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HomeMy WebLinkAboutMIN 1984 0207 PR REGMoorpark California February 7, 1984 The regular meeting of the Moorpark Recreation and Parks Commission was called to order at 7:20 p.m. by Commissioner Rasey. In attendance were Commissioner Barrera, Commissioner Roe and Commissioner Rasey. Commissionr-;r Sabine was absent and Commissioner Wozniak has verbally resigned his appointment to the Commission. Others in attendance were: Niall Fritz, City Manager Al Prieto, Councilmember Sue Borquez, Supervisor Dougherty's representative Andy Oshita, County Parks representative Mike Mejilla The minutes from January 17, and December 20, were approved. 3. REPORTS A. Treasurer - Commissioner Rasey gave his report and stated that $3,030.50 was paid to the County for ,December and January. The Rotary Club has not made their payment for this month yet. All totaled, from July 1983, to January 1984, we have paid the County $11,098.50. 4. NEW BUSINESS A. Election of Officers - commissioner Roe moved and Commissioner Barrera seconded the motion to have the election of officers put off until the full commission is present, which motion did not pass. Commissioner Barrera made a motion to have elections at the next meeting, which motion died for lack of a second. B. Park Naming Policy - Discussion of a park naming policy was as follows, Policy will be based on the Commission's recommendation. Policy might state that no park will be named after a living person, or after a housing tract. The Commission could use topographic or historic feature to name parks. Niall will get more information on other Cities policies for the next meeting. -1- C. Marlborough Tract Park - Plans were revised to substitute live oak and fruitless olive trees so that the view will not be blocked. Bicycle racks are shown. Sign Specifications; Sign will be similar to the Community Center's. Redwood 8 "x8" posts set 3,611 into the ground with at least 4" of concrete. They will be 4' above ground and 4' apart overall. A redwood 2" x 12" board will be mounted across the posts beginning 6" from the top, secured with 3/8 " cadium plated stove bolts, washers, and nuts, two on each post. The wood is to be stained with redwood stain, the name is to be carved in the 2 x 12 and painted white by -he developer v.hen a name is chosen. The name for the park will be Ibtermined at the next meeting. Some of the names discussed were: Vista Verde Monte V sta Bella Vista D. Park Maintenance - Commissioner Barrera presented some figures she derived by using the information available from the County's Cost Recapitulation figures. The purpose of the presentation is to give the Commission an idea of what to expect to spend on maintenance. We need more accurate figures befete requesting a tax base for parks. Niall will obtain more information from other park 4istricts. Niall made a presentation of the County specifications for exterior maintenance. The Moorpark Unified School District shows an interest in the sharing of a custodian. We could also go out for bids, the County specifications can be used to provide a level of maintenance desired prior to bidding. E. Vending Machine Contracts - The present machine in the Foyer will be removed as soon as possible, the minimum required sales to avoid a surcharge has not been met. Cole Vending Co. is desirous of obtaining the contract. The only cost to the City would be electricity. Niall will inquire as to the charge for not selling a certain amount, and ask for a contract to present to the Commission. Commissioner Rasey suggested the machine be placed in the new wing be- cause students have squirted coke in the Foyer and Multi- purpose room. Niall said he would ask the office staff to check the doors so the students wouldn't be coming in unnoticed. -2- 4. OLD BUSINESS A. Community Center Operations. The parks will be turned over in March. The occupancy certificate on the community Center has never been received. Deficiencies and Needed Repairs: 1. Flood Channel needs fencing 2. Water heater 3. Panel 4. Parking lot light (Andy says its on order) S. Door stops Andy will submit a list of deficiencies that can't be repaired by maintenance. Flood control channel isn't fenced and there is a drop into the channel. The county isn't responsible according to Andy, Niall will get a letter from PAA on this and pass it on to the City Attorney for his opinion. City liability insurance will cover the park facilities without an increase. After park transfer we will still qualify for 5 acres per 1000 people. The 39.11 acres from Urban West have not been dedicated, therefore, are not included in the transfer. We only have an agreement to transfer, Andy will get the agreement to dedicate, without this parcel our park acreage is 43.5 acres with a listed population of 8500. Urban West has the approval to construct homes. Quimby Trust Fund has been adopted until transfer of parks. Coastline Park is also not included in transfer. This housing tract didn't proceed. It can be dedicated later. Heatherglen Park - Niall will get us a scale reap and a display map for the study session. 4A 1. Weekend custodian - Niall presented a job announcement and job description. Pay will be $4 to $6 an hour, no benefits. The regular custodian would work 20 hours per week. 2. Building Supervisor - Niall will come back with a job description. 3. Security - Security will still be required. The sheriff is willing to provide security for specisl events such as high risk events. We need to establish our own list of approved security companies. Westlake Patrol is now on the county list. We had a problem with them that has been resolved. -3- 4 A. 4. Forms - All -corms for the rental of the center were presented and are to be studied for the next meeting. Niall will present them to the Attorney for review. S. Rotary - Commissioner Rasey presented a letter dated January 27, requesting that they no longer be allowed the use of the facility since they have not resolved past problems: 1. Deposit 2. Panel repair 3. Key for closet 4. Tables still left out The Coniatission agreed to let the Rotary be charged the actual use rate for the kitchen. This will reduce the amount they owe and may even catch them up in their short payments for October, December, January, and February. They are short $20. They originally applied for longer hours on the kitchen than they normally use. November payment has never been made. i Niall and Commissioner Rasey will write a letter to the Rotary. B. Bylaws - left for study session. 7. Grace chapel - Letter presented regarding anticipated growth rate and purchase of their own chapel. 8. Memo on Division of Property - A memo was presented to the commission on the division of the community center and library property. The memo was dated February 7, 1984. A letter on the park facility transfer, dated January 30, was presented. A '.etter from the City of Santa Paula dated January 26, addressing mutual purchassin g of commonly used products was presented. Community Center Rental Request - Request for change in set -up time discussed. Party was from three to midnight, they want down time from six to eight p.m. Kinder - college - wants non - profit status S. OTHER BUSINESS Niall presented a map of the City. 6. ADJOURNMENT The meeting was adjourned at 10:30 p.m. APPROVED: ACTING CoikMAN Respectfully submitted Secretary