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HomeMy WebLinkAboutMIN 1984 1114 PR REGMoorpark California November 14, 1984 The regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:05 p.m., Chairman Rasey presiding. PRESENT: Commissioners Tom Baldwin, Carroll Roe, Margaret Sabine, Randall Wormsbecher and Chairman Danny Rasey; ABSENT: None; OTHER CITY OFFICIALS AND EMPLOYEES PRESENT Mayro Pro - Tempore, Al Prieto Councilmember Elect, Jim Weak Councilmember Elect, Bud Ferguson Councilmember Elect, Danny Woolard City Manager, Steve Kueny Community Services Assistant, Tom Coyle Deputy City Clerk, Mary Jo Rasey 2. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Commissioner Tom Baldwin. 3. APPROVAL OF MINUTES The minutes of the meetings of September 4, October 2 and October 16, were approved as corrected by the Deputy City Clerk. 4. COMMENTS FROM THE PUBLIC 4.A. Mr. Frank Phillips, 280 Poindexter Avenue, Moorpark; Mr. Phillips is the new Vice - Principal of Poindexter Middle school, and is installing a program at the school whereby students can earn tokens for good behavior, and trade these tokens for things at the student store, admission to the school dances, etc. The school would like the Commission to honor the use of these tokens for admission to the Commission dances held for students. After some discussion, it was moved by Commissioner Baldwin and seconded by Commissioner Wormsbecher that the Commission approve the concept of accepting smile club tokens for the dances at a value of 1 = half price, 2 = free admission, which motion was passed by the following roll call vote: AYES: Commissioners Baldwin, Wormsbecher, Roe and Sabine; NOES: Chairman Rasey; ABSENT: None. -1- Chairman Rasey's opposition was to the rate at which the tokens were to be valued. It was his opinion that at first tokens should be valued lower and if there were not too many students saving enough to use for admission, the value could be lowered. If the value is too low, it may cause a financial burden on the City and may have to be raised or the tokens not accepted at all. 5. BUSINESS ITEMS 5B. This item was taken out of order so that the longer items were placed farther down the agenda. Ms. Develle Brooks, 10701 Citrus Drive, Moorpark, speaking for the Moorpark High School Boosters Club; approached the Commission to ask for a fee waiver or reduction for a New Year's Eve dance to raise funds for the club. Also requested was an extention of the time limit to 1:00 A.M. During discussion, Commissioner Sabine pointed out that only the fees could be waived, not the permit fees or the cleaning deposit. The matter of custodial fees was also discussed and Ms. Brooks stated that the Club was aware that they were responsible for the cleaning of the building. Also pointed out by Ms. Brooks was the fact that they were to have four security guards and had already contracted for said guards through Alpha Blue Security Service. It was moved by Commissioner Sabine and seconded by Commissioner Wormsbecher that the Commission waive the rental fees on both the Multi - purpose room and kitchen for the Moorpark High School Boosters Club for the night of December 31, beginning at 6:00 p.m. and being extended until 1:00 a.m., which motion passed by the following roll call vote: AYES: Commissioners Sabine, Wormsbecher, Baldwin, Roe and Chairman Rasey; NOES: None; ABSENT: None. 5C. County Center for Drug Abuse - Linda Lorr Ms. Lorr presented the idea of using the Community Center three afternoons a week for a drug awareness program for the local youth. The program would be held three days a week for three hours a day, for a period of seventeen weeks. Mr. Kueny, City Manager pointed out that the program could be a burden on the special interest classes the Commission is wanting to start at the first of the year, and with the rentals already taking place at this time. Maybe the Community Center could be used one day a week and the school for the other days. Ms. Lorr stated that she has found it best to have the classes in the same place each time. Commissioner Wormsbecher asked if it could somehow be incorporated in the Commission's classes. -2- Community Services Assistant, Tom Coyle asked Ms. Lorr if he could take her time requirements and try to work them in with the classes already slated for the first of the year, and give her a decision at the next Commission meeting. At this time a break was called, the time being 8:20 p.m. The meeting returned to order at 8:34 p.m. with all members present. 