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HomeMy WebLinkAboutMIN 1984 0605 PR REGMoorpark California June 5, 1984 The regular meeting of the Recreation & Parks Commission of the City of Moorpark, California, was held in the Community Center of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:03 p.m., Vice -Chair Margaret Sabine presiding. 2. ROLL CALL PRESENT: Commissioners Tom Baldwin, Danny Rasey, Carroll Roe and Vice -Chair Margaret Sabine; ABSENT: Commissioner Irene Barrera (excused) OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Niall Fritz, Director of Community Development; and Mary Jo Rasey, Deputy City Clerk. 3. APPROVAL OF MINUTES The minutes of February 21, were the first to be acted on, and because Commissioner Baldwin was not a commissioner at that time, he abstained from the matter. It was moved by Commissioner Rasey, seconded by Commissioner Roe and carried that the minutes of February 21, 1984 be approved as written. It was moved by Commissioner Baldwin, seconded by Commissioner Roe and carried to approve the minutes of May 15, 1984 as amended. 4. TREASURERS REPORT Commissioner Rasey reported that the Commission owes $2,587.50 to the City for the Community Center use in April and May. Commissioner Baldwin stated that he had attended the City Council meeting of May 2, 1984, for the parks turn over from the County, and wanted to know the amount of the Quimby interest, and the uses it could be put to under the Quimby Ordinance. Commissioner Rasey stated that the amount was $140,875.35, and Niall Fritz, Director of Community Development, stated that the funds could be used only for parks upkeep, improvement, and equipment; and upon questioning by Commissioner Sabine, Mr. Fritz confirmed that the City can not use it for anything other than park improve- ment. Commissioner Rasey stated that the City Manager had been working with him concerning the funds and that he would work out the breakdown as to where the money came from, etc. -1- 5. ADOPTION OF AGENDA It was moved by Commissioner Rasey, seconded by Commissioner Baldwin and unanimously carried to move Item K to B, since there was a gentleman present to speak on the issue. Commissioner Baldwin added to the agenda the Naming of Heather Glen Park which became Item L. Item F was moved to Item C. It was moved by Commissioner Baldwin, seconded by Commissioner Roe and unanimously passed that the Agenda be adopted as modified. 6. COMMENTS FROM THE PUBLIC None 7. PRESENTATIONS None 8.A NEWSRACK (Mirror) Mr. Dan Schmidt spoke for the Mirror on this subject, asking the Commission to consider allowing him to place a newsrack at the Community Center, since it is used as the City Hall and is the Hub of Community Government. Mr. Schmidt also stated that as parkland it is protecteU under the Constitution as an area for freedom of speach and, therefore, newsracks cannot be banned. At this point Commissioner Roe stated that he must abstain from this Item and should have done so at the beginning, he then left the bench, the time being 7:38 p.m. After much discussion, the Commission agreed to postpone any action on this matter until they had a chance to discuss place- ment with the custodial, grounds and City personnel. Commissioner Baldwin asked Mr. Schmidt what his feelings were about this. Mr. Schmidt stated that if the Commission took no action he had a constitutional right to place the newsrack here and would do so. It was moved by Commissioner Sabine to deny Mr. Schmidt the right to place a newsrack at the Community Center until further notice from the Commission. Commissioner Rasey seconded the motion and proposed an amendment to state that Mr. Schmidt would be notified by June 20, which is the day after the next Commission meeting. Inclusion of the amendment was moved by Commissioner Rasey, seconded by Commissioner Sabine and passed with the following roll call vote: -2- AYES: Commissioner NOES: Commissioner ABSTAIN: Commissioner ABSENT: Commissioner At this time Commissioner Roe being 8:20. 8.B PEACH HILL PARK Rasey and Vice -Chair Sabine; Baldwin; Roe; Barrera. returned to the bench, the time This item was presented by Niall Fritz, Director of Community Development. Speaking for the developer was Jon Hedberg, President of the Pacifica Corporation. Mr. Hedberg stated that Pacifica had donated the 10.6 acres of parkland as required by Conditions of PD -851, and had agreed to add initial development of the park in lieu of putting greenbelts within the development for the homeowners to have to worry about. Pacifica would like to develop the park now, before the homes are ready to sell. Niall Fritz pointed out to the Commission that the question for consideration was one of maintenance after the required one year of maintenance by the developer. Mr. Hedberg