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HomeMy WebLinkAboutMIN 1986 0305 PR REGThe regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City March 5, 1986 at 799 Moorpark Avenue, Moorpark. 1. CALL TO ORDER The meeting was called to order at 7:10 p.m. with Chairman Rasey presiding. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Wilson. 3. ROLL CALL PRESENT: Commissioners Carroll Roe, Margaret Sabine, Mike Wilson, Cheryl Zemont, and Chairman Danny Rasey' ABSENT: None. OTHER CITY OFFICIALS OR EMPLOYEES PRESENT: Steven Kueny, City Manager Thomas P. Genovese, Administrative Assistant Scott D. Smith, Recreation Coordinator Rebecca Hoshida, Administrative Secretary 4. APPROVAL OF MINUTES Commissioner Zemont made a motion, seconded by Commissioner Wilson to approve the minutes of January 15, 1986 as corrected. The motion passed unanimously. 5. COMMENTS FROM THE PUBLIC There were no comments from the public at this time. 6. BUSINESS ITEMS Chairman Rasey requested item 6.F.,,Peach Hill Park Improvement, be heard at this time because the Homeowner is present whose property is adjacent to the location where part of the block wall will be constructed. Peach Hill Park Improvement The Administrative Assistant reviewed the staff report pointing out the following options: 1. Extension of block wall at 6 foot height to the sidewalk. 2. Extension of block wall with decreasing "step down" heights to the sidewalk, not to be lower than 2 feet in height at any point. 3. No extension of the block wall past the current drainage structure. Discussion included different options, construction costs, construction materials, set backs, drain construction, land fill and height of fence. Minutes of March 5, 1986 I The Homeowner addressed the Commission describing his property and stating his willingness to work with the City. He suggested trading his property ,,.for the construction of the block wall. Discussion continued regarding the alternatives of the construction of the block wall. One of the concerns of the Commission was the construction of the drain at the park site. Staff responded with the City has two bids for construction of the drain and will proceed with the contracts after City Council approval of the new bidding procedure. Consensus of the Commission was to refer this item to the City Engineer and return to the Commission with his suggestions the second meeting in April which will be the 16th of April. A. Downtown Park Area Study The Administrative Assistant reviewed the staff report, pointing out possible park sites on the City map. Possible sites are: 1. Charles Street and Moorpark Rd. this location consisted of four seperate parcels totaling 4.02 acres. Approximately 3.5 acres of this location was deemed flat usable open space. 2. Lower fields at Moorpark High School 3. North of Poindexter and east of Gabbert road were two locations both of which were noted as having less than 3 acres of flat usable open space. Discussion continued with the Commission suggesting additional sites as follows: 1. Gisler Property 2. Property behind the town center 3. Third and Bard Street 4. Railroad property Discussion included: * size of property needed for the park site * zoning of properties * land costs * perhaps more than one park site for the downtown area * availability of the school property Commissioner Zemont made a motion to accept all 6 sites for further consideration. The motion was seconded by Commissioner Wilson which passed unanimously with a 5 -0 vote. Chairman Rasey made a motion, seconded by Commissioner Roe, to establish a list of priorities, stating the school property as #1 priority; however, because of the time involved before we can obtain access, the property located at Charles Street and Moorpark road should be noted as a first priority. List of Priorities: 1. High School Property 2. Charles Street & Moorpark Road 3. Gisler Field 4. Railroad Property 5. Third & Bard Street 6. Property behind the town center Parks & Recreation Commission Minutes of March 5, 1986 / The motion passed by the following roll call vote: AYES: Chairman Rasey, Commissioner Roe, Commissioner Sabine and Commissioner Wilson; NOES: Commissioner Zemont; ABSENT: None. 1. Commissioner Zemont stated her reason for voting no is that the downtown area resident would like a park with six acres. Commissioner Sabine requested staff to investigate the ownership of the property at 2nd Street, and Bard, west of Moorpark Avenue for possible purchase or lease for use as a park site. This property