5.A. PC -3 Urban West Communities Representing the applicant was Tom Zanic, 3030 S. Bundy Drive, Los Angeles, 90066. Accompanying Mr. Zanic was Mr. Morey Froman, Project Manager for the Urban West Communities PC -3. This project was approved as a planned community by the Ventura County Board of Supervisors in 1981. The Developer is now asking for a Major Modification to convert the Southern portion of the development into a private retirement community with controlled access and its own amenities. A private 18 hole golf course is proposed as part of this modification. In modifying the original project, one park site of approximately 6 acres would be deleted from the project. Justification would be that in a controlled access neighborhood a park would not be accessable to the public. Private amenities, such as the golf course, would be substituted for the park, and be used and maintained by the residents of "South Village ". During discussion, the commission pointed out the concern of an access road to the 39.11 acre Community park, when will it be established and by whom? Also an alternate access should be in place for emergencies etc. The fact that a lot of the park land donated by the Urban West Communities is in a flood zone, and one of the small neighborhood parks has a flood control debris basin in it was disturbing to the Commission. It was a general consensus that the Parks monies should not have to be used to upkeep flood control devices and the flood control district should be approached on the subject. The sloping hillside to the Community Park is also a concern, it appears to be a possible wash -out hazard for the park. The hill should be somehow stabilized to prevent this. The Developer is now suggesting basic improvements such as turf, sidewalks, trees etc. This is better than the previous unimproved parkland, but the Commission would like to look at the entire development again if a Major Modification makes this possible. A letter is to go to the Planning Commission and then to Council stating the Commission concerns with the development. At 9:45 p.m., a break was called, and the meeting returned to order at 10:00 p.m., with all members present. -3- The homeowners of the Mountain Meadows development will be asked to maintain the parks until such time as the City sees fit to take over the cost of maintenance. The Commission feels that some sort of agreement to this effect should be formalized. If the homeowners association decides not to upkeep, and the Commission can find no way of providing maintenance, what recourse is there? Another concern of the Commission is the lack of Tot lots in the parks. Even the people in the private community will have guests visit them with children who will wish to use the neighborhood parks and there will be nothing for them to do. After lengthy discussion, it was moved by Commissioner Wormsbecher, seconded by Commissioner Roe and unanimously agreed that the list of the Commission's concerns be sent to the Planning Commission and City Council. At this time, 11:00 a short break was taken so the developer could remove his equipment. The meeting was returned to order at 11:05 with all members present. 5D. Landscape Architect for Peach Hill Park Conceptual Plan - Tom Coyle presented a letter to the Commission outlining the bids and specifications received by the City for the Landscape Architect to do the Conceptual Plan for Peach Hill Park. It was moved by Commissioner Baldwin and seconded by Commissioner Wormsbecher to accept the report and recommendation of hiring R.W. Graham & Associates for the job, and asking for an appropriation of $1500., which motion passed by the following roll call vote: AYES: Commissioners Baldwin, Wormsbecher, Roe, Sabine and Chairman Rasey; NOES: None; ABSENT: None. 5E. Fencing at Campus Park The Commission had asked Mr. Coyle to check on the added cost of fencing Campus Park with vinal coated chainlink instead of the regular chain link. Mr. Coyle reported that the vinal coating would increase the cost of the fence by $175. It was moved by Commissioner Wormsbecher and seconded by Commissioner Roe that the bid from National Fence company for enclosing the restrooms using ornamental iron @ $500, and raising the height of the fence along Highway 118 using chain link @ $4200., be accepted, and the Council be asked to extend the funds for this fencing plus the extra for the vinal coating, which motion passed by the following roll call vote: AYES: Commissioners Wormsbecher, Roe, Baldwin, Sabine and Chairman Rasey; NOES: None; ABSENT: None. -4- 5F. Aeration and Fertilization of Campus Park, Griffin Park, and Community Center Park It was recommended by staff that the parks have a one -time Aeration and fertilization for $1500. It was moved by Commissioner Baldwin and seconded by Commissioner Wormsbecher that staff recommendation be accepted and the Council asked to advance $1500 for the project, which motion passed by the following roll call vote: AYES: Commissioners Baldwin, Wormsbecher, Roe, Sabine and Chairman Rasey; NOES: None; ABSENT: None. 5G. Park Lighting The Commission had asked staff to