stated that the required development was strictly initial and that is all they would do. Vice -Chair Sabine asked if the Commission paid for further improvements, such as ball fields, would Pacifica have the work done in conjunction with the initial development of the park. Mr. Hedberg said they would be happy to as long as the Commission paid for it. Mr. Fritz stated that the funds for maintenance must be decided before development and a modification could be made by the Council to allow the developer to proceed with construction of the homes while the Commission settled the question of where to obtain financing for maintenance. He also stated that the only question to answer tonight was whether the Commission wanted the developer to develop the park or pay the in -lieu fees. It was moved by Vice -Chair Sabine and seconded by Commissioner Rasey that the Commission be in favor of the development of the park by the developer, which motion passed by the following roll call vote: AYES: Vice -Chair Sabine, Commissioners Rasey, Baldwin and Roe; NOES: None; ABSENT: Commissioner Barrera. -3- Vice -Chair Sabine stated that the Commission would like to see what the developer was considering as the initial develop- ments to the park. Niall Fritz said he would look for the original plans, the tape of the hearing where they were approved and anything else that may be needed for this discussion. 8.0 TAX ASSESSMENT FOR PARKS MAINTENANCE It was moved by Commissioner Roe and seconded by Vice -Chair Sabine that the Commission recommend to the City Council that they look into a citywide landscaping and parks maintenance district for maintaining the parks. Commissioner Baldwin pointed out that the City Council had asked the Commission to look into this and he felt they should send back something more definate. Commissioner Roe agreed and with- drew his motion. It was then moved by Commissioner Roe and seconded by Commissioner Rasey that the Commission ask City staff to come back with information on the options for maintenance assessment districts and other funding sources, which motion passed by the following roll call vote: AYES: Commissioners Roe, Rasey, Baldwin and Vice -Chair Sabine; NOES: None; ABSENT: Commissioner Barrera. At this point Vice -Chair Sabine called a recess, the time being 10:00 P.M. The meeting was reconvened at 10:08 p.m. with all members present except Commissioner Barrera (excused). 8.D MOORPARK LIBRARY EXPANSION By general consent, this matter was continued to the meeting of June 19, 1984. 8.E BY -LAWS (ORDINANCE) By general consent, this matter was continued to the meeting of June 19, 1984. 8.F ROTARY (SUMMER PROGRAM) It was unanimously agreed that Vice -Chair Sabine would write a letter to the Rotary Club, thanking them for the presentation at the joint meeting and letting them know that the Commission is happy to see the summer program again this year. -4- 8.G REKEYING OF COMMUNITY CENTER The Deputy Clerk stated that bids were being obtained for the rekeying of the Community Center, pursuant to the specifications presented by Commissioner Rasey, and the rekeying would take place as soon as a bid was chosen. Vice -Chair Sabine suggested, and it was unanimously agreed, that before the City pay for the rekeying, the Commission check the job to see that it met their specifications. 8.H MEMORANDUMS It was moved by Vice -Chair Sabine and unanimously agreed that the proposed action from the last meeting regarding the Flood Control Channel be tabled, and that no further action be taken at this time. By general consent, the Deputy City Clerk was instructed to update and transmit the remaining memos authorized at the meeting of May 15, 1984, to wit: Grace Chapel, Review of Community Center Use Rotary Club, Continued Use of the Community Center Park Springs Association, Continued Use of the Community Center 8.1 PARKS MASTER PLAN By general consent this matter was continued to the meeting of June 19, 1984. 8.J GUIDELINES FOR APARTMENT PARK FACILITIES By general consent, this matter was continued to the meeting of June 19, 1984 8.K COASTLINE PARK By general consent, this matter was continued to the meeting of June 19, 1984 8.L HEATHERGLEN PARK NAMING By general consent, this matter was continued to the meeting of June 19, 1984 and the following names were suggested for con- sideration; Seco Park Loretta Park 9. COMMISSION COMMENTS The Highway 118 Committee wishes to meet at the Community Center and were seeking consent from the Council. The Commission agreed that they feel it is a Commission matter and not a Council matter. The general consensus is that the Committee may meet at the Center and the fees ne waived at this time, the only restriction being that they must notify someone of their meeting time and date so the calendar will not have conflict. 