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HomeMy WebLinkAboutMIN 2005 1107 PR REGITEM MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark. California 1. CALL TO ORDER: November 7, 2005 Chair Thompson called the meeting to order at 6:42 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Weisberger led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Thomas Pflaumer, Mark Van Dam, Julie Weisberger, and Chair Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Bob Stallings, Recreation Manager; and Patty Lemcke, Administrative Assistant. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthlv Report. Mary Lindley gave an oral report. She also stated that she had attended the National Parks and Recreation Association Conference in Texas. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of September 12, 2005. Staff Recommendation: Approve as B. Approval of Minutes for presented. the Parks and Recreation Commission Meeting of October 23, 2005. Staff Recommendation: Approve as presented. P &R Commission Meeting November 7, 2005 Page 2 C. Parks Quarterly Report. Staff Recommendation: Receive and file report. D. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. Commissioner Pflaumer requested item 7.D be pulled for discussion. MOTION: Commissioner Weisberger moved to approve items 7.A, 7.B, and 7.C. Commissioner Catrambone seconded. The motion was carried 5 -0. Commissioner Pflaumer complimented staff on the new format of the Recreation Programming report. Also, the Commission and staff discussed the attendance numbers of the After Dark Dance event. Commissioner Weisberger inquired as to how the online registration is doing. Bob Stallings stated that it is going smoothly. After a few more months, staff will be able to supply a comparable study on the number of registrations before the new online system was implemented and after. MOTION: Commissioner Pflaumer moved to approve item 7.D. Commissioner Weisberger seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Draft Conceptual Plan for Magnolia Park: Staff Recommendation: Approve a recommendation for the conceptual design for Magnolia Park. Mary Lindley gave a brief overview of the conceptual plan being presented to the Commission. Commissioner Pflaumer stated that he would like to see a gazebo added if possible. Mary Lindley stated that since the park is so small, she feels that any shade structure would take up too much open play area. Commissioner Weisberger suggested that since shade in P &R Commission Meeting November 7, 2005 Page 3 the park will be provided by the trees, perhaps staff could plant more mature Magnolia trees, which would then provide shade much sooner. Chair Thompson stated that she would like to see the park developed first and then decide about the addition of a shade structure. Commissioner Pflaumer requested that staff research the available parking in the area and provide the information to the Commission. Mary Lindley reminded the Commission that just the recommendation on the conceptual plan would be decided at tonight's meeting, and the benches, trashcans, and other amenities would be considered at a future meeting. The Commission reached a consensus to approve staff's recommendation for the conceptual design for Magnolia Park. B. Consider Name for the Proposed Pardee Moorpark Highlands Park. Staff Recommendation: Choose a name for the proposed Moorpark Highlands Park for recommendation to City Council. The Commission and staff discussed names for the proposed park. Some of the suggested names were Highlands, Mammoth, Elk Run, Vista, Eaton Hollow, Mammoth Highlands, Verde Acres, Highland Grove, Highland Grotto, and Nueve Highlands. MOTION: Commissioner Pflaumer moved to recommend to the City Council the name of Mammoth Highlands for the proposed Moorpark Highlands Park. Commissioner Van Dam seconded. The motion was carried 5 -0. C. Consider Conceptual Plan for the Proposed Pardee Moorpark Highlands Park. Staff Recommendation: Provide recommendations for the conceptual plan for the park in tract 5045 for City Council consideration. Mary Lindley reviewed the proposed plan with the Commission and encouraged input on changes and P&P, Commission Meeting November 7, 2005 Page 4 additions that the Commission may have. Commissioner Van Dam stated that he would like to see a gate added between the park and the school site. Commissioner Weisberger stated that she would like to see a walking path incorporated into the plan, preferably comprised of decomposed granite. Commissioner Van Dam suggested that perhaps a shuffle board and horseshoe pits could be included. The Commissioners expressed a desire to see special features or artwork included in the design incorporating the mammoth find. MOTION: Commission Pflaumer moved to recommend to City Council the conceptual plan for the Moorpark Highlands Park, with the addition of a decomposed granite walking trail and horseshoe pits. Commissioner Catrambone seconded. The motion was carried 5 -0. D. Consider Parks Rules, Regulations, and Fees. Staff Recommendation: Recommend adoption of the park facility rental fees and rules policy revisions for consideration by the City Council. Bob Stallings reviewed staff's proposed changes to the existing park rules, regulations, and fees. The Commission and staff discussed the changes in group classifications and fees. Commissioner Van Dam stated that he would like the language to be more clear on when a rental runs longer than the approved time, an additional hourly fee will be charged. Commissioner Weisberger stated that she would like to see a height limitation on bounce tents added. She also requested that the language requiring special attractions to be enclosed made clearer. Commissioner Weisberger inquired as to what phone number to call if a resident needed to contact a staff P &R Commission Meeting November 7, 2005 Page 5 member regarding a park after hours. Mary Lindley gave 517 -6200 and explained how the City's answering service responds to after hour calls. MOTION: Commissioner Weisberger moved to recommend the park facility rental fees and rules policy revisions to the City Council, with the addition of: ■ limiting the height of bounce tents; • stating more clearly that special attractions must be enclosed; and ■ stating more clearly that any rental that runs longer than the approved rental time will be charged an additional hourly fee. Commissioner Pflaumer seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Thompson requested a box item report from Mary Lindley on the recent National Parks and Recreation Association Conference she attended. Commissioner Weisberger gave a special thank you to the Arts Festival Committee for all of their hard work. Commissioner Thompson stated that the City's Trick or Treat Village Event went well. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 8:55 p.m. APPROVED: Sandra Thompson, Ch r Respectfully submitted: Patty Lpmc e, Administrative Assistant