look into the possibility of lighting Campus and Griffin parks. After checking on the feasibility and costs of doing this lighting, staff was told by the Sheriff's Department and by the Edison company that they would advise against doing so because of prior experience with this type of lighting. After some discussion, the Commission agreed that the lighting should not be put in, and that a letter should be sent to the neighborhood councils in the area letting them know of the decision and the reasons for it. 5H. Community Survey Commissioner Wormsbecher presented a copy of the survey with the final results to the Commission for information. The Commission members extended their gratitude for the job done by Commissioner Wormsbecher in assimilating all the results of the survey. 5I. Ordinance Relating to Commissions This item was also an informational item. 5J. Halloween Dance A report on the costs and revenues of the Halloween Dance was presented to the Commission from staff. A copy of the report will be attached to the minutes. At this time Chairman Rasey presented a list of available dates for the Commission youth dances. The list was compiled with the school functions being two weeks either side of the dates, and the dates being available at the Community Center. Chairman Rasey asked that the Commission approve setting aside the dates for the dances on the calendar, and also using $100 for door prizes for -5- the December dance and $20 each for the other dances. It was moved by Commissioner Baldwin and seconded by Commissioner Wormsbecher that the dates be set aside on the calendar for the Commission to hold youth dances, and that the money for door prizes be approved, which motion was passed by the following roll call vote: AYES: Commissioners Baldwin, Wormsbecher, Roe, Sabine and Chairman Rasey; NOES: None; ABSENT: None. 6. STAFF UPDATES 6A. Glenwood Park - Tom Coyle, Community Services Assistant, reported to the Commission that this park is being worked on at this time, the fence is being improved, the block wall and cage around the back flow valve are also being improved, Griffins attorneys are working on the agreement to be brought before the Commission as soon as possible for the maintenance. Lee Newman is working on altering the sprinkler system so that it will be a very effective 40' x 75' practice soccer field. 6B. Monte Vista Nature Park The developer has completed about 850 of the list we submitted to them for the clean up of that park, the problem we forsee is a continual use of that for dumping purposes unless we do something with it, especially in the flat area, it is an open invitation. The City Manager, Steve Kueny suggested a rustic fence be investigated for along the Moorpark Road side of the park. Tom Coyle also asked if the Commission wanted to start thinking about some sort of planting by the City in the flat vacant area adjacent to the park. Chairman Rasey asked if the City has ever been able to determine the border between the park and the homeowners association property? Mr. Coyle stated that when he walked the area with the developer he noticed the corner stakes missing in several spots, and told the developer that he would hesitate to accept the park without the boundaries being properly designated. 6C. Recreation Program Mr. Coyle reported that he has received 16 phone calls for people wanting to hold classes in everything from candy making to Aerobice He has told each caller to supply in writing a class outline and the numbers of students expected, money charged, etc. There was a verbal request from the County Supervisors for per- mission to use the large room twice during the year for all day sessions for their property tax assessment appeals. It would be an alternate site because the preferred site would be the Thousand Oaks Library. They are asking for all fees to be waived and just be allowed to use it for an 8 hour period during the day. It was the general consensus that there would be no problem in letting the room be used. Chairman Rasey reminded the Commission that there was no decision given to staff reqarding the Monte Vista Nature Park dumping problem. The general consensus was that staff should check on fencing and hydromulch. 7. COMMISSION COMMENTS Chairman Rasey informed the Commission that the College had agreed to give the SECO Track Team permission to use the facility with no fees required. The Commission would like to recommend that the annual Citywide Christmas party be continued. Chairman Rasey stated that he needed a precinct map, stating the location of each precinct. There being no more business at this time, it was moved by Commissioner Roe, seconded by Commissioner Wormsbecher and unanimously agreed to adjourn the meeting, the time being 11:50 p.m. APPROVED: Cha' an -7- Respectfully submitted Dep ty Jerk