0.0 9.A MEMORANDUMS It was moved by Commissioner Rasey and seconded by Commissioner Baldwin that future memos be approved through Vice -Chair Sabine over the telephone, which motion passed by the following roll call vote: AYES: Commissioners Rasey, Chair Sabine; NOES: None; ABSENT: Commissioner Barrera. 9.B GRACE CHAPEL Baldwin, Roe and Vice- (excused) Grace Chapel has requested the use of the Community Center lawns for showing films this summer. It was moved by Vice -Chair Sabine and seconded by Commissioner Baldwin that the request be denied for the following reasons: 1. Permitting this use would interfere with and detract from the general public's enjoyment of the park. 2. It would interfere with recreation of others in use of this park. 3. Use of this kind for this particular park facility might cause safety or traffic hazards. 4. Possible noise and light interference with surrounding neighbors (homes and trailer park residents). 5. Not purely recreational. 6. Not the type of activity for this kind of public park. 7. Could be precedent- setting. Which motion passed by the following roll call vote: AYES: Vice -Chair Sabine, Commissioners Baldwin, Rasey and Roe; NOES: None; ABSENT: Commissioner Barrera. (excused) The Deputy City Clerk is to send a letter to Grace Chapel stating the denial and the reasons. 9.0 DAHL DAVIS MANAGEMENT COMPANY It was moved by Commissioner Baldwin and seconded by Vice -Chair Sabine that the request of Dahl Davis Management Company for a key to the Center for the monthly meetings of the Park Springs Homeowners Association be denied, it being felt that keys will not be issued to users in the future. Said motion passed by the following roll call vote: AYES: Commissioner Commissioners NOES: None; ABSENT: Commissioner 9.D RULES AND RENTAL FORMS Commissioner Rasey the rules and forms simplified format. Commissioner Rasey 9.E PIANO REPAIR Baldwin, Vice -Chair Sabine and Rasey and Roe; Barrera. (excused) stated that the City Manager was restructuring for renting the Community Center to a more The Commission gave unanimous approval for to work with the City Manager on this project. It was suggested by Vice -Chair Sabine and approved by general consent that the Commission send $25 to the Rotary to help pay for the repair of the piano. It was also agreed that Commissioner Rasey would speak to the Grace Chapel representatives and suggest that if they use the piano regularly, as is believed, that they also pay a portion of the repair bill. 9.F COMMISSION ON HUMAN CONCERNS Commissioner Rasey reported that the Commission on Human Concerns has requested permission to park a trailer on Community Center property for a clinic for free medical and dental check -ups for members of the community. It was suggested that the trailer be located on the lower property by the library and the request was unanimously approved, and the fees waived. 9.G LIONS CLUB Commissioner Rasey reported that the Lions Club had requested a speaker from the Commission to attend a Lions Club meeting. Commissioner Rasey is to find out what subject they would like addressed, he will also invite the Lions Club representative to attend a Commission meeting. 9.H BUS TO THE BEACH Vice -Chair Sabine mentioned the previously discussed beach trip for the Moorpark youth. She will speak to Mr. Magill about the cost of using a school bus and driver: also, she will check the prices for chartering a bus. At this time, (10:30 p.m.) Commissioner Baldwin asked permission to leave the meeting and was excused. 9.I PC -3 PARKLAND (Urban West) Commissioner Rasey reported that Mr. Urban McClellan had spoke to him re the farming being done on this parkland. The renter will be asked to move, and the lease will be prorated and the City paid the amount owed them since dedication. Mr. McClellan will try to have the figures for the next Commission meeting. -7- 9.J FUTURE AGENDA's It was moved by Commissioner Rasey, seconded by Commissioner Roe, and approved that future agenda items must be approved by Vice -Chair Sabine. 9.K BREAKDANCE CONTEST Commissioner Rasey suggested the Commission join one of the community service groups and sponsor a "Breakdance contest" with the winners to ride on a float in the Country Days parade. The matter will be discussed further at a later meeting. 9.L YOUTH PROGRAMS By general consent, Commissioner Rasey has the Commissions permission to speak with Dr. Stan Bowers at Moorpark College about possibly using the fields for youth programs sponsored by the City. 10. OTHER BUSINESS None 11. ADJOURNMENT There being no further business, it was moved by Commissioner Rasey, seconded by Commissioner Roe and unanimously approved that the meeting be adjourned. The time was 11:20 p.m. APPROVED: CHAIRMAN Respectfully submitted i �� -� - /