efforts. 15. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 16. Assist and review recommendation of traffic engineering matters and regional transportation /circulation matters. Resolution No. 2005 -2370 Page 66 17. Perform professional engineering work, including project design surveying. 18. Provide review and oversight of land development projects, subdivision maps, and associated improvement plans; meet with potential developers to review engineering requirements for development projects; review proposed development project preliminary designs and prepare design /mitigation conditions of approval. 19. Interpret and apply Federal, State and local policies, laws and regulations. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Engineering principles and practices as applied to city engineer /public works, including planning and development, and design and construction Methods and techniques used in the preparation of public works project designs and related plans, specifications, cost estimates and reports Operations, services and activities of a comprehensive municipal public works program. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Assessment District management. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Grant application procedures and grant administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Resolution No. 2005 -2370 Page 67 Ability to: Plan, organize, direct and coordinate the work of subordinate level staff Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal public works department. Develop and administer departmental goals, objectives, and procedures. Effectively manage contracts and evaluate the work of contractors. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 68 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal City Engineering and /or Public Works programs, including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in civil engineering, public administration, business administration or a related field. License or Certificate Professional Engineer's license. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 69 ASSISTANT CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the City Manager's Office and Finance Department including Redevelopment, Economic Development, Emergency Management, Information Systems, Affordable Housing, Finance, and Accounting; to serve as Redevelopment Agency Assistant Executive Director; may serve as Finance Director and the City and Redevelopment Agency Treasurer; and provides highly responsible and complex administrative support to the City Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities duties may include, but are not limited to, the following: Essential Functions: and 1. Assume full management responsibility for all assigned City Manager's Office and Finance Department services and activities; manage City finance and investment activities including issuance of bonds; manage budgeting, accounting, and purchasing; serve as the Redevelopment Agency Assistant Executive Director; recommend and administer policies and procedures; and may administer law enforcement contract. Resolution No. 2005 -2370 Page 70 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of City Manager's Office and Finance Department goals, objectives, policies, and priorities for each assigned service area. 4. Plan, direct and coordinate, through subordinate level managers, the City Manager's Office and Finance Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 5. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 6. Select, train, motivate and evaluate personnel; provide or coordinate City staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 7. Oversee and participate in the development and administration of the City budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 8. May serve as City and Agency Treasurer; determine investment options for City funds; manage City investment portfolio to maximize interest earnings. 9. Explain and interpret City Manager's Office and Finance Department programs, policies, and activities; analyze and evaluate cost effectiveness of private contractors and consultants; negotiate and resolve sensitive and controversial issues. 10. Represent the City Manager's Office and Finance Department to other City departments, elected officials and outside agencies; coordinate City Manager's Office and Finance Department activities with those of other departments and outside agencies and organizations. Resolution No. 2005 -2370 Page 71 11. Participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Provide staff support to assigned boards and commissions; provide Budget and Finance and Public Safety Standing Committees support; provide cable T.V., utility and special franchise oversight with the exception of refuse. 13. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal government administration and privatization. 14. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 15. Serve as City Manager in the City Manager's absence. 16. May oversee the City computer system and data processing; respond to communication technology issues. 17. May oversee risk management, insurance and loss control. 18. May manage labor relations, and personnel benefit programs. 19. May serve as Public Information Officer. Marginal Functions: 1. Serve as emergency response worker as required. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledae of: Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Principles and practices of program development and administration. Resolution No. 2005 -2370 Page 72 Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Purchasing procedures and practices. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Provide administrative and professional leadership and direction. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Plan, organize, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal government. Identify and respond to community issues, concerns and needs related to area of responsibility. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Develop and administer departmental goals, objectives, and procedures. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 2005 -2370 Page 73 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible experience in municipal government, including a minimum four years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Resolution No. 2005 -2370 Page 74 Phvsical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 75 ASSISTANT PLANNER I ASSISTANT PLANNER II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform professional work in the field of current and /or comprehensive planning; to process permits and conduct research; and to provide information and assistance to developers, the business community and the public on planning, housing, and development related matters. DISTINGUISHING CHARACTERISTICS Assistant Planner I - -This is an entry level class in the professional planner series. This class is distinguished from the Assistant Planner II and Associate Planner by the performance of the more routine tasks and duties assigned to positions within the series and this class still requires more supervision. Employees at this level may have limited development project case planner experience. Assistant Planner II - -This is the mid -level class in the professional planner series. This class is distinguished from the Assistant Planner I by increased work experience and the ability to act more independently as a development project case planner. SUPERVISION RECEIVED AND EXERCISED Assistant Planner I and II Receives immediate supervision from higher -level staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 2005 -2370 Page 76 Assistant Planner I and II Essential Functions: 1. Confer with and advise other staff, architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards; provide customer service at the public counter and over the phone. 2. Provide responsible staff assistance and support to higher - level planning staff. 3. Accept applications for development; enter data into a computer; check commercial, industrial and residential development plans to determine compliance with appropriate conditions of approval regulations and policies; process administrative and discretionary permits and minor variances. 4. Participates in the preparation or review of environmental impact and planning reports, yearly Department of Finance Report, monthly census report of building activity, yearly infrastructure report and quarterly development status report; with supervision, prepare initial studies; may make recommendations on special studies and compile information. 5. Participate in the environmental review process of proposed development. 6. Conduct planning research; prepare reports; prepare and maintain graphics and maps. 7. Collect, record and summarize statistical and demographic information; establish and maintain a comprehensive database; research and draft various ordinances for review. 8. Process minor lot line adjustment applications, sign permit applications, zoning clearances, and landscape plans and invoices. 9. Perform site visits of proposed site projects; survey neighborhoods for land uses. 10. Research and prepare a variety of documents, briefs, and correspondence on planning activities. Resolution No. 2005 -2370 Page 77 11. As assigned, assume responsibility for code and condition compliance related duties. 12. Process and issue home occupation, business registration and vendor permits, and develop and maintain related files and correspondence. Marginal Functions: 1. May make public presentations and present oral reports on planning information and activities. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Assistant Planner I Knowledge of: Basic principles and practices of urban planning and development. Basic site planning and architectural design techniques and methods. Modern office procedures, methods and equipment. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Applicable City, State, and Federal codes, ordinances, and regulations related to zoning, building construction and property maintenance. Ability to: Prepare maps and basic landscape, building layout and architectural drawings. Learn laws underlying general plans, zoning and land divisions. Learn applicable environmental laws and regulations. Learn to interpret planning and zoning programs to the general public. Resolution No. 2005 -2370 Page 78 Interpret and utilize current literature, information sources and research techniques in the field of urban planning. Perform basic plan checking activities. Conduct site inspections. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful performance. Respond to difficult and sensitive public inquiries. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of planning technician -level experience working in municipal, county or regional government community development /planning department or similar private sector experience is desirable. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a related field. Resolution No. 2005 -2370 Page 79 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Assistant Planner II In addition to the qualifications for Assistant Planner I: Knowledge of: Principles and practices of urban planning and development. Technical report writing. Laws underlying general plans, zoning and land divisions. Applicable environmental laws and regulations. Current literature, information sources and research techniques in the field of urban planning. Ability to: Interpret planning and zoning programs to the general public. Analyze and compile technical and statistical information. Prepare clear and concise oral and written reports. Perform entry -level plan checking activities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible urban planning experience working in municipal, county or regional government community development /planning department or similar private sector experience, with at least one year of such experience at a level equivalent to Assistant Planner I. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a closely related field. Resolution No. 2005 -2370 Page 80 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Assistant Planner I and II Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 81 ASSISTANT TO CITY MANAGER /CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise, and coordinate the programs and activities of the City Clerk's Department, including City Clerk, Human Resources, and Public Information Divisions; to serve as election official; to direct the compilation, retention and maintenance of all documents and records related to the City Council, commissions and committees; to supervise a comprehensive records management program; to serve as Personnel Officer and City Risk Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Maintain custody of official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance and surety documents, minutes and legal library; certify copies as required. 2. Provide responsible staff assistance and support to the City Manager. 3. Act as custodian of the City's seal, vital documents and records; supervise the management of the City's computerized records management program and indexing and filing systems; develop, coordinate and supervise the City- wide inactive records storage system; ensure compliance Resolution No. 2005 -2370 Page 82 with appropriate guidelines for records retention and disposition. 4. Coordinate and attend all meetings of the Redevelopment Agency and City Council; coordinate and participate in the preparation, review, and editing of City Council and Redevelopment Agency agenda, minutes, and staff reports; ensure compliance with legal requirements. 5. Manage and participate in the development and implementation of goals, objectives, policies and priorities for the City Clerk's Department; recommend and administer policies and procedures. 6. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policy, appropriate service and staffing levels. 7. Plan, direct, coordinate and review the work plan for the City Clerk's Department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 8. Select, train, motivate and evaluate the City Clerk's Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 9. Oversee and participate in the development and administration of the City Clerk's Department budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments. 10. Receive and process formal petitions relating to affidavits of candidacy, campaign contribution and expenditure reports, financial disclosure statements, initiatives, referendums or recalls; examine and certify results; receive and process petitions pertaining to the City. 11. Coordinate and conduct all regular and special municipal elections; prepare appropriate resolutions and ordinances for Council adoption; prepare election booklet and all forms necessary for candidates to run for office; research Resolution No. 2005 -2370 Page 83 election laws; administer all election - related processes, initiatives, recalls and referendums; register voters. 12. Compose and oversee the preparation of resolutions, ordinances, commendations, proclamations, reports and correspondence to citizens, legislators and various agencies; compose administrative and legislative policies for Council and City Manager approval. 13. Oversee and coordinate the compilation and indexing of the legislative history as required by law; monitor outstanding pending actions directed by the City Council; notify appropriate officials of pending expirations of contracts, insurance certificates and various forms of surety. 14. Oversee legal publishing, posting and mailings; review documents to ensure compliance with legal requirements; forward to appropriate office. 15. Provide official notification to the public regarding public hearings including legal advertising of notices; attest, publish, index and file ordinances and resolutions. 16. Receive and file claims, subpoenas and summons; prepare and certify information and /or provide disposition; 17. Administer oaths, affirmations, acknowledgments and certifications. 18. Coordinate public bid process; open and process bids; ensure compliance with established guidelines. 19. Serve as liaison for the City Clerk's Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 20. Provide responsible staff assistance to the City Manager; provide staff support to boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 21. Oversee and assist with a wide variety of personnel administration duties involving recruitment; benefit administration; labor relations; workers' compensation administration; coordination of employee events, training Resolution No. 2005 -2370 Page 84 and employee development programs; coordination of summer youth employment program; providing information and assistance to City employees regarding City personnel rules; and providing administrative support to the City Manager /Personnel Director. 22. Oversee risk management, insurance and self - insurance and loss - control programs. 23. May serve as public information officer. 24. Assist City Manager in administration of his office including administration of City Attorney contract, law enforcement services contract, and goal setting process. 25. Assist City Manager with special projects as assigned. 26. Serve as emergency response worker as necessary. 27. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of the City Clerk's Department. Management methods and techniques to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Parliamentary procedure and Roberts Rules of Order. Principles and practices of records management including records retention laws, micrographic and scanning operations. Modern office procedures and methods and equipment. Computer system operations, networking and management. Business English, spelling and Mathematics. Purchasing procedures and practices. Principles and methods of record keeping and report writing. Pertinent Federal, State, and local laws, codes and regulations including the Election Code, Political Reform Act, the Resolution No. 2005 -2370 Page 85 Ralph E. Brown Act, PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Legal aspects of human resources management including unfair labor practices, discrimination and illegal harassment and other matters related to employment law. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Principles and practices of local government risk management. Ability to: Manage, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of a City Clerk's Department. Develop and administer an efficient records management system. Comply with all posting and publication guidelines. Conduct all regular and special municipal elections. Develop and administer, program goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare clear and concise administrative and financial reports. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 2005 -2370 Page 86 Maintain physical duties appropriate to successful performance of assigned duties and responsibilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, sound decisions capabilities. Maintain confidentiality of which allows the capability of making and demonstrating intellectual information. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible managerial or administrative experience in municipal government, records management, office management, human resources, or a related field, including a minimum of two years experience in a City Clerk's Department and two years of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, or a related field, supplemented by specialized training or upper division college level course work in personnel or human resources. License or Certificate Possession of or ability to obtain, an appropriate, valid Certified Municipal Clerk certificate. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Resolution No. 2005 -2370 Page 87 WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 88 ASSOCIATE PLANNER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform professional work in the field of current and /or comprehensive planning; to process permits and conduct research; and to provide information and assistance to developers, the business community and the public on planning, housing, and development related matters. DISTINGUISHING CHARACTERISTICS This is the mid - journey level class within the professional planner series. Employees within this class are distinguished from the Assistant Planner I and II by the performance of the full range of duties as assigned including case planner assignments, environmental document preparation, complex plans examination, code compliance research, policy development, and advanced report preparation. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher -level staff. May exercise lead worker supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Confer with and advise other staff, architects, builders, attorneys, contractors, engineers and the general public Resolution No. 2005 -2370 Page 89 regarding City development policies and standards; provide customer service at the public counter and over the phone. 2. Provide responsible staff assistance and support to higher - level planning staff. 3. Accept applications for development; enter data into a computer; check commercial, industrial and residential development plans to determine compliance with appropriate conditions of approval regulations and policies; process administrative and discretionary permits and minor variances. 4. Participate in the preparation or review of environmental impact and planning reports, yearly Department of Finance Report, monthly census report of building activity, yearly infrastructure report and quarterly development status report; may make recommendations on special studies and compile information. 5. Participate in the environmental review process of proposed development and prepare initial studies. 6. Conduct planning research; prepare reports; prepare and maintain graphics and maps. 7. Collect, record and summarize statistical and demographic information; establish and maintain a comprehensive database; research and draft various ordinances for review. 8. Process minor lot line adjustment applications, sign permit applications, zoning clearances, and landscape plans and invoices. 9. Perform site visits of proposed projects; survey neighborhoods for land uses. 10. Research and prepare a variety of documents, briefs, and correspondence on planning activities. 11. Answer questions and provide information to the public; may make public presentations and present oral reports on planning information and activities. Resolution No. 2005 -2370 Page 90 12. As assigned, assume responsibility for code and condition compliance related duties. 13. Process and issue home occupation, business registration and vendor permits, and develop and maintain related files and correspondence. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Basic principles and practices of urban planning and development. Basic site planning and architectural design techniques and methods. Modern office procedures, methods and equipment. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Applicable City, State, and Federal codes, ordinances, and regulations related to zoning, building construction and property maintenance. Principles and practices of urban planning and development. Advanced site planning and architectural design techniques and methods. Technical report writing. Laws underlying general plans, zoning and land divisions. Applicable environmental laws and regulations. Current literature, information sources and research techniques in the field of urban planning. Principles of supervision, training and performance evaluation. Ability to: Prepare maps and basic landscape, building layout and architectural drawings. Learn laws underlying general plans, zoning and land divisions. Learn applicable environmental laws and regulations. Resolution No. 2005 -2370 Page 91 Learn to interpret planning and zoning programs to the general public. Interpret and utilize current literature, information sources and research techniques in the field of urban planning. Perform basic plan checking activities. Conduct site inspections. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful performance. Respond to difficult and sensitive public inquiries. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Interpret planning and zoning programs to the general public. Analyze and compile technical and statistical information. Prepare clear and concise oral and written reports. Perform journey level plan checking activities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible Assistant Planner level or equivalent urban planning experience, in either current or comprehensive planning, working in municipal, county or regional government community development /planning department or similar private sector experience. Resolution No. 2005 -2370 Page 92 Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a closely related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 93 BUDGET AND FINANCE MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise all municipal accounting and budgeting functions; to supervise, assign and review the work of staff responsible for one or more assigned items of finance functions including accounting payables and receivables billing, bond issuance, investments, cash management, payroll, budgeting and tax compliance activities; to produce various financial reports and conduct special financial studies. This position is non- competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Finance Director and /or Assistant City Manager. Exercises direct and primary supervision over professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential duties may include, but are not limited to, the following: Essential Functions: 1. Provide technical assistance and training to City staff in matters related to financial accounting and budget administration. 2. Provide responsible staff assistance and support to the Finance Director. 3. Develop and maintain chart of accounts. 4. Oversee and coordinate the annual audit process; ensure the timely delivery of financial documents. Resolution No. 2005 -2370 Page 94 5. Review financial registers, journals, and related documents prepared by others; recommend and implement changes in accounting, financial and auditing systems and procedures; prepare, audit and supervise the distribution of financial reports. 6. Plan, prioritize, assign, supervise and review the work of staff responsible for financial services including accounts payable, receivable, cash management, billing, tax compliance and reporting; supervise and occasionally perform the preparation and posting of journal entries to record revenues, transfers, payments, and correct expenditures. 7. Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures. 8. Establish schedules and methods for providing assigned financial services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 9. Maintain City contracts; monitor contract payments; ensure contracts are within budget requirements; ensure compliance with contract obligations. 10. Analyze revenue - generating and cost - reducing proposals for capital and operating programs; prepare revenue projections and provide revenue management. 11. Participate in the preparation, development and administration of the City -wide budget; develop estimates of funds needed for staffing and related expenses; approve expenditures and implement appropriate budget adjustments. 12. Participate in the selection of finance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 13. Participate in the preparation and administration of assigned budget; complete line item budget analysis as assigned; submit budget recommendations; monitor expenditures. Resolution No. 2005 -2370 Page 95 14. Monitor legislative developments related to finance and accounting matters; evaluate impact on City operations; assist with long range financial planning and forecasting. 15. Review vendor reports and issue 1099's to appropriate vendors; transmit magnetic media returns of 1099's to the state and federal government; prepare all Federal or State required financial reports including the annual State Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated Cost Reimbursement report and Unclaimed Property Report. 16. Assist other departments in preparation and maintenance of financial records. 17. Conduct and prepare reports on financial and revenue studies as directed. 18. Supervise payroll functions and payment of approved benefits, including W -2 forms. 19. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal finance. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of governmental finance and accounting programs financial reporting and fixed assets. Generally accepted finance and accounting principles and procedures. Principles of supervision, training and performance evaluation. Principles and practices of mathematics and statistics. Principles and practices of budgeting. Methods and techniques of revenue analysis and interpretation. Principles and practices of contract administration. Resolution No. 2005 -2370 Page 96 Governmental accounting principles and practices. Financial research and report preparation methods and techniques. Automated financial management systems. Modern office procedures, methods and equipment. Purchasing practices and procedures. Principles and techniques of managing investments. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Conduct financial research and analysis. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Effectively manage contracts and evaluate the work of contractors. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Prepare a variety of financial statements, reports and analyses. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking systems and related documents. Apply Federal, State and local laws and regulations pertaining to accounting and auditing activities. Evaluate financial data and recommend improvements. