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HomeMy WebLinkAboutMIN 1991 0520 PR SPCITEM i. "3 MINUTES OF THE PARKS AND RECREATION COMMISSION SPECIAL MEETING Moorpark, California May 20, 1991 A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, May 20, 1991, in the Community Center, Citrus Room, of said City, located at 799 Moorpark Avenue, Moorpark, California. 1 CALL TO ORDER: The Meeting was called to order at 6:25 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: Present: Commissioners Ronald W. Corzine, John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson and Chairman Lynn Crockatt. Staff Present: Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. PUBLIC COMMENTS: None. 6. DISCUSSION /ACTION ITEMS: A. Consider Recreation Special Events for FY 1991/92: Staff Recommendation: Approve staff's recommended Special Events as listed. Staff reviewed the proposed FY 91/92 Recreation Special Events budget with the Commission and stated the Estimated Revenue amount under the "Staff Recommendation" column for "Labor Day Boutique" should be $0, not $800. Staff further reported all craft fairs were omitted from the proposed events as vendors would be required to pay a booth fee, City Business Registration Permit fee, Minutes of the Parks and Recreation Commission Special Meeting 2 5/20/91 provide $1,000,000 Liability insurance and concession fee for selling food. These fees would probably prohibit vendors from registering in the City's craft fairs as the expenses would be too high for them to participate profitably. Staff further stated he is recommending an additional full -time staff person for the Community Services Department. However, the Moorpark Senior Citizens are suggesting they need a City staff person hired for the Senior Center. If a full -time person was hired for the Community Services Department, he /she may be shared with the Seniors. Staff stated the proposed "Teen /Anti -Gang Programs" budgeted for $1,000 are merely an estimated budget amount as the City Council's Gang Committee will be forwarding anti -gang program recommendations in the near future. Staff also recommended the youth dance format be changed back to 6th, 7th and 8th graders with dances every other month, for a total of 6 dances per year. The Commission requested discussion of youth dances be placed on the June 10 agenda. However, BY UNANIMOUS CONSENT, the Commission agreed to offer only six (6) dances per year and to budget $4,500 for youth dances with an estimated revenue amount of $600. They further recommended all City dances be coordinated with other groups in the City providing dances such as the High School, Chaparral Middle School and Our Town Teens to alleviate dance schedule conflicts. In order to achieve better publicity for City dances, as well as other recreation events, Commissioner Stratton recommended coordinating recreation information through Chaparral Middle School's monthly newsletter. Commissioner Hall recommended the 1992 Summer Playground event be budgeted as a pilot program in the amount of $3,000. This program would be offered in a City park five days per week, five hours per day for six weeks, with two City staff persons directing the program. It would include activities such as arts and crafts, T -ball leagues, soccer leagues, table games, etc. In response to Commissioner Hall, staff reported the $4,000 budget for excursions was broad -based in nature to cover various types of excursions which may be scheduled throughout the year; no specific excursions have been planned. Commissioner Minutes of the Parks and Recreation Commission Special Meeting 3 5/20/91 Crockatt recommended the City investigate the use of school busing in conjunction with the City's excursions in an effort to reduce the excursion busing costs. Commissioner Thompson recommended moving the proposed "Summer, 1992, Community Talent Show" to late Spring, 1992. She further stated she was in favor of the proposed "1992 Summer Playground" program recommended by Commissioner Hall. MOTION: Commissioner Hall moved and Commissioner Crockatt seconded a motion to adopt the proposed FY 1991/92 Special Events budget as recommended by staff with the following changes: budget $3,000 for the 1992 Summer Playground program; $4,500 for youth dances with an estimated revenue of $600; exclude the Labor Day Boutique estimated revenue of $800; and move the Community Talent Show to late Spring, 1992, from Summer, 1992. Unanimously approved. B. Consider FY 1991/92 Parks and Recreation Budgets. Staff Recommendation: Direct staff as deemed appropriate. Staff reviewed the proposed 1991/92 Park Capital Improvements with the Commission and reminded them all budgeted improvements are pending the available park zone fund balances for each park. Monte Vista Nature Park, North Meadows Park and Peach Hill Park may not have sufficient zone balances after the 1990/91 capital improvements are done to do the proposed 91/92 park capital improvements. Staff reported the audit of Fund 05 has not been completed. Staff stated the budget amount of $500 for Item #2 under Monte Vista Nature Park should be $1,500 for trees and an irrigation system; the Downtown Park funds are not shown in his proposed budget but will be carried forward; no architect or engineering fees were included in his proposed budget amounts; and he recommends the Commission carry over the budget amount of $4,500 for security lighting at North Meadows Park from the 1990/91 budget to the 1991/92 budget. In response to Commissioner Stratton, staff explained Monte Vista Nature Park, Phase II, development includes completion of the lower portion of the property with additional trees, shrubs, ground cover and irrigation system. Minutes of the Parks and Recreation Commission Special Meeting 5/20/91 Chairman Crockatt recommended adding one (1) picnic table and two benches as budgeted item #3, in the amount of $1,000.00, to Monte Vista Nature Park. Chairman Crockatt also recommended the part -time Recreation Coordinator position be upgraded to a full -time position and the Recreation Supervisor position be upgraded to a Recreation Superintendent to assist the Director of Community Services. MOTION: Commissioner Thompson moved and Commissioner Corzine seconded a motion to accept staff's proposed 1991/92 Parks Capital Improvements budget with the inclusion of two benches and a table for $1,000, and an irrigation system in addition to the ten 15- gallon trees changing the budget amount from $500 to $1,500 at Monte Vista Nature Park; and carry over security lighting in the amount of $4,500 at North Meadows Park. Unanimously approved. AMENDED MOTION: Commissioner Thompson moved and Commissioner Corzine seconded to amend their previous motion by also recommending the Recreation Supervisor position be upgraded to a Recreation Superintendent and increase the part -time Recreation Coordinator position to a full -time position. Unanimously approved. C. Consider Installation of Children's Play Equipment at Glenwood and Griffin Parks. Staff Recommendation: Carry item forward to next Commission meeting. Staff stated he did not have an opportunity to prepare a staff report and recommended it be carried forward to the next meeting. BY UNANIMOUS CONSENT, the Commission deferred discussion of this item to June 10, 1991. 7. COMMENTS FROM COMMISSIONERS: A. Commissioner Corzine stated he would like to secure an alternate dance program to Dr. No and recommends the Commission and staff come up with their own promotional ideas and dance themes which could be as successful as Dr. No without the high expenses. B. Commissioner Thompson recommended we work in conjunction with the High School, Chaparral Middle School and Our Town Teens when scheduling the City dances. Minutes of the Parks and Recreation Commission Special Meeting 5 5/20/91 C. Chairman Crockatt recommended alternating with the school district the costs or staff time needed to prepare their monthly calendar with the benefit of promoting City recreation classes /dances; requested staff to schedule a meeting between staff, Chairman Crockatt and Mr. Duffy of the School District to discuss distribution of City information through the School District; and recommended staff request City Council approval to allow business advertising in the Recreation Brochure to defray costs of the brochure. 8. FUTURE AGENDA ITEMS: For the June 10, 1991, Meeting, the following items were requested: A. Consider Youth Dances. B. Consider Installation of Children's Play Equipmen at Glenwood and Griffin Parks. 9. ADJOURNMENT: MOTION: Commissioner Stratton moved and Commissioner Thompson seconded a motion for adjournment at 8:35 p.m., with the next regularly scheduled meeting set for June 10, 1991. Respectfully submitted, Administrative Secretary APPROVED: LYNN CROCKATT, tHAIRMAN Parks & Recreation Commission