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Home My WebLink AboutMIN 1983 1004 PR REGMoorpark California October 4, 1983 I. CALL TO ORDER The regular meeting of the Moorpark Recreation and Parks Commission was called to order at 7:10 p.m. on October 4, 1983, in the Moorpark Community Center at 799 Moorpark Avenue, Moorpark, California. II. ROLL CALL All members of the Recreation and parks Commission were present. Also attending the meeting were: Al Prieto, of the City Council Curran Cummings, of Supervisor Doughertys office Paul Byrnes, of Marlborough Homes Andy Oshita, of Public Administration Agency III. MINUTES The minutes for August 16, September 6, and September 20, were approved with no corrections. IV. REPORTS Treasurer Danny Rasey gave this report: Beginning Balance 9/23 Deposit $ 892.50 9/26 M.Magdaleno - 115.00 9/30 Deposit 900.00 10 /01 Refund - 150.00 10/02 Paid Kids - 20.00 10/04 Refund - 350.00 Total Owe County $1627.50 Total $3601.53 $4759-03 3131.53 The $20. payment to Kids was for them cleaning the parking lot and patio. There were no questions on the report. V. OLD BUSINESS Rules and Regulations - The Rules and Regulations for the Moorpark Community Center were approved as submitted, with the stipulation that Irene and Danny work to refine them. Andy Oshita stated that he saw no prolem with the increase in cleaning deposits, pending approval of the County Board of Supervisors. Andy had stated at a previous meeting that the Commission could charge a fee for the storage rooms, and set a weekly and monthly rate for the Multi - Purpose room in this same pending manner. Commission Work Program - The list of existing conditions for the Community Center was reviewed. Andy stated that the chairs all belonged to Grace Chapel, agreed to the repair of the restroom faucet, and said he had directed that it be done. He also said he requested that the leaks -1- in the irrigation system be fixed. The re- keying of the facility is pending an answer from the City agreeing to any future re- keying fees. The list of things needing repair was increased to now in- clude the following: 11. No dorstops are operational in the Kitchen. 12. Chairs will need to be purchased before Grace Chapel terminates their use of the building. 13. Chair carts should be purchased for storing chairs, this would keep the chairs put up, and would also help eliminate the number of holes and dents in the walls from stacking chairs against them. 14. A custodial cart is needed. 15. Floor mats are needed at the entrances and exits (5). 16. Paper towel dispenser needs to be installed in the kitchen. 17. Door to hall no longer closes - the entire frame moves. The list was turned over to Andy Oshita. VI. NEW BUSINESS Marlborough Park - Peach Hill Site - Presentor Paul Byrnes The plan as presented was not adequate, it was lacking requirements #11 and #45. Apparently at one time the previous Commission opposed the use of an association for maintenence. The park was intended for public use. Map has already been recorded. Park is within 30 days for completion. We have made an appointment to view the park - site at 6:30 p.m. October 18, 1983, before the beginning of our next meeting. Mr. Byrnes will also bring along requirements #11 and #45. Custodian for the Community Center - Commissioner Barrera made a presentation concerning the present need for a Custodian for the Community Center. In this persentation she sited the facts of hardship to the family of the person in charge of this duty along with opening and closing the Center. In closing her presentation commissioner Barrera stated that she could no longer work in this particular capacity, and presented a proposal suggesting that a custodian be required for weekend events. That be responsible for opening, closing, and cleaning the facility, that he be in attendance at the function and be paid by the renter of the facility. Also submitted by Commissioner Barrera was the suggestion that a clerk be hired to handle the administration of the center. This clerk would handle the files, correspondance, minutes and the issuance of keys. -2- Commissioner Rasey also stated that the Community Center was too big a job for one person, that it was taking his week- ends as well as week - nights. A letter with several proposals for solutions to the problem was submitted by Commissioner Rasey. Andy Oshita stated that the County would not be able to hire a custodian for the original 20 - 30 hour span as he previously stated, instead the County has agreed to a cus- todian to work weekends for 2 - 3 hours. It was moved by Commissioner Barrera, and seconded by Comm- issioner Rasey that the commission require a custodial / Security person for weekend events with a salary not to exceed $6.00 per hour. Motion carried unanimously. Curran Cummings stated that he could see no problem with the Commission using deposits for paying the custodian. The Commission is reluctant to withhold cleaning deposits becausethe money goes to the County and the additional cleaning required after weekend activities isn't done unless the Commissioner in charge does it. It was moved by Commissioner Sabine and seconded By Commissioner Roe, that Commissioner Barrera and Rasey's proposals be submitted to the County and City for their recommendations. Which motion was unanimously carried. Commissioner Rasey moved and Commisioner Roe seconded that the motion be amended to add the Rules and Regulations be part of the package. Which amendment was carried unanimously. Clerical Support for the Commission It was pointed out by both Commissioner Barrera and Commissioner Rasey that when a commissioner has to take the minutes of a meeting, that commissioner is not participating in the meeting. Curran Cummings stated that other commissions didn't have a secretary to take their minutes, that the City Clerk took the minutes. It was first thought to have the Moorpark City Clerk take the minutes, then after discussion, it was moved by Commissioner Sabine and seconded by Commissioner Roe that the City Council consider providing clerical help to the Parks Commission. Which motion carried unanimously. VII. OTHER BUSINESS The Rotary Club will be requested to replace the panels on the wall where their display case was. The Catholic Church wrote a letter requesting a review of the policy regarding scheduling. They are upset with having to share the facility with Grace Chapel. Commissioner Rasey explained that he thought the churches could work this out and had requested that GraceChapel park elsewhere on this one occasion. According to Commissioner Wozniak, the previous policy was that Grace Chapel was to re- schedule if any one else wanted -3- to use the facility on a Sunday. This was the agreement. Commissioner Rasey stated that since there is no agreement on file for Grace Chapel, and nothing in the minutes, he has just gone on as well as he could. Grace Chapel will be requested to appear before the Commission on 10/18/83, to discuss their monthly use. Coke Machine Commissioner Roe reported that a coke machine at no cost to us could be installed. We must use 2 1/2 cases a week to get it free, after this a commission of 3% will be paid. We could also rent it for $20.00 a month. We will use it on a one month trial period at no cost. Commissioner Rasey moved to recommend that the City accrpt the coke machine for a one nomth trial period. The motion was seconded by Commissioner Roe, and carried unanimously. Heather Glen Park - Commissioner Rasey pointed out that the map of the park which was being submitted to the City Council for approval was not the map that the Parks Commission had approved. Al Prieto said that the only thing the City was to do is approve the formation of an assessment district. Comminute Center Calandar - Gonzales Wedding - This is a private event involving people from out of town and sale of alcohol. The Commission agreed to a $350.00 cleaning deposit and security guards be required. Last weeks out of town group left the facility in bad shape and required several hours of extra cleaning to get it ready for the next use. The group is not getting their deposit back. There being no further business, the meeting was adjourned at 10:05 p.m. APPROVED: Chairman Respectfully Submitted: Secretary Treasurer