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 97 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of and accounting supervisory or agency. Training: increasingly responsible municipal finance experience including two years of lead responsibility in a governmental Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 98 CITY ENGINEER /PUBLIC WORKS DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the City Engineer /Public Works Department including management of contracts, field operations, and professional and clerical office staff; to supervise contract engineering services; to manage capital improvement projects; provide review and oversight of land development projects, subdivision maps, and associated improvement plans; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities duties may include, but are not limited to, the following: Essential Functions: and 1. Assume full management responsibility for all City Engineer /Public Works Department services and activities including contract management for City services; administration of various City Engineer /Public Works Department Programs; administration of Assessment Districts; and the management of grant applications and state compliance requirements. Resolution No. 2005 -2370 Page 99 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of City Engineer /Public Works Department goals, objectives, policies, and priorities for each assigned service area. 4. Manage City service contracts, including contract coordination and review of services and processing of invoices; manage service contracts for city engineering services, street sweeping, signal maintenance, and pavement striping, and may manage City bus and paratransit contracts. S. Administer and oversee a variety of projects and programs; administer the Capital Improvement Program for major and minor street projects; administer Traffic Regulatory Program; provide oversight of Graffiti Abatement Program; provide management oversight of the Fleet Maintenance Program; provide management oversight of the Crossing Guard Program; may provide management oversight of the City Transit Program. 6. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 7. Plan, direct and coordinate, through subordinate level staff, the City Engineer /Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve problems. 8. Assess and monitor works load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 9. Select, train, motivate and evaluate City Engineer /Public Works Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Resolution No. 2005 -2370 Page 100 10. Oversee and participate in the development and administration of the City Engineer /Public Works Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; review and approve all departmental expenditures; supervise procurement of major equipment including Request for Qualifications or Proposals (RFQ or RFP), bids, staff reports, and purchase orders. 11. Explain and interpret City Engineer /Public Works Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 12. Represent the City Engineer /Public Works Department to other City departments, elected officials and outside agencies; coordinate City Engineer /Public Works Department activities with those of other departments and outside agencies and organizations; interact with utilities on various issues; serve as City liaison to Caltrans and work with Caltrans to resolve a variety of problems and issues. 13. Provide staff assistance to City Manager and City Council; provide support to City Council Transportation and Streets Standing Committee and other committees; serve as City liaison to the County -wide Transportation Technical Advisory Committee and similar committees; prepare and present staff reports and other necessary correspondence. 14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of City Engineering and Public Works, including service delivery and privatization efforts. 15. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 16. Assist and review recommendation of traffic engineering matters and regional transportation /circulation matters. 17. Perform professional engineering work, including project design surveying. 18. Provide review and oversight of land development projects, subdivision maps, and associated improvement plans; meet Resolution No. 2005 -2370 Page 101 with potential developers to review engineering requirements for development projects; review proposed development project preliminary designs and prepare design /mitigation conditions of approval. 19. Interpret and apply Federal, State and local policies, laws and regulations. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Engineering principles and practices as applied to city engineer /public works, including planning and development, and design and construction Methods and techniques used in the preparation of public works project designs and related plans, specifications, cost estimates and reports Operations, services and activities of a comprehensive municipal public works program. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Assessment District management. Practices of public transit and ADA paratransit programs. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Grant application procedures and grant administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Resolution No. 2005 -2370 Page 102 Ability to: Plan, organize, direct and coordinate the work of subordinate level staff Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal public works department. Develop and administer, departmental goals, objectives, and procedures. Effectively manage contracts and evaluate the work of contractors. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 103 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal City Engineering and /or Public Works programs, including three years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in civil engineering, public administration, business administration or a related field. License or Certificate Professional Engineer's license. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 104 CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the City of Moorpark including but not limited to City Manager's Office, Administrative Services, City Engineer /Public Works, Community Development, , and Community Services; to coordinate City activities with outside agencies; and to provide highly responsible and complex administrative support to the City Council. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives policy direction from the City Council. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all City Department services and activities including all contract services; recommend and administer policies and procedures. 2. Provides responsible staff assistance and support to the City Council. 3. Manage the development and implementation of City goals, objectives, policies, and priorities for each service area. 4. Establish, within City policy and budget, appropriate service and staffing levels; monitor and evaluate the Resolution No. 2005 -2370 Page 105 efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 5. Plan, direct and coordinate, through department directors, each department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 6. Assess and monitors work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Select, train, motivate and evaluate department directors and subordinate management personnel; provide for staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Oversee and participate in the development and administration of the City budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 9. Interpret and explain all City department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Represent the City of Moorpark to the public, elected officials and outside agencies; coordinate activities with other departments, outside agencies and organizations. 11. Participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of city management. 13. Prepare City Council meeting agendas and respond to inquiries. Resolution No. 2005 -2370 Page 106 14. Provide staff support to boards and commissions and committees. 15. Negotiate on labor issues with the employee union as the City Council's spokesperson. 16. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 17. Serve as emergency response worker as necessary. 18. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a modern and complex municipality. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Contract law and contract administration. Purchasing practices and procedures. Modern office procedures, methods and equipment. Principles and practices of municipal service provision. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Plan, organize, direct and coordinate the work of support staff Select, supervise, train and evaluate staff. Evaluate the cost effectiveness of municipal service delivery. Delegate authority and responsibility. Lead and direct the operations, services and activities of a municipality. Effectively manage contracts and evaluate the work of contractors. Resolution No. 2005 -2370 Page 107 Identify and respond to community and City Council issues, concerns and needs. Develop and administer departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Eight years of increasingly responsible experience in City management, including a minimum of four years management, administrative, and supervisory responsibility. Resolution No. 2005 -2370 Page 108 Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, urban planning, engineering, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 109 CLERK TYPIST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible, clerical duties in support of department and division staff; to participate in office support functions; to operate a switchboard and direct calls to appropriate staff; and to provide customer service to the public regarding City policies, procedures and programs. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform clerical duties in support of assigned division staff; recommend improvements in workflow, procedures and use of equipment and forms. 2. Provide responsible staff assistance and support to assigned supervisor. 3. As assigned, serve as a receptionist; operate a switchboard and screen all incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary. 4. Type and proofread a wide variety of reports, letters, memoranda; type from rough draft or verbal instruction. 5. Maintain records, files or databases. Resolution No. 2005 -2370 Page 110 6. Provide customer service to the public on the phone and in person; greet visitors at the counter; refer visitor to appropriate person or department; respond to inquiries and complaints; provide information within prescribed policies and procedures. 7. Provide information and forms to the public. Marginal Functions: 1. Receive, sort and distribute incoming and outgoing mail; arrange for delivery of outgoing packages. 2. Assist in a variety of department operations including purchasing; perform special projects and assignments as requested. 3. Operate an automobile for the purposes of purchasing supplies, making deliveries, attending offsite training, or similar purposes. 4. Serve as emergency response worker as necessary.. 5. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned division and department. Principles and practices of customer service. Modern office procedures, methods and equipment. Basic letter writing and basic report preparation techniques. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Switchboard operating techniques. Ability to: Perform a variety of clerical support services. Interpret and explain policies and procedures. Resolution No. 2005 -2370 Page 111 Prepare correspondence and memoranda from rough draft. Respond appropriately to citizen inquiries and complaints. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of increasingly responsible clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 2005 -2370 Page 112 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; kneeling, bending, stooping or reaching; handling, shipping and receiving of supplies; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 113 CODE COMPLIANCE OFFICER I CODE COMPLIANCE OFFICER II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To investigate and enforce the City's municipal, zoning, and building codes; to develop case files and issue citations; and to provide building and safety inspections and code enforcement of City owned property. DISTINGUISHING CHARACTERISTICS Code Compliance Officer I - -This is the entry -level class in the Code Compliance Officer series. This class is distinguished from the Code Compliance Officer II by the performance of the more routine tasks and duties assigned to positions within the series including the less complex inspection duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Code Compliance Officer II - -This is the full journey level class within the Code Compliance Officer series. Employees within this class are distinguished from the Code Compliance Officer I by the performance of the full range of duties as assigned including issuing citations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Code Compliance Officer I Receives immediate supervision from the Community Development Director, division manager, or designated lead worker. Resolution No. 2005 -2370 Page 114 Code Compliance Officer II Receives general supervision from the Community Development Director, division manager, or designated lead worker. ESSENTIAL FUNCTION STATEMENTS -- Essential duties may include, but are not limited to, the following: Essential Functions: 1. Interpret, apply and enforce the City's municipal, zoning, and building codes; issue infraction and misdemeanor citations and testify in court as necessary; track the progress of cases involved in the legal system and those assigned to the City Attorney's office. 2. Develop policies and procedures for inclusion in the City's Code Compliance Manual. 3. Conduct patrol and investigation duties in designated areas of the City to observe and follow up on violations. 4. Investigate and follow -up on complaints submitted by citizens or observed by other staff. S. Meet with citizens and explain City ordinances, policies, and procedures; mediate resolution of violations. 6. Process and issue home occupation, business registration and vendor permits; develop and maintain permit files and correspondence; draft and submit vendor and home occupation permit status reports to department director. 7. Inspect properties and structures for building code, zoning code, health and safety deficiencies; conduct code enforcement investigations; prepare reports on property inspections. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 115 QUALIFICATIONS Code Compliance Officer I Knowledge of: Procedures, objectives, and performance requirements of various City, State, and Federal rehabilitation programs. Modern office procedures, methods and equipment. Applicable City, State, and Federal codes, ordinances, and regulations related to zoning, building construction and property maintenance. Accepted safety standards and methods of building construction for family housing units. Ability to: Interpret and apply pertinent Federal, State, and City codes and ordinances relating to building construction and rehabilitation. Read and interpret building plans, blueprints, and specifications. Prepare cost estimates and job specifications. Write clear and concise reports. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Understand and follow oral and written instructions. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 116 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of governmental experience working with regulation enforcement or related experience. Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in urban planning or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Code Compliance Officer II In addition to the qualifications for Code Compliance Officer I: Knowledge of: All pertinent municipal zoning codes and regulations. Funding sources and the needs of the community. Ability to: Work independently in the absence of supervision. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of municipal experience working with code enforcement or related experience. Resolution No. 2005 -2370 Page 117 Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in urban planning or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to outside atmospheric conditions, dust and noise; work in high, exposed places; work on uneven surfaces; work around moving mechanical parts of equipment, tools or machinery; exposure to potentially hostile environments. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 118 COMMUNITY DEVELOPMENT DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Community Development Department including Planning, Code Compliance and Building and Safety Divisions; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Community Development Department services and activities including Planning, Code Compliance, and Building Safety Divisions, and all related contracted services; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the City Manager. 3. Manage the development and implementation of Community Development Department goals, objectives, policies, and priorities for each assigned service area. Resolution No. 2005 -2370 Page 119 4. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 5. Plan, direct and coordinate, through subordinate level staff, the Community Development Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 6. Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Select, train, motivate and evaluate Community Development Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Oversee and participate in the development and administration of the Community Development Department budget; manage cost recovery and time accounting efforts; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 9. Explain interpret Community Development Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Represent the Community Development Department to other City departments, elected officials and outside agencies; coordinate Community Development Department activities with those of other departments and outside agencies and organizations. 11. Provide staff assistance to the City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 12. Provide staff support to assigned boards and commissions. Resolution No. 2005 -2370 Page 120 13. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of planning, code compliance, and building and safety. 14. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal planning, building safety and code compliance program. Management skills to analyze programs, policies and operational needs. Civil engineering principles and practices. Negotiation strategies. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations including CEQA. Ability to: Plan, organize, direct and coordinate the work of lower level staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Resolution No. 2005 -2370 Page 121 Lead and direct the operations, services and activities of a comprehensive municipal department. Identify and respond to community concerns and needs related to departmental matters. Develop and administer departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 122 Experience: Five years of increasingly responsible experience in municipal administration, including three years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban planning, engineering, business administration, public administration or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 123 COMMUNITY SERVICES TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under direct supervision, performs a variety of administrative support work within the Parks, Recreation and Community Services Department, including assisting with research, analysis, program development, report writing, grant administration, publicity and public information pertaining to Parks, Recreation and Community Services Department programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. May exercise lead worker supervision over technical and clerical staff and professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist in coordinating, monitoring, and administering assigned program areas including but not limited to commercial and residential solid waste and recycling programs; household hazardous waste collection; used oil recycling; public transit, and senior and disabled paratransit; assist in assigned administrative support functions including file maintenance, records storage, budget; may direct the work activities of assigned technical or clerical personnel or other subordinate staff or contract operations. Resolution No. 2005 -2370 Page 124 2. Assist in implementing operational, administrative, program, and other policies and procedures; provide administrative support and research. 3. Provide preliminary analysis for the preparation and administration of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. 4. Under supervision, collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 5. Assist in administering maintenance and service contracts, developing requests for proposals, and conducting research on specifications. 6. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 7. Participate in special projects and studies including background research of new programs and services, and feasibility analysis; prepare and present reports. 8. Assist in preparation of and monitoring grant programs, related proposals, and grant progress reports. 9. Participate in various committees; attend and participate in professional group meetings. 10. Make oral and written presentations to the staff, the public, and professional groups. 11. Participates in the preparation and revision of brochures and other administrative materials; develops educational displays; may be asked to assist with youth outreach and school presentations. Resolution No. 2005 -2370 Page 125 Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups, and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements, and newsletters. 3. May participate in contract administration with outside consultants and developers. 4. Serve as emergency response worker as necessary. 5. Perform various fieldwork as required. 6. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principals of integrated waste management, including solid waste source reduction, recycling, and composting. Practices of public transit and ADA paratransit programs. Principles of mathematics and statistics. Principles of business letter writing and basic report preparation. Methods of research, program analysis, and report preparation. Public relations techniques. Spreadsheet, word processing, and financial management computer applications. Modern office procedures, methods, and equipment. Principles of supervision, training, and performance evaluation. Ability to: Understand, interpret, and communicate the City procedures, rules and regulations, and implement applicable procedures. Perform varied technical administrative work. Perform routine clerical work. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Resolution No. 2005 -2370 Page 126 Enter data into a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Perform administrative and analytical activities for assigned programs. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in areas of responsibility. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible administrative and analytical experience. Public agency experience, including work experience in the areas of integrated waste management, recycling, transit or ADA paratransit programs is preferred. Resolution No. 2005 -2370 Page 127 Training: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in environmental sciences, public administration, journalism, communications or a related field. Graduation from an accredited college or university with a Bachelors degree from an accredited college or university with an emphasis in environmental sciences, public administration, journalism, communications or a related field is preferred. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 128 CROSSING GUARD Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To escort school children across the street in a safe manner after verifying visually and audibly that that it is safe to enter the intersection; halt vehicles thorough the use of a hand -held stop sign held in a raised position above the head, while walking across an intersection; maintain order among children waiting to cross the street at street crossing points; report the license numbers of vehicles violating school crosswalk- related traffic laws to designated supervisor; instill an awareness in school children of safety measures necessary for safe street crossing. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from supervisory, management or higher -level maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform crossing guard duties to escort children and adults across the street in a safe manner after verifying visually and audibly that it is safe to enter the intersection. 2. May set up, monitor, and take down traffic warning devices and barricades for traffic control. 3. May perform regular sidewalk inspections and measure and report sidewalk and street maintenance and repair needs. 4. May perform street light inspections to verify proper function. Resolution No. 2005 -2370 Page 129 Marginal Functions: 1. Respond to public inquires in a courteous manner. 2. Perform clerical support duties. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Safety principles and practices including safety rules when crossing streets. Basic first aid methods and techniques. Principles of measurement. Modern office procedures, methods, and equipment. Word processing computer applications. Ability to: Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Fluently speak the English language and understand both written and oral English usage. Establish and maintain effective working relationships with those contacted in the course of work, including work effectively with school children. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Remain calm and use good judgment in emergency situations Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Resolution No. 2005 -2370 Page 130 Maintain effective audio /visual the degree necessary for assigned duties. discrimination and perception to the successful performance of Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Prior experience working with children is desirable. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Field environment; frequent exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work in exposed places; work on slippery or uneven surfaces. Physical Conditions: Essential functions include repetitive light lifting of a "Stop" sign in a raised position above the head with either arm; clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern approaching vehicles, children, adults, or other moving objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; ability to grasp and restrain children from moving into an unsafe area; maintaining physical condition necessary for sitting, standing or walking for Resolution No. 2005 -2370 Page 131 prolonged periods of time; travel to operating motorized vehicles; medium to heap pushing and pulling; climbing; balancing; crouching; crawling; reaching; handling; talking; hearing; near and far acuity; depth various locations; y lifting, carrying, stooping; kneeling; use of fingers; perception. Resolution No. 2005 -2370 Page 132 CROSSING GUARD SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To coordinate and provide lead worker supervision of crossing guards, provide parking enforcement, other municipal code compliance support activities and to provide support to the full range of Public Works activities. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management analyst or division manager. Exercises lead worker supervision over crossing guard and maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Schedule, plan, organize and provide safety and related training to crossing guards for coverage of locations throughout the City. 2. Monitors, supervises, and trains crossing guards. 3. May substitute for absent crossing guards. 4. Observes crossing guard locations for safety checks and compliance with City policies. 5. Inspects parking compliance in shopping centers, along key commercial corridors and streets in the vicinity of schools, and other City streets and issues parking citations. Resolution No. 2005 -2370 Page 133 6. May assist with traffic control and direct traffic during emergencies or congested periods and in support of public works maintenance and repair efforts. 7. May remove debris from City rights -of -way, including but not limited to shopping carts, barricades, dirt, lumber, bricks, auto parts, nails, glass, and dead animals. 8. May place barricades and signs for traffic control. 9. May transport and place radar speed trailer or other trailers. 10. May operate high - pressure graffiti removal sprayer. 11. May make contact with residents or the driving public to provide information and literature regarding municipal codes. 12. May issue citations for violations of municipal codes. 13. May enter information in computer devices and maintain computer databases. Marginal Functions: 1. Respond to public inquires in a courteous manner. 2. Assist Public Works administrative staff as directed. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Municipal codes and citation procedures. Principles of business letter writing and basic report preparation. Public relations techniques. Word processing computer applications. Modern office procedures, methods, and equipment. Resolution No. 2005 -2370 Page 134 Principles of supervision, training and performance evaluation. Ability to: Organize and schedule coverage of a number of posts and coordinate part -time staff. Perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Drive a pick -up truck with trailer in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Prepare clear and concise reports and correspondence. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allow for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing maintenance work, traffic control or related activities and one year of supervisory responsibility. Resolution No. 2005 -2370 Page 135 Training: Equivalent to completion of twelfth grade. College level work in civil engineering, public administration, business administration or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of equipment, tools or machinery; high traffic areas close to moving vehicles, exposed places and computer screens. Physical Conditions: Essential functions include repetitive light lifting of a "Stop" sign in a raised position above the head with either arm; clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern approaching vehicles, children, adults, or other moving objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; ability to grasp and restrain children from moving into an unsafe area; maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 136 DEPUTY CITY CLERK I DEPUTY CITY CLERK II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist in coordinating and administering programs and activities of the City Clerk's Division; to assist in maintaining official municipal records and monitoring publication of all official City notices; and to assume responsibilities of the City Clerk as assigned. DISTINGUISHING CHARACTERISTICS Deputy City Clerk I - -This is the entry -level class in the Deputy City Clerk series. This class is distinguished from the Deputy City Clerk II by the performance of the more routine tasks and duties assigned to positions within the series. Deputy City Clerk II - -This is the full journey -level class within the Deputy City Clerk series. Employees within this class are distinguished from the Deputy City Clerk I by the performance of the full -range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, are fully aware of the operating procedures and policies of the City Clerk's Division, and may be appointed to serve as acting City Clerk in the absence of the City Clerk. SUPERVISION RECEIVED AND EXERCISED Deputy City Clerk I Deputy City Clerk II Receives general supervision from the City Clerk. May exercise lead worker supervision over clerical staff. Resolution No. 2005 -2370 Page 137 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Deputy City Clerk I Deputy City Clerk II Essential Functions: 1. Assist in coordinating and administering programs and activities in the City Clerk's Department; research a variety of legal material; ensure compliance with current laws and regulations. 