HomeMy WebLinkAboutMIN 1991 0408 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California April 8, 1991
The regular meeting of the Parks and Recreation Commission of
the City of Moorpark was held on Monday, April 8, 19911 in
the Council Chambers of City Hall of said City, located at
799 Moorpark Avenue, Moorpark, California.
1 CALL TO ORDER:
The meeting was called to order at 7:28 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Hall.
3. ROLL CALL:
Present:
Commissioners Ronald W. Corzine, John R. Hall, Jr.,
Sandra G. Thompson and Chairman Lynn Crockatt.
Staff Present:
Philip Newhouse, Director of Community Services and
Debra Broussalian, Administrative Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL
PRESENTATIONS:
A. Administrative Secretary Administers the Oath of
Office to the Newly Appointed Commissioner. Ginger
Stratton.
Debra Broussalian, Administrative Secretary,
administered the oath of office to the newly
appointed Parks and Recreation Commissioner, Ginger
Stratton, and she was seated at the dais. Mrs.
Stratton was appointed to the Parks and Recreation
Commission by City Council on March 20, 1991. Her
term will expire November, 1992.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
A. Chris Wilson, 11901 Riv rgroye, Moorpark, presented
and read a letter opposing the current planned
location of the restroom building at South Meadows
Park.
Minutes of the Parks and
Recreation Commission 2
April 8, 1991
The Commission directed staff to forward a memo and
their letter of concerns to the City Council for
consideration at their 4/17/91 meeting. Staff
further requested the parties concerned review the
South Meadows Park development plans and recommend
restroom locations for the park.
B. Gerry Goldstein, 11932 Los Angeles Avenue,
Moorpark, stated the City should provide facilities
necessary for proper enjoyment and use of the parks
including restrooms, drinking fountains and
telephones.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of March 11, 1991. Staff Recommendation:
Approve as presented.
MOTION: Commissioner Corzine moved and Commissioner
Thompson seconded a motion to approve the Parks and
Recreation Commission Minutes of March 11, 1991, as
presented. Unanimously approved.
B. Receive Staff's Status Report of Citv_Parks. Staff
Recommendation: Receive report and file.
MOTION: Commissioner Hall moved and Chairman Crockatt
seconded a motion to receive and file the report as
presented. Unanimously approved.
8. PUBLIC HEARINGS:
None.
9. DISCUSSION /ACTION ITEMS:
A. Consider Report on Cinco De Mayo Event and Receive
Cinco De Mayo Paaeant Contestant'S. Staff
Recommendation: Direct staff as deemed
appropriate.
Chairman Crockatt introduced Gloria Nainoa and Lila
Prado, Chair and Co -chair of the Miss Cinco De Mayo
Pageant. Mrs. Nainoa stated there were 14
contestants for this year's pageant. Ten of the
contestants were present and introduced themselves
to the Commission as follows: Diana Gonzalez,
Isabel Gonzalez, Rochelle Lopez, Gabriela Orozco,
Monique Prieto, Blanca Macias, Rosario Rosalez,
Minutes of the Parks and
Recreation Commission 3 April 8, 1991
Evangelina Rodriguez, Lorenia Rodriguez and Karla
Solaris.
Chairman Crockatt reviewed the proposed Cinco De
Mayo budget as stated in the Supplemental Report to
City Council on April 3, 1991. Changes to the
budget were:
1. Under "Youth Activities," a ferris wheel
has been added at an additional cost of
$400;
2. Under Item #6, Stage /Portable Generator,
round tables and portable heaters have
been added at an additional cost of $300;
3. The total budget amount is anticipated to
be approximately $12,000.00, not
$10,451.87 as previously stated in the
April 3 Supplemental Report. This is
arrived by adding the costs of #1 and #2
as stated above together with some
incidental costs which may still arise
but not yet determined.
Chairman Crockatt further stated the Cinco De Mayo
Committee expects to recover the costs of this
event from youth ticket sales of approximately
$1,650; adult ticket sales of approximately $2,500
and the evening dance event of $3,800, together
with coke sales of $500 to $600 and beer sales of
$2,900 to $3,800. Knights of Columbus will be in
charge of the beer garden sales with 250 of the
profits retained by them and 75% donated back to
the City, after all their associated expenses have
been deducted. No commercial vendors are being
allowed at the Council's request to give non - profit
charitable organizations the opportunity to
participate in the event.
Staff emphasized to the Commission the current
balance of Fund 33 has a deficit of $1,600.
As directed by City Council, the fees charged for
the event were discussed in detail with emphasis on
allowing children age fifteen and under free
admission to the event.
BY UNANIMOUS CONSENT, the Commission agreed on the
following fee structure:
Minutes of the Parks and
Recreation Commission 4
April 8, 1991
1. Advance ticket sales for children ages 3 to 15
shall be sold at half price - fifty cents
($.50). Adult tickets shall remain at $3.
