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HomeMy WebLinkAboutMIN 1984 0918 PR REGMoorpark California September 18, 1984 The regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:18 p.m., Chairman Rasey presiding. 2. ROLL CALL PRESENT: Commissioners Tom Baldwin, Carroll Roe, Margaret Sabine, Randall Wormsbecher and Chariman Danny Rasey. ABSENT: None OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Mayor Pro -tem, Albert Prieto City Manager, Steve Kueny Deputy City Clerk, Mary Jo Rasey Maintenance Worker, Faye Beaver 3. APPROVAL OF MINUTES The minutes of the August 16, meeting were presented at the previous meeting but not handled. Commissioner's Baldwin and Wormsbecher did not have their copies with them at this meeting causing another hold over. The minutes from the joint Commission and Council meeting of Wednesday May 23, 1984 were requested by Chairman Rasey. These minutes were never transcribed and staff has been requested to listen to the tapes and transcribe the minutes. 4. COMMENTS FROM THE PUBLIC There were no comments from the public. 5. BUSINESS ITEMS 5.A. Peach Hill Park re: cost estimates The City Manager, Steve Kueny gave a verbal report on this item. Mr. Jon Hedberg of Pacifica Corporation is taking the proposed improvements and developing a cost estimate. The City will have an Architect critique the estimate so as to know the true costs. Mr. Kueny has been in touch with the firm that did the original design for Pacifica, and will have the prices verified. The Commission needs to decide what it wants to see in the park and with all the information on costs etc. make a decision that will be fair to both the City and Pacifica Corporation. -1- Mr. Kueny feels the City can be lenient and give Mr. Hedberg permission to occupy thirty or so homes since there is a bond posted for the park, and it is Pacifica's best interest to have the park completed in order to more easily sell the homes. S.B. Fee Schedule Review Faye Beaver, city employee, gave a report on this item. The Rotary has requested a list of requirements for their use so as to be able to go to their caterer with specific do's and don't's. Faye is at this time handling the rental of the Center and requires a list of the continued use organizations as to what fees have been paid by whom. Also, how the different organizations are categorized for various functions. The City Manager suggested that the special uses of organizations be referred to the Commission for a decision on the fee. If they don't appear in time, they will have to pay the normal use fee. The deposit required for weddings etc. does not seem to be sufficient to cover the damages in some cases, maybe the deposit amount should be raised. The use of the past weekend has cost an estimated $137.80 just to restore the floor in the multi - purpose room, plus 16 hours of contract custodian fees and so far, 22 hours for the maintenance worker. Commissioner Baldwin stated that the Commission does not want to price out the local users, but maybe the deposit fee could be raised and use fees for out -of -town users raised. The City Manager suggested that Faye and the new Community Services Assistant sit down and come up with a suggested solution and bring it to the Commission in one month. It would also be a good time to try sending a bill to the user for the excess charges to see if that policy would work. At this time, Chairman Rasey called a recess, the time being 8:10 p.m. The meeting was reconvened at 8:25 p.m. with all present. 5.C. October Calendar of Scheduled Events The weekend uses for October were read to the Commission, from now on the Calendar is to be copied for the packets each month so the Commission will be aware of the uses going on. S.D. Letter to School District re: use of High School Detention Group for Litter Control. Faye mentioned to the Counselor at the High School that the -2- High School students were littering the parking lot of the Community Center during their lunch period and the Counselor suggested that a letter be sent to the school suggesting the use of the dentention groups for litter pick -up. The letter was approved by the Commission to be sent to the principle with a cc to Mr. Magill at the District office. S.E. Park Maintenance re: Commission Concerns Commissioner Baldwin presented some pictures taken by a resident of the Campus Park area showing the condition of the trash containers and the trash on the ground. The City Manager stated that on October 2, the new Community Services Assistant would be making an inspection of the parks and would report his findings that evening at the meeting. It was also suggested that an adjustment to the fee for maintenance be made to compensate for one week of not mowing. The staff will present the bids for sweeping the sidewalks and parking lots on October 2. It was moved by Commissioner Baldwin, seconded by Commissioner Sabine and unanimously passed that a neighborhood person be paid $5.00 a week to take the trash cans at Campus Park to the curb for R & R Rubbish to empty. Commissioner Baldwin is in charge of finding someone to do this. 5.F. Youth Activities 1. 