HomeMy WebLinkAboutRES CC 2011 3057 2011 0914RESOLUTION NO. 2011 -3057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING REVISED PARK
RENTAL FEES, DEPOSITS, AND ADDITIONAL CHARGES
WHEREAS, the City has previously adopted Resolution No. 2007 -2635, which
previously established park facility use and reservation fees and related rules; and
WHEREAS, at a special meeting on June 27, 2011, the Parks and Recreation
Commission reviewed and concurred with the proposed revisions to the park rental
fees, deposits, and additional charges, and recommended approval of the revised
resolution to the City Council; and
WHEREAS, Resolution No. 2007 -2635, which previously established park facility
use and reservation fees and related rules was rescinded, and a revised resolution has
been adopted establishing revised rules and regulations governing City park rentals,
and a second resolution is now proposed to be adopted to implement the revised park
rental fees, deposits and additional charges.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council has adopted a Resolution Adopting Rules and
Regulations Governing City Park Rentals, and rescinded the previous rental use fee
schedule.
SECTION 2. A revised Schedule of Park Rental Fees, Deposits, and
Additional Charges is hereby established as follows:
Section 2.1 Purpose
The purpose and intent of the City Council in adopting the Schedule of Park
Rental Fees, Deposits, and Additional Charges shall be to provide directory
guidelines for staff and the public relating to the fees, deposits, and additional
charges required to rent City park facilities, structures, and amenities. The City
Council has adopted a separate resolution establishing facility use fees for the
Arroyo Vista Recreation Center and Moorpark Community Center rooms. The
City shall reserve the right to make adjustments or impose additional fees on a
case -by -case basis as a determination of the approval of a Park Rental Permit
pursuant to Moorpark Municipal Code Section 12.16.140 and the current City
Council Resolution Adopting Rules and Regulations Governing City Park
Rentals. As used in this resolution, Director shall mean the City Manager or
his /her designee.
Resolution No. 2011 -3057
Page 2
Section 2.2 Hourly Park Rental Fees
Park rental fees shall be charged on an hourly basis based on the Groups and
Direct Costs defined in the City Council's Resolution Adopting Rules and
Regulations Governing City Park Rentals. Fees may be rounded to the nearest
half hour. Rental fees for City park facilities, structures and amenities shall be as
follows:
Park Rental Description
Group 1
Group 2
Group 3
Group 4
Ballfield softball or baseball
Direct Costs
$15
$20
$30
Athletic Field soccer or football
Direct Costs
$15
$20
$30
Grass Area
Direct Costs
$10
$15
$20
-Open
Field lights
Direct Costs
$25
$30
$35
Electricity other than field lights)
Direct Costs
$5
$8
$12
Basketball Court outdoor
Direct Costs
$8
$12
$20
Tennis Court
Direct Costs
$8
$12
$20
court AVCP'
Direct Costs
$15
$20
$25
-Multi-purpose
Horseshoe pit
Direct Costs
$8
$12
$20
Bocce ball court
Direct Costs
$8
$12
$20
Picnic table
Direct Costs
$5
$8
$12
Gazebo Poindexter Park
Direct Costs
$8
$12
$20
Small Pavilion (Campus,
Campus Canyon, Glenwood,
Mountain Meadows, Tierra
Rejada. Maximum 75 people.)
Direct Costs
$10
$15
$25
Medium Pavilion (College View,
Mammoth Highlands, Miller,
Peach Hill. Maximum 100
people.)
Direct Costs
$15
$20
$40
Large Pavilion (AVCP west,
Poindexter. Maximum 175
-people.)
Peppertree Pavilion AVCP
Direct Costs
Direct Costs
$25
$50
$40
$75
$60
$125
Peppertree Pavilion (hal
Direct Costs
$30
$45
$70
Parking Lot
Direct Costs
$25
$30
$35
Snack Bar AVCP
Direct Costs
$15
$25
$50
AVCP = Arroyo Vista Community Park
The Director has the authority to interpret the Direct Costs for all Group 1 rentals
and to interpret the hourly fee for a park rental not specifically listed, above,
based on the most similar comparison.
Moorpark non - profit organizations may receive a once - yearly special rental rate
in accordance with the Non - Profit Organization Annual Facility Reservation
Policy in the City Council's Policies Resolution, and as may be amended from
time to time.
Resolution No. 2011 -3057
Page 3
Section 2.3 Flat Rate Fees
Fees shall be charged for administrative and other services and specified
equipment rental at a flat rate. Flat rate Rental fees shall be as follows:
Flat Rate Fee Description
Group 1
Group 2
Group 3
Grou 4
Rental Permit Application Fee
Non - refundable
No cost
$10
$10
$10
Refund Processing Fee (to
process a park Rental
cancellation /refund
No cost
$10
$10
$10
Attraction /Performer Permit Fee
No cost
$10
$10
$10
Field Preparation Fee
Direct Costs
$40
$50
$60
Soccer Goal Rental'
Direct Costs
$25
$35
$50
Softball /Baseball Base Rental'
Direct Costs
$15
$20
$25
Vendor Fee (per vendor
Direct Costs
$25
$50
$75
" Security deposit also required
Section 2.4 Payment Schedule
For Reservation Applications submitted thirty (30) calendar days or less before
the rental date, full payment must be made at the time the Reservation
Application is submitted. For all rentals with rental fees totaling $50 or less, full
payment must be made at the time the Reservation Application is submitted.