2. Tickets sold at the gate shall remain at:
$1.00 for children ages 3 to 15;
$3.00 for adults 16 and older;
Free - children ages 0 to 2;
$6.00 combination adult ticket for
admittance to both the daytime and
nighttime events;
$5.00 adult ticket for admittance to the
nighttime dance only.
Chairman Crockatt requested staff to express to the
City Council that because they have no prior
experience with running an event from daytime to
evening and can only estimate attendance
expectations, the Commission felt comfortable with
the rate structure proposed to preclude the
possibility of going beyond the approved $5,000
expenditure for the event.
MOTION: Chairman Crockatt moved and Commission Hall
seconded a motion to forward the fee structure as agreed to
by the Commission and budget not to exceed $12,000 to City
Council for approval. Unanimously approved.
At 9;20 p.m., the Commission recessed. At 9:42 p.m.,
the Commission reconvened.
B. Consider Installation of Children's Play Equipment
at Glenwood and Griffin Park (continued from
3/11/91). Staf f Recommendation: Continue item to
next scheduled meeting.
BY UNANIMOUS CONSENT, the item shall be continued to the
next regularly scheduled Parks and Recreation Commission
meeting.
C. Consider Resurfacing Ba k ball Courts at 1 nwood
and North Meadow s Parks. Staff Recommendation:
Approve staff's recommended action to color coat
courts.
Staff reviewed the bids received and methods of
correcting the courts with the Commission. Staff
recommended sandblasting the courts with funding
from the Parks Maintenance Assessment District.
Staff indicated funding could also be derived from
the Neighborhood portion of the Parks Improvement
Fund.
Minutes of the Parks and
Recreation Commission 5
April 8, 1991
MOTION: Commissioner Thompson moved and Commissioner
Corzine seconded a motion to accept staff's recommendation to
sandblast the basketball courts with funding from the Parks
Maintenance budget.
MOTION WITHDRAWN: Commissioner Thompson and Commissioner
Corzine withdrew their previously stated motion.
MOTION: Commissioner Thompson moved and Commissioner
Corzine seconded a motion to sandblast the two basketball
courts at Glenwood Park and the two basketball courts at
North Meadows Park. Additionally, at the two courts at North
Meadows Park in the three -point area, apply light green
Advantage Tennis Court color coating. Funding for all repair
work to be from the Parks Maintenance budget as it is to
correct existing court maintenance problems.
Commissioner Hall questioned the cost effectiveness of
applying both types of corrective measures to the courts.
MOTION WITHDRAWN: Commissioner Thompson and Commissioner
Corzine rescinded their motion.
BY UNANIMOUS CONSENT, the Commission deferred discussion
of this item to the next regularly scheduled Commission
meeting to allow staff to obtain costs from Advantage Tennis
Courts to color coat the three -point key areas and sandblast
the basketball courts.
D. Consider Picnic Tables and Tot Lot at Community
Center. Staff Recommendation: Approve staff's
recommended action.
Staff reviewed the features recommended and
outlined as 1 through 13 of his staff report with
the Commission.
BY UNANIMOUS CONSENT, the Commission agreed to the
following:
1. Install a tot lot /play area with curbing.
Area to be a 50 ft. diameter circle at $13 /ft.
2. Install beige (Amorall) Wrought Iron fencing
around 600 of the circular tot lot area @
$15 /ft.
3. ELIMINATE the Slumpstone crash barrier, 3' x
731, and randomly plant ten -24" box trees not
to exceed costs of a crash barrier parallel to
the south side of the lower parking lot.
Minutes of the Parks and
Recreation Commission 6
April 8, 1991
4. Install four (4) barbecues, Iron Mountain
Forge Model #210 -X.
5. Circular tot lot area to be filled with 42
tons of sand.
6. Site preparation, tractor @ 8 hrs. x $65 /hr.
7. Revise irrigation system to accommodate tot
lot /picnic /play area.
8. Install Four (4) Quick Crete Picnic Tables
w /slabs, Model #Q- QCPS -8, to match the
existing tables in the area.
9. Install Kompan Spring Toys:
Crazy Chicken #M110
Crazy Scrambler #M130
10. Install Iron Mountain Forge Play Equipment,
Model #KB 15591 (Plan "B" attached to staff
report) in the manufacturer's recommended
colors of Blue /Orange /Tan.
11. Install handicap bench to replace existing
regular park bench
12. Saw cut existing asphalt to install handicap
access as shown on Exhibit "A" of the staff
report.
13. Install Concrete for handicap access to picnic
table as shown on Exhibit "A" of the staff
report - 5' x 101, 50 sq. ft.
MOTION: Commissioner Hall moved and Commissioner Thompson
seconded a motion to approve installation of a tot lot at the
Community Center Park, together with picnic tables, with the
parameters as unanimously agreed to by the Commission and
outlined in #1 to #13 above. Project to be funded from the
Neighborhood portion of the Central Zone Park Improvement
funds. Unanimously approved.