5K and 10K run: The college is not available for use by the City on the suggested date. Chairman Rasey suggested using Poindexter school and Gabbert Road. The City Manager will check into the requirements for closing Gabbert road, and Chairman Rasey was given general consent to go ahead with working out the details. 2. Dance - 6th through 8th grades: A report was given by the Deputy City Clerk on the proceeds of the dance held on September 14. The total proceeds were $318. A letter is to be sent to the Jaycees thanking them for providing the chaperones for the dance. Steve and Faye are to go through the calendar and come up with future dates for the Commission to hold dances. Another dance will be held on Halloween night from 6 to 9 p.m. for the same age group. Prices will be $2.00 if alone, $1.50 if with someone, and half price if in costume. There will be prizes for costumes, and hot dogs served at the break. -3- 5.G. Tierra Rejada Task Force - Report by Representative Commissioner Baldwin is the Commission's representative to this task force. It was reported that the feasibility study for the lake showed two areas of concern. 1. There appears to be a fault line in the area proposed for the dam; and 2. Three slide areas which go to the lake. The task force authorized spending $40,000 to $80,000 to study these two areas of concern. If either proves to be true, the lake cannot be located here. Reclaimed water is proposed for the lake, with a separate fresh -water lagoon for swimming. The next meeting of the task force should be in 3 months. 5.H. Gymnastics Classes Material was presented to the Commission from "Kids in Motion" a mobile classroom designed to teach gymnastics to children from 6 - 10 years of age. The classes are taught at parks and cost $3.00 per 1 hr. class. This item was tabled until after the commission comments. 6. COMMISSION COMMENTS 6.A. Commissioner Sabine suggested that the Parks & Recreation survey be placed in booths at the Country Days celebration. This suggestion was accepted as a good idea and will be done. 6.B. Commissioner VTormsbecher stated that Janelle Franco, a local dance instructor, would be willing to hold classes at the Community Center for $20 for an 8 week course and split 70/30% with the City. At this time a break was taken from 10:05 to 10:20 The idea of community classes was discussed in length, and it was decided that a news release should be issued re: anyone willing to teach classes, and what classes they would be qualified to teach. 6.C. Commissioner Baldwin would like the Commission to recommend to the Council that Faye Beaver be given a raise. The City Manager stated that her status and pay were being studied and would be taken care of in due course. -4- It was moved by Commissioner Sabine, seconded by Commissioner Baldwin and unanimously passed that Faye be given a commendation by the Commission for the job she has done at the Community Center. 6.D. Chairman Rasey commented on the following things: Boething & Buttercreek land swap. It had been mentioned several times in the past that the Boething property adjoining the Glenwood park would be much better land for parks to have than the Buttercreek parksite. Chairman Rasey was given Commission approval to discuss with Mr. Boething the possibility of trading land. Quarterly statement of funds.- The Commission would like to start receiving a quarterly statement of the funds earned and paid for park related things. Light on Pole at Glenwood - If the electrical is not under - grounded at the Glenwood park, and Edison has to be given an easement to the pole, the Commission would like to have a light on the pole. Peach Hill Park bus cut out - Peach Hill Park is supposed to have a cut -out in the curb for a bus stop just as Glenwood Park does. 7. ADJOURNMENT There being no further business at this time, it was moved by Commissioner Roe, seconded by Commissioner Baldwin and unanimously passed that the meeting be adjourned, the time being 11 :30 p.m. APPROVED - Joaaemti , . Chairman 0 ) -5- Respectfully submitted A'4 Z�_ -,.t De ty i y Clerk 0-