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HomeMy WebLinkAboutMIN 1985 0814 PR REGThe Regular Meeting of the Parks & Recreation Commission of the City of Moorpark, was held on August 14, 1985 in the Community Center of said City, located at 799 Moorpark Avenue, Moorpark California. 1. CALL TO ORDER The meeting was called to order at 7:15 p.m., Chairman Rasey presiding. 2. PLEDGE OF ALLIGIANCE The pledge of alligiance was led by Commissioner Sabine. 3. ROLL CALL PRESENT: Commissioners Margaret Sabine, Cheryl Zemont, and Chairman Dan Rasey ABSENT: Commissioner Carroll Roe (excused) and Commissioner Mike McElligott Chairman Rasey informed the Commission that Commissioner Roe will return to the Commission at the Agusut 28, 1985 meeting. OTHER CITY OFFICIALS AND EMPLOYEES PRESENT: Steven Kueny, City Manager Rebecca Hoshida, Administrative Secretary Faye Beaver, Facilities Coordinator 5. APPROVAL OF MINUTES It was moved by Commissioner Zemont and seconded by Chairman Rasey that the minutes of June 26, 1985 be approved as corrected by the Secretary, which motion passed unanimously. It was moved by Commissioner Sabine and seconded by Commissioner Zemont that the minutes of July 10,1985 be approved as written by the Secretary, which motion passed unanimously. It was moved by Commissioner Zemont and seconded by Commissioner Sabine that the minutes of July 18, 1985 Adjourned Special meeting be approved as written by the Secretary, which motion passed unanimously. The minutes of the July 18, 1985 were held over to the meeting of August 28, 1985 for corrections. 6. BUSINESS ITEMS 1. JAYCREq Sandy Deane read a letter dated 8 -4 -85 from the Jaycees requestinq they be excused from the standard time payment schedule of fees for the rental of the Community Center. August 14, 1985 Parks & Recreation Commission August 14, 1985 Page 2 Chairman Rasey stated it is a problem allowing one service group in the community special privilages that we do not allow the others; that the fees just cover cost; and that all other service groups have paid the same fee schedule that is required by the City. It would have been more timely had the Jaycees come to the Commission earlier with their request for an extension of time. The City Manager recommended that the Commission accept the delay of payment this one time, and also send a letter to the Jaycees stating our position and conditions. In the future staff will cancel the event if guidelines are not followed. Commissioner Sabine made a motion to allow the Jaycees to hold their function and to follow staff's recommendation to send a letter restating the rules and regulation and that they will be enforced. Commissioner Sabine then moved that the rental fee for this dance be paid to the City, before the other expenses are paid, which motion was seconded by Commissioner Zemont and passed by the following roll call vote: AYES: Commissioner Sabine, Zemont and Chairman Rasey; NOES: None; ABSENT: Commissioner Roe and McElligott. The Facilities Coordinator needs the paperwork completed for the security quards by Friday at 5 p.m., otherwise the dance will have to be canceled. DEVELOPMENT PROJECTS 1. PC--3 Community Park Access Options The City Manager reviewed options A & B. A -off of Mountain Trail street B- School site next to Arroyo Simi The City Manager stated the City prefers option A, however feels both roads should be built. Lyle Richardson, Moorpark School District, was requested to give an opinion for the School District. He gave a non - official position that the District prefers option B. Mike Adamson, 4408 Skyglen Ct. Moorpark, addressed the Commission in support of option B, stating he was in favor of both roads, but recommending that option B should be built first. His major concern was the traffic in a residential area. Tom Thompson, 12623 Hillside Dr. Moorpark, President of Tierra Rejada Council, District 4, addressed the Commission in support of option B. He read a letter dated August 8, 1985 from Joel Juntilla to the Commission in favor of option B. Janet Anderson, 4488 Sky Glen Moorpark, President of Creekside Homeowners Association, spoke in favor of option B. Her major concern was the traffic in a residential area. Parks & Recreation Comlission August 14, 1985 Page 3 Gary S. Anderson, 4488 Skyglen Moorpark, spoke in support of option B. His main concern was the traffic. Chairman Rasey referred to an agree=t signed June 28, 1983 between the County and Urban West stating option A along east side of High School site was the only legal option for access into the Community Park Site, in the event a suitable location through the High School is not agreed upon. Commissioner Zemont read a memorandum from Niall Fritz dated 6 -26 -85 in which it was stated that option B, through the High School, was originally intended for access by the County. The City Manager stated either or both access options were available to the City. Tom Zanic of Urban West addressed the Commission and spoke in support of option B. Discussion followed with the Commission. Mr. Zanic explained that option A was to be given to the City if the High School site was not built prior to development of the park thereby giving the City access to the Community Park. If the High School and park were built together then option B was intended to be the main access road to the Park. Commissioner Zemont requested that the record reflect Tom Zanic's cost for the development of option A will not be the same as stated previously by the developer. On July 18, 1985 Tom