2. Provide responsible staff assistance and support to the City Clerk. 3. Prepare a variety of documents, including resolutions, ordinances, reports, and related correspondence. 4. Compile and coordinate the preparation of the City Council and Redevelopment Agency agendas; attend meetings; and assist in preparing minutes. 5. Review City Council mail for reproduction and distribution. 6. Compose and publish notices for special meetings, public hearings, public bids and openings; ensure compliance with legal guidelines; adhere to proper legal noticing procedures; prepare and maintain log of legal notice posting and publication. 7. Conduct public bid openings; attend and record sealed bid openings; update and maintain bidders list. 8. Assist with election activities; administer oaths of office; register voters; process initiative, referendums and recall drives. 9. Maintain logs and records in compliance with the Fair Political Practices Commission. 10. Prepare and execute affidavits. 11. Maintain claim, tort and legal opinion files and logs. Resolution No. 2005 -2370 Page 138 12. Prepare and distribute the City Council and Redevelopment Agency annotated agendas. 13. Maintain a log of all documents forwarded to County Recorder and prepare correspondence transmitting documents to be recorded. 14. Perform data entry for all City records; assist in the maintenance of the City Clerk's indexing system and optical information retrieval system. 15. File and retrieve documents; determine placement or establish new placement in accordance with established procedures; maintain and update file guide. 16. Maintain and update the City's Internet Home Page. 17. Produce monthly and quarterly departmental reports for the purpose of maintaining current and correct file information. 18. Assist with scanning of all required documents along with indexing and back -up procedures. 19. Assist in creating and updating a records management plan and procedures manual for City Clerk's Division. 20. Receive contracts and verify transmittals; assign file and contract numbers. 21. Maintain database for resolutions, ordinances, and minutes. 22. Prepare cable television notices for City's government channel. 23. Prepare surety release letters after action by the City Council to exonerate or reduce the surety. 24. Answer phones, take messages, and answer inquiries for City Clerk's Division and City Manager's Office. 25. Create certificates of recognition /appreciation and proclamations for the City Council. Resolution No. 2005 -2370 Page 139 26. Maintain vault and file cabinets assuring orderliness and cleanliness; keep accurate record of file locations. 27. Coordinate preparation of City newsletters. 28. Assist with claims processing. 29. Provide technical and clerical support to the City Clerk. 30. May prioritize work assignments, assist with the preparation of performance evaluations, and participate in the selection and training of clerical staff. Deputy City Clerk II In addition to the Essential Functions for Deputy City Clerk I: May be appointed to serve as City Clerk in the absence of the City Clerk. Deputy City Clerk I Deputy City Clerk II Marginal Functions: 1. Assist in the preparation and administration of the department budget; monitor expenditures; recommend modifications or adjustments, as necessary. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Deputy City Clerk I Knowledge of: Principles and practices of records management, micrographic and scanning operations. Methods and techniques of record keeping. Methods and procedures of data entry. Resolution No. 2005 -2370 Page 140 Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Bid procedures. Pertinent records retention and destruction laws, codes, and regulations. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Interpret and explain City policies and procedures. Research, analyze, and evaluate records and files. Assist in the development and implementation of a Citywide records management program. Understand and comply with all posting and publication guidelines. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 141 Experience: Two years of increasingly responsible office management experience, preferably including one year in a City Clerk's Office. Training: Equivalent to the completion of the twelfth grade, including college level course work in business administration, public administration, or a related field is desirable. License or Certificate Ability to obtain an appropriate, valid Municipal Clerk and /or Records Manager certification is desirable. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Deputy City Clerk II Knowledge of: Principles and practices of records management, scanning operations. Methods and techniques of record keeping. Methods and procedures of data entry. Principles of business letter writing and preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Bid procedures. micrographic and basic report Pertinent records retention and destruction laws, codes, and regulations. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training, and performance evaluation. Ability to: Interpret and explain City policies and procedures. Research, analyze, and evaluate records and files. Assist in the development and implementation of a Citywide records management program. Resolution No. 2005 -2370 Page 142 Understand and comply with all posting and publication guidelines. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible office management experience, including two years in a City Clerk's Office. Training: Equivalent to the completion of two years of college -level course works in business administration, public administration, or a related field. Completion of the twelfth grade and two additional years of experience in a City Clerk's Office may be substituted for the college requirement. License or Certificate Possession of or ability to obtain, an appropriate, valid Municipal Clerk and /or Records Manager certification is desirable. Resolution No. 2005 -2370 Page 143 Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Deputy City Clerk I Deputy City Clerk II Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 144 DEPUTY CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To provide highly responsible and complex administrative support to the City Manager; plan, direct, manage, and oversee finance and accounting functions, information systems, economic development and redevelopment, affordable housing programs, redevelopment agency and other designated capital improvement projects, emergency preparedness, legislation monitoring, and cable television franchise agreements; and serve as Redevelopment Agency Assistant Executive Director. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. May serve as acting City Manager in the City Manager's absence. 2. Provide highly responsible and complex staff assistance and support to the City Manager. 3. Serve as the Redevelopment Agency Assistant Executive Director. Resolution No. 2005 -2370 Page 145 4. May oversee management of City finance and investment activities, the budget, accounting, purchasing, business registration, and special assessment districts. 5. Plan, manage, and oversee economic development, redevelopment, affordable housing, capital projects, emergency preparedness, legislation monitoring, and cable television franchise agreements. 6. Develop and administer the City's emergency preparedness and response program; coordinate and implement community efforts and programs; coordinate emergency response training; represent the City on regional emergency preparedness and response related issues; ensure readiness of the City's EOC facility; coordinate the City's effort to obtain FEMA /OES disaster reimbursement following a disaster. 7. Manage the City's legislative monitoring program and develop the annual legislative program; research proposed legislation and strategies with appropriate staff; attend hearings, testify and prepare reports as needed. 8. Manage the development and implementation of goals, objectives, policies, and priorities for each assigned service area. 9. Recommend, within City policy, appropriate service and staffing levels, monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures, and allocate resources accordingly. 10. Plan, direct, and coordinate, through subordinate level staff and private contractors, the work plan for each assigned service area; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 11. Assess and monitors work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 12. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees Resolution No. 2005 -2370 Page 146 to correct deficiencies; implement discipline and termination procedures. 13. Oversee and participate in the development and administration of the City budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies for assigned service areas; and implement budgetary adjustments as appropriate and necessary. 14. Explain and interpret City department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 15. Represent the City of Moorpark to the public, elected officials and outside agencies; coordinate activities with other departments, outside agencies, and organizations. 16. Participate on a variety of boards, commissions, and committees; provide staff support to assigned boards and commissions, including the City Council Budget and Finance Committee. 17. Provide oversight of cable television, utility and other franchises. 18. Oversee planning and implementation of special projects and assigned capital improvement projects. 19. Prepare staff reports, resolutions, ordinances, contracts, agendas, correspondence, and other related documents, and make verbal staff presentations. 20. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal government administration and privatization. 21. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 22. Oversee the City's computer system and data processing; respond to communication technology issues. 23. Serve as emergency response worker as required. 24. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 147 QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Purchasing procedures and practices. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Provide administrative and professional leadership and direction. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Plan, organize, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal government. Identify and respond to community issues, concerns and needs related to area of responsibility. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Develop and administer departmental goals, objectives, and procedures. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Resolution No. 2005 -2370 Page 148 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal government, including a minimum three years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, economics, urban planning, engineering, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Resolution No. 2005 -2370 Page 149 WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 150 EXECUTIVE SECRETARY Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible, confidential, and complex administrative, technical and secretarial duties for the City Manager and City Council; to act as a liaison with City departments, staff, outside agencies and the general public; and to prepare reports and attend meetings. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Manager. Exercises lead worker supervision over clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform a wide variety of responsible, confidential, and complex administrative, technical and secretarial duties for the City Manager and City Council. 2. Provide responsible staff assistance and support to the City Manager. 3. Participate in administrative duties relating to the City Manager and City Council; act as liaison between the City Manager, City Council, staff and outside agencies; prepare comprehensive reports, minutes of meetings and agendas. 4. Maintain calendar of activities, meetings, and various events for City Manager; coordinate assigned activities with City departments, the public and outside agencies. Resolution No. 2005 -2370 Page 151 5. Maintain records and logs and develop reports concerning new or ongoing programs and program effectiveness; prepare statistical reports as required. 6. Assist the public and private groups, organizations and City departments; provide secretarial and clerical support to staff of the City Manager's Office; provide information as appropriate. 7. Attend a variety of meetings including departmental, advisory board, City Council, and related meetings with outside agencies; prepare minutes for selected meetings; disseminate information to City staff. 8. Answer questions and provide information to City staff and the public regarding City procedures and policies; refer inquiries as appropriate. 9. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and distribute incoming mail. 10. Independently compose, compile and prepare correspondence, reports and related documents as assigned. 11. Type, proofread and edit a wide variety of complex and confidential reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation using shorthand, speedwriting or dictation equipment as required. 12. Review, research and summarize a variety of fiscal, statis- tical and administrative information; prepare related reports, newsletters and correspondence. 13. Assist in a variety of department operations; perform special projects and assignments as requested. Marginal Functions: 1. May serve as recording secretary to City Council, commissions, committees and boards as required. 2. Serve as emergency response worker as necessary. Resolution No. 2005 -2370 Page 152 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledae of: City organization, policies and procedures. Operations, services and activities of City departments. Principles and practices of customer service. Modern office procedures, methods and equipment. Techniques of business letter writing and report preparation. Principles and procedures of record keeping. Principles and procedures of filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Perform responsible and difficult secretarial and administrative support services involving the use of independent judgment and personal initiative. Principles of supervision, training and performance evaluation. Ability to Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Prioritize work and perform multiple functions at once. Independently prepare correspondence and memoranda. Take and transcribe dictation at a speed necessary for successful job performance. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Work cooperatively with other departments, City officials and outside agencies. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 2005 -2370 Page 153 Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible administrative and secretarial experience. Training: Equivalent to completion of the twelfth grade supplemented by specialized secretarial training; college level course work in business administration, computer science, or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 2005 -2370 Page 154 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 155 FINANCE /ACCOUNTING MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise, assign and review the work of staff responsible for one or more assigned items of finance functions including accounting payables and receivables billing, bond issuance, investments, cash management, payroll, budgeting and tax compliance activities; to produce various financial reports; conduct special financial studies; and to monitor related computer operations. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Finance Director and /or Assistant City Manager. Exercises direct and primary supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS -- Essential duties may include, but are not limited to, the following: Essential Functions: 1. Monitor and respond to mainframe computer system operations; provide technical assistance and training to City staff in matters related to financial accounting and budget administration. 2. Provide responsible staff assistance and support to the Finance Director and /or Assistant City Manager. 3. Develop and maintain chart of accounts. 4. Monitor and balance various accounts; verify availability of funds; classify expenditures and revenues; research and analyze transactions to resolve problems. Resolution No. 2005 -2370 Page 156 5. Review financial registers, journals, and related documents prepared by others; recommend and implement changes in accounting, financial and auditing systems and procedures; prepare, audit and supervise the distribution of financial reports. 6. Plan, prioritize, assign, supervise and review the work of staff responsible for financial services including accounts payable, receivable, cash management, billing, tax compliance and reporting; supervise and occasionally perform the preparation and posting of journal entries to record revenues, transfers, payments, and correct expenditures. 7. Recommend and assist in the preparation and implementation of division goals and objectives; implement approved policies and procedures. 8. Establish schedules and methods for providing assigned financial services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 9. Participate in the maintenance of general ledger and accounting control records; reconcile various bank accounts to the general ledger including travel, bond and coupon, deposits, and investments. 10. Prepare the annual financial report including production of lead sheets, verification of account and fund balances, comparison of previous and current year revenues and expenditures, preparation and input of statements for internal and external use. 11. Coordinate audit procedures with external auditors; respond to requests for information and provide needed assistance. 12. Participate in the selection of finance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 13. Participate in the preparation and administration of assigned budget; complete line item budget analysis as Resolution No. 2005 -2370 Page 157 assigned; submit budget recommendations; monitor expenditures. 14. Prepare analytical and statistical reports on operations and activities; prepare monthly financial statements for assigned City Departments. 15. Review vendor reports and issue 1099's to appropriate vendors; transmit magnetic media returns of 1099's to the state and federal government; prepare all Federal or State required financial reports including the annual State Controller's Report, Statement of Indebtedness, Arbitrage Report, mandated Cost Reimbursement report and Unclaimed Property Report. 16. Assist other departments in preparation and maintenance of financial records. 17. Conduct and prepare reports on financial and revenue studies as directed. 18. Supervise payroll functions and payment of approved benefits, including W -2 forms. 19. Serve as emergency response worker as necessary. 20. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of governmental finance and accounting program. Generally accepted finance and accounting principles and procedures. Principles of supervision, training and performance evaluation. Principles and practices of mathematics and statistics. Principles and practices of budgeting. Principles and practices of contract administration. Governmental accounting principles and practices. Financial research and report preparation methods and techniques. Automated financial management systems. Resolution No. 2005 -2370 Page 158 Modern office procedures, methods and equipment. Purchasing practices and procedures. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Conduct financial research and analysis. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Effectively manage contracts and evaluate the work of contractors. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Prepare a variety of financial statements, reports and analyses. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking systems and related documents. Apply Federal, State and local laws and regulations pertaining to accounting and auditing activities. Conduct sound audits of financial records. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 159 Experience: Four years of increasingly responsible municipal finance and accounting experience including one year of supervisory or lead responsibility in a governmental agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course works in accounting, finance, or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 160 FINANCE DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Finance Department including preparation of the budget, accounting, accounting system maintenance, payroll, financial reporting and audits, assessment district administration, purchasing, fixed asset management, cost allocation administration, grant management, and office equipment maintenance; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the Assistant or Deputy City Manager; and may serve as City Treasurer and Redevelopment Agency Treasurer. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant or Deputy City Manager. Exercises direct and primary supervision over professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. May serve as City Treasurer and Redevelopment Agency Treasurer if appointed by City Manager. 2. Assume management responsibility for all Finance Department services and activities, including preparation of the budget, accounting, accounting system maintenance, payroll, financial reporting and audits, assessment district Resolution No. 2005 -2370 Page 161 administration, purchasing, fixed asset management, cost allocation administration, grant management, and office equipment maintenance. 3. Provide responsible staff assistance and support to the Assistant or Deputy City Manager. 4. Manage the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area. 5. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 6. Plan, direct and coordinate, through subordinate level staff and private contractors, the Finance Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with assigned staff to identify and resolve problems. 7. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 8. Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; provide supporting documentation to Assistant or Deputy City Manager to implement discipline and termination procedures. 9. Oversee and participate in the development and administration of the Finance Department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 10. Explain and interpret Finance Department programs, policies, activities and contracts with private service providers; negotiate and resolve sensitive and controversial issues. Resolution No. 2005 -2370 Page 162 11. Represent the Finance Department to other City departments, elected officials and outside agencies; coordinate Finance Department activities with those of other departments and outside agencies and organizations. 12. Provide staff support to a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 13. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and purchasing. 14. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Purchasing procedures and practices. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Provide administrative and professional leadership and direction. Resolution No. 2005 -2370 Page 163 Research, analyze, and evaluate new service delivery methods, procedures and techniques. Plan, organize, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal government. Identify and respond to community issues, concerns and needs related to area of responsibility. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Develop and administer departmental goals, objectives, and procedures. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 164 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible finance and budgeting experience, including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, public administration, business administration or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 165 HUMAN RESOURCES ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of personnel administration duties involving recruitment, benefit administration, and workers' compensation administration; to coordinate employee events, training and employee development programs; to provide information and assistance to City employees regarding City personnel policies and procedures; to assist with risk management activities; and to provide administrative support to the Personnel Director or Personnel Officer as designated in the City's Personnel Rules. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Personnel Director or Personnel Officer. Exercises lead worker supervision over clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and coordinate recruitment and selection activities; including the preparation of job announcements and advertisements, dispatch to proper locations, answer phone inquiries; arrange testing and interviewing and employment medical exams; notify applicants of acceptance or rejection. 2. Provide responsible staff assistance and support to the Personnel Director or Personnel Officer. Resolution No. 2005 -2370 Page 166 3. Conduct employee orientation; prepare and process personnel documents related to hiring; answer employee questions regarding policies and procedures. 4. Process employee separations including resignations and dismissals; oversee employee evaluation process to insure timely and thorough reports and personnel action forms; maintain personnel records and files. 5. Prepare and process all mandatory forms for all workers' compensation injuries; and coordinate activities with City's claims administrator. Maintain attendance log and files for injury prevention program, CALOSHA and other Federal and State mandated programs. 6. Assist City's Risk Manager, as needed, on employee safety training, including appropriate record keeping and notification. 7. Assist with employee retirement, health, dental, vision, life, long term disability, employee assistance, and deferred compensation benefit plans administration; assist employees with claims and benefit related questions and concerns; and coordinate employee briefings and provide for initial and open enrollments for such programs. 8. Prepare a wide variety of reports, forms, letters, memoranda and statistical charts; independently prepare correspondence related to assigned responsibilities. 9. Serve on Safety Committee and other committees as assigned. 10. Plan and implement employee recognition activities including publication of employee newsletter. 11. Assist with coordination of City's volunteer program including recruitment and recognition. 12. Provide technical support as needed on labor relation's matters. 13. Assist with administration of classification and compensation plans and as needed labor agreements. 14. Assist with customer service enhancement activities. Resolution No. 2005 -2370 Page 167 15. Assist with monitoring conformance with federal, state and local personnel laws, regulations and policies such as child labor, Immigration and Naturalization, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, COBRA, EEOC and prepare all bulletin board postings as required. 16. Serve as City's contact for employment verification, reference checks, wage and earnings assignment orders, state disability and unemployment claims and similar matters. 17. Coordinate and monitor all employee training and development programs including providing information about training opportunities to City Departments and employees, documenting training received in personnel files, and evaluating the effectiveness and quality of the training provided. 18. Assist with risk management activities including annual insurance reports and coordination with joint powers insurance authority. Marginal Functions: 1. Assist in a variety of department operations; perform special projects and assignments as requested. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Legal aspects of human resources management including unfair labor practices, discrimination and illegal harassment and other matters related to employment law. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Resolution No. 2005 -2370 Page 168 General risk management policies and procedures. Operations, services and activities of assigned department. Modern office procedures, methods and equipment. Business letter writing and basic report preparation techniques. Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. Basic mathematical and statistical principles. Pertinent Federal, State and local laws, codes and regulations including PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Principles of supervision, training and performance evaluation. Ability to: Coordinate, organize and review the work of staff in the area of work assigned. Interpret and explain City policies and procedures. Perform responsible work involving the use of independent judgment and personal initiative. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Independently prepare correspondence and memoranda. Prioritize work and perform multiple functions at once. Implement personnel programs. Maintain excellent interpersonal skills. Manage multiple assignments and projects. Maintain confidentiality of information. Type and /or enter data into a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 169 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible human resources experience at the analytical level, including one year of lead worker supervisory responsibility. Training: Equivalent to the completion of two years college or Associates Degree supplemented by specialized training or upper division college level course work in personnel or human resources and proficiency in office automation applications including but not limited to word processing and spreadsheets. