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Home My WebLink AboutMIN 2002 0909 PC REGPlanning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 1 1. CALL TO ORDER: Chair Otto called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: Chair Otto led the Pledge of Allegiance. 3. ROLL CALL: Commissioners DiCecco, Haller, Parvin, Vice Chair Landis and Chair Otto were present. Staff attending the meeting included Barry Hogan, Community Development Director; David Bobardt, Planning Manager; Walter Brown, City Engineer; Laura Stringer, Senior Management Analyst; and Gail Rice, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO THE AGENDA: None. 6. CONSENT CALENDAR: A. Regular Meeting Minutes of August 26, 2002. MOTION: Commissioner Parvin moved and Commissioner DiCecco seconded a motion to approve the minutes of August 26, 2002, with a correction to Page 2; lines 34 and 35 to read: Does the agreement guarantee affordability for the life of the project? Motion passed with a unanimous 5:0 voice vote. 7. PUBLIC COMMENTS: None. S: \Community Development \ADMIN \COMMISSION \MINUTES \2002 Final \020909 pcm.doc Planning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 2 8. PUBLIC HEARINGS: (next Resolution PC- 2002 -430) A. Public Workshop for Discussion of Potential Modifications to Chapters 17.20 (Uses by Zone), 17.28 (Standards for Specific Uses), 17.44 (Entitlement - Process and Procedures), 17.60 (Amendments to the General Plan, Specific Plans, Zoning Map and Zoning Code) and 17.68 (Public Notice). Staff recommendations: 1) Open the public workshop, accept public testimony, and discuss issues related to entitlement procedures; and 2) Provide direction to staff for the possible preparation of amendments to Chapter 17.20, 17.28, 17.44, 17.60, and 17.68 of the Moorpark Municipal Code. Dave Bobardt presented the staff report and identified three (3) topics for discussion and as they relate to the entitlement process: • Processes for Permit Adjustments, Minor and Major Modifications. • Conditional Use Permits and Planned Development Permits. • Levels of review in the use matrices (Chapter 17.20) and the standards for specific uses (Chapter 17.28) The Commission questioned staff regarding: • Minor Modification and Major Modifications and level of approval authority. • Planned Developments and Conditional Use Permits and their processes. • Minor Modifications and Permit Adjustments process and approval authority. • Administrative Permits and felt that if the project met setbacks; then the issuance of a Zone Clearance would be fine. The Commission also felt that it was appropriate to add conditions to Administrative Permits where necessary. Planning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 3 • Staff should pull together number of hours that are spent on Administrative Permits. • Section 17.28 - Show more common uses, characteristics of each issue and then state requirements. • The use matrices • Decision Makers • Fee Structure • Temporary Use Permits and Conditional Use Permits • City Council review and changes to the Conditions of Approval when they review a Development Agreement. Staff responded to the Commission's questions. Chair Otto opened the public workshop at 7:49 p.m. There were no speaker cards and no written statements. Chair Otto closed the public hearing at 7:50 p.m. The Commission requested staff to: • Simplify uses. • Incorporate wording for new uses. • Eliminate redundancy in the Planning Commission and City Council processes. • Provide more specificity within the process. • Combine permit processes and add more clarification in the modification process. • Elevate new home construction to be a discretionary process. • Remove inconsistencies and uses that will likely never be proposed. • Simplify the use matrix and clarify. • Use a decision letter process instead of a hearing process for Administrative Permits, keeping the appeal process. Planning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 4 • Make some zoning clearance approvals discretionary where appropriate. • Combining Major and Minor Modifications into one. • Consider one (1) process for Planned Development (PD) and Conditional Use Permit (CUP) processes; i.e. Industrial Planned Development (IPD), Commercial Planned Development (CPD) or Residential Planned Development (RPD). • Use Permit Adjustment process instead of Minor Modification process if character of project does not change. • Streamline the process and reassess the fees /costs once the amendment is complete. • Eliminate inconsistencies between matrix and process. Add Director of Community Development authority to matrix where appropriate. • Matrix is good for uses; make more reader - friendly. • Maintain safeguards for surrounding uses. Staff recommended: • Process being uniform with the surrounding neighborhood. • Staff will create bilingual booklets for the building process. • Look into establishing a Development Review Committee which would meet one (1) to two (2) times per month. By consensus, the Commission directed staff to work with the definitions, use matrix, new entitlement section, new Resolution and set a public hearing date. 9. DISCUSSION ITEMS: A. Subject: Consider Amendment to Resolution No. PC- 2002 -421 Regarding Rules of Procedure for Commission Meetings and Related Functions and Activities. Staff Recommendation: Adopt Resolution No. PC -2002- amending Resolution No. PC- 2002 -421, regarding Planning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 5 rules of procedure for Commission meetings and related functions and activities. Barry Hogan gave the staff presentation and discussed changes to Resolution No. PC- 2002 -421. The Commission questioned staff regarding: • Section 2.3; page 2: Call to Order: Change: In the absence of both the Chair and the Vice Chair, the meeting shall be called to order by the Records Secretary to the Commission. • Section 7.3; page 11: Precedence of Motions • Section 9.2; page 14: Communications Involving a Development Application • Section 9.3; page 15: Communications Involving a Planning Commission Agenda Item • Notification to staff, the Commission, the public and the applicant regarding materials received. • Disclosure to staff when Commission meets with applicant(s). The Commission commented on: • A one time protocol sheet should be handed out with a project; i.e. how to contact the Commissioners and reference if written comments or e -mail is sent to the Commission, then it is part of the public record. Staff commented: • If one or more Commissioners have a meeting with the applicant, at the public hearing it must be disclosed prior to opening the public hearing, then this would enable the public to comment upon the disclosure during the hearing process. • Recommended delivery of staff reports to the Commission earlier and furnishing advance information on projects. MOTION: Vice Chair Landis moved and Commissioner Haller seconded a motion to adopt Resolution PC- 2002 -430 with changes proposed by the Commission. Planning Commission, City of Moorpark, California Minutes of September 9, 2002 Paae 6 (Unanimous 5:0 voice vote). 9. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: A. Planning Commission Meeting Agenda of September 9, 2002: • Zoning Ordinance Entitlements (Workshop) - Verbal • Consider Amendment to Resolution No. PC- 2002 -421 Regarding Rules of Procedure for Commission Meetings and Related Functions and Activities. B. Planning Commission Meeting Agenda of September 23, 2002: • Possible cancellation Mr. Hogan provided the Commission with a brief summary of future agenda items. Commissioner Parvin announced that Chair Otto will be moving to Albuquerque, New Mexico and was currently working in Seattle, Washington. 10. ADJOURNMENT: MOTION: Commissioner Landis moved and Commissioner Haller seconded the motion to adjourn the meeting. Motion passed with a unanimous 5:0 voice vote. The meeting was adjourned at 9:00 p.m. Kipy' L &ndig -, Vic �hair for Will iam F. Otr ATTEST: rry Hq/gah, mm/Aity ev lopment Director