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HomeMy WebLinkAboutMIN 1991 0212 PR SPCMINUTES OF THE PARKS AND RECREATION COMMISSION SPECIAL MEETING Moorpark, California February 12, 1991 A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was held on Tuesday, February 12, 1991, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1 CALL TO ORDER: The Meeting was called to order at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Corzine. 3. ROLL CALL: Present: Commissioners Ronald W. Corzine, John R. Hall, Jr., Sandra G. Thompson and Chairman Lynn Crockatt. Staff Present: Philip Newhouse, Director of Community Services; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Chairman Crockatt requested Item 9.F. be heard as the first "Discussion /Action Item." The Commission unanimously concurred. 7. CONSENT CALENDAR: The Consent Calendar was inadvertently heard before Item 6, Public Comments. A. Approval of the Parks and Recreation Commission Minutes of January 14, 1991. Staff Recommendation: Approve as presented. Minutes of the Parks and Recreation Commission Special Meeting 2 2/12/91 MOTION: Commissioner Corzine moved and Commissioner Hall seconded a motion to approve the Parks and Recreation Commission Minutes of January 14, 1991, as presented. Unanimously approved. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive report and file. MOTION: Commissioner Hall moved and Commissioner Corzine seconded a motion to unanimously receive and file the report as presented. Unanimously approved. 6. PUBLIC COMMENTS: A. Gloria Nainoa, 12685 Crystal Ranch Road, Moorpark, deferred her comments until discussion of Item 9.F. B. Robert W McKean, 4383 Brookglen Street, Moorpark, stated his home is located in the subdivision on the east side of North Meadows Park and opposes the installation of any lighting system in this park. He also requested the Commission to contact him should discussion of lighting at North Meadows Park become a future discussion item on the Parks & Recreation Commission agenda or City Council agenda. Staff reported to Mr. McKean lighting was an approved budget item in the 1990/91 budget but no action has been taken by City Council to move forward with installation of any lighting at this time. C. Vickie McGowan, 13060 View Mesa, Moorpark, Moorpark Youth Activities Committee and Our Town Board Member stated she was interested in "Dr. NO's" presentation to be heard at tonight's meeting and was willing to answer any questions the Commission may have regarding the Police Report they received related to the November 30, 1990, teen dance.or Moorpark Youth Activities Committee's role. Chairman Crockatt requested discussion of Youth Dances be placed on the next Parks & Recreation Commission agenda. D. Mano Aaron, 14443 E. Rutgers, Moorpark, deferred his comments until discussion of Item 9.G. Minutes of the Parks and Recreation Commission Special Meeting 3 2/12/91 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: F. Receive Report from Cinco De Mayo Committee: Staff recommendation: Direct staff as deemed appropriate. Gloria Nainoa, 12685 Crystal Ranch Road, Moorpark, stated she is the Cinco De Mayo Pageant Director and requested the Commission place on their April 8, 1991, agenda a Pageant Presentation. Chairman Crockatt presented the Cinco De Mayo Committee Reports and stated the theme shall be "Fiesta De Moorpark." Items of concern were whether a beer garden, to be located on the patio area of the Community Center could be allowed; solicitation and receipting of pageant scholarship funds; permitting of banners on High Street; and fees to be charged for admission to the events. Staff reported the Community Center open space area is considered a park and alcoholic beverages are not permitted beyond the patio area of the building. Approval to have alcoholic beverages beyond the Community Center patio would require City Council approval. Additionally, staff reported it is the City's posture not to be involved in the handling and issuance of funds relative to the pageant portion of this event. The Cinco De Mayo Committee should have an independent party monitor any funds received and place the funds in a Cinco De Mayo account opened at a bank. The hanging of any banners would have to be approved by the City's Planning Department. Chairman Crockatt requested staff to City Manager and /or City Attorney there was some way an account could where the monies derived from participants for the scholarship fun by a City of Moorpark check. check with the as to whether be established the pageant J could be paid BY COMMISSION CONSENSUS, it was agreed the Cinco De Mayo Committee guidelines as presented be accepted by the Commission, and the Commission requested further details be reported to them after the next Cinco De Mayo Committee Minutes of the Parks and Recreation Commission Special Meeting 4 2/12/91 meeting of February 19. Fees for admission to the events shall be as follows: For the afternoon events: $3 - Adults (ages 16 +) $1 - Children (ages 15 and under) Free - Babes in arms (generally 2 and under) For the evening event: $5 per person. Additionally, the Commission requested staff to place on the City Council agenda discussion of approval to waive the alcoholic beverages rule and permit selling of alcohol at the Cinco De Mayo event, i.e. beer and wine marguaritas. A. Consider Picnic Shelter Structure and Tot Lot at the Community Center. Staff recommendation: Direct staff as deemed appropriate. John McMaster, Iron Mountain Forge Representative, addressed the Commission regarding playground equipment and answered questions of the Commission. He stated his equipment can be relocated. Hans Erik Jensen, Kompan Sales Representative, presented a slide presentation to the Commission regarding Kompan playground equipment and answered questions of the Commission and staff. Due to additional speakers waiting to address the Commission on other agenda topics, discussion of this item was deferred at this time and resumed later in the meeting. C. Discuss "Dr. NO ". Staff recommendation: Direct staff as deemed appropriate. Esau McKnight, aka Dr. No, presented his promotional dance video to the Commission. Dr. No provides professional dance productions for teenagers with the theme of "Say No to