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Home My WebLink AboutMIN 1984 0403 PR REGMoorpark California April 3, 1984 The regular meeting of the Moorpark Recreation and Parks Commission was called to order at 7:07 p.m. by Vice Chairman Margaret Sabine. Members present were Commissioner Barrera, Commissioner Rasey and Vice -Chair Sabine. Absent were Commissioners Baldwin and Roe. Other officials present included Andy Oshita of County Property Administration and Sue Borquez of Supervisor Dougherty's office. The minutes of March 20, 1984 were approved with the following corrections: The word regular meeting was changed to study session. Under item 3 (A) the word "if" was deleted and Heather - Glen was changed to Buttercreek. Under item 5 the following was added; Al Prieto will request that the City Attorney look over the park transfer package before app- roval. Commissioner Rasey moved that the minutes be accep- ted as corrected which motion was seconded by Commissioner Barrera and unanimously passed. Treasurer's report - The Rotary Club has not paid all that is due and the Chamber of Commerce owes $115. A check for $1917.50 was forwarded to the County. Item 5 - Adoption of Agenda - The agenda was adopted with the following items added: Weight Watchers Rental Gonzalez Wedding problems Easement Flood Control Griffin Park maintenance Item 6 - Comments from the Public - There were no comments from the public. Item 7 - Presentations - None Item 8 - Business Items A. Park Naming Policy - Commissioner Rasey moved to have the Recreation and Parks Commission choose a name for the park and submit it to Council for approval. The motion was seconded by Commissioner Barrera and carried unanimously. B. Name for Marlborough Park - It was moved by Commissioner Rasey and seconded by Commissioner Barrera that the name for the park should be Monte Vista Nature Park, which motion carried unanimously. A memo will go toi�the City Council submitting this name for their approval. -1- Item 8,C - Phone transfer - When the City takes over the Comm- unity Center, the phone must also be transferred. The number should remain the same, but the phone should now be located in -.the City offices for use by the reservation clerk. The public phone whould also be transferred. Irene will write a memo to the Council about this. D.- Grace Chapel Refund - Grace Chapel has requested a change in status for their last fund raising event to a non- profit fund raising. Making this change would mean they could rent for $35 for a 5 hour block instead of the $25 for a 3 hour block as they first requested. It was moved by Commissioner Barrera and seconded by Commissioner Rasey to grant their request, which motion carried unanimously. The Grace Chapel will be informed that they owe $5 more because of the change in status. E. - Study Sessions - Commisssioner Sabine stated that according to the Brown Act, which we must abide by, we must not make any decisions, agreements or have any consensus of opinion at these meetings. All formal actions must be taken at the regular meetings. Both meetings are publicly noticed and at a previous meeting we moved that only emergency decisions were to be made. Since we are posted for meetings, they are legal and not in violation of the Brown Act. The Commission policy is that we use the second meeting each month as a study session only, unless an emergency matter is brought before us. This policy should be stated in the final By -laws for the Commission. F. - Park Transfer - The memo to the City with our ques- tions and concerns was discussed. The transfer package went to the Board of Supervisors two weeks ago. The City Attorney is reviewing it. Andy and Sue were asked about H.U.D. grant stipulations. H.U.D. funds were used for landscaping and not used to build the library, therefore, we are not in violation. There is no problem with the library being separated because libraries are considered to be recreational. If the library is ever used for anything other than a library we could have a problem. The building can only be used for recreation. The library was not leased for 99 years because no one brought the library separation to the County. Andy talked to Currin about these items. The Commission has not seen the final draft of the Transfer Package and the changes that have been made. Easement - The question was raised regarding the possibility -2- of our being able to use the back portion of the Community Center lot once the library and the Community Center are ex- panded. No one has requested an easement. Niall has met with Sue and Dave Garner, Head of library services, and there is no problem. The lot was measured. Andy stated that we were overstepping our responsibilities in this area and to let the City Council worry about that. Sue stated that the City has the package. Andy will write to H.U.D. -regarding name transfer. H.U.D. stipulations are in the deed. Irene will write a memo to Niall regarding this question. G.- Agenda Format - The following changes were made: Item 8 will be listed as the "Consent Agenda" with all items requiring action having an asterisk. Item 9 will be Business Items Item 10 will be Commission Comments Item 11 will be Other Business Item 12 will be Adjournment H. - Commission By -laws - Tom Baldwin submitted his ideas and they were discussed. When building permits are given we should know where the park will be situated and talk about the suitability of the location. Before the approval of any development we must be responsible for Quimby funds and decide whether we want land or money. We should have available to us a topographical map and visit the site prior to making a decision. Irene will draft a memo for the Commission's review. The By -law format will be as follows: Purpose Membership Quorum Regular Meetings Special Meetings Elections and Officers Duties of members Committees Parlimentary procedure Commission Action Communication Amendments Minutes Attendance Commissioners Barrera and Rasey will draft some by -laws for the study session. -3- Item 9 - Commission Comments A. - Weight Watchers will be using the Center from 6 to 9 p.m. on Thursdays and will pay $50. If they stay longer than three months they will be reviewed with the possiblity of lower rates. B.- Gonzales Wedding - they will be charged for repair of the sliding door by withholding from their deposit. C.- Post Office - They will rent in four hour blocks at $50 per block from April 12 thru April 28 for testing. Andy will supply 15 tables and the Post office will rent others. We will need additional custodial time, Andy and Danny will arrange for this. D.- Custodian - he has been using his regular working hours to do the cleaning that users have paid him to do after their events. E.- S ecuri ty - Danny will get the cost from the sheriff's department for using off duty sheriff's for security. F.- Deposit Review - The minimum deposit is $150. If the function will have alcohol, the deposit is $200. If the function is held by out -of -town people, add $50 to the above. We may charge up to $350 for special circumstances. G.- Deposit Witholding - Angie Goerka - deposit should be withheld for mess left after event. Andy will meet with R.J. regarding problems. Item 10 - Other Business - A.- Flood Control- we have not received an answer regarding the Community Center flood control channel. Sue has a response from them. Sue, Carla Robertson, Mary Quirk and Jim Dourgherty have viewed the channel and agree that something must be done. Flood Control, however, is broke atthis time. Bill Frank was to send us a letter. He will budget for this item next fiscal year. Andy stated that legally the Flood Control District has been notified in writing. Sue stated that she had seen a letter from Al Prieto stating that this was not a safety hazard. Apparently the fence was part of the conditions for building. The cost was $10,000. -4- Item 10 - B. Griffin Park - there is a problem with the drain being closed off with debris. Irene will recheck and write a memo to Flood Control District if necessary. C.- Inventory - Andy will not be requesting the return of any chairs, tables or other items at the Community Center unless someone higher -up requests it. As of this date, three tables are missing. Item 11 - Adiournment There being no further business at this time, the meeting was adjourned at 9:50 p.m. ATTEST: CHAIRMAN -5- Respectfully submitted Secretary