AMENDED MOTION: Chairman Crockatt moved and Commissioner
Thompson seconded a motion to enlarge the circular tot lot
area from 50 feet to 55 feet. Unanimously approved.
E. Consider Distribution of Recreation Informa ion
through Moorpark Unified School District (continued
from 1/14, 2/11 and 3/11/91 m ; ncr-s . Staff
Minutes of the Parks and
Recreation Commission
April 8, 1991
Recommendation: Direct staff as deemed
appropriate.
Chairman Crockatt stated he spoke with
Superintendent Duffy regarding this issue.
Concerns of Mr. Duffy regarding distribution of
items are the time it takes away from the classroom
to distribute the items and the costs of printing
and distributing the items. Chairman Crockatt
recommended increasing the publication costs line
item in the 1991/92 budget process to cover such
anticipated costs for distribution. Possibly an
agreement could be reached between the City and
MUSD to share the printing and distribution costs
for recreational flyers. Commissioner Stratton
recommended including a monthly calendar with the
monthly newsletter the school presently
distributes.
F. Consider FY 1991/92 Parks and Recreation Budgets.
Staff Recommendation: Direct staff as deemed
appropriate.
Staff reviewed the proposed Park Improvement and
Special Event budget items recommended by staff and
the Budget Committee of Chairman Crockatt and
Commissioner Thompson as outlined in staff's
report.
Commissioner Hall recommended adding to the budget
monies for an eight week summer park program which
would include hiring two part -time employees to
supervise the program. Another option the
Commission discussed was working with the School
District to use their storage and facilities with
the City providing the staffing to run the summer
program as the City does have an equipment storage
problem. Staff will work on a proposal for the
Commission's consideration at the next budget
meeting.
Other items discussed for inclusion in the budget
were:
1. Purchasing a City banner with velcro
lettering;
2. Purchasing a portable shade structure with
City logo;
3. Including T- shirts in the recreation classes
with the City's name and logo;
4. Portable stage unit;
5. Allocate one additional full -time staff person
in the recreation budget to assist the
Recreation Supervisor.
Minutes of the Parks and
Recreation Commission 8 April 8, 1991
BY UNANIMOUS CONSENT of the Commission, discussion of
the budget shall be continued to the next budget meeting.
10. COMMENTS FROM COMMISSIONERS:
A. Commissioner Stratton thanked everyone for
warmly welcoming her to the Parks and Recreation
Commission, and stated she looks forward to working
with the Commission.
B. Commissioner Hall welcomed Ginger Stratton to the
Commission and congratulated Shelly Shellabarger
and staff for a great Easter Egg Hunt.
C. Commissioner Corzine welcomed Ginger Stratton to
the Commission and thanked the Commission for their
indulgence in the preparation of the Cinco De Mayo
event.
D. Commissioner Thompson welcomed Ginger Stratton
to the Commission, thanked staff and Chairman
Crockatt for the opportunity to work with them in
preparation of the budget, congratulated Shelly
Shellabarger and staff on a great Easter Egg Hunt,
and wished Debra Broussalian a happy Secretary's
Day.
E. Chairman Crockatt welcomed Ginger Stratton to the
Commission, thanked staff and Commissioner Thompson
for their time in preparation of the proposed
budget, and thanked the Commission for their
participation and support at the Easter Egg Hunt,
Moorpark Mutt Show and other recent recreation
programs.
11. FUTURE AGENDA ITEMS:
Commissioner Hall requested discussing a "Summer Youth
Activities Program in the Playarounds at the Parks" at
the next budget meeting held by the Commission.
For the May 13, 1991, meeting, the following items were
requested or continued:
1. Consider Youth Dances Including Review of the
Financial Impact of the Dance Program and Modifying
the Age Structure. (Requested by Chairman
Crockatt)
2. Consider Installation of Children's Play Equipment
at Glenwood and Griffin Parks. (Continued item)
Minutes of the Parks and
Recreation Commission 9 April 8, 1991
3. Consider Resurfacing Basketball Courts at Glenwood
and North Meadows Parks. (Continued item)
4. Receive Updated Report on Arroyo Vista Community
Park Hydrology Study. (Continued Item)
12. ADJOURNMENT:
MOTION: At 12:08 p.m., Commissioner Crockatt moved and
Commissioner Hall seconded a motion for adjournment to a
Special Meeting at 6:00 p.m. on Tuesday, April 23, 1991, in
the Apricot Room of the Community Center to discuss the FY
1991/92 Parks and Recreation Budget. Unanimously approved.
Respectfully submitted,
Uu- 4,6 r61
Administrative Secretary
APPROVED:
d `
PG�
LYNN W. CROCKATT, CHAIRMAN
Parks & Recreation Commission