Drugs." He stated his initial fee is $500 per dance but is willing to work on a percentage basis and welcomes long -term contracts rather than month -to -month contracts. He indicated the Apricot Room of the Community Center may be large enough for at least two dances, but should attendance be similar to other dances he promotes, the room would be too small. Minutes of the Parks and Recreation Commission Special Meeting 5 2/12/91 MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to defer this item to staff for further discussions with Dr. No and report back to the Commission at their next meeting. Unanimously approved. G. Consider Soccer Fields at Arroyo Vista Community Park. Staff recommendation: Direct staff as deemed appropriate. Mano Aaron, 14443 E. Rutgers, Moorpark, Field Hockey Federation Commissioner, stated his organization is still interested in negotiating with the City development of a hockey astro turf field in Arroyo Vista Community Park. He also requested the Commission to advise him whenever future discussion of Arroyo Vista Community Park is placed on the agenda. Mike Williams, 12620 Mistygrove, Moorpark, American Youth Soccer Organization Commissioner, stated his organization is interested in developing soccer fields with lights in the Arroyo Vista Community Park. His organization desperately needs additional playing /practice fields. Staff reviewed with the Commission the terms of the Fedelety lease with regards to notice of taking possession of the property and stated the earliest date the City could take possession of the land for development is July, 1992. BY UNANIMOUS CONSENT, the Commission tabled discussion of this item until the hydrology report being conducted can be reviewed and analyzed. A. Consider Picnic Shelter Structure and Tot Lot at the Community Center. Staff recommendation: Direct staff as deemed appropriate. At this point in the meeting, discussion of Item A was continued. The Commission agreed a tot lot is needed at the Community Center and selected the playground equipment to be installed. However, options for fencing of the area were discussed in length as follows: A. Place a fence on top of the tot lot curbing around the play area; Minutes of the Parks and Recreation Commission Special Meeting 6 to C Place a fence around leave a grassy area curbing and the fence; 2/12/91 the tot lot area but between the concrete Place a fence around the entire perimeter of the tot lot area (all four sides); D. Place a wrought iron fence along Walnut Canyon and a slumpstone crash barrier parallel to the south edge of the lower parking lot. Eliminating concrete curbing around the play equipment was also discussed. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to develop a tot lot to be centrally located in the open grass area between the lower parking lot and the County parking lot with Iron Mountain Forge, Model KB 13846 Modified (2), playground equipment and Kompan Model M130, Crazy Scrambler, and Model M110, Crazy Chicken playground equipment. Also, a 4' wrought iron fence be installed between the driveway entrance to the lower parking lot along Walnut Canyon Road and a slumpstone crash barrier parallel to the lower parking lot to be connected with a wrought iron gate in colors indicative of the current City Hall buildings. The play area to be a minimum of 10 feet from all equipment. Unanimously approved. B. Consider Installation of Children's Play Equipment at Glenwood and Griffin Parks. Staff recommendation: Direct staff as deemed appropriate. Staff recommended the Commission wait for final selection of equipment and related expenditures until the City's Finance Department can provide an updated accounting of Fund 05 (Park Improvement Funds) . BY UNANIMOUS CONSENT, the Commission deferred discussion of this item to the next Parks & Recreation Commission meeting. D. Consider Resurfacing Basketball Courts at Glenwood and North Meadows Parks. Staff recommendation: Direct staff as deemed appropriate. Staff reported the City maintenance crew is going to experiment roughing a court using the graffiti removal equipment. Staff further stated the bids Minutes of the Parks and Recreation Commission Special Meeting 7 2/12/91 received were very high and recommended Commission defer taking any action at this time. BY UNANIMOUS CONSENT, The Commission deferred this item to the next Parks & Recreation Commission meeting. E. Consider Distribution of Recreation Information through Moorpark Unified School District: Staff recommendation: Direct staff as deemed appropriate. Chairman Crockatt reported he has not had an opportunity to meet with the Board of Education and will defer discussion until the next scheduled meeting of the Parks & Recreation Commission. BY UNANIMOUS CONSENT, the Commission deferred this item to the next Parks & Recreation Commission meeting. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Corzine commended the Cinco De Mayo Committee members on their efforts in organizing the Cinco De Mayo event. B. Commissioner Thompson was pleased to have the two speakers address the Commission regarding the development of Arroyo Vista Community Park. C. Chairman Crockatt was pleased with the progress of the Cinco De Mayo Committee. 11. FUTURE AGENDA ITEMS: For the March 11, 1991, meeting, the following items were requested (or continued from February meeting): A. Receive Updated Report from Cinco De Mayo Committee. B. Consider Installation of Children's Play Equipment at Glenwood and Griffin Parks. C. Receive Staff's Status Report of Youth Dances /Dr. No. D. Consider Resurfacing Basketball Courts at Glenwood and North Meadows Parks. E. Consider Distribution of Recreation Information through Moorpark Unified School District. Minutes of the Parks and Recreation Commission Special Meeting 8 For A -ril 8, 1991 meetincr: A. Cinco De Mayo Pageant Presentation. For Future Meeting: 2/12/91 A. Consider Soccer Fields at Arroyo Vista Community Park. 12. ADJOURNMENT: MOTION: Commissioner Thompson moved and Commissioner Corzine seconded a motion for adjournment at 12:00 midnight. The next meeting shall be scheduled for March 11, 1991, at 7 :00 p.m. Respectfully submitted, Administrative Secretary APPR VED: Y" 4k� LYN W. CROCKATT, CHAIRMAN Parks & Recreation Commission