Zanic estimated the cost of option A would be approximately $120,000 to $130,000 and option B $270,000 based on 8% grade. A request was made to see if the grade on both options could be reduced, according to the developer option A could be reduced to a 5% grade, however the estimated cost would be higher. Option B would be at 32 qrade. Chairman Rasey stated he would like to see both access roads developed. With a pedestrian access included in option A. He is not in favor of pedestrian only on option A because it will be narrow and at the back of the homes with little or no visibility. Commissioner Zemont suggested Liberty Bell as an access road into the Community Park. This option would need a $3 million dollar bridge at Tierra Rejada. Commissioner Zemont made a motion to accept option B & future access from Liberty Bell in 4 or 5 year, with the road to be graded by Urban West. The motion failed due to the lack of a second. Commissioner Sabine made a motion to recommend to the City Council support of 2 access roads to the PC -3 Community Park, to ask the Planning Commission to pursue access A, and to further contact the school district and City Council regarding funding of access B. The motion failed due to the lack of a second. August 14, 1985 Parks & Recreation Commission Auqust 14, 1985 Page 4 Chairman Rasey moved that both options A & B be pursued, with option B to be developed first as the primary access road, regardless of funding source, and to negotiate for the development of option B as well as option A, by others. Commissioner Sabine seconded the motion and the following items were discussed: * City is now responsible for any funding of access roads to the park. * Concerned with the timing. * Design of the park will be based on the access road or roads. * Financing. * Option B would benefit the City if built first. * Option A to be a secondary access road. Commissioner Zemont asked for a show of hands from the audience of those who wanted option B built first. The majority of those present raised their hands. The motion failed to pass by the following roll call vote: AYES: Chairman Rasey NOES: Commissioners Sabine & Zemont ABSENT: Commissioners McElligott & Roe The City Manager recommended referring to the Planning Commission the matter of Liberty Bell Road as an access road. Commissioner Zemont recommended they accept Chairman Rasey's motion with addition, to read. it That two (2) access roads be provided to the park, with option B to be constructed first regardless of funding source; request that the City negotiate for the construction of both option B and A to be funded by others; and in addition, request that City staff study the feasibility and potential funding for a bridge and road at Liberty Bell Road in lieu of option A access to the park ". Chairman Rasey seconded the motion and it passed by the following roll call vote: AYES: Commissioners Zemont, Chairman Rasey, Commissioner Sabine. NOES: None ABSENT: Commissioners Roe & McElligott With the Consensus of the Commission Item 6 -1 was considered at this time. Parks & Recreation August 14, 1985 Page 5 6 -1 Glenwood Park - Proposed use by American Youth Soccer Organization Rick Stratton 6040 Darlene Lane Moorpark, CA., addressed the Commission and spoke in support of the American Youth Soccer Organization using Glenwood park as a practice field. They will start October 1, 1985 and use the park on evenings; the regular games being played at the Chapparal School. The season would end in December 1985. Approximately 100 children will be involved. Chairman Rasey moved the Commission allow the American Youth Soccer Organization to use Glenwood Park as a practice field starting October 1st. Commissioner Zemont seconded the motion and it passed by the following roll call vote: AYES: Chairman Rasey, Commissioners Zemont and Sabine. NOES: None ABSENT: Commissioners Roe & McElligott t?VrPQQ Chairman Rasey called for a recess, the time being 9:05 p.m. The Commission reconvened at 9:25 p.m. with all Commissioners _present except Commissioners McElligott & Roe. 6 -B2 Griffin Tract 3963 & PD -1041 Julie Hunt, of McClelland Engineers, Inc., Consultant, presented the staff report. Carol Waldrop, Representative of the Sage Institute, spoke on behalf of the Griffin Development. Discussion continued between Ms. Waldrop the the Commission. RFrVQQ The Chairman called for a recess, with all parties in agreement, the time being 9:46 p.m. The Commission reconvened at 9:55 with all Commissioners present except Commissioner McElligott and Roe. 6 -B2 (continued) Carol Waldrop continued speaking with the Commission reviewing the Sage report, stating that both options 1 & 2 are acceptabe to the developer and meet the City requirements. The City Manager suggested that the Commission focus on the Park site, as the dollar amount listed in the Sage report will change. Parks & Recreation August 14, 1985 Page 6 Elaine Freemen of Griffin Homes addressed the Commission regarding the proposed Apartment site. Elaine stated she had presented the site plan to the Neighborhood Council, they would like single family homes not apartment buildings, so the land requirement will be reduced to 7.5 acres. Elaine Freeman stated the Neighborhood Council made a motion requesting the City not to take cash but take improvements from the developer, for they would like an improved park site. Joel Krshunstrim of the Sage Institute, spoke in support of a joint use agreement with the school district. The City Manager suggested the Commission