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 170 HUMAN RESOURCES ASSISTANT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of personnel administration duties involving recruitment, benefit administration, and workers' compensation administration; to coordinate employee events; to provide information and assistance to City employees regarding City personnel policies and procedures; and to provide administrative and clerical support to the Personnel Director and Personnel Officer. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Personnel Director and Personnel Officer. May exercise lead worker supervision over clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan and coordinate recruitment activities; including the preparation of job announcements and help wanted advertisements, dispatch to proper locations, answer phone inquiries; arrange testing and interviewing; notify applicants of acceptance or rejection. 2. Provide responsible staff assistance and support to the Personnel Director and Personnel Officer. 3. Conduct employee orientation; prepare and process personnel documents related to hiring; answer employee questions regarding policies and procedures. Resolution No. 2005 -2370 Page 171 4. Process employee separations including resignations and dismissals; process employee evaluations and personnel action forms; maintain personnel records and files. 5. Prepare and process all mandatory forms in all workers' compensation injuries; coordinate insurance renewal briefings and process all changes. 6. Coordinate employee safety training, computer training and development programs; obtain speakers and notify employees; maintain attendance log and files for injury prevention program, CALOSHA and other Federal and State mandated personnel programs. 7. Assist with employee health, dental, vision and long -term disability benefit plan administration; assist employees with claims, benefit related questions, concerns, City personnel rules and regulations. 8. Maintain a calendar of activities, meetings and various events for assigned director; coordinate activities with other City departments, the public and outside agencies; make necessary travel arrangements. 9. Provide clerical support duties including type, format, edit, revise and proofread a wide variety of reports, forms, letters, memoranda and statistical charts; type from rough draft or verbal instruction; independently compose correspondence related to assigned responsibilities. 10. Serve as secretary to safety committee; take and transcribe minutes and record information. 11. Requisition materials and supplies as required; prepare, file and record purchase orders. 12. Update human resources related computer records. Marginal Functions: 1. Assist in a variety of department operations; perform special projects and assignments as requested. 2. Serve as emergency response worker as necessary. Resolution No. 2005 -2370 Page 172 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Legal aspects of human resources management including unfair labor practices, discrimination and harassment. Principles and practices of employee recruitment, selection, and management. General personnel policies and procedures applicable to the City. Operations, services and activities of assigned department. Modern office procedures, methods and equipment. Business letter writing and basic report preparation techniques. Principles and procedures of record keeping. English usage, spelling, grammar and punctuation. Basic mathematical and statistical principles. Pertinent Federal, State and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Coordinate, organize and review the work of staff in the area of work assigned. Interpret and explain Department policies and procedures. Perform responsible clerical human resources duties involving the use of independent judgment and personal initiative. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Independently prepare correspondence. Prioritize work and perform multiple functions at once. Type and /or enter data into a computer at a speed necessary for successful job performance. Work independently in the absence of supervision. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Resolution No. 2005 -2370 Page 173 Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Develop working knowledge of Pertinent Federal, State and local laws, codes and regulations including PERS, ADA, FMLA, California Family Rights Act, Pregnancy Disability Act, FLSA, and COBRA. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Equivalent to three years of increasingly responsible administrative secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized training and college level course work in personnel or human resources. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 174 INFORMATION SYSTEMS MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of complex duties in the design, development, testing, management and maintenance of the City's computerized information systems, including maintaining hardware and software configurations and implementing new information services system technology; serving as Local Area Network (LAN) and City Home Page administrator; and providing highly responsible and complex administrative support to the assigned department head. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned department head. Exercises direct and primary supervision over technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, lead, supervise, and monitor programs and activities related to the management and maintenance of the City's information systems, database applications, optical imaging, accounting /finance applications, and office automation applications including but not limited to word processing, electronic mail, spreadsheets, graphics, geographical information system (GIS) and telecommunication functions. 2. Provide responsible staff assistance and support to the assigned department head. Resolution No. 2005 -2370 Page 175 3. Instruct, assist, and train City staff in the procedures, methods and equipment used in information systems technology. 4. Maintain citywide hardware /software inventory; recommend and implement hardware /software upgrades, policies, and procedures for information systems functions. 5. Assist department representatives in researching solutions to hardware and software problems; interface with vendors and contractors concerning software and hardware needs, problems, requirements, applications, pricing and availability; oversee the purchase/ installation of hardware and software; and investigate and evaluate system improvements and enhancements. 6. Prepare requests for proposals and /or obtain bids for hardware /software upgrades and professional services. 7. Monitor work activities and information systems security to ensure compliance with established policies and procedures. 8. May administer contract for video broadcast and production services and manage City government channel. 9. Serve as LAN and City Home Page administrator. 10. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 11. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policies and departmental procedures, appropriate service and staffing levels. 12. May plan, direct, coordinate, and review the work plan for the assigned division; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. Resolution No. 2005 -2370 Page 176 13. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff computer related training; work with employees to correct deficiencies; implement discipline and termination procedures. 14. Participate in the development of the City annual budget, including the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures for division and implement adjustments. 15. May serve as liaison for the assigned department with other City departments and outside agencies; assist in resolution of sensitive and controversial issues. 16. Prepare staff reports and correspondence and present reports at meetings with City officials, employees and other encountered in the course of work; prepare analytical and statistical reports on operations and activities. 17. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics of information service systems, including hardware and software. Principles and techniques of programming. Principles and techniques of computer repair and maintenance. Principles and practices of systems analysis, programming, and documentation. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Resolution No. 2005 -2370 Page 177 Principles and practices administration and systems. Methods and techniques of Principles of supervision, Pertinent Federal, State, Ability to: of municipal budget preparation and financial management information training and instruction. training and performance evaluation. and local laws, codes and regulations. Select, supervise, train, and evaluate support staff. Manage, direct, and coordinate the work of support staff. Analyze programs, policies and operational needs. Instruct and train City staff in information systems operations. Analyze, design, program, and maintain information systems and peripherals. Analyze data and develop logical solutions to complex computer application and programming problems. Troubleshoot computer hardware and software problems. Make recommendations on selection of information systems and software application packages. Effectively manage contracts and evaluate the work of contractors. Develop and administer, division goals, objectives and procedures. Prepare and present clear and concise administrative and technical reports to a variety of City staff and the officials. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Resolution No. 2005 -2370 Page 178 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in management of information systems, LAN management, and personal computer environments, including two years of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in information systems, computer science, or a closely related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 2005 -2370 Page 179 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 180 INFORMATION SYSTEMS SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of complex duties in the design, development, testing, management and maintenance of the City's computerized information systems, including maintaining hardware and software configurations and implementing new information services system technology; assisting with Local Area Network (LAN) and City Home Page administration; and providing highly responsible and complex administrative support to the assigned department head. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned department head. Exercises lead worker supervision over technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, lead, supervise, and monitor programs and activities related to the management and maintenance of the City's information systems, database applications, optical imaging, accounting /finance applications, and office automation applications including but not limited to word processing, electronic mail, spreadsheets, graphics, geographical information system (GIS) and telecommunication functions. 2. Provide responsible staff assistance and support to the assigned department head. Resolution No. 2005 -2370 Page 181 3. Instruct, assist, and train City staff in the procedures, methods and equipment used in information systems technology. 4. Maintain citywide hardware /software inventory; recommend and implement hardware /software upgrades, policies, and procedures for information systems functions. 5. Assist department representatives in researching solutions to hardware and software problems; interface with vendors and contractors concerning software and hardware needs, problems, requirements, applications, pricing and availability; oversee the purchase /installation of hardware and software; and investigate and evaluate system improvements and enhancements. 6. Prepare requests for proposals and /or obtain bids for hardware /software upgrades and professional services. 7. Monitor work activities and information systems security to ensure compliance with established policies and procedures. 8. May assist with administration of contract for video broadcast and production services and management of City government channel. 9. May assist with LAN and City Home Page administration. 10. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 11. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policies and departmental procedures, appropriate service and staffing levels. 12. May plan, direct, coordinate, and review the work plan for the assigned division; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. Resolution No. 2005 -2370 Page 182 13. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff computer related training; work with employees to correct deficiencies; implement discipline and termination procedures. 14. Participate in the development of the City annual budget, including the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures for division and implement adjustments. 15. May serve as liaison for the assigned department with other City departments and outside agencies; assist in resolution of sensitive and controversial issues. 16. Prepare staff reports and correspondence and present reports at meetings with City officials, employees and other encountered in the course of work; prepare analytical and statistical reports on operations and activities. 17. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics of information service systems, including hardware and software. Principles and techniques of programming. Principles and techniques of computer repair and maintenance. Principles and practices of systems analysis, programming, and documentation. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Resolution No. 2005 -2370 Page 183 Principles and practices of municipal budget preparation and administration and financial management information systems. Methods and techniques of training and instruction. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Select, supervise, train, and evaluate support staff. Manage, direct, and coordinate the work of support staff. Analyze programs, policies and operational needs. Instruct and train City staff in information systems operations. Analyze, design, program, and maintain information systems and peripherals. Analyze data and develop logical solutions to complex computer application and programming problems. Troubleshoot computer hardware and software problems. Make recommendations on selection of information systems and software application packages Effectively manage contracts and evaluate the work of contractors. Develop and administer division goals, objectives and procedures. Prepare and present clear and concise administrative and technical reports to a variety of City staff and the officials. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Resolution No. 2005 -2370 Page 184 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in management of information systems, LAN management, and personal computer environments. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in information systems, computer science, or a closely related field. One year of the education requirement may be substituted with two years of responsible information systems management work experience. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Resolution No. 2005 -2370 Page 185 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 186 INFORMATION SYSTEMS TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform installation, configuration, repair, and maintenance for a variety of personal computer equipment, peripherals and software; to assist in maintaining and administering the local area network; and to provide support, technical assistance and training to end users and perform related duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned lead supervisor and department head. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with activities related to the management and maintenance of the City's information systems, database applications, optical imaging, accounting /finance applications, and office automation applications including but not limited to word processing, electronic mail, spreadsheets, graphics, geographical information system (GIS) and telecommunication functions. 2. Provide responsible staff assistance and support to the assigned lead supervisor and department head. 3. Assist with training City staff in the procedures, methods and equipment used in information systems technology. 4. Assist with maintaining the citywide hardware /software inventory, including performance of routine cleaning of equipment as required. Resolution No. 2005 -2370 Page 187 S. May assist with researching solutions to hardware and software problems and investigating and evaluating system improvements and enhancements. 6. May assist with LAN and City Home Page administration and maintenance. 7. Maintain routine back -up schedules for all file servers. 8. May participate in the development of the City annual budget. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics of information service systems, including hardware and software. Principles and techniques of programming. Principles and techniques of computer repair and maintenance. Principles and practices of systems analysis, programming, and documentation. Purchasing procedures and practices. Modern office procedures, methods and equipment. Methods and techniques of training and instruction. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Analyze programs, policies and operational needs. Instruct and train City staff in information systems operations. Analyze, design, program, and maintain information systems and peripherals. Analyze data and develop logical solutions to complex computer application and programming problems. Troubleshoot computer hardware and software problems. Make recommendations on selection of information systems and software application packages. Resolution No. 2005 -2370 Page 188 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Equivalent to two years of work experience operating, diagnosing, repairing, and maintaining personal computers and assisting with LAN management. Training: Equivalent to graduation from high school and completion of specialized information systems /computer operations related course work. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Resolution No. 2005 -2370 Page 189 WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 190 MAINTENANCE SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise, assign and review the work of staff responsible for maintaining the City's parks, street and parkway trees and landscaping and buildings; to administer service contracts and manage contractors; and to perform a variety of technical tasks relative to assigned areas of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Parks, Recreation and Community Services Director. Exercises direct and primary supervision over maintenance staff and over general service and /or maintenance contracts, contractors, and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for maintenance of the City's parks, buildings, and street landscape; administer service contracts and evaluate the work of maintenance contractors. 2. Provide responsible staff assistance and support to the Parks, Recreation and Community Services Director. 3. Manage and participate in the implementation of Parks, Recreation, Facilities, and Landscaped Medians and Parkways Divisions goals and objectives; implement approved policies and procedures. Resolution No. 2005 -2370 Page 191 4. Establish schedules and methods for providing maintenance services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 5. Participate in the selection of assigned maintenance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 6. Administer maintenance contracts for City parks and streetscape locations; conduct park inspections; meet with contractor to discuss maintenance issues; evaluate contractor performance. 7. Monitor water usage in parks, streetscapes and other landscaped areas; design and recommend irrigation modifications; monitor herbicide, pesticide and fertilizer use; conduct rodent controls; assess erosion risk. 8. Coordinate, schedule and assign maintenance staff for and senior, recreation and other program and facility rentals; conduct fire and safety inspections; repair deficiencies at City facilities. 9. Oversee building cleaning; maintain HVAC system; maintain security and fire alarms. 10. Conduct Citywide back flow inspection; monitor graffiti on City property; maintain vehicle report; assign staff to crossing guard duty. 11. Manage and participate in the development and administration of the Park Maintenance and Improvement, and Landscaped Medians and Parkways Divisions annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary. 12. Prepare analytical and statistical reports on operations and activities. 13. Provide assistance to director on capital improvement project planning and supervision. Resolution No. 2005 -2370 Page 192 Marginal Functions: 1. Attend and participate in technical group meetings; stay abreast of new trends and innovations in the field of parks and buildings maintenance. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles, practices, operations, services and activities of a comprehensive landscaping parks and building maintenance program. Principles of supervision, training and performance evaluation. Principles and practices of backflow inspection. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Supervise, organize, and review the work of lower -level staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Interpret and explain City policies and procedures. Prepare clear and concise comprehensive reports. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at as speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Resolution No. 2005 -2370 Page 193 Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in landscape, parks and building maintenance, including one year of supervisory or lead worker responsibility. Training: Equivalent to the completion of the twelfth grade supplemented with two years of specialized courses in landscape maintenance or related areas. Additional specialized training in parks and building maintenance and contract administration or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Possession of or ability to obtain and maintain an appropriate, backflow inspector's license. Possession of or ability to obtain and maintain an appropriate, pesticide applicator's license. Resolution No. 2005 -2370 Page 194 WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 195 MAINTENANCE WORKER I MAINTENANCE WORKER II MAINTENANCE WORKER III Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform semi - skilled and skilled work in the construction, maintenance and repair of City streets and streetscapes, parks, City buildings or other facilities. DISTINGUISHING CHARACTERISTICS Maintenance Worker I - -This is the entry -level class in the Maintenance Worker series. This class is distinguished from the Maintenance Worker II by the absence of directly related experience and requiring training to complete the more routine tasks and duties assigned to positions within the series. Maintenance Worker Maintenance Worker Maintenance Worker tasks and duties Employees in this experience. II - -This is the journey level class in the series. This class is distinguished from the III by the performance of the more routine assigned to positions within the series. class may have only limited related work Maintenance Worker III - -This is the advanced journey level class within the Maintenance Worker series. Employees within this class are distinguished from the Maintenance Worker II by the performance of the full range of duties as assigned including the most difficult maintenance tasks. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the II level, or when filled from the outside, have prior experience. Resolution No. 2005 -2370 Page 196 SUPERVISION RECEIVED AND EXERCISED Maintenance Worker I and II Receives immediate supervision from supervisory, management or higher -level maintenance staff. Maintenance Worker III Receives general supervision from supervisory, management or higher -level maintenance staff. May exercise lead worker supervision over lower -level maintenance staff, temporary staff, and contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Maintain streets, streetscapes, parks, City buildings or other City facilities. 2. Provide responsible staff assistance and support to assigned supervisory or maintenance staff. 3. Maintain roadways by removing sand, gravel and debris; clean and maintain storm drains, pipes and catch basins. 4. Operate various maintenance equipment and trucks; clean and maintain equipment. 5. Install and maintain irrigation systems; install, repair, and maintain water meters; read water meters in parks and other landscaped areas. 6. Conduct playground inspections; backfill sand as needed; install new playground equipment; inspect and make report of playground equipment condition. 7. Maintain ball fields; disk and roll; install new ball field equipment; perform weed abatement. Resolution No. 2005 -2370 Page 197 8. Maintain City facilities; repair drinking fountains; paint and repair restrooms as needed; repaint all surfaces as needed; remove graffiti; check park telephone operation; inspect security lighting, operate and maintain HVAC systems. 9. Construct forms, pour and finish cement on curbs, gutters, sidewalks, streets, alleys and other related areas. 10. Perform flood control; install storm drainpipes; dig ditches and backfill trenches and holes. 11. Break and repair concrete and asphalt surfaces; excavate and replace concrete, and asphalt surfaces; perform hot patching and sealing on surfaces; shovel and rake asphalt. 12. Set up and take down traffic warning devices and barricades for traffic control. 13. Maintain traffic signs; replace stop, parking, and street signs; perform street stenciling. 14. Sand blast graffiti from City facilities and structures. 15. May perform custodial duties including cleaning restrooms and offices; maintain and clean floors; dust office machines; close buildings. 16. Plant trees; install new planters. 17. May perform crossing guard duties to escort children and adults across the street in a safe manner after verifying visually and audibly that it is safe to enter the intersection. Marginal Functions: 1. Respond to public inquires in a courteous manner. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 198 QUALIFICATIONS Maintenance Worker I and II Knowledge of: Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Safety rules when crossing streets. Basic first aid methods and techniques. Ability to: Learn methods and techniques of general construction, maintenance and repair related to the area of work assigned. Learn to perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 199 Maintenance Worker I Experience: One year of experience performing maintenance work is desirable. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Maintenance Worker II In addition to the qualifications for Maintenance Worker I: Experience: One year of related experience performing maintenance work is desirable. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Maintenance Worker III In addition to the qualifications for Maintenance Worker I and II: Knowledge of: Methods and techniques of general construction, maintenance, and repair related to the area of work assigned. Principles of supervision and training. Resolution No. 2005 -2370 Page 200 Ability to: Perform a variety of skilled and semi - skilled maintenance, construction and repair work in the area of work assigned. Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of related experience performing maintenance work. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Within twelve (12) months of employment, the employee shall obtain and thereafter continuously maintain one or more of the following licenses or certificates, based on department and specific assignments, as determined by the City Manager: Limited Backflow Prevention Device Tester (Ventura County Environmental Health Department); Qualified Playground Inspector (National Playground Safety Institute); and Class A or B California Driver's License. WORKING CONDITIONS Environmental Conditions: Field environment; frequent exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of Resolution No. 2005 -2370 Page 201 equipment, tools or machinery; work in high, exposed places; work on slippery or uneven surfaces. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. The additional essential functions for performance of crossing guard duties include repetitive light lifting of a "Stop" sign in a raised position above the head with either arm; clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern approaching vehicles, children, adults, or other moving objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and ability to grasp and restrain children from moving into an unsafe area. Resolution No. 2005 -2370 Page 202 MANAGEMENT ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative and analytical duties; to oversee assigned administrative processes, procedures and programs; and to provide information and assistance to the public regarding assigned programs and services. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. Exercises functional and technical supervision over technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume direct responsibility for monitoring and administering assigned program areas; assist in assigned administrative support functions including budget; may direct the work activities of assigned clerical and technical personnel or other subordinate staff; participate in employee selection; prioritize and coordinate work assignments; review work for accuracy. 2. Provide responsible staff assistance and support to assigned management staff and department or program area. 3. Assist in developing and implementing operational, administrative, program, and other policies and procedures; Resolution No. 2005 -2370 Page 203 assist in contract negotiations; prepare employee evaluations. 4. Analyze the preparation and administration of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. 5. Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 6. Assist in administering maintenance and service contracts; develop requests for proposals; conduct research on specifications. 7. Participate in the drafting and implementation of department goals, policies and procedures. 8. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 9. Participate in special projects and studies including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 10. Assist in preparation of ordinances and other supporting program documents; assist in preparing and monitoring program grants and related proposals. 11. Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. 12. Assist in developing and design departmental, operational and administrative procedures or forms as required. 13. Participate in various committees; attend and participate in professional group meetings. Resolution No. 2005 -2370 Page 204 14. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements and newsletters. 3. May participate in contract administration with outside consultants and developers. 4. Serve as emergency response worker as necessary. S. Perform various fieldwork as required. 6. May perform or assist in preparation of program and employee performance evaluations. 7. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of mathematics and statistics. Principles of supervision and training. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. Principles and procedures of accounting and procurement practices. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Research, analytical techniques and the public policy development theory. Federal, State and local laws, codes and regulations. Resolution No. 2005 -2370 Page 205 Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommenda- tions in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2005 -2370 Page 206 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. One year of the education requirement may be substituted with two years of responsible administrative and analytical work experience License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 207 PARKS AND FACILITIES SUPERINTENDENT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To supervise, assign and review the work of staff responsible for maintaining the City's parks, street and parkway trees and landscaping and buildings; to administer service contracts and manage contractors; to manage capital projects; and to perform a variety of technical tasks relative to assigned areas of responsibility. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Parks, Recreation and Community Services Director. Exercises direct and primary supervision over maintenance staff and over general service and /or maintenance contracts, contractors, and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for maintenance of the City's parks, buildings, and street landscape; administer service contracts and evaluate the work of maintenance contractors. 2. Provide responsible staff assistance and support to the Parks, Recreation and Community Services Director. 3. Manage and participate in the implementation of Parks, Recreation, Facilities, and Landscaped Medians and Parkways Divisions goals and objectives; implement approved policies and procedures. Resolution No. 2005 -2370 Page 208 4. Establish schedules and methods for providing maintenance services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 5. Participate in the selection of assigned maintenance staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 6. Administer and oversee a variety of projects and programs as assigned, which may include administration of a capital improvement program for park and recreation projects, maintenance contracts for City parks and streetscape locations; conduct park inspections; meet with contractor to discuss maintenance issues; evaluate contractor performance. 7. Monitor water usage in parks, streetscapes and other landscaped areas; design and recommend irrigation modifications; monitor herbicide, pesticide and fertilizer use; conduct rodent controls; assess erosion risk. 8. Coordinate, schedule and assign maintenance staff for and senior, recreation and other program and facility rentals; conduct fire and safety inspections; repair deficiencies at City facilities. 9. Oversee building cleaning; maintain HVAC system; maintain security and fire alarms. 10. Conduct Citywide back flow inspection; monitor graffiti on City property; maintain vehicle report; assign staff to crossing guard duty. 11. Manage and participate in the development and administration of the Park Maintenance and Improvement, and Landscaped Medians and Parkways Divisions annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary. 12. Prepare analytical and statistical reports on operations and activities. Resolution No. 2005 -2370 Page 209 13. Provide assistance to director project planning and supervision. Marginal Functions: on capital improvement 1. Attend and participate in technical group meetings; stay abreast of new trends and innovations in the field of parks and buildings maintenance. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles, practices, operations, services and activities of a comprehensive landscaping parks and building maintenance program. Principles of supervision, training and performance evaluation. Principles and practices of backflow inspection. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Pertinent Federal, State, and local laws, codes and regulations. Principles of supervision, training and performance evaluation. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate contractors. Interpret and explain City policies and procedures. Prepare clear and concise comprehensive reports. Operate and use modern office equipment including fax /modem, personal computer or terminal, copiers. Enter data on a computer at as speed necessary job performance. Communicate clearly and concisely, both orally and the work of fax machine or printers and for successful in writing. Resolution No. 2005 -2370 Page 210 Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in landscape, parks and building maintenance, including two years of supervisory or lead worker responsibility. Training: Equivalent to the completion of the twelfth grade supplemented with two years of specialized courses in landscape maintenance or related areas. Additional specialized training in parks and building maintenance and contract administration or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Possession of or ability to obtain and maintain an appropriate, backflow inspector's license. Possession of or ability to obtain and maintain an appropriate, pesticide applicator's license. Resolution No. 2005 -2370 Page 211 WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from to computer screens; exposure to outside dust and noise; work on slippery or uneven Physical Conditions: site to site; exposure atmospheric conditions, surfaces. Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2005 -2370 Page 212 PARKS, RECREATION, AND COMMUNITY SERVICES DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Parks, Recreation and Community Services Department including Recreation, Facilities, Parks, Landscape and Trees, Active Adult /Senior Citizen Services, Library, Art in Public Places, Building Security, At -Risk Youth Program, Solid Waste and Recycling Programs, and may include City Transit Program; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager. Exercises direct and primary supervision over management, supervisory, professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume full management responsibility for all Parks, Recreation and Community Services Department services and activities including all contract administration, Recreation, Facilities, Parks, Landscape and Trees, Active Adult /Senior Citizen Services, Library, Art in Public Places, Building Security, At -Risk Youth Program, and Solid Waste and Recycling Programs; recommend and administer policies and procedures. Resolution No. 2005 -2370 Page 213 2. Provide responsible staff assistance and support to the City Manager. 3. Coordinate the City's recycling, source reduction, green waste, and solid waste education programs; provide input and feedback on programs. 4. Administer the City's solid waste and recycling franchise agreements including rate review and contract negotiation; develop bid specifications and service contracts. 5. May administer and supervise the City's transit service, including bus operations and maintenance, route development, administer transportation grants, ensure compliance with ADA and paratransit requirements, represent the City on regional transportation and transit issues. 6. Manage the development and implementation of Parks, Recreation and Community Services Department goals, objectives, policies, and priorities for each assigned service area. 7. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 8. Plan, direct and coordinate, through subordinate level staff and private contractors, the Parks, Recreation and Community Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 9. Assess and monitors work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 10. Select, train, motivate and evaluate Parks, Recreation and Community Services Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Resolution No. 2005 -2370 Page 214 11. Oversee and participate in the development and administration of the Parks, Recreation and Community Services Department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 12. Explain and interpret Parks, Recreation and Community Services Department programs, policies, activities and contracts with private service providers; negotiate and resolve sensitive and controversial issues. 13. Represent the Parks, Recreation and Community Services Department to other City departments, elected officials and outside agencies; coordinate Department activities with those of other departments and outside agencies and organizations. 14. Provide staff support to a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. 15. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal service delivery and privatization. 16. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles and practices of facilities and landscape maintenance. Operations, services and activities of a comprehensive municipal community service delivery program. Resolution No. 2005 -2370 Page 215 Principles and practices of Parks and Recreation and Active Adult /Senior Citizen program administration. Practices of public transit and ADA paratransit programs. Management skills to analyze programs, policies and operational needs. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan, organize, direct and coordinate the work of lower -level staff. Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive facilities, parks and recreation service delivery program. Effectively manage contracts and evaluate the work of contractors. Develop and administer departmental goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Research, analyze, and evaluate new service delivery methods and techniques. Resolution No. 2005 -2370 Page 216 Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in landscape maintenance, facilities, parks and recreation analysis or provision, including three years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, parks and recreation, recreation, business administration or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Resolution No. 2005 -2370 Page 217 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 218 PLANNING MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage and coordinate the activities and operations of various Divisions of the Community Development Department. To coordinate assigned activities with other City departments and outside agencies; and to provide responsible and administrative support to the Community Development Director. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Community Development Director. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume management responsibility for services and activities of the Planning and Code Compliance Division of the Community Development Department, and related contracted services; recommend and administer policies and procedures. 2. Provide responsible staff assistance and support to the Community Development Director. 3. Manage and participate in the development and implementation of Planning and Code Compliance goals, objectives, policies, and priorities for each assigned service area. Resolution No. 2005 -2370 Page 219 4. Recommend, within Departmental policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. S. Plan, direct and coordinate, through subordinate level staff, the Planning and Code Compliance Division's or other Divisions work plan; assign projects; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. 6. Assess and monitors work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 7. Train and evaluate department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Participate in the development and administration of the Planning and Code Compliance Division budget and management of cost recovery and time accounting and general departments. 9. Explain and interpret Planning and Code Compliance Division programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 10. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Attend and participate in professional group meetings, stay abreast of new trends and innovations in the field of current or comprehensive planning. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 220 QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal planning, and code compliance program. Management skills to analyze programs, policies and operational needs. Negotiation strategies. Principles and practices of contract administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Modern office procedures, methods and equipment. Principles of supervision, training and performance evaluation. Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Computer functions and related software. Technical report writing. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations including CEQA. Ability to: Plan, organize, direct and coordinate the work of lower level staff Select, supervise, train and evaluate staff. Effectively manage contracts and evaluate the work of contractors. Delegate authority and responsibility. Lead and direct the operations, services and activities of assigned areas of responsibilities including one or more divisions of the Department. Develop and administer, division goals, objectives, and procedures. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Resolution No. 2005 -2370 Page 221 Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal administration, including two years of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban planning, engineering, business administration, public administration or a related field. Resolution No. 2005 -2370 Page 222 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 223 PLANNING TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform technical work in the field of land use, planning and zoning; to process permits and conduct research; and to provide information and assistance to the general public, developers, and the business community on planning, zoning and development matters. DISTINGUISHING CHARACTERISTICS This is the entry -level class in the planner series. This class is distinguished from the Assistant Planner I by the need for the supervisor to provide a greater level of supervision and training to enable the employee to perform essential and marginal functions. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher -level staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Confer with and advise other staff, architects, builders, attorneys, contractors, engineers and the general public regarding City development policies and standards; provide customer service at the public counter and over the phone. 2. Provide responsible staff assistance and support to the assigned supervisor and other planning staff. 3. Accept applications for development; enter data in a computer; check commercial, industrial and residential development plans to determine compliance with appropriate Resolution No. 2005 -2370 Page 224 conditions of approval regulations and policies; process administrative and discretionary permits and minor variances. 4. Participate in the environmental review process of proposed development projects. 5. Conduct planning research; prepare reports; prepare and maintain graphics and maps; prepare PowerPoint presentations and GIS exhibits, radius maps, and mailing labels. 6. Collect, record and summarize statistical and demographic information; establish and maintain a variety of databases; research and draft various ordinances for review. 7. Process minor applications such as, sign permits, zoning clearances, and lot line adjustments. 8. Perform site visits of proposed projects; survey neighborhoods for land uses and other purposes. 9. Research and prepare a variety of documents, briefs and correspondence on planning activities. 10. Conduct code compliance patrol and investigation duties in designated areas of the City to observe and follow up on violations. 11. Inspect properties and structures for zoning and municipal code violations, health and safety deficiencies, and condition compliance review for development projects; prepare reports on code and condition compliance inspections. 12. Investigate and follow -up on code compliance complaints submitted by citizens or observed by other staff. 13. Process and issue home occupation, business registration and vendor permits, and develop and maintain related files and correspondence. Resolution No. 2005 -2370 Page 225 Marginal Functions: 1. May make public presentations and present oral reports on planning information and activities. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Basic principles and practices of urban development. Basic site planning and architectural design methods. Modern office procedures, methods and equipment. Principles and procedures of record keeping. Principles of business letter writing and preparation. Ability to: planning and techniques and basic report Prepare maps and basic landscape, building layout and architectural drawings. Learn laws underlying general plans, zoning and land divisions. Learn applicable environmental laws and regulations. Learn to interpret planning and zoning programs to the general public. Interpret and utilize current literature, information sources and research techniques in the field of urban planning. Conduct site inspections. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful performance. Respond to difficult and sensitive public inquiries. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative- working relationships with those contacted in the course of work. Resolution No. 2005 -2370 Page 226 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six months of experience working in municipal, county or regional government community development /planning department or similar private sector experience. An internship with a public agency community development /planning department for one semester or for two quarters, where college credit is received, may substitute as qualifying experience. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, architecture, geography, public administration, business management or a related field. An Associates degree may be substituted for a Bachelors degree when there is directly related planning experience totaling a minimum of four years. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. Resolution No. 2005 -2370 Page 227 Physical Conditions: Essential functions may require maintaining physical necessary for sitting, standing, bending, kneeling, or walking for prolonged periods of time; travel t locations; operating motorized vehicles; medium carrying, pushing and pulling; climbing; balancing; reaching; handling; use of fingers; talking; hearing; far acuity; depth perception. condition squatting, .o various lifting, stooping; near and Resolution No. 2005 -2370 Page 228 PRINCIPAL PLANNER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of complex current and advance planning activities; to supervise, assign and review the work of technical in -house and contract staff responsible for performing the City planning function including current or comprehensive planning projects and special studies; and to provide complex and responsible staff assistance to the Community Development Director or Planning Manager. This position is non - competitive service, overtime exempt. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the professional planner series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including general plan updates, environmental planning, and responsibility for compliance with the most complex Federal, State, and local regulations. Employees at this level may supervise lower associate and lower level staff and are required to be fully experienced in all procedures related to assigned areas of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Development Director or Planning Manager. May exercise direct and primary supervision over supervisory, professional, technical, and clerical staff and over professional service agreements and /or contractors and consultants. Resolution No. 2005 -2370 Page 229 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, prepare or assign, supervise and review the work of staff responsible for the City planning function including current and comprehensive planning projects and special studies; provide technical assistance to professional and technical planning and code compliance staff and consultants. 2. Provide responsible staff assistance and support to the Community Development Director. 3. Recommend and assist in the development and implementation of department goals and objectives; implement approved policies and procedures. 4. Establish schedules and methods for providing planning services; identify resource needs; review needs with appropriate management staff; use resources accordingly. 5. Participate in the selection of planning staff and consultants; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies. 6. Participate in the preparation and administration of the division or department budget; submit budget recommenda- tions; monitor expenditures; prepare time accounting and cost recovery information. 7. Review, coordinate, and process General Plan amendments and related entitlement applications including zone changes, subdivision maps, planned development permits, and conditional use permits, review and inspect projects, meet with architects, engineers and construction personnel. 8. Update or coordinate consultant preparation of updates to General Plan elements and prepare yearly General Plan status report; prepare written staff reports and verbal presentations; to City Council, Planning Commission, City Resolution No. 2005 -2370 Page 230 Council and ad hoc committees, other agency staff and representatives. 9. Interpret and enforce the City's General Plan, zoning ordinances, related local and state regulations. 10. Confer with developers, engineers, architects, landscape architects, environmental and planning consultants, other agency staff, elected officials, the general public regarding City development policies, standards, and the processing of development project and entitlement applications. 11. Review and provide comments on other agency projects and environmental documents and CEQA compliance. 12. Review programs related to housing and housing rehabilitation to further compliance with housing goals. 13. Perform complex architectural, site, landscape and other development plan examining activities; coordinate and direct staff in making recommendations on plan components. 14. Prepare professional services agreements and manage the work of consultants. 15. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of current or comprehensive planning. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a current and comprehensive planning program. Principles of supervision, training and performance evaluation. Resolution No. 2005 -2370 Page 231 Advanced principles and practices of urban planning and development. Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Applicable environmental laws and regulations. Computer functions and related software. Technical report writing. Modern office procedures, methods, and computer equipment and various software. Principles and practices of contract administration. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations. Principles and procedures of supervision. Ability to: Analyze proposed projects for consistency with General Plan and compliance with City codes and policies. Analyze site and building design for compliance with code requirements. Analyze appropriate land use including terrain constraints, circulation, compatibility with adjacent land use, adequacy of services, and potential fiscal impacts. Effectively manage contracts and evaluate the work of contractors. Supervise, organize, and review the work of lower level staff. Manage multiple projects and comply with processing time limits. Interpret and explain City policies and procedures. Independently perform complex research, analysis and report writing. Interpret, explain, and enforce local, state, and federal laws and regulations. Interpret planning and zoning programs for the general public. Analyze and compile technical and statistical information and prepare reports. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in areas of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Resolution No. 2005 -2370 Page 232 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible complex urban planning experience in either current or comprehensive planning including one year of supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, geography, public administration, business management or a closely related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens; exposure to outside atmospheric conditions, dust and noise. Resolution No. 2005 -2370 Page 233 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 234 PUBLIC WORKS DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and oversee the activities and operations of the Public Works Department including management of contracts, field operations, and professional and clerical office staff; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical and clerical staff and over professional service contracts and /or contractors. ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities duties may include, but are not limited to, the following: Essential Functions: and 1. Assume full management responsibility for all Public Works Department services and activities including contract management for City services; administration of various Public Works Department Programs; administration of Assessment Districts; and the management of grant applications and state compliance requirements. 2. Provide responsible staff assistance and support to the City Manager. Resolution No. 2005 -2370 Page 235 3. Manage the development and implementation of Public Works Department goals, objectives, policies, and priorities for each assigned service area. 4. Manage City service contracts; manage contract for City engineering services including contract coordination and review of services and processing of invoices; manage service contracts for street sweeping, signal maintenance, and pavement striping. 5. Administer and oversee a variety of projects and programs; administer the Capital Improvement Program for major and minor street projects; administer Traffic Regulatory Program; provide oversight of Graffiti Abatement Program; provide management oversight of the Fleet Maintenance Program; provide management oversight of the Crossing Guard Program. 6. Recommend, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. 7. Plan, direct and coordinate, through subordinate level staff, the Public Works Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve problems. 8. Assess and monitor works load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. 9. Select, train, motivate and evaluate Public Works Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 10. Oversee and participate in the development and administration of the Public Works Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; review and approve all departmental Resolution No. 2005 -2370 Page 236 expenditures; supervise procurement of major equipment including RFQ, bids, staff reports, and purchase orders. 11. Explain and interpret Public Works Department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. 12. Represent the Public Works Department to other City departments, elected officials and outside agencies; coordinate Public Works Department activities with those of other departments and outside agencies and organizations; interact with utilities on various issues; serve as City liaison to Caltrans and work with Caltrans to resolve a variety of problems and issues. 13. Provide staff assistance to City Manager and City Council; provide support to City Council Transportation and Streets Committee and other committees; serve as City liaison to the County -wide Transportation Technical Advisory Committee and similar committees; prepare and present staff reports and other necessary correspondence. 14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Public Works service delivery and privatization efforts. 15. Respond to and resolve difficult and sensitive citizen inquiries and complaints. 16. Assist and review recommendation of traffic engineering matters and regional transportation /circulation matters. 17. Serve as emergency response worker as necessary. 18. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive municipal public works program. Management skills to analyze programs, policies and operational needs. Resolution No. 2005 -2370 Page 237 Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Assessment District management. Principles and practices of contract administration. Modern office procedures, methods and equipment. Purchasing procedures and practices. Grant application procedures and grant administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan, organize, direct and coordinate the work of subordinate level staff Select, supervise, train and evaluate staff. Delegate authority and responsibility. Lead and direct the operations, services and activities of a comprehensive municipal public works department. Develop and administer, departmental goals, objectives, and procedures. Effectively manage contracts and evaluate the work of contractors. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Resolution No. 2005 -2370 Page 238 Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience• Five years of increasingly responsible experience in municipal Public Works programs, including three years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in civil engineering, public administration, finance or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Resolution No. 2005 -2370 Page 239 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 240 PUBLIC WORKS SUPERVISOR PUBLIC WORKS SUPERINTENDENT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations and ordinances; to review and resolve complaints; and to supervise maintenance workers in a variety of technical tasks relative to assigned areas of responsibility. These positions are non- competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from City Engineer /Public Works Director. Exercises direct and primary supervision over professional, technical, clerical, and maintenance staff and over professional services agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Public Works Supervisor Public Works Superintendent Essential Functions: 1. Administer public works improvement projects, providing liaison with contractors and inspection. 2. Perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations, and ordinances. Resolution No. 2005 -2370 Page 241 3. Provide responsible staff assistance and support to the City Engineer /Public Works Director. 4. Supervise maintenance workers performing street maintenance, sidewalk replacement and flood control, and cleaning and repairing stormwater drains. 5. Select, train, motivate and evaluate maintenance personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 6. Review plans and specifications of construction projects to determine compliance with the provisions of the construc- tion codes, ordinances and regulations. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Resolve inspection issues and concerns between outside parties and inspection staff; review and confirm issues; make recommendations to resolve concerns. 9. Confer with architects, contractors, builders and the general public; explain and interpret requirements and restrictions. 10. Coordinate and schedule construction activities with governmental agencies, utilities and City staff. 11. Administer street maintenance contracts. 12. Prepare analytical and statistical reports on operations and activities; prepare lists detailing deficiencies to be corrected in the construction project; prepare a variety of correspondence on operations and activities. 13. Perform quantity measurements of work performed by outside contractors to approve progress payments and verify quantities; coordinate field lab tests of construction projects including soil compaction, material specification and concrete pours and cylinders. Resolution No. 2005 -2370 Page 242 14. Participate in the investigation of claims for risk management; research claims, files and construction projects; prepare reports; take photographs as necessary. 15. Trains subordinate staff in their areas of work in building inspection methods and techniques in the set up and use of equipment. 16. Maintain safe work practices and procedures; instruct subordinate staff in safety matters. 17. Receive and respond to public inquiries and complaints in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner; prepare summary reports as required. 18. Assume direct responsibility for monitoring and administering assigned program areas; oversee assigned administrative support functions, including budget. 19. Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 20. Administer maintenance and service contracts; develop requests for proposals; conduct research on specifications. 21. Participate in special projects and studies including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 21. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 243 QUALIFICATIONS Public Works Supervisor Public Works Superintendent Knowledge of Operations, services, and activities of a comprehensive public works construction inspection program. Principles of supervision, training and performance evaluation. Principles and practices of contract administration. Methods and techniques of construction inspection. Codes and ordinances enforced by the City related to public works construction. Complex principles and techniques of construction inspection and plans examining work. Principle of structural design and engineering mathematics. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Effectively manage contracts and evaluate the work of contractors. Independently perform the most complex and difficult construction inspection activities. Perform complex administrative and analytical activities for assigned programs. Interpret, explain, and enforce Department policies and procedures. Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Prepare clear and concise reports. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal printers and copiers. Resolution No. 2005 -2370 Page 244 Enter data on a computer at a speed necessary for successful job performance. Read and interpret complex construction plans, specifications and codes. Determine if construction systems conform to City code requirements. Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations. Enforce necessary regulations with firmness and tact. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely Provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Public Works Supervisor Experience Three years of increasingly responsible construction inspection and plans examining experience, including one year of supervisory or lead experience, preferably in a public agency. Training: Equivalent to the completion of the twelfth grade supplemented by advanced, specialized training in the building and construction trades and civil engineering. Resolution No. 2005 -2370 Page 245 Public Works Superintendent Experience: Five years of increasingly responsible construction inspection and plans examining experience, including two years of supervisory or lead experience, preferably in a public agency. Training: Equivalent to the completion of the twelfth grade supplemented by advanced, specialized training in the building and construction trades and civil engineering. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office /field environment; travel from site to site; exposure to outside atmospheric conditions, noise and dust; work in high, exposed places; work on uneven surfaces; inspect in confined spaces; and work around moving mechanical parts of equipment, tools or machinery. Physical Conditions: Essential necessary of time; vehicles; pulling; crawling; near and functions may require maintaining physical condition for sitting, standing or walking for prolonged periods travel to various locations; operating motorized light to medium lifting, carrying, pushing and climbing; balancing; stooping; kneeling; crouching; reaching; handling; use of fingers; talking; hearing; far acuity; depth percentinn_ Resolution No. 2005 -2370 Page 246 RECEPTIONIST Class specifications are intended to present a descriptive list of the range of duties performed by employee in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform general clerical duties in support of an assigned function; to operate a switchboard and direct calls to appropriate staff; and to respond to questions from the general public. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties include, but are not limited to the following: Essential Functions: 1. Open City Hall office to the public each day, and retrieve and distribute general messages left after - hours. Prepare phone and postage systems for use each day. 2. Perform a wide variety of general clerical duties; operate a switchboard and route calls to appropriate staff; take messages as needed. 3. Greet visitors at the counter; refer visitors to appropriate person or department; provide assistance, information or guidance according to established regulations. 4. Operate a variety of office equipment including fax, copy machine, postage machine, and computer, maintain assigned databases. 5. Receive, sort, and coordinate the distribution of mail and other deliveries at the front counter. Resolution No. 2005 -2370 Page 247 D 7. Prepare correspondence for mailing; sort documents, stuff envelopes and type address labels. Issue bus passes; public transit and fares received. provide public information regarding paratransit rates, and tally daily bus 8. Prepare and distribute business registration correspondence including initial application and renewal processes; perform related data entry, receive business registration payments, and provide customer services related to initiating a new business in the City. 9. Receive cash payments for parking citations, business registration applications, sale of documents and other miscellaneous fees collected at the front counter, and operate cash register. 10. May maintain and balance petty cash fund; prepare for deposit, balance and reconcile related cash receipt activities weekly. 11. Process parking citations payments and protest process; record payments received with the Department of Motor Vehicles; act as initial point of contact for citations being contested, distribute forms and correspondence regarding the protest process, maintain data base of contested citations, schedule protest hearings and request citation refunds as needed; assist with Department of Motor Vehicles abstracts. Marginal Functions 1. Provide clerical assistance and general accounting functions as needed. 2. Serve as emergency response worker as needed. 3. Perform related duties and responsibilities as required. Resolution No. 2005 -2370 Page 248 QUALIFICATIONS Knowledge of: The general City functions and responsibilities. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Principles of proper phone etiquette. Basic mathematical principles. Ability to: Respond to requests and inquiries form the general public. Perform a wide variety of clerical duties including answering phone calls. Type at a speed necessary for successful job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performances of assigned duties. Maintain physical condition appropriate to the performance of the assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge would be: Experience: One year of general telephone switchboard experience is desirable. Training: Equivalent to the completion of twelfth grade. Resolution No. 2005 -2370 Page 249 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; work at centralized public counter; exposure to computer screens. Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 250 RECORDS CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist the assigned department in maintaining a reliable records management program; to ensure operational efficiency and smooth workflow; and to provide clerical support. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform data entry for City records; assist in the maintenance of filing and indexing systems. 2. Provide responsible clerical assistance and support to the assigned department. 3. File and retrieve documents; determine placement or establish new placement in accordance with established procedures; maintain and update file guide. 4. Assist with preparation of departmental reports 5. Assist with scanning of documents along with indexing and back -up procedures. 6. Assist with agenda packet preparation and distribution. 7. Assign file numbers. 8. Answer phones when necessary; take messages and answer inquiries. Resolution No. 2005 -2370 Page 251 9. May create certificates of recognition /appreciation and proclamations. 10. Maintain vault and /or file cabinets assuring orderliness and cleanliness; keep accurate log of item locations. 11. Respond to requests for files or information from City Council, the public and other staff. 12. May maintain database for resolutions and ordinances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Methods and techniques of record keeping. Methods and procedures of data entry. Principles of business letter writing and basic report preparation. Modern office procedures, methods and equipment. English usage, spelling, grammar and punctuation. Pertinent records retention and destruction laws, codes, and regulations. Ability to: Maintain records and files. Interpret and explain City policies and procedures. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful for job performance. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Resolution No. 2005 -2370 Page 252 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible record keeping experience, preferably including experience in a City Clerk's Office. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 253 RECREATION COORDINATOR I & II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, implement and administer youth, adult, and senior recreation and community service programs and activities; to assign and oversee staff providing safe and well managed recreation and community service programs including youth, adult and senior sports, leisure classes, special events, youth camps, senior /active adult programs, and other related City programs; to assist with the management of the City's recreation and Active Adult Center facilities, and to provide assistance with marketing and promotion of these and other programs. DISTINGUISHING CHARACTERISTICS Recreation Coordinator I - -This is an entry level class in the professional Recreation Coordinator series. This class is distinguished from the Recreation Coordinator II by the performance of the more routine tasks and duties assigned to positions within the series and employees at this level require more supervision and training. Recreation Coordinator II - -This is the full journey -level class in the professional Recreation Coordinator series. This class is distinguished from the Recreation Coordinator I by the performance of the full -range of duties as assigned. Employees at this level have the ability to act independently and receive only occasional instruction or assistance as new or unusual situations arise. SUPERVISION RECEIVED AND EXERCISED Recreation Coordinator I and II Receives direction from the division manager, department director or assigned supervisor. Resolution No. 2005 -2370 Page 254 Exercises direct and primary supervision over recreation and clerical staff, volunteers, and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Recreation Coordinator I and II Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and community services programs, adult and youth sports, facilities, teen program, youth day camp, special events and excursions, senior /active adult programs. 2. Provide responsible Parks, Recreation assigned supervisor. 3. Supervise, schedule and process staff t procedures; train officials. staff assistance and support to the and Community Services Director or and delegate duties to staff; review tme cards; trains staff on policies and and evaluate staff, umpires, and 4. Administer recreation and community services programs; assist with the development and management of instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May assist with oversight for maintenance and repair of recreation facilities and equipment; purchase program supplies and equipment. 6. Participate in the selection of temporary and seasonal staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. Resolution No. 2005 -2370 Page 255 7. Assist with the preparation of and administration of program and division budgets; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize youth, adult, and senior recreation programs and special events; assist with the design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. May coordinate Active Adult Center senior nutrition program, including manage and oversee staff assisting with all aspects of the senior nutrition program; assess effectiveness of program, and represent City on Senior Nutrition Action Council or similar organization. 9. Perform miscellaneous duties for the Parks, Recreation and Community Services Department; take park reservations. 10. Develop project proposals; conduct program evaluations. 11. Prepare analytical and statistical reports on operations and activities. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Purchase supplies as needed. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Recreation Coordinator I and II Knowledge of: Operations, services and activities of assigned division and department. Resolution No. 2005 -2370 Page 256 Recreation planning for adults, youth, teen and other targeted populations. Techniques of planning, supervising and organizing senior /active adult programs. Principles of supervision, training and performance evaluation. Lead and instruct groups and individuals. Principles and practices of customer service. Principles and practices of contract management. Desktop publishing software. City forms, procedures, and policies. Prepare clear and concise reports. English usage, spelling, grammar and punctuation. Basic mathematical principles. Modern office procedures, methods and equipment. Marketing standards and practices and publicity techniques. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and camp administration. Basic first aid methods and techniques. Rules and equipment used for food preparation activities. Standard safety and safe kitchen precautions. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers desirable. Enter data on a computer at a speed necessary for successful job performance. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Resolution No. 2005 -2370 Page 257 Maintain mental capacity, which sound decisions and capabilities. Maintain effective audio /visual the degree necessary for assigned duties. allows the capability of making demonstrating intellectual discrimination and perception to the successful performance of Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Recreation Coordinator responsible experience in lead worker responsibility. I - -Two years of increasingly recreation, including one year of Recreation Coordinator II- -Three years of increasingly responsible experience in recreation, including two years of lead worker responsibility. Training: Recreation Coordinator I and II Equivalent to an Associates degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communica- tions, or a related field. License or Certificate Recreation Coordinator I and II Possession of or ability to obtain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid Certificate. Resolution No. 2005 -2370 Page 258 WORKING CONDITIONS Recreation Coordinator I and II Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 259 RECREATION AIDE Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's youth and adult sports and recreational programs, specialist classes, special events, after school programs, and senior /active adult programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for program activities, preparing for special events and excursions, organizing supplies and facility maintenance. DISTINGUISHING CHARACTERISTICS This is the entry -level class in the Recreation Leader series. This class is distinguished from the Recreation Leader I by no requirement for a driver license. Since this class is typically used as a training class, employees may have only limited or no prior work experience. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from the assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for youth and adult sport and recreation activities. 2. Provide responsible staff assistance and support to the assigned supervisor. 3. Issue equipment for recreational activities; prepare for special events and activities. Resolution No. 2005 -2370 Page 260 4. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audiovisual equipment. 5. Assist the assigned supervisor prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. May assist in minor maintenance of recreational facilities and equipment including cleaning and stocking facilities; make recommendations to improve equipment and facilities. 10. Monitor activity of children during day camp and recreational trips and tours. 11. Assist with senior /active adult nutrition program. Marginal Functions: 1. Assist with a variety of administrative reports activities and operations. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: on Fundamental rules and regulations governing a variety of adult and youth sports activities. Rules and equipment used in various recreational activities. Standard safety precautions. Resolution No. 2005 -2370 Page 261 Ability to: Maintain records and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Some experience working with children or participation in recreation or sports programs is desirable. Training: Equivalent to the completion of the tenth grade. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 262 RECREATION ASSISTANT Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's senior, youth, teen and adult sports and recreational programs, specialist classes, special events, after school programs, and senior /active adult programs; to provide on -site supervision and implementation of programs; to perform a variety of tasks related to organizing supplies and setting up and issuing equipment for recreational activities and preparing for special events and excursions; and to perform a variety of accounting and clerical duties involving financial record keeping in support of accounts receivable for recreation class and special events enrollments. SUPERVISION RECEIVED AND EXERCISED Receives direction from the assigned supervisor. May exercise lead worker supervision over seasonal staff and volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Perform a variety of general clerical duties including typing, maintaining files and records, maintaining and ordering supplies and processing mail. 2. Assist with assigned City recreation programs; help set up for recreation activities and special events. 3. Provide responsible staff assistance and support to the assigned supervisor. Resolution No. 2005 -2370 Page 263 4. Serve as a receptionist; screen incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary. 5. Provide customer service to the public on the phone and in person; greet visitors at the counter; refer visitor to appropriate person or department; respond to inquiries and complaints; provide forms to the public; provide information within prescribed policies and procedures. 6. Input and retrieve a variety of financial and registration data and information using a computer terminal and prepare accounts receivable records. 7. Prepare forms and spreadsheets and categorize revenue and registrations. 8. Provide technical and functional supervision over seasonal staff. 9. Issue equipment for recreational activities. 10. Assist with administrative tasks including registering participants for class and camp activities; the maintenance of attendance records; keep score at sporting events; operate audiovisual equipment. 11. Assist the assigned supervisor plan, develop, prepare, implement and manage recreational events; make flyers and advertisements to promote department activities. 12. Help assess supplies needed for events and requisition additional supplies as needed. 13. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 14. Notify participants for scheduling events and registration requirements. 15. Monitor activity of children during day camp and recreational events and trips. 16. Monitor facilities and activities of users; unlock, lock and secure facilities as required. Resolution No. 2005 -2370 Page 264 Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 2. May assist with senior /active adult nutrition program, including food preparation and delivery of meals. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned division and department. Principles and practices of customer service. Modern office procedures, methods and equipment. Basic letter writing and basic report preparation techniques. Principles and procedures and record keeping and filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Fundamental rules and regulations governing a variety of adult and youth sports activities. Techniques of planning, supervising and organizing recreation programs. Principles and practices of recreation and leisure services and program development. Rules and equipment used in various recreational activities. Publicity techniques. Basic first aid methods and techniques. Standard safety precautions. Principles of supervision, training and performance evaluation. Ability to: Perform a variety of clerical support services. Respond appropriately to citizen inquiries and complaints. Learn fundamentals of financial record keeping. Resolution No. 2005 -2370 Page 265 Operate and use modern office equipment including fax machine or fax /modem, personal computer, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Interpret and explain policies and procedures. Organize, lead and oversee the work of volunteers and part -time staff. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely Provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible recreation and clerical experience. Training: Equivalent to the completion of the twelfth grade. Additional specialized or college level training in recreation programs, accounting, or clerical skills is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid first aid and CPR Certificate if requested. Resolution No. 2005 -2370 Page 266 WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 267 RECREATION LEADER I Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's youth and adult sports and recreational programs, specialist classes, special events, after school programs, and senior /active adult programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for program activities, preparing for special events and excursions, organizing supplies and facility maintenance. DISTINGUISHING CHARACTERISTICS This is an entry -level class in the Recreation Leader series. This class is distinguished from the Recreation Leader II by the performance of the more routine tasks and duties assigned to Positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. SUPERVISION RECEIVED AND EXERCISED Receives direction from the assigned supervisor. ESSENTIAL AND MARGINAL, FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for youth and adult sport and recreation activities. 2. Provide responsible staff assistance and support to the assigned supervisor. 3. Issue equipment for recreational activities; prepare for special events and activities. Resolution No. 2005 -2370 Page 268 4. Assist with administrative tasks including registering participants for class and camp activities; the maintenance of attendance and registration records; keep score at sporting events; operate audiovisual equipment. 5. Assist the assigned supervisor prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. Monitor activity of children during day camp and recreational events and trips. 10. Assist in minor maintenance of recreational facilities and equipment including cleaning and stocking facilities; make recommendations to improve equipment and facilities. 11. Assist with senior /active adult nutrition program, including food preparation and delivery of meals. Marginal Functions: 1. Assist with a variety of administrative reports on activities and operations. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Resolution No. 2005 -2370 Page 269 Rules and equipment used in various recreational activities. Standard safety precautions. Ability to: Maintain records and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Some experience working with children or participation in recreation or sports programs. Training: Equivalent to the completion of the tenth grade. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Resolution No. 2005 -2370 Page 270 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 271 RECREATION LEADER II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's teen, senior, youth and adult sports and recreational programs, specialist classes, special events, after school programs, and senior /active adult programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for recreational activities, preparing for special events and excursions, organizing supplies and facility maintenance. DISTINGUISHING CHARACTERISTICS This is the mid - journey level class within the Recreation Leader series. Employees within this class are distinguished from the Recreation Leader I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the assigned supervisor. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for youth and adult sport and recreation activities. Resolution No. 2005 -2370 Page 272 2. Provide responsible staff assistance and support to the assigned supervisor. 3. Issue equipment for recreational activities; prepare for special events and activities. 4. Assist with administrative tasks including registering participants for class and camp activities; the maintenance of attendance and registration records; keep score at sporting events; operate audiovisual equipment. 5. Assist the responsible staff to prepare for upcoming recreational events; make flyers and advertisements to promote department activities. 6. Help assess supplies needed for events and requisition additional supplies as needed. 7. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 8. Notify participants for scheduling events and registration requirements. 9. Monitor activity of children during day camp and recreational events and trips. 10. Monitor facilities and activities of users; unlock, lock and secure facilities as required. 11. Assist with senior /active adult nutrition program, including food preparation and delivery of meals. Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment, including cleaning and stocking facilities; make recommendations to improve equipment and facilities. 2. Assist with a variety of administrative reports on activities and operations. 3. Serve as emergency response worker as necessary. Resolution No. 2005 -2370 Page 273 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Principles and practices of recreation and leisure services and program development. Rules and equipment used in various recreational activities and standard safety precautions. Ability to Prepare and present written and oral reports. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience working in sports or recreation programs. Training: Equivalent to the completion of the twelfth grade. Resolution No. 2005 -2370 Page 274 License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 275 RECREATION LEADER III Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's senior, youth, teen and adult sports, specialist classes, special events, after school programs and other recreational programs; to provide on -site supervision and implementation of programs; and to perform a variety of tasks related to setting up and issuing equipment for recreational activities, preparing for special events and excursions, and facility maintenance. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Recreation Leader series. Positions at this level are distinguished from other classes within the series by the level of lead worker supervisory responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including lead worker supervision over seasonal staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the assigned supervisor. May exercise lead worker supervision over seasonal recreation staff and volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist with assigned City recreation programs; help set up for youth and adult sport and recreation activities. Resolution No. 2005 -2370 Page 276 2. Provide responsible staff assistance and support to the assigned supervisor. 3. Provide technical and functional supervision over seasonal staff. 4. Issue equipment for recreational activities; prepare for special events and activities. S. Assist with administrative tasks including registering participants for class and camp activities; the maintenance of attendance and registration records; keep score at sporting events; operate audiovisual equipment. 6. Assist the assigned supervisor plan, develop, prepare, implement and manage recreational events; make flyers and advertisements to promote department activities. 7. Help assess supplies needed for events and requisition additional supplies as needed. 8. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 9. Notify participants for scheduling events and registration requirements. 10. Monitor activity of children during day camp and recreational events and trips. 11. Monitor facilities and activities of users; unlock, lock and secure facilities as required. 12. Assist with senior /active adult nutrition program, including food preparation and delivery of meals. Marginal Functions: 1. May assist in minor maintenance of recreational facilities and equipment, including cleaning and stocking facilities; make recommendations to improve equipment and facilities. 2. Serve as emergency response worker as necessary. Resolution No. 2005 -2370 Page 277 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Fundamental rules and regulations governing a variety of adult and youth sports activities. Techniques of planning, supervising and organizing recreation programs. Principles and practices of recreation and leisure services and program development. Rules and equipment used in various recreational activities. Publicity techniques. Basic first aid methods and techniques. Standard safety precautions. Principles of supervision, training and performance evaluation. Ability to: Organize, lead and oversee the work of volunteers and part -time staff. Prepare and present written and oral reports. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience working in sports or recreation programs. Resolution No. 2005 -2370 Page 278 Training: Equivalent to the completion of the twelfth grade. Additional specialized or college level training in recreation programs or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid first aid and CPR Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 279 RECREATION MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including but not limited to adult and youth sports, leisure classes, special events, senior citizens, camps and other City programs; to manage the recreation center facility and gymnasium, to supervise the operations of the active adult center, and to effectively market and promote these and other programs. This position is non- competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Parks, Recreation and Community Services Director. Exercises direct and primary supervision over supervisory, professional, technical, recreation and clerical support staff including volunteers, and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, active adult center, special events and excursions and clerical support staff. 2. Provide responsible staff assistance and support to the Parks, Recreation and Community Services Director. Resolution No. 2005 -2370 Page 280 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and park facility improvements; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Prepare and administer program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize a variety of recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Parks, Recreation and Community Services, prepare analytical and statistical reports to Director, Parks and Recreation Commission and possibly City Manager and City Council on operations and activities. 10. Develop project proposals; conduct program evaluations. Resolution No. 2005 -2370 Page 281 Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of City recreation programs. Recreation planning for adults, youth, teen and other targeted populations. Principles of supervision, training and performance evaluation. Principles and practices of contract management. Desktop publishing software, and other types of software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and youth camp administration. Pertinent Federal, State, and local laws, codes and regulations. Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Develop and maintain financially self - supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Resolution No. 2005 -2370 Page 282 Enter data on a computer at a speed necessary for successful jot performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately tc inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in recreation, including two years of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communica- tions, or a related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid Certificate. Resolution No. 2005 -2370 Page 283 WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces, exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 284 RECREATION SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including adult and youth sports, leisure classes, special events, camps and other City programs; to manage the recreation center facility and gymnasium, and to effectively market and promote these and other programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from the assigned supervisor. Exercises direct and primary supervision over supervisory, professional, technical, recreation, and clerical staff and volunteers, and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions. 2. Provide responsible staff assistance and support to the Parks, Recreation and Community Services Director. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. Resolution No. 2005 -2370 Page 285 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and improvements on new phases of park being established; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Preparation and administration of program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize adult and youth recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community services; take park reservations. 10. Develop project proposals; conduct program evaluations. 11. Prepare analytical and statistical reports on operations and activities. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. Resolution No. 2005 -2370 Page 286 2. Purchase supplies as needed. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a City recreation program. Recreation planning for adults, youth, teen and other targeted populations. Principles of supervision, training and performance evaluation. Principles and practices of contract management. Desktop publishing software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices of recreation services and camp administration. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Prepare clear and concise reports. Lead and instruct groups and individuals. Develop and maintain financially self - supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Resolution No. 2005 -2370 Page 287 Respond tactfully, clearly, concisely and appropriately tc inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible experience in recreation, including one year of lead worker supervisory experience. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communica- tions, or a related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid Certificate. Resolution No. 2005 -2370 Page 288 WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 289 REDEVELOPMENT MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To manage assigned redevelopment projects and programs and oversee redevelopment agency and City property management activities; to supervise, assign and review the work of staff responsible for affordable housing projects and programs; assist with City economic development and marketing activities. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Assistant City Manager /Assistant Executive Director (Redevelopment Agency). Exercises direct and primary supervision over professional, technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS -- Essential duties may include, but are not limited to, the following: Essential Functions: 1. Provide technical assistance and training to City /Agency staff in matters related to redevelopment, and affordable housing programs and activities. 2. Provide responsible staff assistance and support to the Assistant City Manager /Assistant Executive Director (Redevelopment Agency). 3. Maintain City /Agency -owned real property and assist with property acquisition actions. 4. Oversee and coordinate the preparation of the Agency's Five Year Implementation Plan and subsequent plan Updates. Resolution No. 2005 -2370 Page 290 5. Oversee and coordinate actions and activities included in the Agency's Five -Year Implementation Plan. 6. Oversee and coordinate actions and activities required to amend the Redevelopment Plan as may be necessary from time to time. 7. Assist with the preparation of periodic Agency financial reports, and related documents prepared by consultants and the Administrative Services Department. 8. Plan, prioritize, assign, supervise and review the work of staff responsible for the preparation and administration of affordable housing programs and activities including the preparation and amendment and monitoring of regulatory agreements, affordable housing sections of development agreements, and affordable housing agreements. 9. Recommend and assist in the preparation and implementation of Agency goals and objectives; implement approved policies and procedures. 10. Establish schedules for development performance and other provisions of disposition and development agreements with private developers for the sale and redevelopment of Agency -owned property. 11. Maintain City /agency agreements for professional consulting services relating to housing and redevelopment programs and activities; monitor contract payments; ensure contracts are within budget requirements; ensure compliance with contract obligations. 12. Analyze Agency operating and capital improvement project budgets; prepare tax increment revenue projections and provide agency revenue and expenditure management. 13. Prepare the Redevelopment Agency Annual Operating Budget; Participate in the preparation of the Capital Improvement Project Budget funded with agency tax increment, bond financing and housing set -aside resources, and supervise the preparation, development and administration of annual budget programs for the Agency Housing Set -aside fund, and City Housing Fund; develop estimates of funds needed for Resolution No. 2005 -2370 Page 291 staffing and related expenses; recommend expenditures and implement appropriate budget adjustments. 14. Participate in the selection of agency staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 15. Participate in the preparation and administration of assigned budget; complete line item budget analysis as assigned; submit budget recommendations; monitor expenditures. 16. Monitor legislative developments related to redevelopment and housing programs. 17. Assist City departments in the preparation and maintenance of financial and other agency records. 18. Assist with bond issues including preparation of debt service projections and analysis. 19. Attend and participate in professional training and group meetings; stay abreast of new trends and innovations in the field of affordable housing and redevelopment. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of redevelopment agencies. Affordable housing programs including deed restriction provisions, home mortgage financing and related procedures. Principles and practices of tax increment financing. Principles and practices of state and federal tax credit financing, home mortgage financing and other forms of public assistance provided for private for - profit and non- profit housing developments Principles and practices of budgeting. Resolution No. 2005 -2370 Page 292 Methods and techniques of tax increment revenue analysis and interpretation. Principles and practices of contract administration. Review and analysis of business plans and financial statements. Principles of supervision, training and performance evaluation. Modern office procedures, methods and equipment. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Supervise, organize, and review the work of subordinate staff. Select, supervise, train and evaluate staff. Conduct financial research and analysis. Communicate clearly and concisely, both orally and in writing. Manage contracts. Establish and maintain effective working relationships with those contacted in the course of work. Effectively manage contracts and evaluate the work of contractors. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to Agency Board, City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Prepare a variety of reports and analyses. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal with proficiency using Word and Excel Programs, printers and copiers. Utilize computer equipment and software to produce appropriate reports, informational items, tracking systems and related documents. Apply Federal, State and local laws and regulations pertaining to housing and redevelopment programs projects and activities. Evaluate financial data and recommend improvements. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Resolution No. 2005 -2370 Page 293 Maintain effective audio /visual the degree necessary for assigned duties. discrimination and perception to the successful performance of Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience with redevelopment programs, projects, and activities including affordable housing in California including two years of supervisory or lead responsibility in a governmental agency. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public or business administration, urban planning, finance, economics or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 294 SECRETARY I SECRETARY II Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible secretarial duties in support of division staff; to participate in office support functions in support of a department's goals and objectives; to operate a switchboard and direct calls to appropriate staff; and to provide customer service to the public regarding City policies, procedures and programs. DISTINGUISHING CHARACTERISTICS Secretary I - -This class is distinguished from the Secretary II by the performance of the more routine tasks and duties assigned to positions within the series. Secretary II -- Employees within this class are distinguished from the Secretary I by the performance of the full -range of duties as assigned. Employees at this level typically have more specialized secretarial training and require less instruction or assistance as new or unusual situations arise. SUPERVISION RECEIVED AND EXERCISED Secretary I Secretary II Receives general supervision from a lead worker, division manager, or department head. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 2005 -2370 Page 295 Secretary I Secretary II Essential Functions: 1. Perform secretarial, clerical and limited administrative duties in support of assigned division or department staff; recommend improvements in workflow, procedures and use of equipment and forms. 2. Provide responsible staff assistance and support to assigned supervisor. 3. As assigned, serve as a receptionist; operate a switchboard and screen all incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary. 4. Receive and record payments for fees and services including but not limited to parking citations, bus passes, copies, and business registrations and renewals; prepare bus registration deposits; issue receipts; may maintain petty cash drawer; sell stamps; balance and reconcile cash received. 5. Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction. 6. Maintain records or databases including but not limited to the City's business registration and registration renewal list and list of Home Occupation Permits. 7. Maintain a calendar of activities, meetings and various events for department staff; coordinate activities with other City divisions or departments, the public and outside agencies; make travel and training arrangements as required. 8. Provide customer service to the public on the phone and in person; greet visitors at the counter; refer visitor to appropriate person or department; respond to inquiries and complaints; provide information within prescribed policies and procedures. Resolution No. 2005 -2370 Page 296 9. Coordinate Citywide purchasing of office supplies; place orders with vendors; receive shipments and verify accuracy of packing slips and invoices; maintain purchase order disbursements. 10. Accept payment and maintain record of parking citations; issue reminder notices and provide forms to contest; schedule hearings as necessary. 11. Provide information and forms to the public; apply City policies and procedures in reviewing applications, forms, records and reports for completeness. Marginal Functions: 1. Receive, sort and distribute incoming and outgoing mail; arrange for delivery of outgoing packages. 2. Assist in a variety of department operations; perform special projects and assignments as requested. 3. Operate an automobile for the purposes of purchasing supplies, making deliveries, attending offsite training, or similar purposes. 4. Serve as emergency response worker as necessary. 5. Perform related duties and responsibilities as required. QUALIFICATIONS Secretary I Secretary II Knowledge of: Operations, services and activities of assigned division or department. Cash handling techniques. Principles and practices of customer service. Modern office procedures, methods and equipment. Basic letter writing and basic report preparation techniques. Principles and procedures of record keeping. Principles and procedures of filing. Resolution No. 2005 -2370 Page 297 English usage, spelling, grammar and punctuation. Basic mathematical principles. Switchboard operating techniques. Ability to: Perform a variety of secretarial and clerical support services. Interpret and explain policies and procedures. Prepare correspondence and memoranda from rough draft. Respond appropriately to citizen inquiries and complaints. Work independently in the absence of supervision. Operate and use modern office equipment including 10 -key adding machine, fax machine or fax /modem, personal computer or terminal, printers and copiers. Type and /or enter data on a computer at a speed necessary for successful job performance. Work cooperatively with other departments, City officials and outside agencies. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Secretary I Experience: Two years of increasingly responsible clerical or secretarial experience. Training: Equivalent to the completion of the twelfth grade; specialized secretarial training is desirable. Resolution No. 2005 -2370 Page 298 License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Secretary II Experience: Two years of increasingly responsible secretarial experience. Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. License or Certificate Possession of or ability to obtain, an appropriate, valid California driver's license. WORKING CONDITIONS Secretary I Secretary II Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; kneeling, bending, stooping or reaching; handling, shipping and receiving of supplies; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 299 SENIOR MAINTENANCE WORKER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To lead, oversee, and participate in the work of maintenance crews responsible for public works services including the cleaning, repair, maintenance and /or construction of streets, storm drain systems, parkways, landscaping, building and parks, signs, and traffic systems; to maintain and use a variety of construction machinery and tools; and to perform a variety of technical tasks relative to assigned areas of responsibility. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Maintenance Worker series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and assigned to classes within this overseeing lower level staff. required to be fully trained i assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED responsible types of duties series including leading and Employees at this level are n all procedures related to Receives direction from supervisory or management staff. Exercises lead worker supervision over maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 2005 -2370 Page 300 Essential Functions: 1. Lead, train, and review the work of staff responsible for providing maintenance and repair services relating to City streets, parks, landscaping, buildings, stormwater systems, and sidewalks; set up weekly list of work projects. 2. Provide responsible staff assistance and support to assigned supervisory staff. 3. Participate in and review the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; train assigned employees in maintenance and repair methods and techniques related to assigned areas of work. 4. Ensure the adherence to safe work practices and procedures; instruct workers in the use of all safety equipment; ensure compliance with OSHA regulations. 5. Lead and participate in the use and operation of equipment needed for performing maintenance functions and activities for assigned area. 6. Maintain operation records; file reports on a daily basis to supervisor. 7. Estimate time, materials, and equipment required for jobs assigned; evaluate the City for maintenance and safety improvements; requisition materials as required. 8. Construct forms, lay cement, and finish cement on curb, gutter, sidewalk, street, alley and other related areas; dig ditches; backfill trenches and holes; install storm drain pipes; minor building maintenance. 9. Break and repair concrete and asphalt surfaces; excavate and replace concrete and asphalt surfaces; perform hot patching and sealing of surfaces; shovel and rake asphalt. 10. Set up and take down traffic warning devices and barricades for traffic control. 11. Maintain, repair and clean storm drains throughout City. Resolution No. 2005 -2370 Page 301 12. May perform crossing guard duties to escort children and adults across the street in a safe manner after verifying visually and audibly that it is safe to enter the intersection. Marginal Functions: 1. Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations and activities of a maintenance program within the area of assignment. Principles of lead supervision, training and performance evaluation. Methods and techniques of maintenance activities related to area of work assigned. Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Use of hazardous chemicals, herbicides and fertilizers. Ability to: Lead, organize, and review the work of staff. Independently perform the most difficult maintenance and repair work in the area of work assigned. Interpret, explain, and enforce department policies and procedures. Operate a variety of cleaning, maintenance and repair equipment in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Work independently in the absence of supervision. Lead multiple projects at once. Understand and follow oral and written instructions. Resolution No. 2005 -2370 Page 302 Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in the maintenance and repair of public streets, parks, stormwater systems and other public facilities. Training: Equivalent to completion of twelfth grade. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Within twelve (12) months of employment, the employee shall obtain and thereafter continuously maintain one or more of the following licenses or certificates, based on department and specific assignments, as determined by the City Manager: Limited Backflow Prevention Device Tester (Ventura County Environmental Health Department) ; Qualified Playground Inspector (National Playground Safety Institute); and Class A or B California Driver's License. Resolution No. 2005 -2370 Page 303 WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; exposure to noise, dust, grease, smoke, fumes, gases or other atmospheric conditions that may affect the respiratory system, eyes or skin; work around moving mechanical parts of equipment, tools or machinery; work in high, exposed places. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium to heavy lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. The additional essential functions for performance of crossing guard duties include repetitive light lifting of a "Stop" sign in a raised position above the head with either arm; clear vision of 20/40 minimum with no color blindness; hearing sufficient to discern approaching vehicles, children, adults, or other moving objects across a frequency range from 500 hertz (Hz) to 3,000 Hz with or without a hearing aid; frequent stepping up and down from a curb; ability to walk a minimum of 70 feet within 12 seconds; and ability to grasp and restrain children from moving into an unsafe area. Resolution No. 2005 -2370 Page 304 SENIOR MANAGEMENT ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative and analytical duties; to oversee assigned administrative processes, procedures and programs; and to provide information and assistance to the public regarding assigned programs and services. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from division manager or department head. Exercises direct and primary supervision over technical, professional and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assume direct responsibility for monitoring and administering assigned program areas; oversee assigned administrative support functions including budget; may direct the work activities of assigned clerical and technical personnel or other subordinate staff; participate in employee selection; prioritize and coordinate work assignments; review work for accuracy. 2. Provide responsible staff assistance and support to assigned management staff and department or program area. 3. Develop and implement operational, administrative, program, and other policies and procedures; assist in contract negotiations; prepare employee evaluations. Resolution No. 2005 -2370 Page 305 4. Analyze the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls; prepare various financial reports as required. 5. Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 6. Administer maintenance and service contracts; develop requests for proposals; conduct research on specifications. 7. Participate in the drafting and implementation of department goals, policies and procedures. 8. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 9. Participate in special projects and studies including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 10. Prepare ordinances and other supporting program documents; prepare and monitor program grants and related proposals. 11. Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. 12. Develop and design departmental, operational and administrative procedures or forms as required. 13. Participate in various committees; attend and participate in professional group meetings. 14. Make oral and written presentations to the City Council, staff, the public and professional groups. 15. Prepare press releases, newspaper articles, public service announcements and newsletters. Resolution No. 2005 -2370 Page 306 16. Participate in contract administration with outside consultants and developers. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups and other social organizations; make presentations as required. 2. Serve as emergency response worker as necessary. 3. Perform various fieldwork as required. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledae of: Principles of mathematics and statistics. Principles of supervision, training and performance evaluation. Principles and practices of budget administration. Principles and practices of contract administration. Methods of research, program analysis, and report preparation. Policies and procedures of the assigned department. Public relations techniques. Principles and procedures of accounting and procurement practices. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment. Research, analytical techniques and the public policy development theory. Federal, State and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform the most difficult administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Resolution No. 2005 -2370 Page 307 Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommenda- tions in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 308 Experience: Four years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; occasional field environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 309 SENIOR NUTRITION COORDINATOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist with the City's senior nutrition and active adult programs; and to perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the assigned supervisor. May exercise lead worker supervision over part -time staff and volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Oversee day -to -day operations of the Senior Nutrition Program, including preparing meals, sorting and stocking food deliveries and supplies, ordering meals and tracking the number of meals served; submitting meal attendance reports; recruiting, training, and supervising volunteers and part -time staff to assist with all aspects of the Senior Nutrition Program; collecting registration forms from new program participants; inventorying and ordering program supplies; submitting lunch orders and handling daily deposits; delivering meals to homebound as needed. 2. Provide responsible staff assistance and support to the assigned supervisor. 3. Provide technical and functional supervision over part -time staff and volunteers. 4. Prepare for special events and activities. Resolution No. 2005 -2370 Page 310 5. Assist with administrative and clerical tasks related to Senior Nutrition Program and Active Adult Center as needed. 6. Prepare forms and spreadsheets and categorize revenue and registrations. 7. Perform daily cleaning of kitchen and food preparation equipment. Marginal Functions: 1. May assist in minor maintenance of facilities and equipment; make recommendations to improve equipment and facilities. