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Home My WebLink AboutMIN 1985 0327 PR JNTMoorpark California March 27, 1985 A joint meeting of the City Council and the Parks and Recreation Commission of the City of Moorpark, California, was held on March 27, 1985, in the Council Chambers in the City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:30 p.m., by Mayor Albert Prieto, the Parks and Recreation Commission having recessed from a meeting held just prior to this meeting, and now reconvening in joint session with the City Council. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember James D. Weak. 3. ROLL CALL PRESENT: Councilmembers Thomas C. Ferguson, James D. Weak, Danny Woolard, Leta Yancy- Sutton and Mayor Albert Prieto; ABSENT: None. PARKS AND RECREATION COMMISSION PRESENT: Commissioners Carroll Roe, Margaret Sabine, Randy Wormsbecher, Cheryl Zemont and Chairman Danny Rasey; ABSENT: None. OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Steven Kueny, City Manager; Lt. Arve Wells, County Sheriff's Department; and Doris D. Bankus, City Clerk. 4. DISCUSSION ITEMS 4A. Use of Community Center for City- sponsored Meetings. Chairman Rasey, speaking on behalf of the Parks and Recreation Commission, requested that the Council designate the same night of each week for City use of the multi - purpose room, suggesting that the Council and the Planning Commission meet on the same night of alternate weeks. This would enable the City to make more efficient use of the Community Center for rental purposes, and lead to a more orderly and profitable management of the facility. It was agreed that, since the Council would prefer to retain the Monday night meetings, the members of the Planning Commission be consulted, each by his own nominator on the Council, to see if they would have any opposition to a meeting on the 2nd and 4th Monday nights of each month. -1- 4.B. Community Center Fees, Rules and Regulations, and Fee Waiver and Reductions Chairman Rasey, speaking on behalf of the Parks and Recreation Commission, stated that the Commission has been waiving and reducing fees for the use of the Center on a case -by -case basis, without having express authority from Council to do so, and requested that this matter be given attention by the Council. The City Manager suggested that the subject could be addressed in the revision of the rules and regulations currently under study, suggesting also that the rules provide an appeal procedure from the decision of the Commission. 4.C. Recreation Program objectives The Recreation Committee of the Commission (consisting of Chairman Dan Rasey, and Steven Kueny, City Manager) presented report dated March 25, 1985, outlining the recreation programs currently offered by the City, and listing proposed classes for the development of the recreation program, concluding by recommending the hiring of one full -time Recreation Coordinator. After discussion, the report and recommendations of the Committee were accepted by general consent. 4.D. Funding and Staffing of Recreation Programs Chairman Rasey stated that the view of the Commission was that the Recreation Coordinator should be hired immediately, and that the person hired should have experience relating to the position. Then followed a lengthy discussion regarding methods of financing for the position and the programs, also taking into consideration the fact that an additional clerical position must be added to the city staff not only to accomodate a general increase in over -all office work- load, but the additional paperwork and counter and phone work which the recreation program will generate. It was pointed out by the City Manager that the current budget has $5,000 allocated for recreation program, and he stated that he felt that would be sufficient to get the Coordinator on board and carry the program for the balance of the fiscal year. He recommended that if Council approves the development of the recreation program, the commitment should be for at least a full year, and should be con- sidered in the budget for fiscal year 1985 -86. In discussion regarding the proposed position, the City Manager recommended that the Administrative Assistant (Community Services Assistant) be in direct supervision over the Recreation Coordinator position. He also stated that in the 1985 -86 Budget, he is looking at a separate Code enforcement program. -2- There was discussion regarding the availability of grant funds and Chairman Rasey stated that most grant money requires matching funds. It was agreed that research should be done regarding the matter. Chairman Rasey stated he had been informed that the JAYCEES have been developing an application for grant for the "Latch key" program. Councilmember Yancy- Sutton spoke in support of the program and urged that it be given top priority. 4.E. Community Center Parking Lot Sealing, and Purchase of Ashtrays The City Manager reported that at the Council Meeting of March 18, 1985, the decision was to approve sealing of the parking lot at the Community Center with funds appropriated on a 50/50 basis from Quimby Principle and General Funds, pending a recommendation from the City Engineer regarding the method of sealing. After discussion, it was moved by Councilmember Ferguson and seconded by Councilmember Yancy- Sutton that $410.00 be appropriated from the Quimby Principle Fund for the purchase of two ashtrays for the Community Center. Motion carried by the following roll call vote: AYES: Councilmembers Ferguson, Yancy- Sutton, Weak, Woolard and Mayor Prieto; NOES: None; ABSENT: None. 4.F. 1984/85 Work Program It was agreed that the Commission would prioritize the work program. 4.G. Parks and Recreation Budget It was agreed that the proposed budget be formulated along with the prioritization of the work program. 4.H. Park Improvements Commissioner Zemont stated that in her opinion the City now has enough parks, and suggested that as new development comes in, the City should accept funds rather than more land, and use those funds to develop the parks we now have. Councilmember Weak suggested a "Master Plan of Parks ". Councilmember Yancy- Sutton suggested the development of Peach Hill Park in phases, suggesting further that the Commission review the Architect's cost estimate for the development of the park and separate it into phases. 4.I. Improvement of PC -3 Parks Chairman Rasey stated that the Commission feels that some of the improvement should be completed by the developer and not left to the City to install at a later date. He also reported that the Commission had suggested the erection of a foot bridge across the arroyo into the park in the Liberty Bell Road area, which would make the park accessible to the entire community. -3- Commissioner Zemont stated that she would like to see Urban West dedicate the other 69 acres sooner than now planned, that this could be the start of the desired community park, and suggesting that the City could concentrate on that park first and then develop the remaining ones. Councilmember Yancy- Sutton suggested that the City Manager review current acquisition of Quimby Funds regarding appraisals and timing, and report to Council. 4.J. Other Items There was a brief discussion regarding cooperative agreements with the School District for the use of facilities, the point being made that such arrangements would be break -even. Councilmember Weak commended the members of the Commission on their dedication and the work they are doing, his comments being re- affirmed by other members of the Council. Commissioner Rasey stated that in the two adjoining cities 70% of the programs are through Adult Education, and that it was the con- sensus of the members of the Commission that there is a need to work with the School District to share the responsibilities. He stated, also, that the College will work with the City in establishing the programs. 5. ADJOURNMENT There being no further business to come before this joint meeting, it was moved by Councilmember Yancy- Sutton, seconded by Councilmember Weak and unanimously carried to adjourn, the time being 9:35 p.m. APPROVED: Mayor P, J AA YAJ A N�) 'ta Q 1 0 Chairman, P ks and Rec eation ission Respectfully submitted, -4- City Clerk