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HomeMy WebLinkAboutMIN 1991 1014 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 14, 1991 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, October 14, 1991, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Volke. 3. ROLL CALL: P r a2u Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Philip Newhouse, Director of Community Services and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation ommission Minjjtes of S e ptember 9 1991. Staff Recommendation: Approve as presented. B. Receive staff's StatiI.S.Report of ; y arks. Staff Recommendation: Receive and file the report. Regarding Item B, staff reported the parks' capital improvements are to be completed as follows: Minutes of the Parks and Recreation Commission Glenwood Park Campus Park Griffin Park 2 10/14/91 Wednesday, October 14; Friday, October 18; Friday, October 25. Staff further reported Jevon Construction was awarded the contract for construction of picnic shelters and restrooms in various City parks. However, Jevon is having problems securing its performance bond. The City informed Jevon that construction must start by October 28 or the City will cancel the contract. Staff also reported bids for the purchase of soccer goals had been received from a firm in Los Angeles for $1,200 and from a Camarillo firm for $1,400. Staff is trying to solicit an additional bid. Regarding the Community Center renovation, staff reported all work is to be completed by December 15, and the Commission meetings should begin being aired by live television beginning January, 1992. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to accept the Consent Calendar as presented. Unanimously approved. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: A. Consider Costs Related to California Parks and Recreation park onfaraaC Staff Recommendation: Select two Commissioners for attendance to the conference. Chairman Corzine restated that the two new Commissioners, Stratton and Volke, should be afforded the opportunity to attend the conference. Commissioner Hall restated that since the conference was being held in Long Beach, the City should take advantage of its logistics and send all of the Commissioners. He stated the budgeted amount should cover all expenses of the conference if the Commission members were frugal with their expenses. Commissioner Thompson generally agreed with Commissioner Hall and suggested the registration Minutes of the Parks and Recreation Commission 3 10/14/91 fees could be paid by the City for all five Commissioners, costs for Commissioners Stratton and Volke be covered fully, and the remaining three Commissioners pay for their meals, lodging (if needed) and mileage. Commissioner Thompson also recommended the Recreation Supervisor enter the Winter Parks and Recreation Brochure into the C.P.R.S. brochure competition. The fee to enter is $25. Commissioners Stratton and Volke reiterated their desire to have all the Commission members attend the conference. The Commission discussed in detail how the budgeted amount of $1,600 could be split. The Commission then asked staff how many days of the conference the Recreation Supervisor was planning to attend. Staff stated he could telephone her and get the question answered. AT 7:40 p.m., the Commission recessed. At 7:45 p.m., the Commission reconvened. Staff informed the Commission the Recreation Supervisor was planning on attending Friday, Saturday and Sunday. The Commission requested staff to inform the City Council they were not trying to undermine their recommendation to only send two Commissioners but wanted to take advantage of the logistics of the conference and maximize the budgeted amount to the best of their ability. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to recommend to City Council that the Recreation Supervisor be funded fully to attend the C.P.R.S. conference in Long Beach with the remainder of the budgeted money divided equally among the other five Commissioners. The motion carried by roll call vote 3 -2, Commissioners Thompson and Hall dissenting. After voting on the motion, the Commission expressed concern the motion did not clearly state their intent. AMENDED MOTION: Commissioner Stratton moved and Commissioner Volke seconded to amend the previous motion and recommend to City Council the Recreation Supervisor and Commissioners Stratton and Volke be funded fully from the budgeted amount of $1,600 to attend the C.P.R.S conference in Long Beach and any remaining budgeted funds to be distributed among the other three Commissioners to enable them to also attend the conference. Unanimously approved. Minutes of the Parks and Recreation Commission 4 10/14/91 B. Consider Comm ni y Services Department LOCro. Staff Recommendation: Conduct City -wide logo contest. Staff reviewed City Council's action as stated in his staff report. The