For Reservation Applications submitted more than thirty (30) calendar days in
advance of the rental date with rental fees exceeding $50, the Renter may submit
partial payment of not less than $25, which will be applied toward the rental fees.
Payment of all rental fees is due in full thirty (30) calendar days prior to the rental
date for all rentals.
Fees for Reservation Applications submitted less than ten (10) business days in
advance must be paid by credit card (Visa or MasterCard), cashier's check,
money order, or cash. Personal checks will be accepted only when the
Reservation Application is submitted ten (10) or more business days in advance.
Section 2.5 Refundable Security Deposits
The following security deposit amount(s) shall be collected to ensure return of
rented equipment and protection of City property. All or a portion of the deposit
may be retained for the reasons specified in the City Council's Resolution
Adopting Rules and Regulations Governing City Park Rentals.
Resolution No. 2011 -3057
Page 4
Security Deposit Description
All
Groups
Soccer Goals
$100
Softball /Baseball Bases
$100
Snack Bar
$500
Rentals 51+ participants
$100
Rentals 200+ participants
$300
Rentals 500+ participants
$500
Attraction Company Deposit
$500
Section 2.6 Additional Charges
Additional charges over the basic rates are as follows:
A. Staff Fees: An additional charge for staff fees will be charged when staff is
needed for additional set up, breakdown or cleanup beyond normal time
requirements, for tournaments, for Rentals with 200 or more people, or for
special circumstances as described in the City Council's Resolution
Adopting Rules and Regulations Governing City Park Rentals. The
amount of the additional staff fees will be calculated based on the
following hourly rates:
Full -time staff fee: $45 per staff person, per hour; and
Part-time staff fee: $25 per staff person, per hour.
B. Police Service Fees: Fees for Police service may be charged for any
rental requiring Police services, as determined necessary by the Director.
For all Groups, the Police service fee shall be consistent with the City
Council's Resolution Establishing Police Service Fees (hourly rate plus a
fifteen percent City general government overhead cost).
C. Insurance Fees: For Rentals which require insurance in accordance with
the City Council's Resolution Adopting Rules and Regulations Governing
City Park Rentals, insurance fees shall be charged to Renter in
accordance with current rates as established by the City's insurance
provider. Insurance fees may be waived if insurance documentation is
provided, including certificate of liability insurance and endorsement
naming the City of Moorpark as additional insured, in accordance with the
City Council's Resolution Adopting Rules and Regulations Governing City
Park Rentals.
D. Large Event and Large Venue Waste Management: Consistent with
Article V of Chapter 8.36, Solid Waste, of the City's Municipal Code, all
large events and large venues, as defined in Chapter 8.36, are subject to
the requirements of that Chapter, including the requirement for a waste
management plan and a waste management fee as established by
resolution of the City Council.
Resolution No. 2011 -3057
Page 5
E. Other Charges: Additional charges may be levied for rental requests
containing unusual activities or accommodations as determined by the
Director.
Section 2.7 Cancellation Fees
Rental fee refunds for park rental cancellations are subject to the provisions
established in the City Council's Resolution Adopting Rules and Regulations
Governing City Park Rentals, which includes description of deductions for the
Processing Fee and Cancellation Fee. The amount of the Processing Fee is
included under Section 2.3, Flat Rate Fees. The amount of the Cancellation Fee
for a late cancellation, as described in the Rules, shall be as follows:
Description
All Groups
Cancellation Fee for a Rental cancellation from 29 to 5 calendar
50% of Rental
-days prior to Rental date.
Fee
Cancellation Fee for a Rental cancellation less than 5 calendar
100% of Rental
-days prior to Rental date
Fee
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 14th day of September, 2011.
ATTEST:
Maureen Benson, City Clerk
J ice S. Parvin, Mayor
Resolution No. 2011 -3057
Page 6
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss.
CITY OF MOORPARK )
I, Maureen Benson, City Clerk of the City of Moorpark, California, do hereby
certify under penalty of perjury that the foregoing Resolution No. 2011 -3057 was
adopted by the City Council of the City of Moorpark at a special meeting held on the
14th day of September, 2011, and that the same was adopted by the following vote:
AYES: Councilmembers Mikos, Millhouse, Van Dam, and Mayor Parvin
NOES: Councilmember Pollock
ABSENT: None
ABSTAIN: None
2011.
WITNESS my hand and the official seal of said City this 26th day of September,
Maureen Benson, City Clerk
(seal)