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HomeMy WebLinkAboutMIN 1991 0513 PR REGh ITEM ` . A, MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California May 13, 1991 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, May 13, 1991, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: In the absence of Lynn Crockatt, the meeting was called to order at 7:10 P.m. by Vice Chairman Ronald Corzine. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: During roll call, Chairman Lynn Crockatt arrived and was seated at the dais. Present: Commissioners Ronald W. Corzine, John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson and Chairman Lynn Crockatt. Staff Present: Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. Others Present: Mrs. Eloise Brown, Mr. & Mrs. Bill Poleri and Dot Vandaveer. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Staff reported there were no staff reports for Agenda Items 7.C. and 9.C. 6. PUBLIC COMMENTS: None. Minutes of the Parks and Recreation Commission 2 5/13/91 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 8 1991. Staff Recommendation: Approve as presented. B. Receive ffIs atns R po t of City Parks. Staff Recommendation: Receive and file the report. C. Receive Cinco De Mayo Event ay Renort. Staff Recommendation: Receive and file the report. D. Receive Updated Report on Arroyo Vista Community Park Hydrology Study. Staff Recommendation: Receive and file the report. MOTION: Commissioner Hall moved and Commissioner Corzine seconded a motion to approve the Consent Calendar as presented, with the exception of Item 7.C. as no staff report was presented and no action taken. Unanimously approved. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: A. Consider Report to the City Council on Youth Dances. Staff Recommendation: Receive and file the report. Staff encouraged the Parks and Recreation Commission to attend the "Dr. No" dance scheduled for May 18 and to submit their comments to him as soon as possible after the dance so he can prepare a dance report for City Council's consideration. Staff also reported the "D.A.R.E. /Dr. No" dance is open to youth 13 to 18 years old. No action was taken by the Commission. B. Consider Retreat i . a l Ev n s for FY 1991/92: Staff Recommendation: Direct staff as deemed appropriate. Staff reported a detailed summary accounting of the FY 90/91 special events is being prepared and reviewed with the Commission the Proposed FY 91/92 Special Events. Staff informed the Commission that all future vendors and contract instructors will be required Minutes of the Parks and Recreation Commission 3 5/13/91 to provide the City with a $1,000,000 certificate of insurance when instructing any classes, programs, or participating in craft fairs. Due to this requirement, staff is proposing the Holiday and Spring Craft Fairs be discontinued and be incorporated with the proposed "Labor Day in the Park" and "Labor Day Boutique events." Chairman Crockatt requested staff to conduct a phone survey of at least ten surrounding cities to obtain their insurance requirements. Staff further recommended the youth dances be held every other month, instead of every month, due to the number of other organizations within the City also providing dances to youth and to return to the age format of 6, 7 and 8 graders from the current teen dances. No action was taken by the Commission and further discussion was deferred to the next budget meeting. C. Consider FY 1991/92 Park and Recreation Budgets. Staff Recommendation: Direct staff as deemed appropriate. No staff report was presented and no action taken. D. Consider Installation of Childrenla Play Eqpmen at Glenwood and Griffin parks (contini d from 4/8/91) . Staff Recommendation: Direct staff as deemed appropriate. Staff reviewed his report with the Commission and emphasized there may not be sufficient funds in the Northwest Zone (Glenwood Park) to do all of the capital improvements, including the planned picnic shelter, and upgrade the park's irrigation system. Chairman Crockatt disagreed to having the costs of upgrading the irrigation system taken out of the Park Improvement funds. Staff stated the irrigation system is considered an improvement to be taken out of the Park Improvement funds. The use of Gann Funds was discussed as a possibility to cover the irrigation costs. Commissioner Hall requested staff to get cost estimates to upgrade the irrigation system. Staff reported he would have to obtain City Council and /or the City Manager's approval to solicit informal bids. The Commission deferred further discussion of this item until the next budget meeting. Minutes of the Parks and Recreation Commission 4 5/13/91 E Consider Community Servi D partment Loao: Staff Recommendation: Select a logo and wording to be forwarded to City Council for consideration and approval. By unanimous consent, the Commission deferred discussion of this item to the next regularly scheduled Parks and Recreation Commission meeting. F. Consider Resurfa ina Basketball Courts at Glenwood and NorJ_h__M2adows Parks.. Staff Recommendation: Sandblast basketball courts to achieve heavy surface finish. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to approve staff's recommendation to sandblast the courts to achieve a heavy surface finish. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Thompson stated she enjoyed attending the Cinco De Mayo event. B. Despite any problems or negative publicity from this year's event, Commissioner Corzine hopes that next year's event will be even better. C. Commissioner Stratton stated she will be attending the May 18 youth dance. D. Commissioner Hall expressed his appreciation to the Cinco De Mayo Co- Chairmen and staff for their efforts in coordinating the event and thanked staff for backing the event and fielding any questions or complaints. E. Chairman Crockatt thanked staff for the time and effort he dedicated to the Cinco De Mayo event and everyone that participated in the event. He further stated Noemi Ruiz, City employee, should receive special recognition as she worked all day and night as a volunteer. 11. FUTURE AGENDA ITEMS: For the June 10, 1991, meeting, the following item was requested: A. Consider ommun; ty S ,.ces D partm n Logo (continued from May 13, 1991). Minutes of the Parks and Recreation Commission 5 5/13/91 12. ADJOURNMENT: MOTION: Commissioner Crockatt moved and Commissioner Stratton seconded a motion for adjournment at 8:30 p.m. and scheduled a Special Meeting for May 20, 1991, at 6:00 p.m. in the Citrus Room of the Community Center to discuss the following budget items: A. Consider Recreation Special Events for FY 1991/92; B. Consider FY 1991/92 Parks and Recreation Budgets; C. Consider Installation of Children's Play Equipment at Glenwood and Griffin Parks. Unanimously approved. Respectfully submitted, Administrative Secretary APPROVED: LYNN CROCKATT, CHAIRMAN Parks & Recreation Commission