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of assigned division and department. Fundamental rules and regulations governing senior nutrition and active adult activities. Techniques of planning, supervising and organizing senior /active adult programs. Rules and equipment used for food preparation activities. Publicity techniques. Basic first aid methods and techniques. Standard safety and safe kitchen precautions. Principles and practices of customer service. Modern office procedures, methods and equipment. Principles and procedures and record keeping and filing. English usage, spelling, grammar and punctuation. Basic mathematical principles. Principles of supervision, training and performance evaluation. Resolution No. 2005 -2370 Page 311 Ability to: Organize, lead and oversee the work of volunteers and part -time staff. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Respond appropriately to citizen inquiries and complaints. Learn fundamentals of financial record keeping. Operate and use modern office equipment including fax machine or fax /modem, and copiers. Interpret and explain policies and procedures. Organize, lead and oversee the work of volunteers and part -time staff. Establish and maintain effective working relationships with those contacted in the course of work. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Maintain mental capacity, which allows for effective interaction and communication with others. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of meal preparation experience combined with clerical experience. Training: Equivalent to the completion of the twelfth grade. Additional specialized or college level training in nutrition, senior /active adult programs or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. Resolution No. 2005 -2370 Page 312 Possession of or ability to obtain, an appropriate, valid first aid and CPR Certificate. Possession of or ability to obtain a "Safe Serve" certification is desirable. WORKING CONDITIONS Environmental Conditions: Kitchen environment; office environment; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 313 SENIOR PLANNER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of complex current and advance planning activities; to supervise, assign and review the work of staff responsible for performing the City planning function including current or comprehensive planning projects and special studies; and to provide complex and responsible staff assistance to the Community Development Director. This position is competitive service, overtime exempt. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the professional planner series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including general plan updates, environmental planning, and responsibility for compliance with the most complex Federal, State, and local regulations. Employees at this level may supervise lower level staff and are required to be fully experienced in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Development Director and division manager. May exercise direct and primary supervision over professional, technical, and clerical staff and over professional service agreements and /or contractors and consultants. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Resolution No. 2005 -2370 Page 314 Essential Functions: 1. Plan, prioritize, prepare or the work of staff respons function including current projects and special studies; to professional and technical staff and consultants. assign, supervise and review Lble for the City planning and comprehensive planning provide technical assistance planning and code compliance 2. Provide responsible staff assistance and support to the Community Development Director. 3. Recommend and assist in the development and implementation of department goals and objectives; implement approved policies and procedures. 4. Establish schedules and methods for providing planning services; identify resource needs; review needs with appropriate management staff; use resources accordingly. 5. Participate in the selection of planning staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies. 6. Participate in the preparation and administration of the planning budget; submit budget recommendations; monitor expenditures; prepare time accounting and cost recovery information. 7. Review, coordinate, and process General Plan amendment and related entitlement applications including zone changes, subdivision maps, planned development permits, and conditional use permits. 8. Update or coordinate consultant preparation of updates to General Plan elements and prepare yearly General Plan status report; prepare written staff reports and verbal presentations; to City Council, Planning Commission, City Council and ad hoc committees, other agency staff and representatives. 9. Interpret and enforce the City's General Plan, zoning ordinances, related local and state regulations. Resolution No. 2005 -2370 Page 315 10. Confer with developers, engineers, architects, landscape architects, environmental and planning consultants, other agency staff, elected officials, the general public regarding City development policies, standards, and the processing of development project and entitlement applications. 11. Review and provide comments on other agency projects and environmental documents. 12. Assist with the administration of affordable housing projects and provision of the affordable housing component of residential projects; may prepare reports, documents, and grant applications required to obtain federal funding for affordable housing. 13. Perform complex architectural, site, landscape and other development plan examining activities; coordinate and direct staff in making recommendations on plan components. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of current or comprehensive planning. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a current and comprehensive planning program. Principles of supervision, training and performance evaluation. Advanced principles and practices of urban planning and development. Advanced site planning and architectural design techniques and methods. Planning theory and social policies. Methods and techniques of research and analysis related to urban development and environmental impact assessment. Resolution No. 2005 -2370 Page 316 Applicable environmental laws and regulations. Computer functions and related software. Technical report writing. Modern office procedures, methods, and computer equipment. Principles and practices of contract administration. Current literature, information sources and research techniques in the field of urban planning. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Analyze proposed projects for consistency with General Plan and compliance with City codes and policies. Analyze site and building design for compliance with code requirements. Analyze appropriate land use including terrain constraints, circulation, compatibility with adjacent land use, adequacy of services, and potential fiscal impacts. Effectively manage contracts and evaluate the work of contractors. Supervise, organize, and review the work of lower level staff. Manage multiple projects and comply with processing time limits. Interpret and explain City policies and procedures. Independently perform complex research, analysis and report writing. Interpret, explain, and enforce local, state, and federal laws and regulations. Interpret planning and zoning programs for the general public. Analyze and compile technical and statistical information and prepare reports. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Resolution No. 2005 -2370 Page 317 Maintain effective audio /visual the degree necessary for assigned duties. discrimination and perception to the successful performance of Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of increasingly responsible complex urban planning experience in either current or comprehensive planning including one year of lead worker supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in planning, geography, public administration, business management or a closely related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; exposure to computer screens; exposure to outside atmospheric conditions. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time, standing or walking; travel to various locations; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 318 TEEN COORDINATOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under the general supervision of the Recreation Coordinator and Recreation Manager; performs a variety of duties to include: developing, coordinating, and implementing the City's teen recreation programs for middle school and high school age teens. To include but not limited to after school programs, classes, special events, and other recreational programs; to provide on- site supervision and implementation of programs; and to perform a variety of tasks related to marketing, planning, implementing, and supervising recreational activities and special events. SUPERVISION RECEIVED AND EXERCISED Receives direction from the division manager or Parks, Recreation, and Community Services Director. Exercises lead worker supervision over recreation and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, implement, evaluate, and coordinate a program of recreation activities for middle school age and high school age teens. This includes enrichment after school programs, dances, ski trips, summer programs, excursions, special events, and the summer volunteer program. 2. Provide responsible staff assistance and support to the Recreation Coordinator and Recreation Manager. 3. Create and prepare marketing materials such as press releases, flyers, and posters. Resolution No. 2005 -2370 Page 319 4. Prepare for and maintain control during activities, and special events. 5. Assist with administrative tasks including the maintenance of attendance records; keep score at sporting events; operate audiovisual equipment. 6. Prepare, plan, develop, implement and manage teen events; make flyers and advertisements to promote departmental activities. 7. Help supervise the collection and accounting of fees for program registration. Help assess supplies needed for events and requisition additional supplies as needed. Prepare budget recommendations for program activity areas. 8. Help assure that City recreational activities start and finish in the prescribed manner and time frames. 9. Notify participants, and their parents, for scheduling events and registration requirements. 10. May assist in minor maintenance of recreational facilities and equipment; make recommendations to improve equipment and facilities. 11. Supervise and monitor activity of participants during recreational activities, trips and tours, and extended care; unlock, lock and secure facilities as required. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principals and practices of recreation, leisure services, and program development for teens. Resolution No. 2005 -2370 Page 320 Techniques of planning, supervising, teen programs. Rules and equipment used in Publicity techniques. Basic first -aid methods and Standard safety precautions. Pertinent Federal, State, regulations. and organizing recreation various recreational activities. techniques. and local laws, codes and safety Principles of supervision, training and performance evaluation. Ability to: Supervise and work effectively with middle school and high school age students and adults. Organize, lead, and oversee the work of teen volunteers and part -time staff. Prepare and present written and oral reports. Maintain records and reports. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience And Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years experience working with teens, recreation, or related fields Resolution No. 2005 -2370 Page 321 Training: Equivalent to the completion of twelfth grade. Additional specialization or college level training in recreation programs or a related field is desirable. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours, weekends, and holidays; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces; exposure to computer screens. Physical Conditions: Essential functions may require making physical condition necessary for sitting, standing, or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing, and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. Resolution No. 2005 -2370 Page 322 VECTOR /ANIMAL CONTROL SPECIALIST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction and supervision of the designated department head or division manager performs a variety of: 1) vector control duties related to all aspects of operations which include monitoring, data collecting, field assistance, staff and administrative support, public education duties and perform any other work as directed; and 2) animal control duties in the area of field enforcement. Vector control operations are focused upon domestic fly and mosquito control on private and public property for undeveloped and developed property as needed. Control efforts consist of routine inspections of potential breeding sources, public education, and selection of chemical measures and abatement proceedings under the California Health and Safety Code. Mosquito control is conducted using integrated pest management techniques in various sources, which are primarily of the domestic and natural types. Provide vector control consultation and services to other public agencies. Animal control operations are focused upon enforcement of local laws, regulations and ordinances pertaining to animal control, as well as impound, quarantine, and investigation of animals and disposal of deceased animals. SUPERVISION RECEIVED AND EXERCISED Receives general direction from designated department head or division manager. Provides direct and primary supervision over professional, technical and clerical staff and over professional service agreements and /or contractors and consultants. Resolution No. 2005 -2370 Page 323 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Vector Control 1. Assume management responsibility for all designated vector control services and related activities. 2. Provide responsible staff assistance and support to designated supervisor. 3. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 4. Plan, direct, coordinate, review and implement the work plan for designated vector control services; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 5. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and terminated procedures. 6. Implement domestic fly and mosquito control programs and perform entomological lab work. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Respond to public inquires in an appropriate and timely manner; resolve inspection issues and concerns between outside parties and inspection staff; review and confirm issues; and make recommendations to resolve concerns. 9. Participate in the development and administration of the assigned portion of annual budget; direct the forecast of funds needed for staffing, equipment, materials, and Resolution No. 2005 -2370 Page 324 supplies; monitor and approve expenditures; and implement adjustments. 10. Meet with and provide information to other City departments; divisions and outside agencies; and resolve sensitive and controversial issues. 11. May provide staff support to board, commission or committee as assigned; prepare and present staff reports and other necessary correspondence. 12. Provide responsible staff assistance to his /her supervisor. 13. Recommend modifications to City programs, policies, procedures and fees as appropriate. 14. Attend and participate in professional group meetings, stay abreast of new trends and innovations in relevant field. 15. Under direct supervision, conducts studies and /or surveys of vector control problems. 16. Designs and implements changes for vector control programs, which promote economy of costs and manpower. 17. Under the direction of management, evaluates the effectiveness of operations and control methods. 18. Develops operational modifications and introduces new methods and techniques. 19. Participate in the technical phases of operations planning and delivery. 20. Under direction of management, monitors or assists in specific vector control operations, ongoing routine control operations, and special or emergency control operations; including sources of special concerns such as salt and fresh water marshes, flood control channels and large service contract operations. 21. Participates in disease surveillance and pest identification. Resolution No. 2005 -2370 Page 325 22. Implements all aspects of the City's vector control public education. 23. Communicates with associations, public and governmental agencies as directed. 24. Develops and maintains data and files on all sources, operations, activities, and provides written analysis and recommendations from that data upon request. 25. Maintains safe work practices and procedures; instruct subordinate staff in safety matters. Animal Control 1. Patrols assigned area in designated animal control vehicle to search for stray, sick, injured, or dead animals and provide services as needed; responds to calls from the public, law enforcement agencies, or other Animal Control Officers concerning injured, stray, sick, or dangerous animals and violations of animal regulatory ordinances, enforces State and local laws, regulations, and ordinances, such as leash laws, licensing, vaccinations, spaying, neutering, quarantining, dangerous dog, animal noise, and barking dog ordinances; picks up and transports animals to the shelter for impounding, disposal, or rabies investigation, or to the veterinarian as appropriate. 2. Prepares reports, completes records and various forms such as daily activity sheets, receipts for fees received, citations, quarantine and investigative reports. 3. Collects license, redemption, and fees for other services rendered to the public. 4. Provides information to the public regarding licensing, vaccinations, euthanasia, rabies control, pet -owner responsibilities, spaying, neutering, and adoptions; participates in public school and community group presentations. 5. Conducts special investigations in response to public complaints of violations of animal regulatory ordinances; appears at hearings and in court to testify and present Resolution No. 2005 -2370 Page 326 evidence regarding violations of animal regulatory ordinances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Attend and participate in professional group meetings. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Vectors, life habits, and characteristics. Domestic fly and mosquito control programs and entomological lab work. Entomology and ecology of vertebrates and invertebrates. Thorough knowledge of pesticides and their application and harmful effects to animal and plant life. Proper care and handling of animals. Physical and behavioral characteristics of animals, including breed identification. Symptoms of rabies and other common animal diseases. General knowledge of research techniques, scientific data collecting and collating, and investigative methods. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan and conduct general surveys and specific studies, including the development and use of computerized reporting and record keeping systems. Use scientific principles to practical situations. Interpret, explain, and enforce applicable policies and procedures. Resolution No. 2005 -2370 Page 327 Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Operate and use modern office equipment including fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Enforce necessary regulations with firmness and tact. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing to assigned supervisor, City officials, public and other agencies. Establish and maintain effective working relationships with those contacted in the course of work. Exercise tact and independent judgment in dealing with the public and present a positive public image. Handle sick, injured, dangerous, or dead animals and decomposing animal carcasses in a safe and humane manner. Learn and recognize symptoms of rabies and other common animal diseases. Make arithmetical calculations involving addition, subtraction, multiplication, and division. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Vector Control Three years of increasingly responsible experience providing vector control services for a public agency, including one year of supervisory or lead responsibility. Resolution No. 2005 -2370 Page 328 Animal Control One year of experience providing information to the public, preferably in the handling, care, and control of animals; or Equivalent combination of training, education, and experience that would provide the required knowledge and abilities. Training: Vector Control Equivalent to a Bachelor's degree from an accredited college or university with major course work in entomology, health science, environmental health, biology or related field. Animal Control Equivalent to completion of the twelfth grade. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California Driver's License. Must have current certificates of competency issued by the State of California Department of Health Services entitled Certificate Technician - Mosquito Control, and Terrestrial Invertebrate Vector Control. Certification must be maintained throughout employment. Completion of a PC 832 course in Arrest, Search and Seizure, and Firearms Training within one year of employment is desirable. WORKING CONDITIONS Environmental Conditions: Field and office environment; exposure to outside atmospheric conditions and inclement weather conditions; may be exposed to pesticides, communicable diseases, and other health hazards, including rabies; exposure to computer screens. Position is subject to emergency call out on a 24 -hour basis. Resolution No. 2005 -2370 Page 329 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to heavy lifting (up to 100 lbs.), carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct field operations, including carry spray equipment from 2 lbs. to 50 lbs., inspect vector breeding sources and apply control measures by climbing or hiking into areas to locate breeding areas and survey programs or facilitate control procedures along flowing creeks, wetlands, flood control channels and similar areas of rough terrain. The position requires the occasional operation of a computer keyboard, mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and the ability and range of flexibility to reach over their heads, reach below their knees, and to bend over or squat down. Must be able to move quickly in fieldwork areas known to be infested with venomous snakes or other potentially dangerous vectors or animals, poisonous plants and animals. The position requires adequate vision (which may be corrected) to read, write, and safely operate in the conditions listed above. Resolution No. 2005 -2370 Page 330 VECTOR /ANIMAL CONTROL TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction of the Vector /Animal Control Specialist, performs vector control inspections and control operations for mosquitoes, flies and other vectors, and does related work and supportive services as required. Under the general direction of the Specialist, performs animal control duties of local laws, regulations and ordinances control, as well as impound, quarantine, animals and disposal of deceased animals. SUPERVISION RECEIVED AND EXERCISED Vector /Animal Control including enforcement pertaining to animal and investigation of Receives general supervision from supervisory, or higher level staff. May exercise lead worker supervision over temporary staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Vector Control 1. Provide responsible assistance and support to the Vector /Animal Control Specialist. 2. Surveys and inspects assigned areas to determine vector breeding sources, stages of growth, types of vectors present and other factors important in applying control measures. Resolution No. 2005 -2370 Page 331 3. Prepares operational reports and advises property owners on corrective measures. 4. Performs the application of pesticide materials and insures that applications of such materials are performed under optimum conditions in order to prevent unintentional damage to life or property. 5. Operates control equipment, motor vehicles, and similar equipment used. 6. Prepares and revises operational maps and maintains source files. 7. Contacts property owners and assists in prevention, reduction, and elimination of vector producing sources. 8. Performs routine maintenance on equipment; assists in fabrications of specialized equipment; may be assigned to assist in maintenance and repair of building and other facilities. 9. Implement changes for vector control programs, which promote economy of costs and manpower. 10. Participates in disease surveillance and pest identification; stay abreast of new trends and innovations in vector control. 11. Maintains data and files on all sources, operations, and activities and provides written analysis and recommendations from that data upon request. 12. Maintains safe work practices and procedures. Animal Control 1. Patrols assigned area in designated animal control vehicle to search for stray, sick, injured, or dead animals and provide services as needed; responds to calls from the public, law enforcement agencies, or other Animal Control Officers concerning injured, stray, sick, or dangerous animals and violations of animal regulatory ordinances, enforces State and local laws, regulations, and ordinances, such as leash laws, licensing, vaccinations, spaying, Resolution No. 2005 -2370 Page 332 neutering, quarantining, dangerous dog, animal noise, and barking dog ordinances; picks up and transports animals to the shelter for impounding, disposal, or rabies investigation, or to the veterinarian as appropriate. 2. Prepares reports, completes records and various forms such as daily activity sheets, receipts for fees received, citations, quarantine and investigative reports. 3. Collects license, redemption, and fees for other services rendered to the public. 4. Provides information to the public regarding licensing, vaccinations, euthanasia, rabies control, pet -owner responsibilities, spaying, neutering, and adoptions; participates in public school and community group presentations. 5. Conducts special investigations in response to public complaints of violations of animal regulatory ordinances; appears at hearings and in court to testify and present evidence regarding violations of animal regulatory ordinances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Attend and participate in professional group meetings. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Pertinent Federal, State, and local laws, codes and regulations. Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Vectors, life habits, and characteristics. Proper care and handling of animals. Physical and behavioral characteristics of animals, including breed identification. Symptoms of rabies and other common animal diseases. Resolution No. 2005 -2370 Page 333 Principles of supervision and training. Ability to: Ability to identify the various types of vectors found in the area. Ability to locate vector infested areas, and treat such areas with insecticides and /or rodenticides in a safe and efficient manner. Ability to operate and maintain various types of control equipment. Ability to work independently and maintain good cooperative relationships with property owners, other agencies and the public. Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Perform a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Handle sick, injured, dangerous, or dead animals and decomposing animal carcasses in a safe and humane manner. Learn and recognize symptoms of rabies and other common animal diseases. Make arithmetical calculations involving addition, subtraction, multiplication, and division. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Resolution No. 2005 -2370 Page 334 Experience: Vector Control Two years of experience in vector control or pest control. Animal Control One year of experience providing information to the public, preferably in the handling, care, and control of animals; or Equivalent combination of training, education, and experience that would provide the required knowledge and abilities. Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California Driver's License. Possession of a valid Control Technician Certificate in Mosquito, Vertebrate, and Terrestrial Invertebrate categories as issued by the California Department of Health. Completion of a PC 832 course in Arrest, Search and Seizure, and Firearms Training within one year of employment is desirable. WORKING CONDITIONS Environmental Conditions: Field and office environment; exposure to outside atmospheric conditions and inclement weather conditions; may be exposed to pesticides, communicable diseases, and other health hazards, including rabies; exposure to computer screens. Position is subject to emergency call out on a 24 -hour basis. Resolution No. 2005 -2370 Page 335 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to heavy lifting (up to 100 lbs.), carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct field operation, including carry spray equipment from 2 lbs. to 50 lbs., inspect vector breeding sources and apply control measures by climbing or hiking into areas to locate breeding areas and survey programs or facilitate control procedures along flowing creeks, wetlands, flood control channels and similar areas of rough terrain. The position requires the occasional operation of a computer keyboard, mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and the ability and range of flexibility to reach over their heads, reach below their knees, and to bend over or squat down. Must be able to move quickly in fieldwork areas known to be infested with venomous snakes or other potentially dangerous vectors or animals, poisonous plants and animals. The position requires adequate vision (which may be corrected) to read, write, and safely operate in the conditions listed above. Resolution No. 2005 -2370 Page 336 Other Positions No job specifications have been created for the following hourly positions: Hourly Positions Administrative Aide Clerical Aide Clerk Intern Laborer /Custodian I Laborer /Custodian II Laborer /Custodian III Program Director Resolution No. 2005 -2370 Page 337 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, Deborah S. Traffenstedt, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2005 -2370 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 20th day of July, 2005, and that the same was adopted by the following vote: AYES: Councilmembers Mikos, Millhouse, Parvin, and Mayor Pro Tempore Harper NOES: None ABSENT: Mayor Hunter ABSTAIN: None WITNESS my hand and the official seal of said City this 1st day of August, 2005. J� I Deborah S. Traffensted , City Clerk (seal)