had been offered previously to the county for a park. RECESS Chairman Rasey declared a recess, the time being 8:25 p.m. The Commission reconvened at 8:35 p.m. with all Commissioners present. B. Evaluation of Palmer PD -1014 The Administrative Assistant reviewed the staff memo and discussion followed. After discussion of the possible density bonus and the Quimby obligation, Commissioner Zemont made a motion to accept land dedication instead of in -lieu fees. The motion died due to the lack of a second. Commissioner Roe made a motion, seconded by Commissioner Wilson directing staff strongly consider the feasibility of acceptance of land dedication to fullfill the Quimby requirement of said project. The motion passed by a 5 -0 vote. C. Policy Request of City Council The City Manager reviewed the staff report pointing out decisions that should be made by the Commission: 1. How much of Quimby funds for what purposes. 2. How interest should be used. 3. How initial Quimby interest transfered from the County should be used. Chairman Rasey made a motion, seconded by Commissioner Zemont to adopt the ratio of 60% for neighbor parks, 40% for community park, for dispersement of Quimby funds. The motion passed with a 5 -0 vote. Quimby Interest - some suggestions made by the Commission were: 1. to use in the community parks as needed 2. to divide the interest on a yearly basis 3. to make the same division as above - 60/40% -3- Parks & Recreation Commission Minutes of March 5, 1986 Commissioner Wilson made a motion, seconded by Commisisoner Roe that the current and future interest be allocated on a 60/40 basis. The motion passed by the following roll call vote: AYES: Commissioner Wilson, Commissioner Roe, Commissioner Zemont and Chairman Rasey; NOES: Commissioner Sabine; ABSENT: None. D. Community Center Improvements The Administrative Assistant reviewed the staff report. After discussion of the bid estimate, construction materials, stucco finish, and Brick for the top, Commissioner Roe made a motion, seconded by Commissioner Zemont to install brick planters on the patio of the Community Center, with costs not to exceed $3500.00 and include a two coat process on concrete blocks. The motion passed by the following roll call vote: AYES: Commissioner Roe, Commissioner Zemont, Commissioner Wilson and Chairman Rasey; NOES: Commissioner Sabine; ABSENT: None. Commissioner Sabine stated she does not feel the job can be completed for that price. E. Communitv Center Tot Lot Costs Commissioner Wilson made a motion, seconded by Chairman Rasey to defer decision on the tot lot until after the City Council has time to evaluate the suggested park sites for the downtown area. The motion carried with a 5 -0 vote. Commissioner Zemont stated her opinion that the Commission should consider the time required to develop a downtown park and noted that the tot lot at the Community Center would ease the immediate pressure for a downtown park. Commissioner Roe stated he does not believe there should be a tot lot at the Community Center. G. Softball League Proposal The Recreation Coordinator reviewed the proposed Softball League and staff's recommendations. After discussion of available softball fields and Coed vs Men's or Women's leagues, Commissioner Zemont made a motion, seconded by Commissioner Wilson to accept the design of the proposed Softball League; and if Coed does not have enough registration then convert to a men's league;and if additional fields become available then use it for a men's leagues. The motion passed with a 5 -0 vote. H. Athletic Equipment The Recreation Coordinator reviewed the staff report. After discussion Commissioner Zemont made a motion, seconded by Commissioner Wilson to approve the transfer of $650.00 from the Professional Services Account #01- 148 -541 to Operating Supplies Account #01- 148 -523 and authorize purchase of EL43 Parks & Recreation Commission Minutes of March 5, 1986 recommended equipment to conduct the Coed Softball League. The motion passed with a 5 -0 vote. RECESS Chairman Rasey called for a recess, the time being 9:38 p.m. The Commission reconvened at 9:50 p.m. with all Commissioners present. I. Summer Recreation Proposal The Recreation Coordinator reviewed the proposal for the Commission. Discussion followed regarding the seasonal concept, cost of brochure, reason for brochure, and vacation times. Chairman Rasey stated he prefers the 3- season concept. Commissiner Roe stated he finds nothing wrong with the way the program is planned. Commissioner Wilson stated he has a problem with the four weeks between seasons, especially for the adult classes. Item A. Seasonal Concept Commissioner Roe made a motion, seconded by Commissioner Zemont to accept the 4- season concept recommended by staff. The motion passed by the following roll call vote: AYES: Commissioner Roe, Commissioner Zemont and Commissioner Sabine; NOES: Commissioner Wilson and Chairman Rasey; ABSENT: None. C. Resident - Non Resident Registration Commissioner Roe made a motion, seconded by Commissioner Wilson to accept staff's recommendation of option #1 which is: 1. Specify certain dates during the registration period where only Moorpark residents may register. 