focus on a public park and make a decision, and then discuss the private recreation facilities. Chairman Rasey recommended the Commission accept option 3, with the Park site , consisting of 3 acres, adjacent to the school site of ten acres (10),with 3 acres applied towards the Quimby requirement. The balance of the Quimby requirement be applied to improvements. The recommendation failed to pass due to the lack of a second. Commissioner Zemont moved to accept concept 2, with the park site to be between 5 to 6 acres without overlaying the soccer and baseball fields, tot lots to remain in the horseshoe shape. The remaining of Quimby requirement to be used for improvements. Chairman Rasey seconded the motion, which passed by the following roll call vote: AYES: Commissioner Zemont and Sabine NOES: Chairman Rasey ABSENT: Commissioner McElligott and Roe Chairman Rasey immediately changed his vote from Noes to Ayes. Griffin Homes will bring the drawings back to the September 11th. meeting of the Parks & Recreation Commission,but will be an information item only. Commissioner Zemont made a motion to accept the 2 private recreation facilities, to include pool, Jacuzzi, Rest rooms, 4 lots each with the actual size to be determined at a later date. Commissioner Sabine seconded the motion which passed with the following roll call vote: AYES: Commissioner Zemont, Sabine and Chairman Rasey NOES: None ABSENT: Commissioners McElligott and Roe 6 -B3 Warmington PD 941 -1021 The Commission felt it was more important to develop the parks rather than pools, and the $150,000 due in fees would have been used to develop the Peach Hill Park. Parks & Recreation August 14, 1985 Page 7 6 -C Country Days The Ad Hoc Committee reported they had contacted the Moose Lodge regarding the BBQ. Their recommendation was as follows: • They will run the Bar at a 70 -30 split. • The Lodge would take a 60 -40 or 65 -35 split for both the BBQ and the Bar. The City Manager recommended the City sell tickets for the Bar and have a common price for the drinks. Chairman Rasey suggested we might consider accepting a percentage of the gross before expenses. Recommending the committee make the best deal of a percentage on the bar. The Ad Hoc committee suggested hiring the-Cheerleaders from the High School to clean tables and generally help with the BBQ. The Consensus of the Commission was to hire the Cheerleaders with the cost not to exceed $50.00, with the maximum number hired, 7 people. By general consent, the Commission approved the Bull's Eye Band for the dance and the price of the tickets will be $5.00 per person. D. Monte Vista Park With the consensus of the Commission this item was continued until September 11, 1985 E. Park Master Plan With the consensus of the Commission this item was continued until September 11, 1985. F. Mini Blinds Commissioner Sabine made a motion that we purchase vertical blinds for the two sliding doors in room A of the Community Center. The color is to blend with the remaining blinds on the two smaller windows. Also the sliding doors are to be repaired. The cost of the blinds not to exceed $425.00. Commissioner Zemont seconded the motion and it passed by the following roll call vote: AYES: Commissioners Sabine, Zemont and Chairman Rasey NOES: None ABSENT: Commissioners McElligott and Roe G. Off Highway Vehicle Park Development Study There was no assignment made at this time. H. Change of Meeting There was general discussion on this item but no decision was made. This item will be on the August 28th agenda. Parks & Recreation August 14, 1985 Page 8 7. STAFF UPDATES AND COMMENTS A. North Village Park letter This item was referred to Committee B. Status report on Recreation Activities No comments. C. Youth Dance The Ad Hoc Committee presented the schedule for the Youth dances. The Halloween dance will be free and the D.J. will not charge for this dance. The December dance will be the 20th. The standard time is 7 -10 with the Halloween dance being 6 -9 p.m. Commissioner Sabine moved to accept the Youth Dance Schedule, sending a copy to the School District. Commissioner Zemont seconded the motion, which passed by the following roll call vote: AYES: Commissioners Sabine, Zemont, and Chairman Rasey NOES: None ABSENT: Commissioners McElligott and Roe The City Manager presented the resignation of Debby Harness, Recreation Coordinator, effective August 31, 1985. Christmas Party The Christmas party for the City Staff and Community party was discussed. It was suggested the High School Cheerleaders decorate the tree. At the time of the lighting there will also be community singing of Christmas carols. SNACK BAR Chairman Rasey stated there was a good turn out at the last dance. He suggested the Commission hire the High School Cheerleaders to work the snack bar. 8. COMMISSION COMMENTS Chairman Rasey informed the Commission he went to Happy Camp Canyon Regional Park, saturday and the sound test went well. Everything should be OK for a shooting range. However, skeet and trap shooting will be too loud for this location. Chairman Rasey informed the Commission that he will not be able to be on time for the meetings thru October due to overtime on his job. He should be able to be here about 8 p.m. Parks & Recreation August 14, 1985 Page 9 There being no futher business, Commissioner Sabine moved to adjourn the meeting seconded by Commissioner Zemont and unanimously carried, the time being 1:20 a.m. APPROVED Respectfully submitted 1 oil C airman D Ras Rebecca Hoshida Administrative Secretary