Commission discussed the following issues regarding conducting a logo contest: A. If there is a contest, this indicates there will be a winner. Will there be a prize? Staff reported City Council would probably issue a Proclamation to the winner. Staff further stated the Commission is not obligated to pick a logo from the logo entries if the Commission does not feel any logo is appropriate. B. What age groups should be allowed to participate - -all ages or limit it to a certain age group? C. Limit entries to Moorpark residents only with no limitation on number of entries per contestant. D. How much will the publicity cost to hold the contest? Staff reported it can be publicized on the City's Channel 10 station at no cost; flyers may cost about $50; news media coverage can try to be obtained at no cost; the Chamber could be approached to publicize it in their newsletter at no cost; however, distribution to local merchants and through the schools may present a problem. Commissioner Stratton stated there is an excellent graphics art instructor at Chaparral who may be a good contact to have his students enter logo ideas. Also, she stated she may be able to distribute through the schools by having the teachers Post flyers in their classrooms. E. The entries should be issued on an 8 112" x 11" sheet of paper. F. Set a deadline of November 22 for entries to be submitted back to the Community Services Department. Present the entries to the Parks and Recreation Commission at their December 9 meeting for selection of a logo. Minutes of the Parks and Recreation Commission 5 10/14/91 G. A statement indicating what the logo is to represent should be stated on the entry rules. H. Should the logo subcommittee be reinstated to review the entries before presenting them to the full Commission, or should a new logo committee be formed? MOTION: Commissioner Corzine moved and Commissioner Stratton seconded a motion to re- establish the logo subcommittee members of Commissioners Hall and Thompson for the purpose of reviewing all logo contest entries and forwarding their recommendation to the full Commission for consideration. Unanimously approved. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion that City staff be in charge of setting forth the guidelines of the contest which shall include, but not be limited to, the age group being twelve years and over, Moorpark residents, with logo entries submitted on an 8 1/2" x 11" piece of paper and turned into the Community Services Department by November 22, 1991. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner Volke had no comments. B. Commissioner Thompson expressed appreciation to Commissioners Stratton and Volke for their generosity in allowing the rest of the Commissioners' attendance to the upcoming C.P.R.S. conference in Long Beach, and stated she is looking forward to working with Commissioner Hall on the logo contest. Commissioner Thompson further recommended to staff that the Parks and Recreation Brochure be entered into the C.P.R.S. brochure contest by the Recreation Supervisor. C. Commissioner Hall expressed appreciation to Chairman Corzine for his diligence in getting the Parks and Recreation Commission a place in the recent Country Days Parade; thanked Commissioner Stratton and Volke for allowing the full Commission the opportunity to attend the C.P.R.S. conference in Long Beach; and stated he is looking forward to getting the logo recommendations. D. Commissioner Stratton had no comments. E. Chairman Corzine thanked the Commission for their tolerance with respect to tonight's meeting and stated the Commission needs to adhere to protocol Minutes of the Parks and Recreation Commission 6 10/14/91 so they will represent themselves well when the television coverage of the Commission meetings begin; stated it was admirable of Commissioners Stratton and Volke to relinquish funds so that the Commission can benefit from the upcoming C.P.R.S. conference; thanked Commissioner Stratton's mother for providing the transportation for the Commissioners in the Country Days Parade; and stated he was approached by Carol Hunt, from the Chamber of Commerce, asking him if the Parks and Recreation Commission would like to be involved in the planning of next year's Country Days event. 11. FUTURE AGENDA ITEMS: For the December 9, 1921, meeting, the following item was requested: A. Consider Community Services Department Logo from the logo contest entries submitted. 12. ADJOURNMENT: Staff recommended the Commission call a special meeting for October 21 at 7 :00 p.m. to discuss consideration of new park facilities rules, regulations and fees. Unanimously approved. MOTION: Commissioner Volke moved and Commissioner Hall seconded a motion for adjournment at 8:45 p.m. Unanimously approved. Respectfully submitted, Administrative Secretary APPROVED: RONATZ W. CORZINE, CHAIRMAN Parks & Recreation Commission