2. Suggested time period is one week. 3. Any registration received by non - residents prior to end of first week will be held but not processed until after end of first week. Also option of small additional charge for non - residents. The motion passed by the following roll call vote: AYES: Commissioner Roe, Commissioner Wilson, Commissioner Sabine and Chairman Rasey; NOES: Commissioner Zemont; ABSENT: None. -5- Parks & Recreation Commission Minutes of March 5, 1986 Regarding items B,D,F, and G Chairman Rasey made a motion, seconded by Commissioner Wilson to accept staff's recommendation on the following items: B. Mail -in vs walk -in registration - Option #2 which is allow for registration during the three week period to be done by mail or by walk -in at any time. D. Confirmation of enrollment - option #2 which is contact only those who are not able to get into their desired class. F. Method of payment - option #2 which is either Check or money- order. G. Supplies fee will be part of class, and handled directly with instructor and not subject to the 70/30 split. The motion passed with a 5 -0 vote. Commissioner Sabine would like to see if there is a way to allow those who can't afford the program to participate. The idea was referred to committee to pursue scholarships. I. Youth Sports Recommendation The Recreation Coordinator reviewed the proposal discussing coaches and training. Part B. Coaches Chairman Rasey made a motion, seconded by Commissioner Wilson to accept item 1 on eligibility criteria and accept staff's recommendation of recognizing volunteer coaches with 1) annual or semi - annual banquet or bar -b -que 2) free trip to Dodgers, Angels, Rams, Lakers games etc. as first choices and #3, Award program and #4, Press release to local papers, as third and forth choices. The motion passed with a 5 -0 vote. Commission Zemont made a motion, seconded by Commissioner Wilson to approve the balance of the Youth Sports Program as staff has recommended. The motion passed with a 5 -0 vote. 7. STAFF UPDATE A. Peach Hill Park - Staff explained the Negative Declaration for Public Hearing. B. Joint Powers meeting with the School District - no comment from the Commission. C. Youth Dance report - no comment from the Commission. D. Volleyball Update - no comment from the Commission. E. March Recreation Calendar - no comment from the Commission. 8. COMMISSION COMMENTS Commissioner Zemont - Would like Grant monies update. Staff responded that Grant material has been received and will have report at the next meeting. Chairman Rasey - Made a recommedation that the Grants Committee meet. Commissioner Zemont - stated she was in attendance at the City Council meeting on March 3 and is concerned the council will make a decision regarding the Carlsburg development before the OSCAR Element has had opportunity to come before the Council. She wants a letter to go to the City Council stating the Commissions concerns. Parks & Recreation Commission Minutes of March 5, 1986 The City Manager stated the City Council is considering requiring the Carlsberg Development to be a Planned Community approach which will take time to be approved. The OSCAR Element would then have time to come before the City Council. Chairman Rasey - would like a meeting with the Budget Committee and staff. Commissioner Sabine - requested the current expenditures from the park maintenance fund. Staff presented the Commission with information on a Grant available from the Area Agency on Aging. After discussion it was decided because the City received the material late, we should wait until next year to apply for this grant. 8. ADJOURNMENT The being no further business, it was moved by Commissioner Roe, seconded by Commissioner Zemont and unanimously carried to adjourn, the time being 11:15 p.m. Respectfully Submitted Administrative ecretary ARROVED Chairman